75925_PWS_17 APR 2024.pdf

PERFORMANCE WORK STATEMENT

For

BTI Balancing Station Maintenance – DOWTY Prop. Shop

17 APR 2024

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide labor, tools, materials, parts, equipment, travel, and training as necessary to provide the on-site Balancing Station Maintenance to perform preventative maintenance for two (2) each BTI balance station assets (station/model # 13376/VNR-500-STD-C130J and 13382/VNR-2500-Heavy-C130J/Robins Asset Nos in sequential order: WR006100 and WR006133) which shall include the necessary evaluation, parts, calibration certification, documentation, marking/labeling, and technical support. Also, the Contractor shall include add-on parts which include an associated set of calibration weights with certificate {set includes a variation of five (5) weights}. The BTI balance station assets are stationed in the DOWTY Propeller Shop in bldg. 350 to support the 402d Commodities Maintenance Group (CMXG) at Robins AFB. These services shall be performed by the original equipment manufacturer (OEM) servicer, Balance Technology, Inc

(BTI).

1.1 Over and Above Work. Work discovered during the course of performance that is:

1.1.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work.

The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.1.3 The Government Representative(s) will have the option to utilize government purchase card (GPC) as a payment method whereas the Contractor’s quote does not exceed the GPC threshold. Otherwise, the additional costs required to accomplish the Contractor services shall be processed on a separate contract action after approval has been provided through the Contracting Officer (as listed in para. 1.3.4.5).

1.2 The Contractor shall provide the following maintenance services and products associated with the balance station assets:

Balance Station Maintenance

Item # MFR Part/Mod# Item Description Machine

Asset/SN #

QTY

{For 2 machine assets: includes the necessary evaluation/parts/calibration certification, technical support, FOB destination delivery, documentation, marking/labeling, documentation, clean-up, associated add-ons, and ninety (90) day/12-months warranty}

BTI

-- Preventative Maintenance – 13376

VNR-500-

STD-C130J

1 ea.

2 -- Preventative Maintenance – 13382

VNR-2500 -

Heavy-C130J

1 ea.

Completion of on-site services shall be accomplished within twenty-one

(21) calendar days after contract award date at Robins AFB

Add-ons (Spares)

Standard Balance Weight Set shall include but not limited to the following specifications and part numbers in accordance with each machine’s manufacturer specs or better:

Condition: new Material type Cannot be easily magnetized Weights stamped or etched with an identification number Documentation – Certificate NIST standards Accessory Case FOB Destination delivery

D-040838-050

(Part# 1 of 5)

Weight - 0.05 oz. / 1 ea.

Double ended Threaded Stud – 1/4 – 20 per inch

1 ea.

D-040838-100

(Part# 2 of 5)

Weight – 1.00 oz. / 1 ea.

Double ended Threaded Stud – 1/4 – 20 per inch

1 ea.

D-040838-200

(Part# 3 of 5)

Weight – 2.00 oz. / 1 ea.

Double ended Threaded Stud – 1/4 – 20 per inch

1 ea.

D-041228-500

(Part# 4 of 5)

Weight – 5.00 oz. / 1 ea.

Single ended Non-threaded Stud – 1/4

1 ea.

D-041228-100

(Part# 5 of 5)

Weight – 1.00 oz. / 1 ea.

Single ended Non-threaded Stud – 1/4

1 ea.

8 P-21270

Test Weight Set Storage Case

Small or equivalent that shall be waterproof and shock proof.

Perforated to accommodate each individual weight

Durable external casing to protect test weights from dust, contamination, and to avoid mixing the weights inside the case.

Delivery in conjunction with 5 of 5 standard weights (items 3 thru 7)

1 ea.

Completion of product delivery to Robins AFB shall be accomplished within seventy-seven (77) calendar days after contract award date.

**All Items shall be delivered via FOB Destination Shipping**

1.2.1 Preventative Maintenance. The Contractor shall provide the Balance Station maintenance support service which shall include the applicable support, parts, ISO calibration, and any associated services that shall enhance the assets’ performance/ functionality to meet or exceed the Government’s operational/environmental standards and the required safety regulations in accordance with the manufacturer’s specifications. The said support shall include performing the complex servicing procedures for highly complex balance station assets as listed in para. 1.0 and 1.2— manufacturer recommended twelve (12)-month annual term gage maintenance procedure; adjustable stop set screw adjustment; linear voltage differential transformer alignment and gain adjustment; the necessary tooling eccentricity adjustment; and ISO calibration certificates of Compliance and Traceability with shall include but not limited to the following tasks:

1.2.2 Quality Management. The Contractor shall have a Quality Management System (QMS) that meet or exceed the general requirements for the International Organization for Standardization (ISO) has the necessary competence and impartiality to perform specific technical activities such as testing, calibration with certification as listed in para. 1.2 chart relative to certification for the each balance station machine assets (#13376 and #13382).

1.2.2.1 Certifications. The Contractor shall have the necessary AS9100/ISO9001 certified Quality Management System prior to contract award date which shall remain valid throughout the duration of the Contractor’s performance of services listed in para.1.0, 1.2, and 1.3 that meets or exceeds the local, state federal environmental/health/safety standards, as applicable.

1.2.2.2 The National Institute of Standards and Technology (NIST) class F weights are standard in industrial settings. They verify Class III, Class IIII, and non-designated scales.

1.2.2.3 Accredited calibration process meets the quality standards required of

ISO/IEC 17025

1.2.3 Schedule. The Contractor shall contact the Government Representatives listed in para. 4.1 within three (3) calendar days after contract award date and/or effective date to schedule the applicable preventative on-site maintenance support services for each asset whereas the Contractor shall provide evaluation and calibration with any associated tasks (as listed in para. 1.0, 1.2 chart, and 1.3) and which includes the following:

1.2.3.1 The Contractor shall provide the scheduled date and time for the applicable on-site visit to accomplish said task(s) in writing via electronic mail (email) and the Government will provide approval or disapproval of said date/time—once an approved date is established, the Government will ensure that the designated work area is accessible prior to the Contractor’s arrival at Robins AFB.

1.2.3.2 All on-site visit scheduling must be approved by the Government

Representative prior to the Contractor’s arrival at Robins AFB.

1.2.4 Preventative Maintenance. The Contractor shall provide the necessary preventative maintenance which shall be performed by certified OEM-authorized service technician which are accredited for servicing the balancing machine assets (as listed in para. 1.2) within twenty-one (21) calendar days. Said preventative maintenance procedures shall be completed in conjunction with on-site visits for any associated evaluation/calibration for each applicable asset(s) to include but not limited to the following:

1.2.4.1 On-site Support. In the event, the Contractor is not able to resolve the machine’s technical issue(s) within the one (1) calendar day scheduled maintenance, the Contractor shall coordinate with the Government Representative(s) within one (1) calendar day to schedule the necessary on-site maintenance visit(s) to accomplish corrective measures (see para. 1.1).

1.2.4.2 In the event, operational/performance issues occur, the Contractor shall dispatch a certified field service technician whereas the Government Representative will notify the Contractor to prompt the Contractor for an assessment of said issues—the Contractor shall schedule an on-site visit as necessary as listed in para. 1.1.

1.2.4.3 The Contractor shall provide the travel arrangements, labor, etc. as necessary at the Contractor’s expense for on-site visits at Robins AFB as listed in para. 1.0.

1.2.4.4 The Contractor’s evaluation process shall include operational assessment or equivalent in accordance with applicable published test specifications.

1.2.4.5 Evaluation. After the Contractor and the Government Representative(s) have mutually agreed on a date/time (as listed in para. 1.2.2) for the onsite visit, the Contractor shall perform evaluation to evaluate accuracy and linearity of each balance station assets for the express purpose of issuing a calibration certificate. Said tasks shall be accomplished in accordance with the manufacturer’s operational requirements to implement corrective maintenance until the said issues are resolved.

1.2.4.6 The Government will provide the necessary data for each asset as requested by the Contractor to implement the maintenance services at the discretion and approval of the Government Representative(s).

1.2.4.7 The said technicians shall accomplish the services tasks utilizing the most advanced techniques for equipment maintenance, instrument operation/modifications relative to balancing machines in accordance with

OEM specifications.

1.2.5 Annual Calibration. The Contractor shall accomplish the ISO (as listed in para. 1.3 and 1.2.2) machine twelve (12)-month calibration tasks in accordance with the National Institute of Standards and Technology (NIST) standards and in conjunction with any evaluation tasks as listed in 1.2.4 whereas the Contractor shall provide the following as necessary:

1.2.5.1 Certificate of Compliance & Traceability—shall be issued if the equipment appears reliable and measurement bias does not exceed acceptable criteria.

1.2.5.2 If no issues exist, the certificate shall be issued and approved by the manufacturer’s Quality Assurance Management—a designated representative or higher authority. Any changes to the measurement bias threshold shall have the consent of the manufacturer’s approving authority (i.e. QA Manager).

1.2.5.3 In the event that the assets encounter issues that prevents a successful certification, the Contractor shall notify the Government Representative(s) at the time of knowledge and request the Governments approval to troubleshoot and/or proceed with corrective measures to allow implementation certificates as listed in para. 1.2.5.2.

1.2.5.4 Calibration Certificate/Data. Upon completion of the maintenance, the

Contractor shall provide a completed/signed Certificate of Calibration via electronic email with .pdf format within 48 hours after verifying successful calibration each balance station asset (#13376 and #13382) with associated calibration data evaluating the measured product’s performance prior to and after adjustments have been made. The Calibration Certificate shall state the machine serial number, date of calibration, national standards used (NIST), and calibration equipment used with trace numbers as applicable.

(CDRL A001, DI-QCIC-80798C/T, Calibration Certificate)

1.2.6 Replacement Parts. The Contractor shall obtain/furnish all parts as necessary at the Contractor’s expense. Also, the Contractor shall coordinate the written approval from the Government Representative(s) concerning the said part(s) prior to installation. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications and include but limited to the following:

1.2.6.1 The Contractor shall accomplish replacement of all defective or worn machine parts whereas the Contractor shall provide the necessary spare parts. If parts require shipping, the Contractor shall ship the part within one

(1) calendar day of knowledge of the necessary tasks via FOB destination to Robins AFB at the expense of the Contractor for arrival within ten (10) business days after—the Contractor shall coordinate the necessary delivery with the Government Representatives.

1.2.6.2 All replacement part(s) that are not included in the maintenance coverage and require repair(s), the Contractor shall provide the available said part(s) to the Government at the expense of the Government (as listed in para. 1.1) within ten (10) business days.

1.2.6.3 The Contractor shall provide written notification to the Government

Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for any replacement part(s) and include part(s) number/name and any available resolution(s) relative to the said production system machine part(s).

1.2.6.4 The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).

1.2.7 Add-ons (Spares). The Contractor shall provide test weights with the associated storage container and specifications within seventy-seven (77) calendar days as listed in para. 1.2 chart (also, see para. 1.2.6.3).

1.2.8 Clean up. After on-site service task(s) are complete, the Contractor shall remove any packaging materials and associated remnants of debris, and/or any other associated items that require “off-base” disposal. After clean-up is complete, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

1.2.9 Parts. The Contractor services shall be performed by certified OEM-authorized servicing technicians which are accredited for servicing balancing station assets (listed in para. 1.2 chart). The said technicians shall accomplish the repair(s) as listed in para. 1.2.6.2 utilizing the most advanced techniques for equipment maintenance, instrument operation/modifications, and repair applications relative to balancing station equipment in accordance with OEM specifications.

1.2.9.1 The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).

1.2.9.2 The Contractor shall provide written notification to the Government Representative(s) via email within one (1) days of knowledge concerning lack of availability/delays for the replacement parts. In addition, the Contractor shall provide the part(s) number/name and any available resolution(s) relative to the balancing station assets’ replacement parts.

1.2.9.3 The Government will provide the necessary data requested by the Contractor to implement the maintenance services at the discretion and approval of the Government Representative(s).

1.2.10 Documentation and Manuals. The Contractor shall provide the necessary documentation and manuals relative to each balance station asset and associated add-on items (as applicable) as listed in para. 1.0 and 1.2 chart which shall include the following:

1.2.10.1 Product/Users Manuals

1.2.10.2 Detailed Bill of Materials or equivalent

1.2.10.3 Technical Data/Manuals. The Contractor shall provide Government with one (1) hard copy and/or one (1) electronic copy of any applicable manuals and/or technical data for the delivered and replacement parts for each asset. The data shall include applicable technical information, specifications, operational instructions, equipment maintenance instructions and/or any other applicable information such as test certificates. All copies shall be legible and written in English. (CDRL A002, DI-TMSS-81815, Technical Data/Manuals)

1.2.11 ACCEPTANCE. Upon completion of the maintenance services, the Contractor shall conduct a functional test of each balancing machine asset to ensure proper operation whereas all features are operating properly according to OEM specifications. In addition, the Contractor shall provide the test data to the Government Representative(s) utilizing the maintenance report listed in para.

1.2.11.1. The Government Representative(s) will observe the functional testing.

1.2.12 Warranty. Contractor shall provide a ninety (90) day warranty coverage for performed services and twelve (12) month manufacturer’s warranty coverage associated with replacement parts/materials (as applicable) whereas warranty services shall begin following the conclusion of any services which shall include the following:

1.2.12.1 Provide the “labor and repairs” to replace, repair, and/or correct any defects in material and workmanship in accordance with warrantied timelines.

1.2.12.2 The said “completion date” shall be contingent upon the date of inspection and acceptance of the said services whereas each asset listed in para. 1.0 shall be operational relative to the manufacturer’s performance specifications.

1.2.12.3 Report. Upon completion of the warrantied maintenance and/or repair tasks under the warranty coverage, the Contractor shall provide a copy of the Maintenance Service Report to the Government Representative within 48 hours in .pdf format via electronic mail (email) for all work performed under the contract to include all repairs and/or modifications resulting from those services. (CDRL A003, DI- MGMT-80995A/T, Maintenance Service Report)

1.2.13 Deliverables.

CDRL A001, DI-QCIC-80798C, Calibration Certificate (para. 1.2.5.4) CDRL A002, DI-TMSS-81815, “Technical Data/Documentation” (para. 1.2.10.3) CDRL A003, DI-MGMT-80995A, Maintenance Service Report (para. 1.2.12.3) CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan (para. 4.10.1) CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report (para. 4.11)

2.0 SERVICES SUMMARY (SS). None

3.0 GOVERNMENT FURNISHED PROPERTY (GFP).

None – there is no GFP attachment for this acquisition.

4.0 GENERAL INFORMATION.

4.1 Government Representatives and Delivery Address. The following individuals will serve as Government Representative for CMXG:

Primary Government Representative Alternate Government Representative

Name: Chad Steger Name: Henry Heath

Unit: 402nd CMXG/MXDEE Unit: 402nd CMXG/MXDEP

Phone: 478-222-4720 Phone: 478-472-4068

Email: chad.steger@us.af.mil Email: heath.henry.1@us.af.mil

4.2 Shipping/Delivery/Period of Performance. The Government Representative will contact the Contractor within three (3) calendar days after contract award concerning the scheduling of the maintenance services listed in para. 1.3.

4.3 Ship To Address.

Attention: Chad Steger Unit: 402nd CMXG/MXDEE

DODAAC: F3QCCL

Address: 455 First Steet (deliver to this address)

Bldg. 140 Robins AFB GA 31098

4.3.1 Period of Performance. The Contractor shall coordinate the maintenance services on-site visit scheduling in advance, with the Government Representative(s) above.

Any associated deliveries coordinated with the Government shall be FOB Destination.

4.3.2 Installation. The Contractor shall perform installation of applicable parts at the Government’s site in building 350 at Robins AFB as listed in paragraph 1.0 and 1.2.

All Contractor personnel that do not possess a security clearance (see section 4.7.2) will be escorted by Government personnel at all times while performing services in a secure Government facility and/or on the flight line of a Government installation.

4.4 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name, phone number, and email address of the Contractor’s Program Manager(s) shall be provided in writing to the Contracting Officer, Government Representatives, and/or COR no later than five (5) calendar days after contract award date.

4.5 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 350 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours—see para. 4.8 exclusions.

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.7.2 Contractor Security Clearance. This requirement does not require a security clearance. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.7.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base.

The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.7.4.1 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest.

The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.5 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.6 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life

Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.7.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7.8 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number:

Commercial 478-222-1972.

4.7.9 Agency Affirmative Procurement Program). In accordance with FAR

23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.7.9.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.8 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.8.1 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement.

(Front Desk: 478-926-8178.)

4.8.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using chrome.)

4.8.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.8.4 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.8.5 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.8.6 Option 2: Contractor requests a copy of the Robins EMS Awareness Training

Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.9 ISO 5001-Energy Management. System Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.9.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.9.1.1 EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.9.2 Notification of training completion shall be sent to the Energy Assurance Office

(402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.10 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.10.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.10.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment, or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.11 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)- 926-3567 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the

Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.12 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.13 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.14 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.14.1 Marking/Labeling. The Contractor shall provide applicable marking and/or labeling requirements for each asset as listed in para. 1.0. whereas the marking/labeling shall include the necessary durability for calibrated equipment.

5.0 APPENDICES. None.