72068523R00005-USAID Senegal WASH Services.CNF.pdf

USAID Senegal WASH Services Solicitation No.: 72068523R00005

PART I – SCHEDULE 8

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE 8

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 8

B.4 CONTRACT BUDGET AND TOTAL PRICE 8

B.5 MULTI-YEAR CONTRACT 9

B.6 INDIRECT COSTS 9

B.7 COST REIMBURSABLE 10

B.8 PAYMENT OF FIXED FEE 10

SECTION C –STATEMENT OF OBJECTIVES 11

SECTION D – PACKAGING AND MARKING 16

D.1 AIDAR 752.7009 MARKING (JAN 1993) 16

D.2 BRANDING STRATEGY AND MARKING PLAN 16

SECTION E – INSPECTION AND ACCEPTANCE 18

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE 18

SECTION F – DELIVERIES OR PERFORMANCE 19

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE 19

F.3 PLACE OF PERFORMANCE 19

F.4 PERFORMANCE STANDARDS 19

F.5 KEY PERSONNEL 19

F.6 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 19

F.7 REPORTS AND DELIVERABLES 20

F.8 PROJECT EVALUATION 28

F.9 LANGUAGE OF REPORTS AND OTHER OUTPUTS 28

F.10 LANGUAGE OF REPORTS AND OTHER OUTPUTS 28

SECTION G - CONTRACT ADMINISTRATION DATA 29

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 29

G.2 CONTRACTING OFFICER’S AUTHORITY 30

G.3 CONTRACTING OFFICER 30

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 30

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT 31

G.6 ACCEPTANCE AND APPROVAL 31

G.7 PAYING OFFICE 31

G.8 ACCOUNTING AND APPROPRIATION DATA 31

G.9 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 31

SECTION H - SPECIAL CONTRACT REQUIREMENTS 34

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 34

H.3 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997) 34

H.4 AIDAR 752.7005, SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPT 2013) 34

H.5 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 36

H.6 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 36

H.7 AUTHORIZED GEOGRAPHIC CODE 37

H.8 INSURANCE AND SERVICES 37

H.9 LANGUAGE REQUIREMENTS 38

H.10 EXECUTIVE ORDER ON TERRORISM FINANCING 38

H.11 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES 38

H.12 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 38

H.13 ELECTRONIC PAYMENTS SYSTEM 39

H.14 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (APR 2014) 40

H.15 AIDAR 752.229.71 REPORTING OF FOREIGN TAXES (JUL 2007) 40

H.16 DISCLOSURE OF INFORMATION 41

H.17 BUSINESS CLASS TRAVEL 42

H.18 TITLE TO AND CARE OF PROPERTY 42

H.19 REQUESTS FOR CONSENT TO SUBCONTRACT 42

H.20 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING

REQUIREMENTS (OCT 2017) 42

H.21 AUTHORIZED WORKDAY/WEEK 44

H.22 ENVIRONMENTAL COMPLIANCE 44

H.23 GRANTS UNDER CONTRACT (GUC) 45

H.24 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(APRIL 2018) (DEVIATION NOs. M-OAA-DEV-FAR-22-03c and M-OAA-DEV- AIDAR-22-06c) 46

PART II - CONTRACT CLAUSES 49

SECTION I - CONTRACT CLAUSES 49

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR

2015) 52

I.3 FAR 52.219-14 LIMITATIONS ON SUBCONTRACTING (SEPT 2021) [Deviation M/OAA-DEV-FAR-21-02C (September 2021)] 52

I.4 CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND

LOGISTICS ARRANGEMENTS 54

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 55

SECTION J – ATTACHMENTS 55

PART IV - REPRESENTATIONS AND INSTRUCTIONS 56

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS 56

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 56

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT

2018) 56

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY 60

K.4 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 60

K.5 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(OCT 2015) 61

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018) 62

K.7 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997) 64

K.8 FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015) 64

K.9 FAR 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

OPERATIONS IN SUDAN - CERTIFICATION (AUG 2009) 64

K.10 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES

ENGAGING IN SANCTIONED ACTIVITIES RELATING TO IRAN -

REPRESENTATION AND CERTIFICATION (AUG 2018) 65

K.11 FAR 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS -

REPRESENTATION (APR 2015) (DEVIATION 2015-02) 67

K.12 FAR 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND

RESTRICTED COMPUTER SOFTWARE (DEC 2007) 67

K.13 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2015) 68

K.14 FAR 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE

CHANGES (APR 2005) 70

K.15 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 70

K.16 AUTHORIZED NEGOTIATORS 71

K.17 SIGNATURE 71

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 73

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 73

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 73

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 73

L.4 GENERAL INSTRUCTIONS TO OFFERORS 74

L.5 SUBMISSION/DELIVERY INSTRUCTIONS 75

L.6 OFFEROR’S RESPONSIBILITIES 76

L.7 INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL 77

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL 82

L.9 INSTRUCTIONS FOR PREPARATION OF THE BRANDING

IMPLEMENTATION AND MARKING PLANS 90

L.10 OFFER VALIDITY 91

SECTION M – EVALUATION FACTORS FOR AWARD 93

M.1 GENERAL INFORMATION 93

M.2 TECHNICAL PROPOSAL EVALUATION CRITERIA 93

M.3 COST/BUSINESS EVALUATION 96

M.4 DETERMINATION OF THE COMPETITIVE RANGE 97

M.5 SOURCE SELECTION 97

PART I – SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the contract is to provide technical services that will increase sustainable access to and use of quality water and sanitation services that would put Senegal on track to achieve universal access to sanitation and water by 2030.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract.

Under the contract, the contractor will furnish all personnel, materials, equipment, supplies, services (except as expressly set forth in this contract as furnished by the Government) and perform all activities necessary for, or incidental to, the performance of objectives described in Section C and F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The total estimated cost for the performance of the work required hereunder, exclusive of fee (if any), is $TBD. The total fixed fee (if any) is $TBD. The total estimated cost plus the total fixed fee amount (if any) is $TBD.

(b) Within the estimated cost-plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee) for performance of the contract period hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract titled “Limitation of Funds (APR 1984)” FAR 52.232-22.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 CONTRACT BUDGET AND TOTAL PRICE

(a) The contract budget found herein is based on the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

(b) Without the prior written approval of the Contracting Officer, the Contractor may not exceed the total estimated costs set forth in the budget hereunder or the total obligated amount, whichever is less.

(c) The following budget table captures the final negotiated cost elements for the performance of work required hereunder. The Budget is below:

CLINS Cost Elements Total 0001 Salary and Wages $TBD 0002 Other Direct Costs $TBD 0003 Subcontractors $TBD 0004 Grants Under Contracts (GUCs)* $TBD 0005 Indirect Costs $TBD 0006 Total Fixed Fee $TBD

Total Estimated Cost-Plus Fixed Fee $TBD

Notes:

● It is expected that the Contractor will award approximately twenty (20) small grants under this contract.

● A ceiling of 5,000,000 of the offeror’s budget is encouraged to be dedicated to potential grants.

● USAIDs policies regarding construction activities in ADS 303/308 and applicable standard provision allies to grants the Contractor executes.

● Limitation of $100,000 for grants to U.S. non-governmental organizations and $300,000.00 for partner government entities applies. Grants for non-U.S.

NGOs are expected to be under $300,000.00 although the policy does not limit the dollar value of grants to non-U.S. NGOs.

B.5 MULTI-YEAR CONTRACT

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR

17.103. Consequently, this contract is subject to the requirements of FAR 17.106.

This is a CPFF Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.”

The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling established pursuant to FAR 17.106-1(c)(1) for each program year is $0.

detailed in the table below.

B.6 INDIRECT COSTS

The contract clause titled “Allowable Cost and Payment (August 2018),” FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

NOTE: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, general and administrative (G&A), etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations. All costs for local organizations shall be budgeted and billed as direct costs.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable must be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), Office of Management and Budget (OMB) Circular A-21 (Cost Principles for Educational Institutions), OMB Circular A-122 (Cost Principles for Non-Profit Organizations), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee), if applicable, and USAID Acquisition Regulation (AIDAR) 752.7003 (Documentation for Payment).

B.8 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8.

[END OF SECTION B]

SECTION C –STATEMENT OF OBJECTIVES

C.1 – TITLE OF ACTIVITY

The title of this activity is USAID Senegal WASH Services

C.2 – PURPOSE

USAID/Senegal’s Economic Growth Office (EGO) requires services from a qualified Offeror to increase sustainable access to and use of quality water and sanitation services in Senegal. EGO expects the successful Offeror to propose quantifiable, ambitious targets that would put Senegal on track to achieve universal access to sanitation and water by 2030.

C.3 – BACKGROUND

C.3.1 Introduction

The United States Agency for International Development (USAID) intends to engage a qualified Offeror to implement a five-year activity to increase consumer demand for and sustainable access to improved sanitation and water services, supporting the Government of Senegal (GOS) in solidifying and advancing progress toward achieving its water, sanitation, and hygiene (WASH) sector development goals. This activity is aligned with the US Government Global Water Strategy, the USAID Water and Development Plan, and the three goals of the USAID/Senegal Country Development Cooperation Strategy (CDCS), DO1: Increased inclusive and sustainable economic growth, DO2: Increased human capital, and DO3: Increased GOS effectiveness and accountability.

Activities will also support the USAID/Senegal EGO’s implementation of the CDCS through the EG4ALL Project Appraisal Document (PAD) for 2018-2023, and the SENWASH II Project Development Document (PDD) 2022-2027.

This new activity - USAID Senegal WASH Services - will enable USAID/Senegal to leverage USAID’s current presence and strengths in rural areas and emphasize expanding access to and use of sanitation and water, primarily through a market-based approach while working strategically with the GOS to improve its capacity to lead improvements in the quality, reliability, and sustainability of rural and small-town WASH services, with a particular focus on women and girls and other vulnerable groups.

Recent experience with the COVID-19 pandemic has solidified the fundamental importance of safe and reliable WASH services in preventing disease and protecting human health during infectious disease outbreaks. Cost-effective strategies for ensuring some degree of pandemic preparedness and mitigation are required, including investing in basic infrastructure, good management practices, and healthy WASH behaviors to prevent outbreaks and transmission in households and within communities.

C.3.2 Context

Senegal is a low-income country with a young and rapidly growing population of about 17.5 million (20221), of which just over half live in rural areas. The median age is 18.5 years.2 Though the pandemic delivered an economic shock, the IMF expects GDP growth to reach 10 percent in 2023-2024 as the recovery accelerates and because of substantial investments in infrastructure under the GOS’s 2014 Plan Senegal Emergent (PSE) strategy. Despite this growth, close to half the people of Senegal still live in poverty according to the World Bank, with Senegal ranking 168 of 189 on the United Nations Development Program’s 2020 Human Development Index. Among the many development challenges in Senegal, challenges in the water and sanitation service sectors are key obstacles to advancing social and economic outcomes and is a joint priority of the Government of Senegal (GOS) and USAID.

It is estimated that 7 percent3 of all deaths of children under the age of five in Senegal are caused by diarrheal diseases, often caused by exposure to contaminated water. Diarrhea can lead to malnutrition, cognitive deficiencies, and long-term chronic illness. Poor hygiene practices and low access to sanitation and clean drinking water are major factors in prevalence of diarrheal disease.

It is for this reason that the United States Government through USAID is focusing on increasing access to safe drinking water and sanitation and promoting safe hygiene practices through the Paul Simon Water for the World Act4, and the USAID Strategy for Water and Development5.

The Joint Monitoring Program (JMP) estimates Senegal’s overall access to basic drinking water rose from 60 percent in 2000 to 85 percent in 20206, and from 37 percent to 57 percent for at least basic sanitation during the same period. Senegal has excelled in expanding access to piped water in urban settings and has one of the most robust urban water sectors in sub-Saharan Africa. Progress has also been steadily improving in rural water supply, with access to at least a basic water service now covering more than 75 percent of the population.

Senegal has made rapid progress over the last 10 years in expanding access to water and sanitation for its citizens. However, further increasing access while addressing equity will require tackling significant sector challenges, including increasing financing and domestic resource mobilization, especially for sanitation; improving institutional capacities to implement sector reforms and regulate services; supporting the private sector so it is better able to generate and meet the demand for services; and better managing underlying risks to water resources, including water quality and quantity.

1 https://worldpopulationreview.com/countries/senegal-population 2 https://www.worldometers.info/world-population/senegal-population/ 3 World Health Organization 2014 Statistics Report for Senegal http://www.who.int/maternal_child_adolescent/epidemiology/profiles/neonatal_child/sen.pdf 4 Senator Paul Simon Water for the World Act of 2014:

http://www.usaid.gov/sites/default/files/documents/1865/WfW_fact%20sheet_2.27.TH_.pdf 5 USAID Strategy for Water and Development:

http://www.usaid.gov/sites/default/files/documents/1865/USAID_Water_Strategy_3.pdf 6 UNICEF/WHO Joint Monitoring Programme (2021). Senegal: household data - water https://washdata.org/data/household#!/table?geo0=country&geo1=SEN

Despite progress, there are marked regional and income disparities in access both to drinking water and sanitation, with rural areas facing the largest gaps in access. In addition, women and girls, especially in rural areas, bear the brunt of time, health, and quality of life impacts that accumulate due to lack of access to sustainable WASH services. Most poor people live in rural areas, where poverty is deeper and more difficult to overcome, and sustainable, high-quality services have been difficult to extend. Large areas with stubbornly low access to services remain, hindering sustainable economic growth. Rural services in the country’s south and east lag most significantly behind, and poverty is highly correlated with lack of access. Additionally, the multiple stressors of climate change, rising demand, and low levels of investment weigh on development progress.

C.4 PROBLEM ANALYSIS AND THEORY OF CHANGE (TOC)

C.4.1 Challenges and Opportunities in the Sector

Senegal has struggled to reach full water and sanitation coverage in underserved communities despite nationwide improvements in access rates over the past decade. The 2020 JMP report indicates that 85 percent of the population have access to at least basic drinking water7. Only 57 percent have access to basic sanitation which means that the rest of the population either practices open defecation or use shared and unimproved facilities8. Social forces also influence progress in water and sanitation with gender norms and exclusion of persons with disabilities and youth creating further divisions in access to services. The GOS has made human capital development a central pillar of the Plan Sénégal Emergent, with considerable prioritization and modest investment in WASH.

Access to water and sanitation underpins economic growth and livelihoods across multiple sectors (gender, health, agriculture, education) and an understanding of key sector challenges is critical to progress. WASH sector challenges in Senegal include limited institutional capacity and coordination across government authorities in managing, planning, monitoring, and regulating water and sanitation systems and services. Communities and service providers also suffer from limited technical capacity to sustainably deliver, operate, and maintain climate resilient and affordable water and sanitation services, particularly given immature markets, and limitations in private sector and community capacity to develop professionally managed and profitable WASH services.

USAID/Senegal highlights the following as main challenges constraining the sector’s growth:

● Limited WASH governance capacity at the national, local, and community level. The

GOS is engaged in numerous reform initiatives in both the water and the sanitation sectors and while significant progress is currently being made in water coverage, this is being done without consideration of system costs, cost recovery, or sustainable management. In fact, rural water provision is largely being funded by donors, with the GOS overseeing private or community managed systems. There is limited domestic financing for water systems, low levels of investment for infrastructure and inadequate preparation for maintenance, 7 UNICEF/WHO Joint Monitoring Programme (2021). Senegal: household data - water.

8 UNICEF/WHO Joint Monitoring Programme (2021). Senegal: household data - sanitation.

repairs, and long-term management. National governance institutions (e.g. the Ministry of Water and Sanitation, Office National de l'Assainissement du Sénégal (ONAS), Office des Forages Ruraux (OFOR)) lack the resources and capacity to meet their mandates. Service providers similarly lack capacity to operate profitably and to mainstream gender, youth, and persons with disabilities into efforts to increase access.

● Lack of appropriate finance. Insufficient financing for sustainable operations and maintenance of water services and for introducing climate resilient and affordable sanitation systems is a clear and ubiquitous challenge in the WASH sector in Senegal. The private sector, including service providers and financial institutions, does not fully understand the potential of the business environment of every part of the sanitation sector, including fecal sludge management. Existing financial opportunities tend to target medium and large enterprises with a bias toward water service providers, and ignore appropriate finance for small enterprises acting in direct service provision in the rural sector.

● Underdeveloped private sector. The market for rural water and sanitation services is in its primary stages, with low consumer knowledge and a relatively small and underdeveloped private sector. In addition, water and sanitation value/service chains are fragmented, resulting in high transaction costs, with numerous complications related to import taxation, access to credit, and others that reduce innovation and prevent the introduction of inexpensive and easily accessible products and services.

● Low participation of citizens and civil society organizations to advocate for reliable WASH services. Many citizens in rural areas have never had access to reliable sanitation services and are therefore unaware of their sanitation options and costs, making them less willing to make the investment in improved sanitation. Many rural residents are unaware of the value added in improved drinking water services when unimproved, free water sources have historically been available.

● Climate change. Climate change exacerbates the frequency of extreme events such as floods, which negatively affect already inadequate sanitation infrastructure and favor infectious diseases outbreaks. Investment in climate resilient sanitation infrastructure is low throughout Senegal. Rising groundwater and sea levels increase the frequency of latrine failure and pit emptying for onsite sanitation, leading to unsafe treatment and disposal of fecal sludge.

● Gender inequality. Though women in Senegal benefit from targeted interventions to counteract gender inequalities, women are underrepresented in water and sanitation decision-making in Senegal despite being the driving force behind many household WASH decisions. The lack of adequate WASH services tends to negatively affect women by subjecting them to multiple pressures, including loss of time and exposure to gender based violence.

C.4.2 Theory of Change (TOC)

The activity’s Theory of Change (see Logical Model below) posits that if WASH sector financing is mobilized, and if WASH sector governance is improved, and if WASH market systems are strengthened, and if consumer demand for quality WASH services and products is increased, then Senegalese consumers will have access to and increase use of quality water and sanitation services. This theory of change is based on the major gaps in the sector and aims not just to increase access to sanitation and water, but to increase service quality as well as citizen demand for the products and services they need.

[USAID will insert the contractor’s Performance Work Statement (PWS) here at award. See Section J.1 for the description that provides information for the development of Section C.]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(a) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title.

Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

Co-branding and no branding will only be considered on a case-by-case basis as deemed appropriate by the COR and with prior written CO approval.

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

When applicable, the Contractor must comply with the requirements of the USAID “Graphic Standards Manual,” or any successor branding policy, and the Branding Guide.

When applicable, the Contractor must comply with the requirements and procedures outlined in ADS 320.3.2, “Branding and Marking in USAID Direct Contracting.” USAID policy requires exclusive branding and marking in USAID direct acquisitions.

http://www.usaid.gov/branding

Prime and subcontractors must not use corporate identities and logos on USAID-funded program materials in accordance with USAID policy.

The former USAID activity, USAID ACCES, successfully submitted an exemption from USAID branding and marking requirements for all communications materials related to the ‘Sagal’ sanitation brand. USAID would be willing to entertain future exemption requests as warranted.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title Date

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT Apr-84

52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS Oct-16

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at:

U.S. Agency for International Development (USAID) Embassy of the United States at Dakar Economic Growth Office (EGO) Route Des Almadies Dakar, Senegal or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

http://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title Date 52.242-15 Stop-Work Order Aug-89

Alternate I Apr-84

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is five years from the date of award.

F.3 PLACE OF PERFORMANCE

The place of performance will be the Republic of Senegal, as specified in the Statement of Objectives (Attachment J.1).

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section C will be conducted jointly by the COR and the Contracting Officer and shall form the basis of the Contractor's permanent performance record regarding this contract.

F.5 KEY PERSONNEL

Offerors are required to propose the number of Key Personnel required to lead implementation of the proposed activity. Where possible, the Contractor is encouraged to utilize Senegalese staff for these positions. When recruiting Key Personnel or making changes thereto, the Contractor will recommend the names with resumes of the qualified candidates to the Contracting Officer for approval prior to making final hiring decisions. All Key Personnel require the Contracting Officer’s written consent prior to any placement under this Activity.

F.6 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule.

These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with (48 CFR) FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

http://www.acquisition.gov/far/ http://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300 https://www.law.cornell.edu/cfr/text/48/42.15

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5.0 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

F.7 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports by AIDAR 752.242-70, “Periodic Progress Report,” the Contractor must submit the following reports and outputs to the COR specified in Section G.

Table 1: Project management deliverables (Note that this schedule may need to be revised based on anticipated new dates for annual reporting according to the OP process)

1 Start-up and Preliminary Work Plan Due 30 days after contract award

2 Annual Work Plans Due 60 days after award for the first Annual Work Plan; 30 days before end of fiscal year for subsequent work plans

3 Activity Monitoring, Evaluation, and

Learning Plan (AMELP) Due 60 days after contract award; 30 days after end of fiscal year for annual updates

4 Baseline report covering each AMELP indicator Due 90 days after contract award

5 Quarterly Progress Report Due 30 days after end of reporting quarter

6 Annual Pause-And-Reflect Sessions Annually planned between Contractor and COR

7 Collaborating, Learning and Adapting

(CLA) report Brief report on learning and major conclusions of the annual pause-and-reflect session

8 Annual Reports Due 30 days after reporting year

9 Annual Inventory Due 30 days after reporting year

10 Bi-monthly Updates Due the 2nd and 4th Thursday of every month

11 Short-Term Consultant Reports Due 14 days after the end of each consultancy

12 Quarterly Accruals Report Due 14 days prior to the end of each quarter

13 Close-out Plan 180 days before contract completion date

14 Final Report Draft due 30 days before contract completion date. Final due 60 days after the contract completion date.

15 Activity Geospatial Location Data Annex of 2nd Quarterly and Annual Report (see above).

16 Quality Assurance Surveillance Plan

(QASP)

Due 30 days after contract award

17 Revised Climate Risk Management Plan Due 45 days after contract award

18 Environmental Mitigation and Monitoring Plan (EMMP) (subject to findings of IEE)

Due 60 days after contract award. The EMMP will be submitted with the annual work plan and updated as implementation progresses.

19 Water Quality Assurance Plan (WQAP) (subject to findings of IEE)

Due 60 days after contract award. The WQAP will be submitted with the annual work plan and updated as implementation progresses.

20 Gender Analysis Report Due 90 days after contract award

Table 2: Technical Deliverables

Objective Illustrative Indicator and Target Baseline Annual Targets*

Y1 Y2 Y3 Y4 Y5

1 $5 million mobilized to the water and sanitation sectors as a result of USG assistance (HL.8.4-1)

50 private sector enterprises with increased access to finance due to USG assistance (EG.2-12)

2 Number of mechanisms for external oversight of public resource use supported by USG assistance (DR.2.4-2)

3 30,000 sanitation or water products/services purchased/sold

250,000 people gaining access to a basic sanitation service due to USG assistance (USAID HL.WASH (HL8.1.1 and 8.2-.2)

50,000 people gaining access to basic drinking water services as a result of USG assistance (USAID HL.8.1-1)

0 (Note: 152,185 people gained access under

USAID/ACCES)

0 (Note: 43,000 gained access under

USAID/ACCES)

4 300 villages certified ODF

75,000 households reached with SBC activities including community-led total sanitation (CLTS)

Number of ODF villages/communes certified

(Contextual indicator) Overall rate of basic water access

Rural 75%, Urban 95% (JMP 2020) 2.1m rural and 370k urban lack access

Rural 97%, Urban 99% (MEA 2022)

(Contextual indicator) Overall rate of basic sanitation access

Rural 46%, Urban 68% (JMP 2020) 4.5m rural and 2.5m urban lack access

Rural 53%, Urban 72% (MEA 2022)

* To be proposed by the Offeror and inserted into the chart

The Contractor must submit the following outputs to the USAID/Senegal COR or their designate.

Each of the reports must be submitted electronically using Microsoft Word, Excel, or PowerPoint software. All reports must be written in plain, grammatically correct English. All reports are subject to approval by the USAID/Senegal COR. Written reports will be in the form of regular reports (as described below) as well as ad hoc written reports for which content and length will be determined jointly by the USAID/Senegal COR and the Contractor.

The Contractor and the COR will agree upon the appropriate format and length for each, as well as other reports to be attached (EMMP update Water Quality Assurance Plan, etc.). In addition, a French language version of some of these documents is required (see below) to facilitate information sharing with partners and stakeholders. They will be written with that audience in mind. All objectives identified in Section C Statement of Objectives must be achieved within the period specified above in F.2 Period of Performance, in accordance with the following delivery schedule (Note that this schedule may need to be revised based on anticipated new dates for annual reporting according to the OP process):

(1) START-UP AND PRELIMINARY WORK PLAN

In consultation with the COR, the contractor will develop a start-up plan that will serve as the basic blueprint for the first three months of the contract. The start-up plan will be submitted to the COR for written approval within 30 days of award and will outline the key tasks required to make the project fully operational. These include but are not limited to:

(1) Establishing an office;

(2) Developing a staffing plan;

(3) Consulting with stakeholders and donors;

(4) Developing a mechanism and procedures for grant making;

(5) Developing a performance monitoring, evaluation, and learning plan;

(6) Preparation of the first year work plan.

Note: The Contractor's Chief of Party is required to arrive in-country no later than 30 days following the contract award date.

(2) ANNUAL WORK PLANS

The annual work plan is the key document for contract performance against which contractor performance shall be monitored and evaluated by both the COR and the contractor. During contract performance, the annual work plan will be updated, as required, subject to COR approval.

Contracting officer's approval of annual work plan updates shall be required if the proposed changes impact on the use of available contract funds. It is anticipated that USAID Mission staff and relevant host country officials will review the annual work plan updates in order to provide comments thereon and to recommend changes. Such comments and changes, however, if accepted by the contractor, shall not constitute a change from the terms of the contract. A brief, French-language version of the work plan must also be submitted at the same time. Annual work plans shall describe the activities and interventions required to meet the contract outputs and outcomes, including: (1) Proposed activities for the given year; (2) Corresponding time frame for implementation of annual activities; (3) Detailed budget for implementation; (4) Information on how activities will be implemented in a collaborative and coordinated manner with implementing partners and other Government of Senegal entities; (5) Review of previous year's accomplishments, problems, and progress towards achieving contract outputs; and (6) Proposed annual accomplishments and progress towards achieving outputs. The annual work plans are intended to be working documents for the use of the contractor and USAID; much of the information may be presented in tabular format and there is no expectation of widespread public dissemination. The first-year work plan is due no later than 60 days following contract award. If the time period for the first-year work plan does not align with the US Government fiscal year (October 1 - September 30), then the COR shall determine the time period to be covered by the first-year work plan. Annual work plans for subsequent years shall be submitted no later than 30 days before the end of the US Government fiscal year.

(3) ACTIVITY MONITORING, EVALUATION, AND LEARNING PLAN

The AMELP is a management tool that enables the offeror and USAID to track whether desired results are being achieved and project implementation is being adapted to changing conditions.

This plan must define critical performance indicators, data collection methods and the offeror’s plans for analyzing, utilizing and sharing information for reporting, accountability, learning and adaptation. The activity MEL plan is a required document, due within 60 days of the award. The AMELP must also include the activity’s approach for establishing effective procedures for collecting and responding to feedback from beneficiaries and reporting to USAID a summary of beneficiary feedback and how the implementing partner and the Mission addressed it. The AMELP must be updated and submitted 30 days before the start of the fiscal year for subsequent years. The AMELP will be finalized in cooperation with the USAID COR as part of the first year work plan, and USAID may negotiate any proposed results and indicators.

(4) BASELINE REPORT

Each activity must determine whether they need a baseline survey to establish the pre-intervention conditions to inform the development of tailored interventions and provide a basis for monitoring activity results and impacts. (Define here what is the anticipated scope of this baseline assessment, how will the findings be shared with USAID and other partners). The assessment must provide gender disaggregated statistics and also investigate specific gaps that exist between males and females with respect to the problem that is being addressed and explain or indicate potential causes of those gaps and indicate what opportunities there are to promote women’s leadership and empowerment to project outcomes. The Contractor is required to submit a baseline report as part of the AMELP, due 90 days after award.

(5) QUARTERLY PROGRESS REPORTS

The contractor shall submit quarterly reports for US Government fiscal year quarters 1, 2, and 3.

Quarterly reports shall be due 30 days after the end of the respective US Government fiscal year quarter. These reports shall include, at a minimum, a summary of progress and challenges for the activity, including any problems encountered, and proposing remedial actions as appropriate; a discussion of salient programmatic trends that can be distilled from major activities that are in process or recently completed; a discussion of unresolved or ongoing administrative/bureaucratic constraints to the contractor's optimal performance; the status of work plan completion; the status of performance indicators; environmental management and monitoring; and a financial analysis, which shall include the current contract budget, actual costs incurred to-date, projected expenditures through the end of the current quarter and the expiration date of the contract, remaining funds under the contract, and LOE expenditures to date per staff member. Indicator results must be systematically uploaded into the Agency’s new Development Information Solution

(DIS).

(6) ANNUAL PAUSE-AND-REFLECT SESSIONS

Annual pause and reflect (APR) sessions should proceed and inform the development of the implementation plan and annual performance report and will form the basis for a management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions. The format, participation and final output of the APR will be defined through consultation with the COR and can entail a series of internal meetings, a multi-day workshop, or a brief report to summarize learning and major conclusions about the effectiveness of the actions and strategic approaches to achieve the activity objectives and overall purpose. Pause-and-reflect will fit in the broader project and serve as the Collaborating, Learning and Adapting (CLA) approach. CLA functions as a tool to guide agile implementation. EGO is building on existing iterative and participatory approaches, such as a network database and presentations of results, assessments, and targeted studies that align with a learning agenda. EGO will work closely with the partner to incorporate performance data and learning from assessments, studies, and informal and formal feedback loops on a quarterly and annual basis. Regarding the collection of data, the Contractor must invest in local capacity-building and institutionalization to support sustainability, dialogue, consultation, coordination, and alignment with host-country institutions and organizations to ensure ownership and secure joint funding of efforts to collect and analyze data.

(7) COLLABORATING, LEARNING, AND ADAPTING REPORT

A brief annual report on lessons learned and conclusions linked to an action plan, no more than ten (10) pages in length, due fifteen (15) days after the annual pause and reflect session.

(8) ANNUAL PERFORMANCE REPORTS

Annual performance reports will summarize actions, progress and results during the year in relation to the approved implementation plan and the activity theory of change it supports. The annual performance report will be used by USAID to assess the status of the Activity implementation in relation to the time remaining for performance. Each annual performance report will include a narrative part which is an analytical assessment as to whether the activity's strategic approaches and actions are leading to the objectives and required results of the Activity; and if the objectives will be accomplished within the remaining time and available resources. The annual performance report also features summary tables of results, and a minimum of two success stories.

The report must contain a comparison of actual accomplishments to the objectives established for the performance period; reasons why established goals were not met; and additional pertinent information. For all results that either exceed or fall short of the annual target by 10% or more, a brief narrative explanation must be included that explains the deviation. A French-language version of the annual report must also be submitted at the same time and. Following the COR approval, the Contractor must share this French-language version with Senegalese public and private stakeholders. The annual performance report will cover all of the items included in the bi-annual performance report, with a focus on the Activity results over the entire contract year. The annual report and the fourth quarterly report can be combined into one report. More details on the format of the annual performance report will be provided after award. The Recipient must submit annual reports by October 30. The contractor shall submit annual reports for project years 1, 2, 3, 4 and 5. Annual reports shall be due 30 days after the end of the US Government fiscal year.

(9) ANNUAL INVENTORY

Comprehensive property inventory lists are required to be submitted to USAID annually and before contract completion. Such inventory will include: (1) The name, part number and description, manufacturer, model number, and National Stock Number (if needed for additional item identification tracking and/or disposition); (2) Quantity received (or fabricated), issued, and balance-on-hand; (3) Unit acquisition costs; (4) Unique-item identifier or equivalent (if available and necessary for individual item tracking); (5) Unit of measure; (6) Accountable contract number or equivalent code designation; (7) Location; (8) Disposition; (9) Posting reference and date of transaction; (10) Date placed in service. Before contract completion, USAID will provide disposition instructions to the Contractor.

(10) BI-MONTHLY UPDATES

The contractor shall hold bi-monthly (twice a month) recurring meetings with the COR and, in advance of these meetings, provide brief bi-weekly written updates, due on the 2nd and 4th Thursday of every month.

(11) SHORT-TERM CONSULTANTS REPORTS

At the request of the COR, the contractor shall submit reports summarizing the activities, accomplishments, and recommendations of short term-consultants. The reports can be either in written or verbal form as approved by the COR.

(12) QUARTERLY ACCRUALS REPORT

Two weeks before the end of each quarter (e.g., mid-December, mid-March, mid-June and mid- September) the Contractor must submit a spreadsheet showing cumulative disbursements and estimated (undisbursed) accruals to the COR.

(13) CLOSE-OUT PLAN

The contractor shall develop and implement a closeout plan (administration, information, finance, procurement and management). The close-out plan will be submitted to the COR for approval no later than six months prior to the expiration date of the contract. The plan shall include, but not limited to, the following:

(1) Dates for final delivery of all goods and services for subcontracts;

(2) A property disposition plan for the contractor and subcontractor(s) in accordance with contract requirements, which shall be approved by the contracting officer;

(3) Review of contract files for audit purposes and final billing to USAID;

(4) A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, outstanding travel and social payments, household shipments, several for local staff (if appropriate); vehicle leases; phone subscriptions, etc.;

(5) Receipt of all final invoices and award performance reports;

(6) Report use of funds not required for the completion of the contract;

(7) Report on compliance with all local labor laws, tax clearances, and other appropriate compliance matters.

(14) FINAL REPORT

Thirty (30) days prior to the contract completion date, the contractor shall deliver a draft report to the COR. Sixty (60) days after the contract completion date, the contractor shall deliver a final report. The Final Report shall contain the following information that cover the full period of the project:

- an executive summary of the accomplishments and results achieved;

- an overall description of the activities and accomplishments;

- a summary of problems/obstacles encountered during implementation and how the Contract responded;

- success stories;

- an assessment of the performance in accomplishing the project's objectives;

- significance of these activities;

- findings, comments and recommendations;

- lessons learned that can be applied to similar future programming,

- other pertinent information;

- a financial summary showing planned and actual expenses over the life of the Contract.

This report should eliminate politically sensitive or proprietary information.