SOL 72066020R00005.pdf

Physical Address:

U.S. Agency for International

Development

Mobil Building

N° 198 Avenue Isiro

Gare Centrale / Gombe / Kinshasa

Democratic Republic of Congo

Pouch Address:

States Department 2220

Kinshasa Place Washington

DC 20521/2220

Tel: (+243) 81 555 4430

Fax (+243) 81 555 3528 http://www.usaid.gov/cg

Issuance Date: December 9, 2019

Questions Due Date and Time: December 17, 2019 – 15:00 Kinshasa Time

Closing Date and Time: January 8, 2020 –15:00 Kinshasa Time

SUBJECT : Request for Proposals (RFP) No.72066020R00005, Logistics and

Administrative Services in North and South Kivu Provinces, Democratic Republic of the Congo (DRC)

To All Prospective Offerors:

The U.S. Agency for International Development (USAID) Mission in the

Democratic Republic of the Congo (DRC) (henceforth referred to as USAID/DRC or the Mission) is seeking proposals from qualified organizations for the performance of services detailed in Section C of the attached RFP.

This procurement will be conducted under full and open competition, pursuant to

Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). All types of organizations are eligible to compete. USAID also encourages the participation, to the maximum extent possible, of small business concerns, veteran owned small business, service-disabled veteran small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in this contract.

USAID/DRC anticipates awarding one cost reimbursement completion-type contract as a result of this solicitation covering a total estimated period of five years from the date of award. The maximum amount of the contract (costs and fee) is in the range of $4,000,000 - $5,000,000 subject to availability of funds and successful performance of the contractor. Nevertheless, revealing the estimated cost range for the contract does not mean that Offerors should necessarily strive to meet the maximum amount. The Offerors must propose costs that they believe are realistic and reasonable for the work described herein. Cost proposals will be evaluated as part of a Best-Value determination for contract award, including cost effective approaches to achieve the results.

RFP No.72066020R00005, Logistics and Administrative Services in North and South Kivu, DRC

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFP, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FBO) website. Offerors are encouraged to check this website (http://www.fbo.gov) periodically.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. And, it must be submitted by the designated date and time indicated in Block 9 of SF 33 and this cover letter. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 52.215-1. Proposals submitted in response to this solicitation shall be valid for no less than 60 days.

NOTE: ONLY Electronic submissions will be accepted. No other forms of submission will be accepted.

Offerors are instructed to pay careful attention to, and complete in full, RFP Section

K – Representations, Certifications and Acknowledgements. Offerors should carefully consider Section L – Instructions to Offerors and Section M – Evaluation

Factors for Award. Sections B through I of the solicitation will become substantive part of the anticipated contract with blanks to be completed by the Contracting

Officer upon award. Proposals must be signed by an official who is authorized to bind the offeror’s organization.

Issuance of this solicitation does not, in any way, obligate the U.S. Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

Thank you for interest in working with USAID

Sincerely, Andre-Guy Soh

Contracting Officer

USAID/Democratic Republic of the Congo

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

1 79

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72066020R00005

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP): X

5. DATE ISSUED

12/9/2019

6. REQUISITION/PURCHASE NUMBER

REQ-660-19-000082

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

Contracting Officer, Andre-Guy Soh at asoh@usaid.gov

Copies to Jonas Lunanga at jlunanga@usaid.gov and kinshasaproposals@usaid.gov

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/DEMOCRATIC REPUBLIC OF THE CONGO

KISHASA-DRC

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers: ONLY ELECTRONIC SUBMISSIONS ARE ACCEPTABLE for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in Kinshasa until 15:00 local time 01/08/2020

(Hour)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)

10. FOR

INFORMATION

CALL:

A. NAME

Jonas Lunanga

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

jlunanga@usaid.gov

AREA CODE NUMBER EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x

A SOLICITATION/CONTRACT FORM

x I CONTRACT CLAUSES x B SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT x J LIST OF ATTACHMENTS x D PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

x E INSPECTION AND ACCEPTANCE x K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

x F DELIVERIES OR PERFORMANCE x G CONTRACT ADMINISTRATION DATA x L INSTRS., CONDS., AND NOTICES TO OFFERORS x H SPECIAL CONTRACT REQUIREMENTS x M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

mailto:asoh@usaid.gov mailto:jlunanga@usaid.gov mailto:kinshasaproposals@usaid.gov mailto:jlunanga@usaid.gov

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Contents

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

B.2. CONTRACT TYPE

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4. BUDGET LINE ITEMS

B.5. INDIRECT COST

B.6. COST REIMBURSABLE

B.7. ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENTS FOR INDIRECT COSTS

B.8. PAYMENT OF FIXED FEE

B.9. CANCELLATION CEILING

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. PURPOSE

C.2. BACKGROUND

C.3. OBJECTIVES

C.4. CONTRACTOR EXPERIENCE AND CAPACITY REQUIREMENTS

C.5. BENCHMARKS FOR THE SATISFACTORY PERFORMANCE OF THIS

CONTRACT INCLUDE THE FOLLOWING

C.6. TECHNICAL CAPABILITY

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING AND MARKING POLICY

D.3. BRANDING STRATEGY AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2. INSPECTION AND ACCEPTANCE

E.3. CONTRACTOR PERFORMANCE EVALUATION

E.4. PERFORMANCE STANDARDS

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2. PERIOD OF PERFORMANCE

F.3. PLACE OF PERFORMANCE

F.4. AUTHORIZED WORK WEEK

F.5. REPORTS AND DELIVERABLES OR OUTPUTS

F.6. 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

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F.7. FIXED FEE SCHEDULE

F.8. KEY PERSONNEL

F.9. ENVIRONMENTAL COMPLIANCE REPORTING

F.10. SUBMISSION OF DEVELOPMENT EXPERIENCE DOCUMENTATION TO

PPC/CDIE/DI

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. AIDAR 752.7003 – DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2. CONTRACTING OFFICER’S AUTHORITY AND ADMINISTRATIVE CONTRACTING OFFICE

G.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4. TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5. PAYING OFFICE

G.6. INVOICING INSTRUCTIONS

G.7. ACCEPTANCE AND APPROVAL

G.8. ACCOUNTING AND APPROPRIATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY

2014) 28

H.2. SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCTOBER

2014) 29

H.3. USAID DISABILITY POLICY - ACQUISITION (DEC 2004)

H.4. ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.5. AUTHORIZED GEOGRAPHIC CODE

H.6. DEFENSE BASE ACT INSURANCE

H.7. LOGISTIC SUPPORT

H.8. LANGUAGE REQUIREMENTS

H.9. EXECUTIVE ORDER -- CLIMATE-RESILIENT INTERNATIONAL DEVELOPMENT

H.10. EXECUTIVE ORDER ON TERRORISM FINANCING

H.11. PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.12. CLOUD COMPUTING (MAY 2016)

H.13. ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

H.14. CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.15. CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND LOGISTICAL

ARRANGEMENTS

H.16. ELECTRONIC PAYMENTS SYSTEM

H.17. EMPLOYEE COMPENSATION LIMITATIONS UNDER THE CONTRACT AND

SUBCONTRACTS

H.18. GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.19. INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

H.20. REQUESTS FOR CONSENT TO SUBCONTRACT

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H.21. SECURITY CONDITIONS

H.22. LIFE SUPPORT AND SECURITY SERVICES

H.23. TITLE TO AND CARE OF PROPERTY

PART II – CONTRACT CLAUSES

I.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2. 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015)

I.3. FAR 52.203-99, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015) (DEVIATION 2015-02)

I.4. 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.5. 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.6. 52.244-2 SUBCONTRACTS (OCT 2010)

I.7. 52.244-2 SUBCONTRACTS (OCT 2010) - ALTERNATE I (JUN 2007)

I.8. 752.245-70 GOVERNMENT PROPERTY- USAID REPORTING REQUIREMENTS. (JUL

1997) 55

PART III – PARTIII-DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

USEFUL LINKS

PART IV – REPRESENTATION AND INSTRUCTIONS

SECTION K– REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2. 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS - REPRESENTATION (APR 2015) (DEVIATION

2015-02)

K.3. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS. (OCTOBRE 2018)

K.4. 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS. (OCT 2015)

K.5. KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG TRAFFICKING . 66

K.6. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (OCT2018)

K.7. 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.8. SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

L.2. 52.216-1 TYPE OF CONTRACT. (APR 1984)

L.3. 52.233-2 SERVICE OF PROTEST. (SEP 2006)

L.4. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE. (FEB 1998) .. 71

L.5. 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (MAR

2015) 71

L.6. GENERAL INSTRUCTIONS

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L.7. DELIVERY INSTRUCTIONS

L.8. INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

1. Instructions for the Preparation of the Technical Proposal Body (10 pages)

L.9. INSTRUCTIONS FOR PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1. GENERAL INFORMATION

M.2. TECHNICAL EVALUATION FACTORS

M.3. COST EVALUATION

M.4. DETERMINATION OF COMPETITIVE RANGE

M.5. SOURCE SELECTION

M.6. CONTRACTING WITH SMALL BUSINESS CONCERNS

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PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

The purpose of this contract is to provide logistic and administrative services to USAID staff and other authorized United States Government (USG) personnel. The contractor shall provide logistic and administrative services to USAID/ Office of U.S Foreign Disaster Assistance (OFDA) staff, USAID/DRC Mission staff, and authorized United States Government (USG) temporary duty (TDY) personnel while they are traveling primarily in North and South Kivu provinces in eastern

Democratic Republic of the Congo (DRC) for official business. Logistic and administrative support is required, particularly for the care and maintenance of OFDA/USAID DRC Mission-owned vehicles based in Goma (North Kivu) and Bukavu (South Kivu). Additional logistical support needs around the DRC are envisioned as part of future Humanitarian response efforts. This contract will ensure that USAID personnel are able to travel to monitor USAID-funded projects and humanitarian assistance while maintaining important UN and INGO humanitarian contacts. Other official USG personnel will benefit from this logistic capacity on an occasional, pre-authorized basis.

B.2. CONTRACT TYPE

This is a Cost-Plus-Fixed Fee (CPFF) completion type contract.

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder for the two years base period, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The total estimated cost-plus fixed fee for the base period is $TBD.

(b) The estimated cost for the performance of the work required hereunder for the first option year, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The total estimated cost-plus fixed fee for the first option year is $TBD.

(c) The estimated cost for the performance of the work required hereunder for the second option year, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The total estimated cost-plus fixed fee for the second option year is $TBD.

(d) The estimated cost for the performance of the work required hereunder for the third option year, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The total estimated cost-plus fixed fee for the third option year is $TBD.

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(e) The estimated cost for the performance of the work required hereunder for the base period and the three option years, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD.

The total estimated cost-plus fixed fee for the base period and the three option years is $TBD.

(f) The contract will be incrementally funded throughout the performance period in accordance with FAR Clause 52.232-22, Limitation of Funds.

(g) Within the estimated cost-plus fixed fee (if any) specified in paragraph (e) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor shall not exceed the aforesaid obligated amount.

B.4. BUDGET LINE ITEMS

TBD

The inclusion of any costs in the above budget does not obviate the requirement for prior approval from the Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.216-7, “allowable cost and payment (JUNE 2013)”; nor does it constitute a determination of allowability by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract.

B.5. INDIRECT COST

The contract clause entitled “FAR 52.216‐7, Allowable Cost and Payment (JUN 2011)”, specifies that the indirect cost rates must be established for each of the contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

For the Prime Contractor:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

Source:

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2/Base of Application:

For major subcontractors whose costs exceed 10% of the budget:

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/Base of Application:

2/Base of Application:

[To be determined]

Note: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) and other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs must not be allowed for local organizations. All costs for local organizations must be budgeted and billed as direct costs.

B.6. COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.516-7, Allowable Cost and Payment (JUNE 2013), and FAR 52.216-8, Fixed Fee (JUNE 2011), if applicable, and AIDAR 752.70003, Documentation for Payment (NOV

1998).

In addition, the requirement and conditions concerning estimated cost and funding apply as

8 | P a g e detailed in FAR 52.232.22, Limitation of Funds (APR 1984).

B.7. ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENTS FOR INDIRECT COSTS

(1) Reimbursement for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

(2) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(3) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(4) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.8. PAYMENT OF FIXED FEE

(a) Payment of fixed fee, subject to FAR 52.216-8, may be made upon receipt of a proper invoice.

(b) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee"

(FAR 52.216-8) are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

(c) The Contractor’s fixed fee is tied to the accomplishment of the deliverables outlined in

Section F.5. Upon successful achievement of the deliverable, the Contractor shall provide evidence of the achievement to the Contracting Officer’s Representative and the Contracting

Officer. Upon acceptance by USAID and receipt of approval from the Contracting Officer, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

B.9. CANCELLATION CEILING

This is a CPFF type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract

9 | P a g e should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is $0.00.

[END OF SECTION B]

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SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

LOGISTICS AND ADMINISTRATIVE SERVICES IN NORTH AND SOUTH KIVU

PROVINCES, DRC

C.1. PURPOSE

The contractor shall provide logistic and administrative services to USAID/ Office of U.S Foreign

Disaster Assistance (OFDA) staff, USAID/DRC Mission staff, and authorized United States

Government (USG) temporary duty (TDY) personnel while they are traveling primarily in North and

South Kivu provinces in eastern Democratic Republic of the Congo (DRC) for official business.

Logistic and administrative support is required, particularly for the care and maintenance of

OFDA/USAID DRC Mission-owned vehicles based in Goma (North Kivu) and Bukavu (South

Kivu). Additional logistical support needs around the DRC are envisioned as part of future

Humanitarian response efforts. This contract will ensure that USAID personnel are able to travel to monitor USAID-funded projects and humanitarian assistance while maintaining important UN and

INGO humanitarian contacts. Other official USG personnel will benefit from this logistic capacity on an occasional, pre-authorized basis.

C.2. BACKGROUND

USAID has been providing emergency assistance through the UN and INGOs to vulnerable populations in eastern DRC since 1998. As USAID does not currently maintain a permanent office in Bukavu or Goma, USAID staff perform their required monitoring responsibilities through frequent trips and site visits. Since 2001, USAID has relied on contractors to provide transportation services and vehicle maintenance in Bukavu and Goma. These same contractors have also provided basic administrative and supply services to USAID personnel when they are traveling in the region.

C.3. OBJECTIVES

1. Provide drivers for USAID-owned, leased, or rental vehicles.

The contractor must provide licensed and experienced drivers based in Goma and Bukavu to assist with transportation of US Government personnel to different meetings and field visits. To minimize costs, driving services may be from a pool of qualified drivers rather than dedicated drivers due to the intermittent nature of required services. However, driving services must always be available upon request and sufficiently staffed to minimize overtime and keep daily driving to 8-10 hour shifts.

Approval from the Contracting Officer’s Representative (COR) of the drivers selected by the

11 | P a g e contractor must be sought and maintained. At times of high demand, the COR and/or his/her designee can approve the use of temporary drivers, assuming they have the same qualifications and clearances of the permanent drivers.

At a minimum, drivers must have five years of professional driving experience, a high school education, French language capabilities, knowledge of how to check and inspect vehicles, and knowledge of basic security measures/precautions when driving. Drivers of armored vehicles will be required to complete and maintain an armored vehicle training certification course approved by

USAID. Additionally, knowledge of the geographical plan and routes of Goma, Bukavu, and Rwanda is required. Drivers must be willing to demobilize and relocate to other parts of the country if and when such need arises. Basic English and command of Kiswahili language capabilities are desirable.

A test will be administered to determine the level of capability as part of the driver recruitment process.

For security, all drivers of USAID vehicles must always be clearly identifiable (e.g. ID badges).

Additional training and certification will be required for drivers of U.S. Government issued armored vehicles.

2. Maintain USAID-owned vehicles.

Currently six USAID owned vehicles are stationed in Eastern DRC (three in Bukavu and three in

Goma). The contractor will provide secure parking for the vehicles in both Bukavu and Goma. The contractor will purchase operating consumables such as fuel and oil and perform regular maintenance and inspection every 3,000 kilometers to ensure that the vehicles remain in good mechanical condition. Generally, USAID will procure and supply vehicle parts as needed. In all other cases, the contractor will buy and ensure the installation of all necessary communication equipment, spare parts, spare tires, basic tools, and medical kits required by USAID. From time to time, particularly for locally available parts, the contractor may receive written requests from the COR and/or his/her designee to purchase locally available vehicle parts and subject to his/her approval and subsequent inspection of parts. The contractor shall only purchase vehicle parts from responsible suppliers. All vehicle parts shall be new unless otherwise expressly approved by the COR. The contractor shall perform weekly preventative maintenance and daily visual inspections when the vehicles are in operation. The contractor shall prepare and establish a program, to be approved by the Mission, for the receipt, use, maintenance, protection, custody, and care of the vehicles for which it has custodial responsibility, including the establishment of reasonable controls to enforce such program. The contractor shall provide and maintain comprehensive automobile liability (bodily injury, life, and property damage) insurance, and such other insurance as the Contracting Officer may require under this contract.

A list of the Government Vehicles is provided in Attachment 6.

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3. Rent or Lease of Additional Vehicles.

The contractor will rent or lease additional vehicles as needed and previously authorized by the COR or his/her designee. All vehicles must meet US Embassy safety standard policies and follow the

Contractor’s procurement procedures.

4. Rapid humanitarian and security response.

Humanitarian response needs could arise at any time around the DRC. Rapid logistical support needs are envisioned as part of future response efforts. The contractor must be prepared to rapidly mobilize and provide logistical and administrative support to the response effort wherever the geographical needs dictate. In the event of insecurity necessitating evacuation, the contractor is authorized to move the vehicles to a safe location within DRC or Rwanda. Should official USG staff be traveling with support from the contractor during times of insecurity, they must also be included in the evacuation, unless otherwise authorized. Work related travel within Rwanda may also be provided with written request and approval from the COR. The contractor will maintain, and update all required cross border permits, licenses, and insurance to allow movement to and from Rwanda.

5. Provide office supplies and equipment as needed.

The contractor must purchase office supplies (e.g. paper, printer ink, prepaid telephone cards, etc.)

and small office equipment, office furniture, and furnishings for USAID as authorized by the COR or his/her designee. Each driver must be provided a cell phone with a flat rate monthly plan for daily official business communications along with backup charging capabilities. Satellite phones are to be provided for trips out of the immediate city centers.

6. Provide full service administrative, travel, and logistical arrangement support.

The contractor will provide additional administrative assistance from their Goma or Bukavu offices to assist with logistics and travel arrangements. The contractor will support USAID official travelers by arranging for the procurement of air services (fixed wing and/or helicopter), boat tickets, charters, lodging reservations, short-term office space, and meeting space booking as necessary and as instructed by the COR or his/her designee. These services will be intermittent and related to USAID staff travel to eastern Congo.

7. Provide staffing support services.

The contractor will subcontract up to four Administrative Support Specialists as requested to help

USAID/OFDA manage the field office requirements, invoicing, vehicle movements, TDY staff administrative support requirements, Disaster Assistance Response Team (DART) office space and any other necessary administrative needs, guidance, and approvals as requested. These positions will report to the Kinshasa based USAID/OFDA DART Administrative Coordinator (AC) or OFDA

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Team Lead. A more detailed position description will be agreed upon with the DART AC based on the needs and timing.

8. Cloud-based collaborative trip scheduling and tracking tools.

The contractor must implement and manage an online scheduling tool compatible with USAID systems (ie. google sheet) that allows for real-time visibility into vehicle availability, deconflict request, vehicle inventory and repairs (including photos and plate numbers), vehicle support requests from USAID staff, driver schedules, and driver contact information. This service will also track geographic travel locations to allow for trip data analytics.

9. Other services as required:

The contractor must also provide:

a. Capacity to provide or procure language translation support (simultaneous translation equipment and staff).

b. Other administrative and logistics expenses or office needs not specifically indicated here if requested to do so in writing by the COR or his/her designee.

c. Other unforeseen transportation arrangements to support the mobility of USAID Staff.

C.4. CONTRACTOR EXPERIENCE AND CAPACITY REQUIREMENTS

The contractor must have a well-functioning administrative and logistics base in both Bukavu and

Goma. The contractor must have operational experience in the DRC and be able to deploy in any part of the country as required.

The contractor must already have a well-tried and tested system in place for adequate vehicle maintenance and repair and have had significant prior experience with such.

The contractor must also have an extensive radio-communications network capable of following

USAID vehicle movements at distant locations in the two provinces via HF radio as well as a UHF and/or VHF communication capacity for local movement tracking.

The contractor must have communications systems, procedures and policies in place that (1) adequately facilitate emergency communications at any time day or night, (2) can identify the location of a vehicle at any time when it is in operation, and (3) respect normal USAID, UN and

INGO security protocols.

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C.5. BENCHMARKS FOR THE SATISFACTORY PERFORMANCE OF THIS

CONTRACT INCLUDE THE FOLLOWING

1. Safe operating procedures and respect for security protocols such as the use of seatbelts, driver safety training, reducing driver distractions (talking, texting, smoking, eating while driving and driving under the influence of alcohol or drugs).

a. Number of Security Violations Reported.

2. The timely and effective provision of services (with adequate notice).

a. Number of trips receiving complaints due to delays.

3. The ready availability of vehicles and drivers.

a. Number of trips not able to be supported due to scheduling errors.

4. The ongoing excellent working order of vehicles.

a. Number of days vehicles out of service.

5. The protection of vehicles and associated USG property.

a. Number of reported incidents of theft or vandalism.

6. The maintenance of all proper local vehicle documentation (insurance, tarmac permits, etc.).

a. Number of days vehicle documentation is past due or expired.

C.6. TECHNICAL CAPABILITY

Work performed under this contract shall be completed by professionally certified personnel with expertise in the requirements of the Statement of Work (SOW).

[END OF SECTION C]

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SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating

Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the Contractor.

D.2. BRANDING AND MARKING POLICY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID

Direct Contracting” (version from May 5, 2009) at http://www.usaid.gov/sites/default/files/documents/1868/320.pdf ; and USAID "Graphic Standards

Manual" available at www.usaid.gov/branding, or any successor branding policy.

D.3. BRANDING STRATEGY AND MARKING PLAN

The contractor’s Branding Implementation and Marking Plan dated (TBD) is hereby approved by the Contracting Officer for the life of the award, unless otherwise rescinded earlier. The contractor will follow the plan during implementation of this contract and will request and obtain waivers from the contracting officer when required. Guidance on applying for waiver’s can be found in USAID

Automated Directives System Chapter 320, Branding and Marking.

[END OF SECTION D]

http://www.usaid.gov/sites/default/files/documents/1868/320.pdf

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SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-3 Inspection of Supplies - Cost-Reimbursement. MAY 2001

52.246-5 Inspection of Services - Cost-Reimbursement. APR 1984

E.2. INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at:

USAID/Democratic Republic of the Congo (USAID/DRC)

Mobil Building, 198 Avenue Isiro, Gombe – Kinshasa

Democratic Republic of the Congo

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer has delegated, to the COR, the authority to inspect and accept all services, reports and required deliverables or outputs.

E.3. CONTRACTOR PERFORMANCE EVALUATION

The COR and the Contracting Officer will jointly conduct evaluation of the Contractor’s overall performance, which will form the basis of the Contractor’s permanent performance record with regard to this contract as required under the FAR 42.15 and AIDAR 742.15.

During the period of performance, the USAID COR will conduct periodic performance reviews to monitor the progress of work and the achievement of required results under this contract. A variety of mechanisms will be used to monitor the progress and success of this award and the Contractor’s performance in achieving agreed results including:

http://acquisition.gov/far/index.html

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• Quarterly meetings with USAID;

• USAID personnel site visits;

• Timely receipt of deliverables.

E.4. PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted on an annual basis jointly by the COR and the CO and will form the basis of the Contractor's permanent performance record with regard to this contract. The following general performance standards will form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

1. Quality of Product and Service

2. Schedule

3. Cost Control

4. Management

5. Regulatory Compliance

[END OF SECTION E]

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SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15-I STOP WORK ORDER - ALTERNATE I APR 1984

F.2. PERIOD OF PERFORMANCE

The contract will be a two-year contract with three optional one-year periods, from the date of award, subject to successful evaluation and/or suggested changes adjustments, availability of funds, and program necessity.

F.3. PLACE OF PERFORMANCE

The place of performance under this acquisition is in the Eastern Democratic Republic of the Congo

(DRC) as described in Section C- Statement of Work.

F.4. AUTHORIZED WORK WEEK

(a) The length of the contractor’s U.S. workday must be in accordance with the contractor’s established policies and practices.

(b) Overtime maybe authorized by the Contracting Officer’s Representative on case by case basis.

F.5. REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports and deliverables in Sections H, F, and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports (OCT 2007) and

AIDAR 752.7005 Submission Requirements for Development Experience Documents (SEP 2013), the Contractor must submit to the COR reports, deliverables or outputs as further described below.

All deliverables and reports will be in English unless otherwise noted in this section.

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The Contractor and the COR have the authority to make minor changes to the deliverables and reports specified below. Any such change must not change the basic substance of the deliverable, require funds beyond the amount obligated or exceed the total ceiling price or any budgetary limitation.

The following deliverables and reports are required under the contract.

a. Final Contract Completion Report

At least 30 days prior to the end of the contract, the Contractor shall prepare and submit one electronic version (as a single MS Word file) of the draft Contract Completion Report to the COR which summarizes the accomplishments of this contract, methods of work used, recommendations regarding unfinished work and/or project continuation, and the financial status of the contract. The final Completion Report shall also contain an index of all reports and information products produced under this contract. Along with the Completion Report, a CD-ROM depository will be submitted, containing all written documents, reports and presentations. The depository shall be organized in a user-friendly system. The final Contract Completion Report should be submitted no later than 30 days after the end date of the contract. Once approved by the COR, the Contractor shall submit the final report to the COR, the Controller Office and the Contracting Officer.

b. Financial Report

The Contractor shall prepare and submit to the COR the estimated accrual reports every quarter of the calendar year to include:

• Total estimated cost of the award

• Total amount obligated

• Total amount invoiced for

• Total amount expended but not yet invoiced for

• Remaining unexpended funds

The Contractor shall prepare and submit to USAID other financial reports as may be required under the contract.

F.6. 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

a) The Contractor shall prepare and submit progress reports on a quarterly basis. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with FAR 42.15 and internal Agency procedures, but they may be used by

USAID personnel or their authorized representatives when evaluating the Contractor's performance.

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b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the Contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the Contractor's progress.

F.7. FIXED FEE SCHEDULE

The Contracting Officer will approve a monthly payment of fixed fee upon the receipt of a confirmation of successful inspection and acceptance of the below deliverables by the Contracting

Officer’s Representative (COR):

1. Successfully following safe operating procedures and respect for security protocols such as the use of seatbelts, driver safety training, reducing driver distractions (talking, texting, smoking, eating while driving and driving under the influence of alcohol or drugs).

2. Timely and effective provision of services (with adequate notice).

3. Readiness and availability of vehicles and drivers.

4. Excellent maintenance of vehicles.

5. The protection of vehicles and associated USG property.

6. The maintenance of all proper local vehicle documentation (insurance, tarmac permits, etc.).

F.8. KEY PERSONNEL

a) The Contractor shall provide the following key personnel who are considered essential to the work being performed under this contract:

i. TBD

ii. TBD

b) Before removing or replacing any of the listed or specified personnel, the Contractor shall (1) notify the Contracting Officer reasonably in advanceand indicate what steps has been taken to minimize a negative impact on the contract.

F.9. ENVIRONMENTAL COMPLIANCE REPORTING

The Foreign Assistance Act of 1961, as amended, Section 117 requires that the impact of USAID’s activities on the environment be considered and that USAID include environmental sustainability as a central consideration in designing and carrying out its development programs. This mandate is codified in Federal Regulations (22 CFR 216) and in USAID’s Automated Directives System (ADS)

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Parts 201.5.10g and 204 (http://www.usaid.gov/policy/ads/200/) which, in part, require that the potential environmental impacts of USAID-financed activities are identified prior to a final decision to proceed and that appropriate environmental safeguards are adopted for all activities.

In addition, the contractor must comply with host country environmental regulations unless otherwise directed in writing by USAID. In case of conflict between host country and USAID regulations, the latter shall govern.

Any ongoing activities found to be outside the scope of the approved Regulation 216 environmental documentation shall be halted until an amendment to the documentation is submitted and written approval is received from USAID.

F.10. SUBMISSION OF DEVELOPMENT EXPERIENCE DOCUMENTATION TO

PPC/CDIE/DI

In accordance with AIDAR Clause 752.7005 “Submission Requirements for Development

Experience Documents (JAN 2004)” (the full text of which is included in Section H), USAID contractors must submit one electronic and/or one hard copy of development experience documentation (electronic copies are preferred) to the Development Experience Clearing House at the following address.

• Online: http://dec.usaid.gov

• By mail (for pouch delivery):

DEXS Document Submissions

M/CIO/KM/DEC

RRB M.01-010

Washington, DC 20523-6100

For questions on DEC submissions, contact

M/CIO/KM/DEC

Telephone: +1 202-712-0579

E-mail: DocSubmit@usaid.gov http://www.usaid.gov/policy/ads/200/ http://dec.usaid.gov/ mailto:DocSubmit@usaid.gov

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1. AIDAR 752.7003 – DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying

Office indicated in the schedule of this contract. The Contracting Officer’s Representative

(COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public

Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided.

The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(DOCUMENT NUMBER: AID-623-C-14-XXXXX)

Line

Item

Description Amt. Vouchered

To date

Amt. Vouchered

This Period

00001

Product/Service Desc.

for Line

Item 0001

$XXXX.XX

$XXXX.XX

00002

Product/Service Desc.

For Line

Item 0002

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the

Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

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TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the

Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's

Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the

Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the

(c) Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting

Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.2. CONTRACTING OFFICER’S AUTHORITY AND ADMINISTRATIVE CONTRACTING

OFFICE

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this

Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including price.

The Administrative Contracting Office is the USAID/DRC, Office of Acquisition & Assistance

(OAA), which can be contacted at the following addresses:

United States Mailing Address: Kinshasa, D.R.C. address:

USAID/DRC USAID/DRC

Office of Acquisition & Assistance (OAA) Office of Acquisition & Assistance (OAA)

2220 Kinshasa Place 198 Isiro Avenue

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Washington DC, 20521-2220 Kinshasa/Gombe – DRC

E-Mail: kinshasaoaa@usaid.gov E-Mail: kinshasaoaa@usaid.gov

G.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) and the Alternate…