RFP 72027822R00005 WEC Amdt No.03.pdf

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended, X

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment of each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor X

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 STANDARD FORM 30

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 14

03 See Block 16C. REQ#278-22000015

X

The purpose of this Amendment is to provide pages 141-153 that were missing from the revised RFP that was issued as part of Amendment No. 02.

All terms and conditions of the RFP, as amended under Amendment No. 02, remain unchanged and in full force and effect.

Camille Garcia, Supervisory Contracting Officer

Acquisition & Assistance Office (AAO) USAID/Jordan P.O. Box 354, Amman 11118 Jordan

72027822R00005

12/30/2021

(2) If an existing waiver does not apply, USAID does not guarantee that waiver requests from such an offeror will be considered; USAID may make an award to an offeror that does not require a waiver. Where agency needs do not permit time to obtain a waiver, USAID may move forward and make an award to an offeror that does not require a waiver. Per FAR 4.21, USAID will not make an award to an offeror(s) that does not receive the approved waiver.

(3) Where USAID decides to initiate the formal Agency waiver process:

(i) The CO will require the apparently successful offeror(s) to submit the information in paragraph

(4) of this section. Alternately, offerors may provide the information with their initial proposal, at their discretion. Offerors must appropriately mark the appropriate portions of their submission as Proprietary Data where applicable.

(ii) For Indefinite Delivery contracts under (48 CFR) FAR subpart 16.5, waiver requests will be addressed prior to award of the basic contract.

(iii) In the event that the waiver is not approved, the Contracting Officer will notify the offeror.

(4) Additional submission requirements:

(i) A compelling justification for the additional time to implement the requirements under 889(a)(1)(B). The justification must:

State the amount of additional time requested to meet the requirements of the statute (No Agency waiver will be authorized to extend beyond August 13, 2022); and

b. Provide an explanation supporting the requested time period, to include the time required to implement the Phase out Plan described below.

(ii) A full and complete laydown of the presences of covered telecommunications or video surveillance equipment or services in the entity’s supply chain to include:

a. Complete technical design documentation of where, how, and what covered equipment or services are being used by the Offeror;

b. Technical architecture diagram of where the covered technologies are being used (for the system, equipment, service); and

c. Description of how the covered technologies are being used, how often the covered technology is used by the Offeror, and what data traverses the technology.

(iii) A Phase-Out Plan for eliminating the covered equipment or services from the Offeror’s systems, including the covered equipment or services identified in the laydown. The Plan must include:

Description of how the Offeror will eliminate all covered equipment or services by the date specified in (4)(i)(b) above;

When applicable, milestones and timeframes for providing updates to the COR on the Phase-Out Plan implementation;

Identification of other available options;

i. Replacement of covered equipment and systems, as applicable;

Ii. Accessibility of the alternative equipment and systems, as applicable; and

iii. In the case of covered services, the proposed use and availability of other service provider(s) without the covered technologies in the supply chain.

(iv) Pending waiver requests/Approved waivers:

Pending - Solicitation Number/title/Issuing Office (Mission or USAID/W) of those offers where the

CO has requested the information under this provision.

Approved Waivers - Award number/title/Issuing Office (Mission or USAID/W)

[END OF SECTION L]

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

a. The Government may award a contract without discussions with Offerors in accordance with

FAR 52.215-1.

b. The Government intends to evaluate Offerors in accordance with the criteria stated in this section of this RFP and make a contract award to the responsible Offeror(s) whose proposal(s) represents the best value to the U.S. Government.

c. The submitted technical information will be evaluated by a technical evaluation committee using the technical criteria shown below. The evaluation committee may include industry experts who are not employees of the Federal Government.

d. For overall evaluation purposes, technical evaluation factors are considered significantly more important than cost or price factors.

e. Cost is not a weighted factor, however when technical proposals are essentially equal, then cost/price may become the determining factor in source selection.

M.2 TECHNICAL EVALUATION CRITERIA

The technical proposal will be rated by a technical evaluation committee using the criteria shown in this Section. The criteria below reflect the requirements of this particular solicitation. Offerors should note that this criteria: (1) serve as the standard against which all proposals will be evaluated, and (2) serve to identify the significant matters which offerors should address in their proposals.

The technical evaluation criteria are presented by major category in descending order of importance, with Technical Approach being the most important.

Factor 1: Technical Approach The extent to which the proposal provides a technically sound, realistic and contextually appropriate approach to successfully implementing the statement of work in accordance with the program management principles described in Section C.

Factor 2: Staffing and Management Plan The extent to which the Offeror proposes a sound management plan and a clear organizational structure that will lead to a rapid, successful and effective implementation of the activity to achieve the expected results in a cost-effective and efficient manner.

The extent to which the proposed key personnel and the proposed staffing plan demonstrate the right skill mix, including the needed technical expertise and management capacity, to effectively implement the statement of work and achieve the outcomes and overall target described in Section C.

* Note that proposed key personnel must meet the requirements set forth in Section F.5. The evaluation of key personnel will include reference checks.

Factor 3: Past Performance USAID may use performance information obtained from other than the sources identified by the Offeror/subcontractor. USAID will utilize existing databases of contractor performance information and solicit additional information from the references provided in this RFP and from other sources, if and when the Contracting Officer finds the existing databases to be insufficient for evaluating an Offeror’s performance.

Adverse past performance information to which the Offeror previously has not had an opportunity to respond will be addressed in accordance with the policies and procedures set forth in FAR 15.3.

USAID will initially determine the relevance of similar performance information as a predictor of probable performance under the subject requirement. USAID may give more weight to performance information that is considered more relevant and/or more current.

The contractor performance information determined to be relevant will be evaluated in accordance with the elements below:

1. Quality of product or service, including consistency in meeting goals and targets.

2. Cost control, including forecasting costs as well as accuracy in financial reporting.

3. Schedule, including the timeliness against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance).

4. Management, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts, cooperative attitude in remedying problems, and timely completion of all administrative requirements, management of Key Personnel, including appropriateness of personnel for the job and prompt and satisfactory changes in personnel when problems with clients where identified.

5. Regulatory compliance, including compliance with all terms and conditions in the awards relating to applicable regulations and codes (financial, environmental, safety, and other reporting requirements).

6. Utilization of Small Business, for prime contractors who are not small business concerns, their utilization of small business concerns as subcontractors, including efforts in achieving small business participation goals.

An offeror’s performance will not be evaluated favorably or unfavorably when:

(1) The Offeror lacks relevant performance history,

(2) Information on performance is not available, or

(3) The Offeror is a member of a class of Offerors where there is provision not to rate the class against a sub factor.

When this occurs, an offeror lacking relevant performance history will be assigned a "neutral" rating.

The Offerors with no relevant past performance history will be evaluated in accordance with FAR 15.305(a)(2). Prior to assigning a "neutral" past performance rating, the Contracting Officer may consider a broad range of information related to an Offeror's performance.

M.3 COST PROPOSAL EVALUATION

Cost proposals will be evaluated but will not be rated. The evaluation of the offeror’s cost proposal will include a cost analysis and cost realism analysis. This analysis will consist of a review of the cost portion of the offeror’s proposal to determine if the overall costs proposed are:

a) reasonable and well-explained by complete supporting information;

b) realistic for the work to be performed;

c) reflect the offeror understands of the requirements; and

d) are consistent with the Technical Proposal.

In accordance with FAR 15.404-1(d), the Government will perform a cost realism analysis by independently reviewing and estimating the specific elements of each Offeror’s proposed cost estimate to determine whether the estimated proposed costs elements are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the unique methods of performance described in the Offeror’s Technical Proposals. A cost realism analysis will be used to determine the probable cost of performance for each Offeror. The probable cost will be determined by adjusting each Offeror’s proposed cost, and fee when appropriate, to reflect any additions or reductions in cost elements to realistic levels based on the results of the cost realism analysis.

M.4 DETERMINATION OF COMPETITIVE RANGE

The Contracting Officer intends to make an award without discussions. However, if the Contracting Officer determines that discussions are necessary, he/she will establish a Competitive Range composed of only the most highly rated proposals. In certain circumstances, the Contracting Officer may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. Should that be the case, the Contracting Officer may then limit offers in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The Government may exclude an offer if it is so deficient as to essentially require a new proposal. The Government may exclude an offer so unreasonably priced, in relation to more competitive offers, as to appear that there will be little or no chance of becoming competitive. The Government may exclude an offer requiring extensive discussions, a complete rewrite, or major revisions such as to allow an Offeror an unfair advantage over those more competitive offers.

M.5 SOURCE SELECTION

In accordance with FAR 52.215-1, the award will be made by the CO to the responsible Offeror whose proposal represents the best value to the U.S. Government after evaluation in accordance with the factors and subfactors as set forth in this solicitation.

This procurement utilizes the tradeoff process described in FAR 15.101-1.

[END OF SECTION M]

ATTACHMENT 1 - BUDGET TEMPLATE

(see attached Excel spreadsheet)

As described in Section L.9 of this RFP, Offerors must utilize the attached Excel spreadsheet as a template for preparing their budget submissions. Offerors must note that any cost information that may appear in the template is included therein as an example to demonstrate formulas. The information should be deleted and replaced with the Offeror's proposed costs.

ATTACHMENT 2 - USAID’S BRANDING STRATEGY FOR THE WEC ACTIVITY

The name of the project: Water Efficiency and Conservation (WEC)

Translations to other applicable languages must be proposed by the contractor and approved by USAID as part of the Branding Implementation Plan.

Positioning: Publicity materials and communications must clearly reflect the notion that this activity is provided by the American People through USAID, with the close collaboration and support of the Government of Jordan. No other organizations or bodies must be acknowledged publicly in connection with the “Water Efficiency and Conservation”. The contractor must use full branding and the USAID tagline “From the American People” on materials and communications, which may be translated into local languages as appropriate.

The desired level of USAID’s visibility for this project is high.

The primary audience for all materials and documents produced includes USAID/Jordan, the Government of Jordan,and other stakeholders. The secondary audience for materials and documents produced includes other donors, , international organizations and institutions, development partners, and sub-contractors.

ATTACHMENT 3 - GUIDANCE FOR THE PREPARATION OF THE BRANDING

IMPLEMENTATION PLAN

Branding Implementation Plan for USAID Water Efficiency and Conservation (WEC) Activity.

With reference to ADS 320.3.2.2, below is guidance for preparing the required Branding Implementation Plan:

Please address the following:

● How to incorporate the message, “This assistance is from the American people,” in communications and materials directed to beneficiaries, or provide an explanation if this message is not appropriate or possible.

● How to publicize the program, project, or activity in the host-country and a description of the communications tools to be used. Such tools may include the following:

− Press releases − Press conferences − Media interviews − Site visits − Success stories − Beneficiary testimonials − Professional photography − PSAs − Videos; and − Webcasts, e-invitations, or other emails sent to group lists, such as participants for a training session blast emails or other Internet activities, etc.

● The key milestones or opportunities anticipated to generate awareness that the program, project, or activity is from the American people, or an explanation if this is not appropriate or possible. Such milestones may be linked to specific points in time, such as the beginning or end of a program, or to an opportunity to showcase publications or other materials, research findings, or program success.

These include, but are not limited to, the following:

− Launching the program, − Announcing research findings, − Publishing reports or studies, − Spotlighting trends, − Highlighting success stories, − Featuring beneficiaries as spokespeople, − Showcasing before-and-after photographs, − Marketing agricultural products or locally produced crafts or goods, − Securing endorsements from ministry or local organizations, − Promoting final or interim reports, and − Communicating program impact/overall result.

ATTACHMENT 4 - GUIDANCE FOR THE PREPARATION OF THE MARKING PLAN

Marking Plan for the USAID Water Efficiency and Conservation (WEC) Activity.

With reference to ADS 320.3.2.3, below is guidance for the required Marking Plan:

A Marking Plan is developed by prospective contractors to enumerate the public communications, commodities, and program materials and other items that visibly bear or will be marked with the USAID Identity. USAID’s policy is that programs, projects, activities, public communications, or commodities implemented or delivered under contracts and subcontracts exclusively funded by USAID are marked exclusively with the USAID Identity. Where applicable, a host-country symbol or ministry logo, or another U.S. Government logo may be added.

Except for the manufacturer’s trademark on a commercial item, the corporate identities or logos of contractors or subcontractors are not permitted on USAID-funded program materials and communications, unless specified in the USAID Graphic Standards Manual.

The Marking Plan may include requests for exceptions to marking requirements, to be approved by the CO. To ensure that all items are appropriately marked in accordance with this policy, all USAID direct contracts must incorporate a Marking Plan that details the public communications, commodities, and program materials and other items that will bear visibly of the USAID Identity.

Contract deliverables to be marked with the USAID Identity must follow design guidance for color, type, and layout in the Graphic Standards Manual.

The Marking Plan will be incorporated in the contract and must address the following specific contract deliverables or performance requirements:

● Commodities or equipment provided under humanitarian assistance, disaster relief or development programs, and all other program commodities and equipment funded by USAID contracts, and their export packaging, must prominently display the USAID Identity.

● Program, project, or activity sites financed by USAID contracts, including visible infrastructure projects (roads, bridges, buildings, etc.) or others that are physical in nature (agriculture, forestry, water management, etc.), must prominently display the USAID Identity. Temporary signs must be erected early in the construction or implementation phase. When construction or implementation is complete, the contractor must install a permanent, durable and visible sign, plaque, or other marking.

● Public communications financed by USAID contracts that are print products must prominently display the USAID Identity. These communications include, but are not limited to, the following:

− Publications − Reports − Research results, studies, and evaluations − Brochures, leaflets, informational, and promotional materials − Folders − Success stories − Posters

− Banners and Signs − Print PSAs, newspaper supplements and other paid placements such as advertorials − (Non-administrative) advertisements about program events/activities − Training manuals, workbooks, and guides − Press releases, fact sheets, media advisories (note: the U.S. Ambassador or Public Affairs

Officer may request these materials to be distributed on U.S. Embassy letterhead); and − Letterhead used for program-related purposes (invitations to events, etc.,), as opposed to contractor administrative purposes.

● Public communications financed by USAID contracts that are audio, visual, or electronic must prominently display the USAID Identity. Such communications include, but are not limited to, the following:

- Web sites

- Videos

- CDs and DVDs

- TV PSAs

- PowerPoint and other program-related presentations

- Mass distribution electronic mail sent for program purposes, such as invitations to training events or other widely attended program-related gatherings; and

- Radio PSAs, which must include an audio tag, such as, “made possible by USAID: From the American people.”

● Studies, reports, publications, Web sites, and all informational and promotional products not authored, reviewed, or edited by USAID must contain a provision substantially as follows:

This study/report/Website (specify) is made possible by the support of the American People through the United States Agency for International Development (USAID.) The contents of this (specify) are the sole responsibility of (name of organization) and do not necessarily reflect the views of USAID or the United States Government.

● Events financed by USAID contracts must prominently display the USAID Identity. Such events include, but are not limited to, the following:

- Training courses

- Conferences

- Seminars

- Briefings

- Exhibitions

- Fairs

- Workshops

- Press conferences

- Other public meetings and activities; and

- Invitations, press releases, publicity, and media materials, presentations and handouts associated with these events that are produced under a USAID direct contract.

● Grants under contracts, when authorized, must be branded and marked like grants, and the policy directives and required procedures for branding and marking of assistance awards in section 320.3.3, and 2 CFR 700, apply. The contractor is responsible for including branding and marking https://www.govinfo.gov/content/pkg/CFR-2011-title22-vol1/xml/CFR-2011-title22-vol1-part226.xml requirements for these grants in its Branding Implementation Plan and Marking Plan, as part of its overall responsibility for managing grants under its contract.

● USAID reserves the right to request preproduction review of USAID-funded public communications and program materials for compliance with USAID graphic standards and the approved Marking Plan.

All of the above requirements are subject to USAID-approved exceptions and waivers.

The following exceptions reflect USAID’s usual, non-emergency practices in not marking certain contract deliverables for programmatic reasons. The CO, in consultation with the Activity Manager/RO, has the authority to determine that marking is not appropriate, if marking of specifically identified contract deliverables, or of all contract deliverables, would:

● Compromise the intrinsic independence or neutrality of a program or materials where independence or neutrality is an inherent aspect of the program and materials. This includes, but is not limited to, the following:

− Election monitoring or ballots, and voter information literature − Political party support or public policy advocacy or reform − Independent media, such as television and radio broadcasts, and newspaper articles and editorials; and − PSAs or public opinion polls and surveys.

● Diminish the credibility of audits, reports, analyses, studies, or policy recommendations whose data or findings must be seen as independent.

● Undercut host-country government “ownership” of constitutions, laws, regulations, policies, studies, assessments, reports, publications, surveys or audits, PSAs, or other communications better positioned as “by” or “from” a cooperating country ministry, organization, or government official.

● Impair the functionality of an item, such as sterilized equipment or spare parts.

● Incur substantial costs or be impractical, such as items too small or other otherwise unsuited for individual marking, such as food in bulk.

● Offend local cultural or social norms, or be considered inappropriate on such items as condoms, toilets, bed pans, or similar commodities.

● Conflict with international law, such as the internationally recognized neutrality of the International Red Cross (IRC) or other organizations.

● Deter achievement of program goals, such as cooperating with other donors or ensuring repayment of loans.

The CO’s determination that an exception does not apply is not subject to a separate appeal process but may be handled through normal contract award or administration procedures.

ATTACHMENT 5 - INITIAL ENVIRONMENTAL EXAMINATION FOR THE WEC ACTIVITY

(the attachment begins on the following page)