revised_SOW.doc

Statement of Work for a Stacking System with Integral Crane in Building 10B at Tobyhanna Army Depot

1.0 General Scope

1.1 This Statement of Work (SOW) is for the turn-key design, supply, delivery, assembly, installation, and training for a Stacking System with Integral Crane (SSIC) for Building (Bldg.) 10B at Tobyhanna Army Depot (TYAD) in Tobyhanna, PA. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turn-key design, supply, delivery, assembly, installation and training for the SSIC. The Contractor shall supply only a new SSIC and new auxiliary equipment. A used and refurbished SSIC and auxiliary equipment is unacceptable and will not be considered. All repair and replacement parts for the SSIC and auxiliary equipment shall be new. All repair and replacement parts shall be available for purchase and supplied from within the continental United States.

1.2 The Contractor shall provide operational training for Government operator personnel. This training shall focus on basic operation and features of the SSIC. Instruction shall also include maintenance that needs to be done by operator personnel on a daily basis. Instruction shall be for up to 8 ea. (each) Government operator personnel and shall be conducted on-site in Bldg. 10B at the newly-installed and operational SSIC. All materials used during training shall become the property of TYAD.

1.3 The Contractor shall provide maintenance training for Government maintenance personnel. Maintenance training shall include preventive maintenance (PM) and general SSIC maintenance including the lock-out/tag-out procedure to take the SSIC to zero mechanical state and restore it to full operational capability. Maintenance instruction shall be for up to 3 ea. Government maintenance personnel and shall be conducted on-site in Bldg. 10B at the newly-installed and operational SSIC. All materials used during training shall become the property of TYAD.

1.4 A single site visit will be scheduled and it is strongly encouraged that Contractors interested in proposal submittal attend. The site visit is for the purpose of interested Contractors to consider the layout and floor space of the project area and to enable viewing of the delivery, utility and installation sites. The site visit shall be used by the Contractors to identify structures and conditions that may impede, obstruct, or prevent work completion. It shall be the responsibility of the Contractor to identify all obstructions and impediments to the project and to make appropriate accommodations for correction and modification to mitigate the potential problem. The Contractor shall identify to the Government corrective measures in the quotation and proposal submittal. Questions and concerns developed during the site visit shall be submitted by the Contractors in writing. Should a Contractor fail to identify an obstruction or hindrance to the installation that is identifiable from a pre-award site visit the Contractor shall provide a solution that is to the satisfaction of the Government and at no additional cost to the Government. Contractors shall be responsible for providing their own personal protective equipment (PPE) for the site visit. At a minimum, PPE for the site visit includes protective eyewear and safety footwear.

1.5 Bldg. 10B is equipped with a ground-level cargo door for easy accessibility to the work site. The Contractor shall be responsible to ensure that all material fits through the cargo door. In addition, all material handling equipment that is used shall likewise fit through the cargo door WHILE MOVING AND HANDLING the material that is being delivered. It shall be the responsibility of the Contractor to verify ALL dimensions. It shall be the responsibility of the Contractor to verify the SSIC layout and to ensure the SSIC fits within the available installation area.

1.6 Within 10 calendar days after award the Contractor shall coordinate with the Contract Point of Contact (CPOC) the scheduling of a post-award pre-installation meeting at TYAD at which the Contractor shall discuss his action plan and provide a timeline for the completion of the project. The Contractor shall attend the post-award pre-installation in person; no video and no telephone conferencing is available. The Contractor is encouraged to have all sub-contractors attend the post-award pre-installation meeting.

1.7 Following contract award the Government can, upon request from the Contractor, supply an electronic copy of the existing area. The Contractor shall provide a to-scale full-assembly layout drawing package in hardcopy and electronic media (.dxf format) with full dimensioning, material use, and weight capacities for the new SSIC and auxiliary equipment integrated into Bldg. 10B. The drawing package shall be submitted to the CPOC within 45 calendar days following award. The Government will have 10 working days to review the drawing package and to make comments to the Contractor. The Contractor shall begin work and the purchase of all materials only upon receiving approval from the Government of the Contractor-supplied drawing package.

1.8 Following installation completion and prior to Final Acceptance the Contractor shall furnish to the CPOC a computer-aided design and drafting (CADD) as-built drawing of the installed system inside of Bldg. 10B. The drawing shall be furnished in PDF format; in .dxf format; and in hardcopy, 22”x 34” paper size, in triplicate.

1.9 The included drawing is conceptual and is being furnished for reference only. The Contractor is responsible for proposing his own design and providing his own sketches and drawings for his proposed SSIC.

2.0 SSIC Specifications, Characteristics and Features

2.1 The SSIC and all auxiliary equipment shall be designed and constructed to utilize 208V/3 Phase/60 Hz electrical power.

2.2 The SSIC shall be designed and constructed to fit into a floor area of 54 feet long, maximum, by 23 feet wide, maximum, with a maximum height of 16 feet. The SSIC shall be designed to utilize as much of this space as possible.

2.3 The Contractor shall supply 80 ea., minimum, SSIC storage pallets that have been designed and constructed for use with the Contractor’s supplied SSIC.

2.4 All of the Contractor’s supplied SSIC storage pallets shall be rated for a 2,000 pound capacity, minimum.

2.5 The SSIC storage pallets shall be of steel construction and measure 52 inches wide, minimum, by 42 inches deep, minimum.

2.6 The SSIC shall include 9 bays, minimum, of racking per side.

2.7 The SSIC per bay load capacity shall be rated at 25,000 pounds, minimum.

2.8 The SSIC shall include a crane with a manual track and bridge, mast rotation restraint, and a powered mast. The crane shall be rated at 2,000 pounds, minimum.

2.9 The SSIC shall include a pallet locator.

2.10 The SSIC shall include security and safety panels covering all sides and the open ends of the SSIC that exist following installation.

2.11 The SSIC shall include a lockable security gate that covers the aisle opening between the two rows of bays.

2.12

3.0 Site Preparation

3.1 Government personnel will clear the floor area to enable the Contractor to have full access to the work site. Government personnel will clear floor area for a Contractor material staging area.

3.2 Government personnel will have a power disconnect installed on the west wall of Bldg. 10B within 30 feet of the installation site. Power will be 208V/3 Phase/60 Hz/30 amps.

3.3 The Contractor shall supply his own refuse receptacle for debris collection and removal from TYAD. Location of the refuse receptacle will be identified to the Contractor prior to the start of the site preparation work. The Contractor shall have the refuse receptacle removed from the work site within 5 calendar days of work completion.

3.4 The work site shall be cleaned daily by the Contractor prior to the Contractor departing for the day, the weekend, and for holidays.

3.5 The Contractor shall use only electric-powered and battery-powered equipment inside all Government buildings.

4.0 General Requirements

Delivery, Assembly, and Installation

4.1 It shall be the responsibility of the Contractor to contact the TYAD Fire Department to obtain a Burn Permit prior to conducting all welding, torch cutting, soldering, metal grinding, and all open flame operations. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

4.2 It shall be the responsibility of the Contractor to supply all labor, materials, supervision, tools and equipment to deliver, off-load, transport, place into position and anchor all component pieces, materials and supplies necessary for the turn-key delivery, assembly and installation of the SSIC at the designated work site within Bldg. 10B at TYAD. Only electric-powered material handling equipment and only electric-powered tools shall be used by the Contractor inside all Government buildings. Delivery date and time shall be coordinated with the CPOC a minimum 14 calendar days in advance of delivery. All equipment, tools, materials, supplies and components shall be delivered concurrently; no partial deliveries are acceptable. Delivery shall be made by the Contractor directly to Bldg. 10B at which time the Contractor shall off-load, using the Contractor’s equipment and personnel, all materials and place the materials inside of Bldg. 10B.

4.3 The Contractor may perform post-delivery work during regular 1st-shift working hours of Monday—Thursday, 7:00 AM—4:30 PM. The Contractor’s equipment, personnel, and work efforts shall not interfere with normal production operations that will be ongoing by Government personnel. The Contractor may perform work after regular 1st-shift working hours; on weekends; and on holidays with prior arrangement through the CPOC to permit Security notification of the on-site presence of Contractor personnel outside of regular 1st-shift working hours.

4.4 The Contractor shall be responsible to remove all packaging, packing and crating material from the delivered pieces and remove all of the packaging, packing and crating materials from TYAD. It shall be the responsibility of the Contractor to completely and thoroughly clean all delivered pieces. The Contractor shall supply and install the manufacturer’s recommended grounding rod for the SSIC, per manufacturer’s specification. The Contractor shall be responsible for anchoring the SSIC to the floor, per manufacturer’s specification, and supplying all materials and equipment necessary to perform this operation. The Contractor shall be responsible to level the SSIC, per manufacturer’s specification. The Contractor shall thoroughly clean the work site prior to daily departure, and prior to weekend and holiday departures.

4.5 The Contractor shall furnish all paints, fluids, greases and lubricants required by the manufacturer for the installation of the SSIC. The Contractor shall have all paints, fluids, greases and lubricants delivered with the SSIC components. The Contractor shall use all paints, fluids, greases and lubricants per manufacturer instruction. The Contractor shall furnish Material Safety Data Sheets (MSDSs) for all paints, fluids, greases and lubricants to the CPOC 10 days prior to delivery. The Contractor shall remove from TYAD all empty, fully-filled, and partially-filled paint, fluid, grease and lubricant containers.

4.6 The Contractor shall supply all materials, labor and tools and shall be responsible to make all utility connections and all inter-component connections. The SSIC shall be designed, constructed and supplied to utilize 208V/3 Phase/60 Hz.

4.7 The Contractor shall be responsible to load test the crane. The Contractor shall coordinate with the CPOC for the load testing to ensure the appropriate Government personnel are present to witness the load test. The Government will furnish the weights for the load test. All SSIC defects encountered during the load testing shall be the responsibility of the Contractor to correct. The load test shall resume upon completion of all corrective actions by the Contractor.

4.8 The Contractor shall be responsible for SSIC start-up and the Contractor shall ensure the SSIC and all auxiliary pieces of equipment are operating within manufacturers’ specifications prior to beginning all personnel training.

4.9 The Contractor shall begin the installation process within 5 working days of delivery of all materials, components and auxiliary pieces at TYAD. Once the installation process has begun the Contractor shall complete all assembly; complete all installation, including load testing; complete all personnel training; and present all data and documentation to the CPOC within 45 calendar days. The Contractor shall complete the contract within 180 calendar days after receipt of order (ARO).

4.10 The Contractor shall ensure ease of accessibility to the entire SSIC and all auxiliary components. The Contractor shall ensure a minimum 3 feet of clearance around all installed equipment pieces. The Contractor shall ensure a minimum 3 feet of clearance for electrical assemblies, subassemblies and wiring.

4.11 The Contractor shall ensure all wiring is in accordance with (IAW) Occupational Safety and Health Administration (OSHA) general industry standards, current edition.

5.0 Training

5.1 The Contractor shall provide operational training for up to 8 ea. Government operator personnel. This training shall focus on basic operation and features of the SSIC. Instruction shall also include maintenance that needs to be performed by operator personnel on a daily basis. The training shall be conducted for a minimum of 4 hours, but shall not exceed 8 hours and shall be conducted on-site at TYAD in Bldg. 10B. Operational training shall be conducted in English. All materials used during training shall become the property of TYAD.

5.2 The Contractor shall provide maintenance training for up to 4 ea. Government equipment maintenance personnel. Maintenance training shall include PM and general SSIC maintenance including the lock-out/tag-out procedure to take the SSIC to zero mechanical state and restore it to full operational capability. Maintenance training shall be conducted for a minimum of 4 hours, but shall not exceed 8 hours and shall be conducted on-site at TYAD in Bldg. 10B. Maintenance training shall be conducted in English. All materials used during training shall become the property of TYAD.

5.3 All personnel training shall commence only after the SSIC and all auxiliary equipment are operating within manufacturers’ specifications and the load testing has been completed. All personnel training shall be conducted on-site at TYAD in Bldg. 10B by the Contractor or the Contractor’s qualified training instructor. The Contractor shall coordinate personnel training with the CPOC a minimum 2 calendar days in advance of the training initiation.

6.0 Documentation

6.1 The Contractor shall provide to the CPOC 3 ea. hardcopies of the Operation and Maintenance (O&M) Manuals and 3 ea. hardcopies of the Parts Manual. The Parts Manuals shall include a list of parts—including consumables—that are recommended by the manufacturers to be kept on-hand at all times. These parts shall be identified by nomenclature, part number, quantity, and price. The O&M Manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; operator and maintenance instructions for operating, testing and maintaining the SSIC and auxiliary equipment. The O&M Manuals shall contain complete detailed instructions and schedules for SSIC PM. O&M Manuals shall contain a detailed description of the lock-out/tag-out procedures needed to bring the SSIC and auxiliary equipment to a zero mechanical state for maintenance and servicing. Procedures for returning the SSIC and auxiliary equipment to full operational capability shall also be provided. All documentation shall be provided to the CPOC prior to Final Acceptance being given. All manuals shall be in English.

6.2 Following installation completion and prior to Final Acceptance the Contractor shall furnish to the CPOC a computer-aided design and drafting (CADD) as-built drawing of the installed system inside of Bldg. 10B. The drawing shall be furnished in PDF format; in .dxf format; and in hardcopy, 22”x 34” paper size, in triplicate. All drawings shall be in English.

7.0 General Acceptance

7.1 Upon completion by the Contractor of the installation, including load testing, of the SSIC, the Contractor shall verify and demonstrate the entire system and all auxiliary equipment are operating within manufacturers’ specified parameters and specifications. The SSIC demonstration will be witnessed by the CPOC and representatives chosen by the CPOC.

7.2 Demonstration shall be coordinated with the CPOC by the Contractor so as to permit all necessary personnel to be present. All defects encountered prior to or during the demonstration shall be corrected by the Contractor. Only upon correction of the defect will the demonstration be allowed to continue.

7.3 Only following the successful load testing of the SSIC; successful demonstration of the SSIC; completion of all personnel training; and the furnishing of all drawings and manuals to the CPOC will General Acceptance be granted to the Contractor.

8.0 Final Acceptance

8.1 Final Acceptance will occur upon acceptance in Wide Area Workflow (WAWF) of the Contractor’s submitted invoice by the CPOC. Final acceptance will be granted only after General Acceptance has been given to the Contractor and all terms of the contract have been completed to the satisfaction of the CPOC.

9.0 Warranty

9.1 The Contractor shall warrant the SSIC, all auxiliary equipment, all installation materials and parts, and all workmanship for a period of one (1) calendar year following Final Acceptance being given by the CPOC. During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 72 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply to the CPOC Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel for warranty, operations and maintenance questions and support.

9.2 The Contractor shall provide and perform an annual Preventive Maintenance (PM) on the SSIC and auxiliary equipment without additional cost to the Government during the warranty period. The Contractor shall perform the PM within 12 months, but no sooner than 11 months after Final Acceptance. The Contractor shall provide to the CPOC a complete itemized listing of what was performed as part of the PM. The Contractor shall provide an itemized parts list with names, part numbers and quantities of the parts that have been replaced as a part of the PM. Date for the PM shall be coordinated by the Contractor with the CPOC. All replacement parts needed for the PM shall be provided by the Contractor at no charge to the Government and installed by the Contractor at no charge to the Government.

10.0 Safety

10.1 The SSIC, all auxiliary equipment, and all wiring shall meet all requirements set forth in OSHA General Industry Standards, current edition. All energy control sources shall have the capability of being locked-out and tagged-out. The Contractor’s manuals shall detail the lock-out/tag-out procedures that are required to bring the SSIC and auxiliary equipment to a zero mechanical state for maintenance and servicing. Procedures for returning the SSIC and auxiliary equipment to full operational capability shall also be provided.

10.2 The work site is within Bldg. 10B. The Contractor shall ensure that all Contractor personnel wear the appropriate Personal Protective Equipment (PPE).

10.3 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

10.4 See the attached Contractor Safety Standards for TYAD for additional information and requirements.

11.0 Environmental

11.1 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside Government buildings. Only electric-powered and battery-powered vehicles and electric-powered and battery-powered equipment are permissible for use inside Government buildings.

11.2 See the attached Standard Specifications for Projects Under the National Environmental Policy Act for additional information and requirements.

12.0 DEPOT ACCESS FOR THE CONTRACTOR

12.1 A background check and approval from Tobyhanna Army Depot (TYAD) Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

12.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

12.4 Submit all completed ELTY Form 648-C forms to the CPOC.

13.0 SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

13.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

13.2 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

13.3 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

14.0 Additional Requirements

14.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

14.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the CPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

14.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

A. Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

B. The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

15.0 Proposal Submittals

15.1 The Contractor shall submit three (3) references of prior projects of similar scope and complexity along with POCs and telephone numbers for each project.

15.2 The Contractor shall supply a sketch of the proposed SSIC and auxiliary equipment.

15.3 Submitted proposals shall clearly reflect how the Contractor proposes to comply with the SOW and specification requirements. Submitted proposals, including all supporting documentation, shall be clear and concise. Submitted proposals shall not just be a parroting of the requirement.

15.4 Contractors shall submit with their responses to the solicitation a signed Statement of Acknowledgment certifying the Contractor has read, understands and shall comply with all terms, elements and conditions contained in the Solicitation and the Statement of Work. Submitted proposals that do not include this signed Statement of Acknowledgment may not be reviewed and may not be given contract award consideration.

Suggested Sources WEPCO, Inc.

O’Hara Industrial Park

Pittston, PA 18640

POC: James McCann

Phone: 570-655-5951

VidmarLista

11 Grammes Road

Allentown, PA 18103

POC: Ken Krasley

Phone: 800-523-9462

Binghamton Material Handling

295 Court Street

Binghamton, NY 13901

POC: Chris Burke

Phone: 607-723-3456