71845 MIVA Direct Imager Maint PWS_revised.doc

PERFORMANCE WORK STATEMENT

MIVA Direct Imager Maintenance 29 June 2021

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all equipment, tools, parts, materials, travel and labor required to provide a Miva Tek Gold Plan for the Miva 2000 Direct Imager and on-site maintenance visits in support of the 569th Electronics Maintenance Squadron (EMXS/MXDP) at Robins AFB, GA.

1.1 The MIVA Tek Gold Plan shall Include :

1.1.1 One hundred and thirty-five (135) hours of technical support per year to be used as needed for preventive maintenance, training, software upgrades (software included), applications support, repair labor, process support and other technical support.

1.1.1.1 Technical support may be provided via telephone or on-site.

1.1.1.2 Unused hours after one (1) year shall be credited to the following year. Fifty (50) percent of unused hours at the end of the contract shall be retained for the following twelve (12) months.

1.1.2 A discount on parts purchases of twenty (20) percent

1.2 Additional Service Requirements not included in Gold Plan:

1.2.1 The Contractor shall perform two (2) on-site maintenance visits per year on the MIVA Direct Imager which shall include software upgrade, filter maintenance/replacement and calibration.

1.2.1.1 Gold Plan labor hours, if available, shall be utilized for these service visits. If no Gold Plan hours remain, a request may be submitted for additional technical support in accordance with section 1.2.7, Over and Above work.

1.2.1.2 The Contractor shall contact the Government Representative listed in section 4.1 to schedule all on-site service visits. Reference sections 1.4 and 1.5 for maintenance service visit reporting requirements.

1.2.2 Filter Maintenance Kits. The Contractor shall provide and change the following Filter Maintenance Kits not included in the Gold Plan:

1.2.2.1 M-PM6-18 (quantity of 1) filter shall be changed every 6 months

1.2.2.2 M-PMLE (quantity of 2) filters shall be changed every 12 months.

1.2.3 Travel: Travel costs for on-site maintenance visits, not included in the Gold Plan, are estimated for two (2) visits per year, with five (5) days per visit.

1.3 Training: Hours included in the Gold Service Plan may be used for training, if required. Training shall be provided via telephone or on-site. All training shall be coordinated with the Government Representative in section 4.1.

1.4 Calibration Certificate. The Contractor shall provide a calibration certificate for any calibration activities performed during each on-site maintenance visit. (CDRL A001, Calibration Certificate, DI-QCIC-80798C)

1.5 Maintenance Service Report. A Maintenance Service Report shall be provided by the contractor within 48 hours of completion of each service request. This service report will identify the date and time of arrival or call and description of the service requested and the service performed. This report shall be delivered electronically to the Government Representative listed in 4.1. (CDRL, A002, DI-MGMT-80995T/A, Maintenance Service Report)

1.6 Period of Performance: This contract shall include a basic year and four, one-year options for the Gold Plan, required filter maintenance kits, and related travel expenses for two (2) on-site maintenance service visits per year.

1.7 Over and Above Work. Over and above work is defined as work within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract. Upon discovery of the need for over and above work to include replacement parts, travel necessary to complete service of the equipment, or additional technical support hours beyond what is included in the annual service plan, the Contractor shall prepare and furnish to the Government Representative a work request with a proposal for the over and above work. The Government representative will provide the request to the Contracting Officer. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

2.0 SERVICES SUMMARY (SS). None.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will make the MIVA 2000 DI unit available to the Contractor for service. The Government will not provide any other property or services to the Contractor.

4.0 GENERAL INFORMATION:

4.1 Government Representative. The Contractor shall coordinate all service activities with the following Government Representatives:

4.2 Place of Performance: Services shall be performed at Building 640, Annex, 420 Richard Ray Blvd, Robins AFB, GA 31098.

4.3 Schedule: Contractor personnel shall adhere to Government holiday and family day schedules. The Contractor shall ensure Contractor personnel are available for service of the equipment during the hours of 0700 through 1500 hours Monday through Friday.

4.4 Security Requirements

4.4.1 Government Security Regulations: The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.4.2 Security Clearance: The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.4.3 Access to Government System: None.

4.4.4 Access to Government Facilities:

4.4.4.1 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.4.4.2 The Government Representative will ensure Contractor personnel are escorted by Government personnel at all times while the Contractor is working on Robins AFB. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) located by the Watson Boulevard Gate (main gate) to the base.

4.4.4.3 Contractor personnel will need a valid driver’s license or state-issued ID and a social security card, which will be checked by name, dates of birth and social security number. Contractor personnel who wish to drive on base must present a valid driver’s license, vehicle registration, and proof of vehicle insurance.

4.4.4.4 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.4.4.5 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

4.4.5 Operations Security (OPSEC): The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Affirmative Procurement Programs (APP): (formerly GPP)

4.5.1 Agency Affirmative Procurement Programs

4.5.1.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.5.1.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.6 Environmental Management System (EMS): Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78

CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.6.1 EMS training is provided by Environmental Management at (478) 327-8104 or

(478) 926-9645. Contractors have two options to satisfy the mandatory EMS

Awareness Training requirement. Contractors that do not have a Common

Access Card must exercise Option 2.

4.6.2 Option 1 (Preferred Option): The Air Force version of EMS

Awareness Training is available through the Advanced Distributed Learning

Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness

Training is located under the Miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

4.6.3 Option 2: Contractor requests a copy of the Robins EMS Awareness

Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.7 Contractor’s Safety Requirement: The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.7.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A003, Contractor’s Safety Plan, DI-SAFT-82080/T).

4.7.1.2 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.7.2 Safety Mishap/Incident Reporting. The Contractor shall notify the WR-ALC Safety Office by telephone at 478)-926-1708 during duty hours and (478)-926-3567 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government POC, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information (CDRL A004, Accident/Incident Report, DI-SAFT-81563 NOT 2/T):

a. Contract, Contract Number, Name and Title of Person(s) Reporting;

b. Date, Time and exact location of accident/incident;

c. Brief Narrative of accident/incident (Events leading to accident/incident);

d. Cause of accident/incident, if known;

e. Estimated cost of accident/incident (material and labor to repair/replace);

f. Impound Authority Name and Phone Number (as applicable);

g. Nomenclature of equipment and personnel involved in accident/incident;

h. Corrective actions (taken or proposed);

i. Other pertinent information.

4.8 Essential Services During Crisis. The Functional Commander/Director (FC/FD) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.9 Deliverables:

(1) The Contractor shall provide a Calibration Certificate as outlined in section 1.4 above. (CDRL A001, Calibration Certificate, DI-QCIC-80798C)

(2) The Contractor shall generate a Maintenance Service Report as outlined in section 1.5 above. (CDRL, A002, Maintenance Service Report, DI-MGMT-80995T/A)

(3) The Contractor shall provide a Safety and Health Plan as outlined in section 4.7.1 (CDRL A003, Contractor’s Safety Plan, DI-SAFT-82080/T

(4) The Contractor shall report all mishaps IAW the Contract Appendix C and section 4.7.2 above. (CDRL A004, Accident/Incident Report, DI-SAFT-81563 NOT 2/T)

5.0 APPENDICES

5.1 Appendix C, Industrial Safety and Health Requirements

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