Pre-Proposal_Conference_Slides_18Oct2019.pptx

PRE-PROPOSAL CONFERENCE

FOR

National Prevention Information Network

(NPIN)

RFP 75D301-20-R-68023

October 18, 2019

Presented by: Acquisition Branch IV & National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP) Office of Financial Resources (OFR)

Office of Acquisition Services (OAS)

WELCOME

Vallerie M. Redd

Branch Chief – CDC Wide, Business Services, Office of the Directors, and NCCDPHP

PURPOSE/BACKGROUND

Sherrie Randall

Team Lead National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP)

SMALL BUSINESS DISCUSSION

Team Lead National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP)

SMALL BUSINESS DISCUSSION

Team Lead

Overview

National Prevention Information Network

(NPIN)

Overview

LUNCH & NETWORKING

RFP Discussion

SECTIONS B - F

Presented by

Sherrie Randall

B.1 Purpose

The purpose of this contract is to provide services that fall within the scope of the work specified in Section C for the project entitled, “National Prevention Information Network (NPIN).” The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in Section I of the contract.

B.2. Contract Type and Services This is a competitive TOTAL Small Business Set-Aside procurement. A small business concern means a small business concern that appears on the Small Business Concerns list maintained by the Small Business Administration (13 CFR 126.103).

This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 519130 "Internet Publishing and Broadcasting and Web Search Portals," with a small business size standard of 1,000 employees.

This is an Indefinite- Delivery Indefinite- Quantity contract (IDIQ) utilizing individual task orders to provide Information and Communication Technology and Communication and Education services. The Government will issue task orders that are Fixed-Price (FP) or Cost Reimbursement (CR).

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer.

The Government intends to issue one or more basic contract awards for this IDIQ contract

The intent is to issue two task orders (see Attachments J5 and J6 and Section L herein) upon award of this IDIQ. Task orders will be issued with specific performance periods.

B.3 Performance-Based Preference

Pursuant to FAR 37.102(a) (1), the Contracting Officer will use performance-based acquisition methods to the maximum extent practicable.

B.4 Minimum and Maximum Ordering Amounts

Minimum Order Amount: $1,000

Maximum Order Amount: $5,000,000

B.5 Minimum Guarantee

This contract guarantees that task order(s) amounting to a minimum of one thousand dollars ($1,000) will be issued during the contract period. In the event the contractor receives obligations of less than this minimum over the five year period of performance, the Government will fund the difference between the actual obligation and the guaranteed minimum. Once a task order is issued for $1,000 or more, the government has satisfied its minimum guarantee.

B.6 Maximum Contract Value

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $48,000,000.00. The overall aggregate maximum value for ALL contracts cumulatively will be $48,000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

B.7 Task Order Pricing

Task orders issued under this contract may be Fixed-Price or Cost-Plus-Fixed-Fee.

B.7.1 Firm Fixed Price (FFP) Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions.

B.7.2 Cost-Plus-Fixed-Fee (CPFF) The total estimated cost-plus-fixed-fee for each task order must be negotiated in accordance with the terms of the IDIQ contract. The costs must be limited to reasonable, allocable, and allowable costs determined in accordance with FAR 15.4, Pricing, and FAR 16.3, Cost-Reimbursement Contracts. The Government will reimburse the Contractor for all reasonable, allowable, and allocable costs in accordance with FAR 31, Contract Cost Principles and Procedures.

Contractors are required to have a Federal approved cost accounting system for Cost Reimbursable type Orders. Contractors will be required to submit a cost proposal with supporting information for each cost element, including, but not limited to, Direct Labor, Fringe Benefits, Overhead, General and Administrative (G&A) expenses, Other Direct Costs, and Profit consistent with their approved Federal cost accounting system and provisional billing rates.

B.8 Travel Pricing

Travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46. Fee/ profit shall not be applied to travel costs. Contractors may apply G&A to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel expenses may be identified under a separate CLIN which will be a cost reimbursable CLIN on the specific task order. .

B.9 Place of Work and Government-Furnished Equipment

Work under the contract may be performed on-site at CDC locations in Atlanta, Georgia or may be conducted off-site at Contractor locations. On-site meetings with CDC staff may be required. Each task order will specify the location requirements.

If the work is to be performed primarily on-site at a CDC location, due to the nature of the work, CDC will provide IT equipment (i.e., desktop computer), telephone, and other office equipment and supplies as needed for the Contractor to perform required tasks.

If the work is to be performed primarily off-site at the Contractor’s locations, where the Contractor needs to access CDC’s network, the CDC will not provide IT equipment. The computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network.

B. 10 Non-Personal Services Contract Statement

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided but the Contractor retains control over its employees or agents. The Contractor is solely responsible and liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

B.11 Service Contract Act

The NPIN contract labor categories are considered bona fide information technology and professional labor and generally exempt from the Service Contract Act. However, each task order will be reviewed for applicability.

B.12 Contract Structure

The basic contract will establish the general scope and ordering period for task orders to be issued against this contract. The term of this IDIQ contract is 60 months. It is anticipated that multiple task orders will be issued to the contractors to work in areas identified in this Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract.

Individual task orders exceeding $3,500 will be competed in accordance with the fair opportunity process described in FAR 16.505(b)(1) unless an exception to fair opportunity is documented in accordance with FAR 16.505(b)(2). All task orders will be solicited by email. Contractors will have a minimum of 10 business days to respond.

C.1 Background and Need

The National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP) is part of the Centers for Disease Control and Prevention (CDC), an agency of the U.S. Department of Health and Human Services (HHS). It is one of three national centers housed within CDC’s Office of Infectious Diseases (OID).

The National Center for HIV/AIDS, STD, and TB Prevention (NCHSTP) was established in 1994 to bring together most of CDC’s HIV prevention activities under a single organizational home with Sexually Transmitted Disease (STD) Prevention and Tuberculosis (TB) Elimination Programs. In 2006, CDC’s Division of Viral Hepatitis (DVH) was added, and the Center was renamed the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention.

The diseases addressed by NCHHSTP share a number of commonalities. They have similar or overlapping at-risk populations—including racial and ethnic minorities, men who have sex with men (MSM), and injection drug users (IDUs). These diseases also have important interactions. Those who are infected with certain STDs, such as syphilis or gonorrhea, are at greater risk for HIV infection. Likewise, those who are infected with HIV are far more susceptible to TB disease because their immune systems are weakened.

These diseases also share similar social determinants, including poor access to health care, stigma, discrimination, homophobia, and poverty. In the area of prevention and control, effective, science-based interventions exist to reduce the burden of TB, Viral Hepatitis, most STDs, and HIV.

C.1.2 Partnerships

NCHHSTP works in collaboration with governmental and nongovernmental partners at community, state, national, and international levels with a goal of creating and strengthening mutually beneficial strategic relationships with other individuals, organizations, and networks that strengthen HIV/AIDS, Viral Hepatitis, STD, and TB prevention and control by producing solutions that no individual entity working independently can accomplish.

NCHHSTP provides leadership and strengthens related efforts of other Federal agencies without duplicating efforts. NCHHSTP coordinates its efforts with several other agencies within Health Human Service (HHS). For example, the Health Resources and Services Administration (HRSA) is authorized under the Ryan White HIV/AIDS Treatment Modernization Act to support treatment programs for people living with HIV and AIDS, and HRSA uses data from NCHHSTP’s surveillance systems to guide funding for these programs. NCHHSTP HIV/AIDS surveillance data are also used to guide funding for the U.S. Department of Housing and Urban Development’s (HUD’s) Housing Opportunities for People with AIDS program.

NCHHSTP supports prevention efforts, demonstration projects, capacity-building efforts, and surveillance activities in state, local, and territorial health departments, as well as community-based organizations (CBOs) and national organizations. In addition to supporting traditional public health activities, NCHHSTP works with stakeholders in network partnerships and collaborative partnerships. As defined by NCHHSTP, network partnerships include individuals, groups, and organizations that routinely exchange ideas and information for mutual benefit about HIV, Viral Hepatitis, STDs, and Tuberculosis. Collaborative partnerships are mutually beneficial collaborations to prevent, care for, and/or treat HIV, Viral Hepatitis, STDs, and Tuberculosis, with a particular focus on reducing health disparities. These collaborations can be formal agreements or informal arrangements and are generally characterized by goal sharing, agreeing to explicit commitments, and promoting horizontal communication.

C.1.3 NPIN Program NCHHSTP’s primary mechanism for supporting network partnerships is the National Prevention Information Network (NPIN). NPIN, at its inception as the CDC National AIDS Clearinghouse, was designed to facilitate the sharing of information and resources among individuals, organizations, and networks working in HIV prevention, treatment, and support services. Today, NPIN remains an important source of CDC and partner evidence-based information and resources, serving professionals dedicated to the prevention of HIV, viral hepatitis, STDs, and TB, through digital media channels. Most NPIN products services are accessible to the general public.

NPIN has the following objectives:

a) To support CDC and NCHHSTP efforts to provide timely information and resources to prevention partners through innovative approaches to knowledge/information transfer.

b) To connect partners in public health through collaborative communication, innovative technology solutions, and customer service.

c) To provide Web-based online databases, information resources, and technical assistance via online support.

d) To support and apply innovation using digital channels to enhance connection among and engagement with prevention partners and stakeholders to maximize health impact of NCHHSTP’s programs.

Early efforts were clearly “demand-driven” as NPIN and its predecessor, the CDC National AIDS Clearinghouse, was responsive to all legitimate information needs and the resulting pressures of increasing demand during the height of the AIDS epidemic. In recent years, the growth of digital channels, including web, social media, and mobile media, which offer new ways to disseminate information and additional sources of information expanded the services and products of NPIN, accelerating the need to be responsive to current and emerging user needs, and to take advantage of evolving technology. In addition, the importance of curating the best resources to and among partner organizations has been heightened, requiring increased sophistication in selecting and promoting health information relevant to NCHHSTP program efforts.

NPIN is congressionally mandated by the Health Omnibus Extension of 1988 which, “Authorizes the Secretary, through the Director of the CDC, to establish a clearinghouse to make information on AIDS available to Federal agencies, States, public and private entities, and the general public. The Health Omnibus Extension of 1988 allows the clearinghouse to: (1) develop and obtain educational materials, model curricula, and methods regarding reducing the transmission of the etiologic agent; (2) provide instruction and support for individuals who provide instruction regarding prevention of AIDS; and (3) conduct evaluations of such materials, curricula, and methods.”

C.2 Purpose

The purpose of this contract is to provide services that fall within the scope of the work specified in Section C for the project entitled, “National Prevention Information Network (NPIN)” administered by the Centers for Disease Control and Prevention (CDC), Division of the National Center for HIV/AIDs, Viral Hepatitis, Sexually Transmitted Diseases (STD), and Tuberculosis (TB) Programs - (NCHHSTP).

C.3 Scope of Work

The services to be acquired under this contract provide a mechanism for various information technology, health communication, and health education professional services tasks, studies, and projects to be performed for NCHHSTP for NPIN. Services to be performed will be non-personal and not inherently governmental services in nature. As an independent organization and not as an agent of the Government, the contractor shall furnish all necessary personnel, facilities, supplies, and equipment, to provide NCHHSTP with required scientific, technical, and operational services, within the general work parameters set forth in this Performance Work Statement. Contractor’s performance and all resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies and procedures. All resource materials produced or maintained under this contract, including databases, all information products, all data, mailing lists, websites, telephone protocols (Intellectual Property), etc., are the property of the Government.

C.4 Technical Requirements

The Contractor shall provide support services to NCHHSTP for NPIN through two Domains: Domain 1- Information and Communication Technology and Domain 2- Communication and Education. The following are representative examples of tasks, which may be ordered through the issuance of individual task orders under this contract. This listing provides the types of tasks, which may be conducted and is not represented as being complete or all-inclusive. This Statement of Work shall function as a Performance Work Statement.

C.4.1 Domain 1: Information and Communication Technology

Task Area A: Digital Media Channel Development, Web Content Management System (WCMS), Digital Media Metrics (web analytics), and Enhancement includes: Managing NPIN’s products, websites and services via a fully interactive, dynamic web-based platform, which addresses the best practices in site architecture, quality assurance, web posting, web maintenance, web evaluation, reporting, web content management and usability/user experience. The contractor shall use the Drupal (the web content management system of record) to manage a software system that provides website authoring, collaboration, and administrative tools designed to allow users with little knowledge of web programming languages or markup languages to create and manage website content with relative ease. The Contractor shall also make periodic improvements on all properties (websites, widgets, databases) and channels as defined by task order.

Task Area B: Database Development, Analysis, and Management includes: Providing database administrators to manage functional database needs and provide consolidated database servers where customers do not have system administrator privileges - currently, NPIN manages more than 16,000 records.

C.4. Technical Requirements (cont.)

Task Area C: Special Data Products includes: Recommending appropriate fields and provide access to all Resources and Services Database records and all HIV testing/campaign widgets location records via the NPIN Website. The Contractor shall leverage and optimize the use of the existing and future NPIN partner database and related data assets to support the priorities and activities of NCHHSTP and prevention partners.

Task Area D: Accessibility Review and Remediation includes: Providing support and certification for remediation of applications, files, pages and websites, utilizing best practices, approved checklists, guidance documents, approved repair tools, and standard techniques that are provided by CDC for NPIN.

Task Area E: Usability and User Experience includes: Providing services and technical assistance for usability and user-centered design activities, based upon user experience methodologies in support of NPIN. The Contractor shall make recommendations for designs for websites and applications that are measurably easier to learn, remember, and use. The research-based usability methodologies and best practices shall guide these efforts. CDC websites and applications must comply with CDC standards, web governance and all existing laws, regulations, and policies governing federal websites for content, usability, and accessibility, CDC Web policy and template standards.

C.4. Technical Requirements (cont.)

C.4.2 Domain 2: Communication and Education

Task Area A: Kick Off Meeting: Includes Planning and execution of a meeting with the government within 3-4 weeks of the award. The contractor shall also create meeting notes.

Task Area B: Marketing and Outreach for the NPIN Program includes: Development of a strategic communication plan for the NPIN program including an assessment of the existing communication and marketing activities. A preliminary assessment of existing communication (via web, mobile and social media) and marketing activities and feature recommendations regarding how to increase awareness and utilization of NPIN products and services among internal and external stakeholders. The Contractor shall routinely update promotion/marketing materials each contract year.

Task Area C: Health Communication Support and Technical Assistance includes: Providing communication support around designated events (awareness days/months, data and guidelines releases, and other scientific releases), graphics design, social media, web content, marketing and promotion via NPIN communication channels and providing evaluation /metrics of all web properties, social media platforms, email distribution lists and all other health communication activities.

Task Area D: Partner Communication Services includes: Maintaining and updating NPIN email distribution lists, creating new distribution lists, developing and disseminating content for use on pre-existing custom curated email distribution lists.

C.4. Technical Requirements (cont.)

Task Area E: Partner Engagement Activities includes: Coordinating, facilitating and supporting partner engagement events with CDC, its stakeholders and partners (either in person, via phone, web or video conference). These events could include but are not limited to consultation meetings, national conferences, listening sessions, stakeholder meetings, and other similar event in support of NPIN.

Task Area F: NPIN Channels Content Management Includes: A review of the current Web Content Management System (WCMS) across all of NPIN platforms and development and implementation of a content strategy to increase utilization of all NPIN products and services. The Contractor shall also develop content and publish health communication content for NPIN channels and platforms.

Task Area G: Training and Technical Assistance includes: Providing in-person training and technical assistance in accessing and utilizing webinar and other video platforms in support of NPIN. These may be group or one-on-one sessions and may take place in settings such as CDC grantee/stakeholder meetings; key conferences (e.g. STD Prevention Conference, National HIV Prevention Conference, American Public Health Association Conference, National Conference on Health Communication Marketing and Media); and on-site at CDC facilities

Task Area H: Scanning and Implementation of New Technologies and Best Practices for NPIN includes: Supporting the incorporation of best and promising practices and trends in emerging technologies into government program services and support.

Task Area I: Program Evaluation includes: Utilizing quantitative and/or qualitative methods to evaluate health communication programs and efforts in support of NPIN. The contractor shall prepare and deliver comprehensive oral and written reports.

C.5 Reporting Schedule In addition to specific reporting requirements defined in each Task Order issued, the Contractor shall furnish quarterly progress reports detailing current status of each Task Order awarded under the IDIQ. The report shall be narrative in form and shall include a summary of progress toward completion of each Task Order and any problems encountered to date, including the Contractor’s assessment of the specific impact of such problems on scheduled date of completion of milestones. This report shall be delivered to the CO and the IDIQ COR. Weekly, Monthly, Semi-Annual and Final Reports will be stated at the task order level.

C.6 Government Furnished Property In task orders where the place of performance will be at the Government’s facility, the government will provide the required workspace and equipment. Any additional government property to be furnished will be specified in each task order.

C.7 Special Requirements See RFP

C.8. References References, if applicable, will be provided at the task order level.

C.9. CONTRACTOR QUALITY CONTROL

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms as specified in the Task Order. The role of the Government is quality assurance to ensure the task order standards are met.

a. Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements as specified in each the task order. Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after task order completion until final settlement of any claims under the contract.

A description of the quality control (QC) inspection plan shall be provided as a part of the Offeror’s task order technical proposal. The plan shall meet the following objectives: (1) control procedures for security of Government-provided items; (2) location of the inspection documents; (3) high quality personnel that meet CDC’s need for long term technical support; (4) low turnover of long term technical support personnel; (5) corrective or preventive actions that will be taken to meet quality standards; and (6) a customer comments feedback system. The plan must be included as part of the contractor's proposal, and shall include, but is not limited to the following: type of QC inspections to be performed; areas to be inspected; and the methods to be used to identify deficiencies in the quality of services performed before the level of performance becomes unsatisfactory. An updated QC plan if needed must be provided to the Contracting Officer on the task order start date and as changes occur.

The CDC will develop any specific performance measures related to individual task orders.

b. Government Review . The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government will accept the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or task order start date, whichever is sooner.

C.10 OWNERSHIP RIGHTS

All records, files, analyses, models, and documents developed under this contract shall be the property of the CDC.

C.11 DELIVERABLES

Specific deliverables will be determined at the task order level. They will usually include a monthly progress report and final report describing the implementation and results of the task.

The QASP will be used to ensure that systematic quality assurance methods are used in the administration of the Performance-Based Service Contract (PBSC) standards included in this contract. The QASP will be defined at the task order level.

The contractor is responsible for management and quality control actions necessary to meet the quality standards set forth in each task order. The Performance Standards and Surveillance Activity Checks defined in the QASP at the task order level will be used by the COR in the technical administration of the QASP.

Section E – Inspection and Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

http://farsite.hill.af.mil/

(End of Clause)

Section F – Deliveries or Performance

F.1 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

http://farsite.hill.af.mil/

(End of Clause)

F.2 Deliverable(s) Schedule (Jul 1999) The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract Specialist and the Contracting Officer any reports or deliverables as may be specified in the individual task orders within the time frames specified.

SECTIONS G - H

Marty Nemec

G.1 Contract Representatives:

Contracting Officer (CO) responsible for this contract:

Sherrie N. Randall Office of Acquisition Services (OAS) Office of Financial Resources (OFR) Office of the Chief Operating Officer (OCOO) Centers for Disease Control and Prevention (CDC) srandall@cdc.gov | 770.488.2866 office |Atlanta, GA 30341-4146

Contract Specialist (CS) responsible for this contract:

Liubov A Kriel Office of Acquisition Services (OAS) Office of Financial Resources (OFR) Office of the Chief Operating Officer (OCOO) Centers for Disease Control and Prevention (CDC) Atlanta, GA 30341-4146 LKriel@cdc.gov | 770.488.2856 office |Atlanta, GA 30341-4146

Contracting Officer’s Representative (COR) responsible for this contract:

TBD

Centers for Disease Control and Prevention (CDC)

Office of Financial Resources

G.2 CDC0_G008 Contracting Officer’s Representative (COR) (Jul 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

(End of Clause)

G.3 CDCP_G009 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

G.4 CDCP_G010 Contract Communications/Correspondence (Jul 1999) The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.5 CDC0.G018 Payment by Electronic Funds Transfer (Feb 2018)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34 requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of Financial Resources at 678-475-4510.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

(End of Clause)

G.6 CDCA_G001 – Invoice Submission (Jul 2017)

(a) The Contractor shall submit the original contract invoice/voucher to the address shown below:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 3033 Or – The Contractor may submit the original invoice via facsimile or email:

Fax: 404-638-5324 Email: FMOAPINV@CDC.GOV NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting Officer.

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms (10)Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13)DUNS + 4 Number (14)Electronic funds transfer (EFT) banking information (End of Clause)

H.5 HHSAR 352.237-75 Key Personnel (Dec 2015) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

For the purposes of this contract, key personnel is defined as individuals who contribute to the scientific development or execution of a project in a substantive measurable way. Their absence from the project would be expected to impact the scope of the project.

The key personnel cited below are considered essential to the work performed under the contract.

(b) In the award of this contract, the government may not have accepted all key personnel submitted by the contractor. If 100% of the proposed personnel are not acceptable, then the contractor shall, within 14 days of the award date of the contract, provide the resumes of proposed substitute personnel along with information regarding the full financial impact of the change.

(c) No key personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, an individual’s illness, death, termination of employment, declining an offer of employment (for those individuals proposed as contingent hires), or maternity leave. In such an event, the Contractor shall promptly provide the information required by paragraph (d) below to the Contracting Officer for approval prior to the substitution or addition of key personnel. Proposed substitutions of key personnel shall meet or exceed the qualifications of personnel for whom they are proposed to replace. Fully compliant requests for substitutions or additions shall be submitted, in writing, to the Contracting Officer for approval at least fifteen working days in advance of the proposed change.

(d) Requests for key personnel changes shall provide a detailed explanation of the circumstances necessitating the proposed substitutions or additions, a complete resume of the proposed change, information regarding the full financial impact of the change, and any other information requested by the Contracting Officer.

(e) Any addition or substitution of key personnel made pursuant to this clause shall result in no increase in the fully burdened hourly rate for the subject category set forth in Section B. However, such rates may be subject to downward negotiation if the addition or substitution results in a decrease to the rate for the category in which the substitution was made.

(f) Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies including Termination for Default pursuant to the Termination clause.

(g) Any additions or substitutions which are approved by the government will be approved in writing by the Contracting Officer and the contract modified annually to reflect the changes.

(End of Clause)

Office of Acquisition Services

H.9 Authorized Changes Only By The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Telephone: (770) 488-2866

H.24 Organizational Conflict Of Interest (Applicable at the Task Order level only)

Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

The Government has determined that this effort may result in an actual or potential conflict of interest, or may provide one or more offerors with the potential to attain an unfair competitive advantage. If the Government makes this determination with respect to a task order, the nature of the conflict of interest and the limitation on future contracting will be included in the request for task order proposal.

H.27 Task Orders

Task orders specify and authorize work to be accomplished by the Contractor to satisfy the Government’s requirements. They specify the scope of work, schedule for completion, technical requirements, deliverable product(s) and/or services, milestone payment schedule, QASP/performance standards, acceptance criteria for deliverable products and/or services, the total price/cost of the work/service to be performed and all other items that this contract has specified will be determined at the task order level. Each individual task order issued will indicate applicable security and/or confidentiality requirements or any other clearance requirements. Individual task order will further specify Government Furnished Property, References, and Deliverables.

The Contracting Officer’s Representatives (COR) are officials of the CDC organization requiring the work who are responsible at the task order level for technical oversight of the work under that task order. CORs will be designated in writing for each individual task order.

Off

H.28 Award of Task Orders After this IDIQ contract(s) is/are awarded by the Government, services will be ordered by the issuance of individual task orders awarded on a competitive basis. Each task order will be priced and structured as appropriate depending on the nature of the services/deliverables required. Each Contractor that has an award for a basic IDIQ contract as a result of this solicitation will be given a fair opportunity to be considered for award of each individual task order. The fair opportunity process will operate as follows:

(1). Task Orders (a). A written task order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisitions of services under this contract.

(b). Telephone or other verbal orders are not authorized under this contract unless issued by a duly warranted Government Contracting Officer on an emergency basis and then in accordance with applicable provisions of the FAR.

(c). Task orders will be placed directly with the Contractor by CDC Contracting Officers as a result of a task order award competition.

(d). Some orders may be exempt from competition in accordance with FAR 16.505(b)(2).

(e). The Contractor shall be responsible for performance in accordance with the terms and conditions of the contract when a task order is placed by a CDC Contracting Officer.

(f). In accordance with FAR Subpart 5.202, task orders placed under any resultant contract need not be synopsized.

(g) No protest under subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a task-order contract or delivery-order contract, except—

(A) A protest on the grounds that the order increases the scope, period, or maximum value of the contract; or

(B) (1) For agencies other than DoD, NASA, and the Coast Guard, a protest of an order valued in excess of $10 million (41 U.S.C. 4106(f)); or

(2) For DoD, NASA, or the Coast Guard, a protest of an order valued in excess of $25 million (10 U.S.C. 2304c(e)).

(ii) Protests of orders in excess of the thresholds stated in 16.505(a)(10)(i)(B) may only be filed with the Government Accountability Office, in accordance with the procedures at 33.104.

(h) Debriefings will not be provided on task orders under $5 million.

H.28 Award of Task Orders (Cont.)

2.Ordering Procedures (a)Task Order Proposals - When the Government identifies a specific requirement for work to be performed under this contract, the Contracting Officer may issue a written Request for Task Order Proposal (RFTOP) to each eligible awardee under this contract. The RFTOP will contain information comparable to a competitive solicitation. Such information will include, but is not limited to, (1) Performance Work Statement (PWS) or Statement of Objectives (SOO) that identifies the Government's requirement, (2) instructions to the contractors for responding to the RFTOP and (3) evaluation criteria and award factors (as necessary). RFTOPs will be sent by electronic mail (email) to each eligible awardee and responses will be required via email using Microsoft Word and Microsoft Excel. Therefore, contract awardees are required to have electronic mail capability.

(b)Task Order Evaluation and Selection Procedures – Contractors must submit their proposals to the CDC Contracting Office by the due date and time stated in the usually within fourteen (14) calendar days. Contractors responding to a RFTOP shall provide a technical proposal and profile of the personnel assigned or to be assigned to the task. The proposal shall include a Person Loading chart. This chart shall indicate for each proposed labor position, the number of man-hours subdivided by the specific components of the task. The purpose of this chart is to associate the roles and the amount of effort to be performed by each individual proposed in the direct labor category for each task component required under the Scope of Work. Responses shall also include a budget detailing the cost of each major subtask identified within the proposal. Each offer received in response to a RFTOP will be evaluated on both technical and cost merits. The Government, may at its discretion, use past performance on previous projects as an evaluation factor. Evaluation criteria will be specified in the RFTOP. Evaluation criteria may vary for each RFTOP depending upon the emphasis of the project.

(c)For urgent/emergency task requests, a response of 3 calendar days or less may be required.

(d)Task orders will be issued to the Contractor by the Contracting Officer. Task orders will include written specifications detailing and describing the nature of the work to be performed. Successful Contractor will be authorized to commence work only upon receipt of specific Task Orders issued by the Contracting Officer.

CDC reserves the right to award individual task orders on the basis of “initial offers” without discussions; all offers, therefore, should contain the offeror's best terms from a cost/price and technical standpoint. Offerors are advised that in the evaluation process, the cost/price and technical merit importance will be stated in the RFTOP.

(End of Clause)

SECTION I – CONTRACT CLAUSES

Liubov Kriel

Section I – Clause Structure

General Clauses

Clauses by Contract Type

HHSAR Clause

Clauses in Full Text

Section I – Clauses Incorporated by Reference

Section I - Clauses in Full Text I.5 FAR 52.216-18 Ordering (OCT 1995)

I.6 FAR 52.216-19 Ordering Limitations (OCT 1995)

I.7 FAR 52.216-22 Indefinite Quantity (OCT 1995)

I.5 FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of the contract through 5 years.

(b) All orders or task orders are subject to the terms can conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, an order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

I.6 FAR 52.216-19 Ordering Limitations (OCT 1995)

(a) Minimum Order. When the Government requires supplies or services covered by this contract in an amount less than $1,000 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under this contract.

(b) Maximum Order. The Contractor is not obligated to honor –

(1) Any order for a single item in excess of $5 Million

(2) Any order for a combination of items in excess of $10 Million or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

I.6 FAR 52.216-19 Ordering Limitations (OCT 1995) - continued

(c) If this is a requirements contract (i.e., includes the…