Solicitation Amendment 0001 Spokane Wellness 8-11-2020.doc

Amendment 0001 to Solicitation Number: 75D301-20-R-68084 Wellness Services for the Spokane NIOSH Wellness Center

Solicitation Questions and Answers The purpose of this amendment is to provide the answers to questions submitted in response to solicitation number 75D301-20-R-68084. The questions and answers are as follows:

Question #1

From the document it says this, “The Spokane facility will be staffed from 10:00 a.m. to 2:00 p.m. Monday –Friday. The facility shall be staffed 20 hours per week and is to include: facility operation, participant screening/re-screening, and administrative duties. Minimum of 5 hours of fitness instruction per week.” For clarification, there is 20 hours per week of operations/admin work and then an additional 5 hours of fitness instruction, so 25 total hours per week of work? Or are the 5 hours of fitness instruction included in the 20 hours per week of work? So it is 15 hours of admin/operations and 5 hours of fitness instruction?

Answer

20 hours per week includes the minimum requirement of 5 hours of fitness instruction. There may be some weeks when there may be more than 5 hours of instruction given. The offeror will have maximum flexibility to provide a variety of wellness / fitness instruction, not to exceed the 20 hours per week total at the facility.

Question #2

How do we search the SAM database to pull up the past award contract amount for this wellness Center, so we can make some assumptions and make a competitive bid?

This is a new requirement.

Question #3

Is this a new requirement? If no, can you provide the previous contract number?

Yes, this is a new requirement.

Question #4

Is the contractor providing their questionnaires and waiver of liability or does the CDC provide these forms?

CDC will provide these forms.

Question #5

Task 1 - We are inquiring if the kick-off meeting can be held virtually?

Yes, the kick-off meeting can be held virtually.

Question #6

Task 2 - reads The Contractor shall begin operation of the NIOSH Program within one week of plan submission. Can you confirm that the start date is 28 September 2020 and the contractor will begin operation of the NIOSH Program on that date?

The period of performance will start on 28 September 2020.

Question #7

Task 3 - What’s the frequency of the health programs – monthly, quarterly, etc?

At least quarterly.

Question #8

Task 6 - reads Conduct a minimum of 5 group fitness classes, exercise or other classes as determined by employee interest. We are inquiring if there are is a maximum class size for each group fitness class?

Answer:

Class size will be determined by type of class and availability of equipment/space. Traditionally, class space has not exceeded 20 employees.

Question #9 Task 7 - reads Recommend repair and replacement of equipment as appropriate. We are inquiring if the contractor is responsible for repair equipment or just preventative maintenance of the equipment (i.e. adjustments, cleaning and lubrication)? We are also inquiring if a we can review the preventative maintenance report of the last time the equipment was serviced?

The offeror is responsible for reporting needed repairs and maintenance to the COR. There may be maintenance records for the treadmill since the onsite maintenance employees lubricate it per the preventive maintenance schedule. All of the remaining strength machines are brand new, and there has not been any maintenance performed on those machines so far.

Question #10

Task 8 - How often is the contractor required to provide fitness equipment orientation (i.e weekly, bi-weekly, monthly)?

The offeror shall provide equipment instruction as needed during staffed hours. The offeror will have as much flexibility as possible to accommodate the employees’ schedules.

Question #11

Task 9 - Is the CDC also paying for the individual exercise programs or is that the responsibility of the employee?

Answer Individual exercise programs shall be developed and provided by the offeror during regularly staffed hours.

Question #12 Task 14 - reads Submit updated medical emergency procedures to the COR annually. We are inquiring if you have a copy of the medical emergency procedures for review?

Answer The COR and onsite staff will work with offeror to develop medical emergency procedures.

Question #13

Task 15 - reads Provide the COR with a bimonthly report with breakdown of time utilized for facility operation, programs, screening/re-screening participants and administrative duties. We are inquiring if employees are required to badge into the NIOSH Wellness Center? If yes, will the contractor have access to the metrics (i.e. Daily log/usage)?

The locations where fitness / wellness activities will be located are not set up for key card access. Hard copy logs will be maintained by the offeror. Employees will be required to sign in to use the wellness facility and sign in for individual classes.

Question #14

Task 16 - Is the contractor compensated for participation in the community and wellness council fitness activities?

No, the offeror will not be compensated for participation in the community and wellness council fitness activities.

Question #15

Task 19 - reads Provide the COR with monthly usage numbers and statistical evaluations of the facility’s effectiveness. We are inquiring if employees are required to badge into the NIOSH Wellness Center? If yes, will the contractor have access to the metrics (i.e. Daily log/usage)?

Answer

The locations where fitness / wellness activities will be located are not set up for key card access. Hard copy logs will be maintained by the offeror. Employees will be required to sign in to use the wellness facility and sign in for individual classes.