225_Aux_Seawater_Pumps_SOW.pdf

REVISION NO. 0 . CHANGE NO. - .

IBCTPL

Procurement Specification

225 Auxiliary Seawater (ASW) Pumps

ORGINATED BY: LT John O’Brien DATE: 10/30/2024

ORIGINATOR’S COMMAND: SFLC-PDM-PES2

INTERNAL REVIEWER: SES1 DATE:

PRODUCT LINE APPROVAL: Akhila Wijayaratne DATE:

Commented [W(1]: Can you add paragraph spacing or line spacing between the various lines? The current format is hard to read

Commented [W(2]: Maybe SES1 should be reviewer and have ENG/PDM be approver

USCG SFLC – IBCTPL Seawater Pumps REVISION: 0

Table of Contents Title Page

1.0 SCOPE 3

2.0 APPLICABLE DOCUMENTS 4

2.1 Document Availability 4

2.2 Government Documents 4

2.3 Other Government Documents 4

2.4 Commercial Documents 4

2.5 Order of Precedence 5

3.0 REQUIREMENTS 6

3.1 Performance and General Requirements 6

3.2 Specific Requirements 7

3.3 Field Services 8

3.4 Departure from Specification 8

3.5 Technical Documentation 9

3.6 Integrated Logistics Support 10

3.7 Tests, Inspections and Reports 10

3.8 Workmanship 11

3.9 Notifications and Inspections 11

4.0 QUALITY ASSURANCE 12

4.1 General 12

4.2 Records 12

4.3 Calibration System 12

4.4 Responsibility for Inspection 12

4.5 Responsibility for Compliance 12

4.6 Quality Assurance Plan 12

4.7 Tests and Inspections 12

4.8 Failure Responsibility 13

4.9 Tests and Inspection Reports 13

4.10 Packaging Inspection 13

6.0 NOTES 14

6.1 Potential Sources 14

6.2 Government and Commercial Document Sources 15

7.0 SHIPPING ADDRESS 16

8.0 GOVERNMENT POINT OF CONTACTS (POC) 16

8.1 TECHNICAL POC 16

8.2 PROJECT MANAGER 16

8.3 SUPPLY POC 16

Commented [W(3]: Can you make full TOC fit on one page?

Commented [W(4]: Table of Contents does not match page numbers

1.0 SCOPE

This specification describes the requirements for the procurement of 2 new Seawater Pumps for various applications on USCG Cutters. This specification DOES NOT include installation of the equipment by the Vendor.

Component, documentation, and technical support items covered under this Procurement Specification are as follows:

• Seawater Pump is defined as an assembled pump, motor, coupling (if applicable), and mounting base.

• The Vendor shall supply Provisioning Technical Data (PTD), Attachment 1, with their proposal response that includes applicable technical manuals, drawings and pump curves describing the pump to provide the United States Coast Guard (USCG) with sufficient information to produce Cutter specific installation drawings.

• The Vendor shall supply Engineering Data for Provisioning (EDFP), on the system and components concurrent with the delivery of the equipment to allow the USCG to produce maintenance procedure cards (MPCs) and other logistical support documentation.

• The Vendor shall provide maintenance parts lists and a recommended onboard repair parts (OBRP) list for all components.

2.0 APPLICABLE DOCUMENTS

2.1 Document Availability – To obtain the referenced documents, see Section 6.2.

2.2 Government Documents - The following specification and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Index of Specifications and Standards (DODISS) and supplements therein.

2.2.1. Specifications, Military

a. None Applicable.

2.2.2 Standards, Military

a. None Applicable.

2.3 Other Government Documents - The following documents form a part of this specification to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.3.1 Code of Federal Regulations (CFR)

a. None Applicable.

2.3.2 USCG Surface Forces Logistics Center (SFLC) Drawings

Dwg. No. Rev. Title

a. None Applicable

2.3.3 USCG Surface Forces Logistics Center (SFLC) Documents

a. D-084-0481 REVA, Preservation, Packaging, and Marking

b. D-086-0508, 2008, Technical Documentation Specifications

c. USCG Planned Maintenance System Development Process Guide, CGTO PG-85-00- 230-S

d. Coast Guard Commandant Instruction (COMDTINST) M9085.1 (Series), Naval Engineering Computer Aided Design Standards.

2.4 Commercial Documents - The Following documents form a part of this specification to the extent specified here. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of specifications and Standards (DODISS).

2.4.1 American National Standards Institute (ANSI) / National Conference of Standards Laboratories (NSCL)

a. ANSI/NCSL Z540-3-2006, Requirements for the Calibration of Measuring and Test Equipment.

2.4.2 American Society for Quality Control (ASQC)

a. ANSI/ASQC Q9001-2008 – Quality Management Systems - Model for Quality Assurance in Design, Development, Production, Installation, and Servicing Requirements

2.5 Order of Precedence - In the event of a conflict between the text of this Specification and the references cited herein, this Specification shall take precedence. The Vendor is required to notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in these specifications.

3.0 REQUIREMENTS

The Vendor must provide all labor and material to provide 2 new Seawater Pumps for installation on a US Coast Guard class cutter as specified herein. The US Coast Guard will install the new pump. Any materials, components, and labor sub-contracted in meeting the requirements herein are the responsibility of the Vendor.

3.1 Performance and General Requirements

3.1.1 Operational Requirements

a. All equipment furnished shall be suitable for use indoors and below decks in a marine environment.

b. The pumps shall be designed and constructed in accordance with ASTM F998, Class 2 requirements.

c. The equipment shall be capable of continuous operation in an environment with ambient air temperature ranging from 40°F to 120°F and with relative humidity from 0% to 95% inclusive.

3.1.2 Cleanliness

After completion of factory testing and in preparation for preservation and shipping, all components, internal piping, and fluid connection points shall be cleaned, sealed and protected from entry of dirt and moisture.

3.1.3 Identification and Labeling

a. A corrosion resistant metal label plate shall be permanently affixed, one (1) to each pump casing and one (1) to each motor housing. Each label plate shall be engraved with the equipment salient characteristics including part number.

3.2 Specific Requirements – Quantities and application to be provided are:

Table 1 - IBCTPL Seawater Pump Characteristics

Pump Service

Ship Classes

Quantity Flowrate (gpm)

Total Dynamic

Head

(TDH)

Best efficiency

Point range (gpm)

Shaft Seal

Auxiliary Seawater Cooling

225 WLB

A & B Classes

2 670 100 – 110 at 670

GPM

500 – 900

Mechanical seal with cyclone separator in seal flushing line

3.2.1 Pump

a. Pump Type: Centrifugal, Close-Coupled, Inline

b. Orientation: Vertical

c. End connections: Flanged

d. Fluid service: Seawater.

e. Design Flow Rate: See Table 1

f. Total Dynamic Head (TDH): See Table 1

g. Shutoff Head: At least 107% of head at rated flow

h. Non-Overloading power curve

i. Best Efficiency Point: See Table 1

j. NPSHR: No greater than 30 feet

k. Head curve must extend to at least 750 GPM

l. Shaft Seal: See Table 1

m. Construction:

Commented [W(5]: Can you adjust size of font or width of columns to make full the words fit without breaking up?

Commented [W(6]: do we want to now remove this requirement? If kept, will eliminate blackmer (my preferred option) from the conversation

Commented [P(7R6]: you will have a lot harder time installing horizontal pumps in the existing locations so retrofit will require a lot more than simply modifying the ~6" of pipe on either side of the pump flanges.

•Case: Corrosion-resistant Duplex Alloy (Specification A 890/A 890M, Grade CD4MCu)

•Case Wear ring: Stainless Steel (Specification ASTM A747, CB7Cu-1, Cond H1150, J92180), or composite (NAVSEA 803-7226047), Replaceable

•Shaft Sleeve: Stainless Steel (Specification ASTM A276, S31600) or composite

(NAVSEA 803-7226047)

•Impeller: Corrosion-resistant Duplex Alloy (Specification ASTM A890/A890M, Grade CD4MCu) or composite (NAVSEA 803-7226047).

•Impeller Cap Screw and washer: Stainless Steel (Specification ASTM A276, S31600) or Nickel-Copper Alloy (Monel) (Specification ASTM B164, UNS N04400)

•Hardware: Corrosion-resisting steel (Specification ASTM A193/A 194M, Grade B8M and ASTM A194/A 194M, Grade 8M) or Monel (Specification ASTM F468, Alloy 400)

3.2.2 Motor

a. Type: Induction.

b. Enclosure: TEFCsS

c. Power Supply: The pump motors shall be designed to operate on a 460 VAC, 3 Phase, 60 Hz, ungrounded power system.

d. Standards: The motor shall be in accordance with the requirements contained in IEEE Standard 45 for below deck service.

e. Temperature rating: 50°C ambient temperature

3.3 Field Services – Not applicable

3.4 Departure from Specification – Departure from the specifications will not be allowed unless there is a direct benefit to the Government.

3.4.1 If the Vendor finds it necessary to change or depart from the applicable requirements he must request permission to do so from the Contracting Officer (KO) at the earliest possible time.

3.4.2 Requests by the Vendor for changes shall clearly describe the changes proposed, the reason for, and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result.

Commented [W(8]: Awaiting input from electrical if/how the electric plant will handle 2x bigger pumps

Commented [P(9R8]: ~2X for A-Class but shouldn't be as significant for B-Class. Do they share the same SSDGs between the two subclasses?

3.4.3 If the proposed change involves the substitution of another material or method for one specifically required, the complete Specification(s) covering the requested method or material shall be submitted.

3.5 Technical Documentation

Content for technical documentation (technical publications and drawings) to be provided shall be as defined herein and as defined in D-086-0508. The Vendor shall provide data rights documentation that allows publication on the Coast Guard Intranet and distribution to the Fleet.

Quantities shall be provided as specified herein. Additional requirements for the content of technical documentation shall be as identified in Engineering Data for Provisioning (EDFP).

3.5.1 Technical Publication

a. The Vendor shall develop and provide a Technical Publication for the installation, operation and maintenance of the new components and system. The Vendor shall provide OEM maintenance recommendations, in addition to the maintenance recommendations in the Technical Publication, to allow for USCG the development of Maintenance Procedure Cards. Guidance for providing this information can be found in Chapter 5 of the USCG Planned Maintenance System Development Process Guide, CGTO PG-85-00-230-S.

b. Draft Deliverable – One (1) paper and one (1) electronic draft copy of the Technical Publication shall be submitted for review and approval. Comments will be returned along with the assignment of a Coast Guard Document number.

c. Final Deliverable – One (1) paper and one (1) electronic copy of the Coast Guard approved Technical Publication shall be provided to the Coast Guard Contracting Officer or his/her representative for each pump assembly delivered. Electronic files include any source files used to produce the Technical Publication.

3.5.2 Drawings

a. The Vendor shall develop and provide system/component drawings and diagrams in AutoCADtm version 2025 in accordance with COMDTINST M9085.1 (Series) "Naval Engineering Computer Aided Design Standards." Standard Coast Guard drawing border templates are available via the internet at: http://www.uscg.mil/SFLC/ or upon request via the Coast Guard Contracting Officer or his/her representative.

b. Draft Deliverable – One (1) paper and one (1) electronic copy of preliminary Drawings shall be submitted for review and approval. Comments will be returned along with the assignment of a Coast Guard Drawing number.

c. Final Deliverables - One (1) paper (per ship set) and one (1) electronic copy of Coast Guard approved Drawings shall be provided to the Coast Guard Contracting Officer or his/her representative for each pump assembly delivered. Electronic files include any source files used to produce the Drawings.

3.6 Integrated Logistics Support

The Vendor shall provide the following logistical support and information for the Pump & Motor Set(s).

3.6.1 Engineering Data for Provision (EDFP)

The Vendor shall provide Engineering Data for Provisioning (EDFP) in accordance with Attachment 2, and shall include a parts list containing all of the installed parts, the Original Equipment Manufacturer (OEM), OEM part or assembly numbers, the OEM’s name and address, the OEM’s cage code, quantity used in each piece of equipment, all keyed to the provided drawings or data sheets. All spare parts necessary for overhaul of a unit shall be identified in the printed technical documents

3.6.2 Recommended Spare List

The Vendor shall provide with the EDFP/PTD a recommended spare parts list for onboard repair parts (OBRP) and stock system parts. The spare parts list shall list applicable manufacturer’s maintenance tasks for each line item (both preventive and corrective).

a. Onboard spare parts – Onboard spare parts are items that unit personnel can replace without additional special tools or technical support.

b. System Stock - System stock shall be the long lead-time materials (materials with lead times over 45 days) and manufacturer designated critical items. The stock system parts list shall include the OEM part number, CAGE Code, Part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operation requirements, quantity. The government reserve the right to order part quantities less or greater than the vendor parts list.

3.7 Tests, Inspections and Reports

The Coast Guard reserves the right to witness any or all of these tests. The Vendor shall retain records of all tests and submit them to the Contracting Officers Representative (COTR).

A report on the following tests shall be submitted which shall include description of test setup and procedure, photographs, logs of times for start and finish and any measurements taken during the test. Testing shall meet the requirements as identified below.

3.7.1 Factory Testing (FT)

Each pump assembly supplied shall be factory tested and inspected in accordance with the manufacturers’ quality assurance procedures.

3.8 Workmanship

a. All materials and components must be of first quality in every respect and of new manufacture. No used materials or components will be permitted.

b. All materials and components must be of first quality in every respect and of new manufacture. No use of used materials or components will be permitted.

c. Welded parts shall be free of weld splatter, porosity, undercuts and other defects.

d. Work on all critical and or load-bearing parts shall only be performed by properly certified craftsmen. C

e. All parts shall be free of burrs and sharp or ragged edges.

3.9 Notification and Inspection

The Vendor shall notify the COR in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing.

4.0 QUALITY ASSURANCE

4.1 General - The Vendor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Coast Guard.

4.2 Records - The Vendor shall maintain records of all inspections and tests. The records as a minimum shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor shall provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, shall be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

4.3 Calibration System - The Vendor shall maintain a test equipment calibration program in compliance with ANSI/NCSL Z540.3-2006. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4 Responsibility for Inspection – The Vendor shall be responsible for the performance of all inspection requirements specified herein. The Vendor shall provide space, personnel, and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5 Responsibility for Compliance – All items shall meet the provisions of Sections 3 and 5 of this Specification. The inspections set forth in this Specification shall become part of the Vendor’s overall inspection system or quality program. The absence of any inspection requirements in the Specification shall not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the Government to acceptance of defective material.

4.6 Quality Assurance Plan – The Vendor shall maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001-2008 which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Contracting Officer/Quality Assurance Representative.

4.7 Tests and Inspections – The inspections/tests as defined in Section 3 are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question.

4.8 Failure Responsibility – If the specified item fails to pass any inspection/test the Vendor shall provide a Corrective Action Report (CAR) to document the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes shall be taken in accordance with this Section.

4.8.1 Corrective Action Remedies

a. The Contracting Officer reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test shall be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test shall be continued or repeated at the option of the Contracting Officer.

d. Acceptance shall be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions shall be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR shall include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9 Test and Inspection Reports – One (1) copy of any required inspection, test or tolerance check shall be sent to the Contracting Officers Representative. A copy of any test, inspection or tolerance report shall be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

4.10 Packing Inspection – The Contracting Officer shall be notified prior to the packaging and marking of the completed units in accordance with Section 5.0 of this Specification.

5.0 NOTES

6.1. Potential Sources - Manufacturers capable of meeting the technical requirements of this Specification are as follows but are not limited to the following:

a. Carver Pumps c/o Piedmont Pump and Product Inc.

410 Pilottown Rd Lewes, Delaware 19958 301-776-5503

b. Blackmer – PSG Dover

1809 Century Avenue SW Grand Rapids, MI 49503 616-406-5984

c. Ruhrpumpen Inc.

c/o Sabine Equipment LLC P O Box 8608 Lumberton, TX 77657 409-333-1140

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

a. USCG Surface Forces Logistics Center

2401 Hawkins Point Road Baltimore, MD. 21226-5000

ATTN: SFLC-ESD-NAME-AUX SYS

410-762-6803

6.2.2 Commercial Documents

a. American National Standards Institute (ANSI)

25 West 43rd Street, 4th floor New York, NY 10036 212-642-4900

FAX 212-398-0023

b. American Society for Quality Control (ASQC)

600 North Plankinton Avenue Milwaukee, Wisconsin 53203 800-248-1946

FAX 414-272-1734

7.0 SHIPPING ADDRESS

Ship all deliverables to following address:

Shipping address will be provided upon award and will be within the continental US.

8.0 GOVERNMENT POINT OF CONTACTS (POC)

8.1. Technical POC:

Akhila Wijayaratne, SFLC Alameda, 703-839-6318, email akhila.k.wijayaratne@uscg.mil

8.2. Project Manager:

John O’Brien, SFLC Seattle, 206-798-2279, email John.P.Obrien@uscg.mil

8.3 Supply POC:

Charles ‘Dan’ Kane, SFLC Baltimore, 410-762-6827, email charles.d.kane@uscg.mil

Commented [JO10]: Where do we want the pumps to go? I propose CGC Walnut, it is an A class, has an open discrep for a pump and close prox to an IPF.

Commented [B(11R10]: @Obrien, John P LT USCG SFLC (USA) I'm not sure if we are going to know where to send the pump given the lead time. ie, I'm not sure which cutter in a year from now will need this the most. Perhaps, we can list something to effect of "shipping address will be provided upon award and will be w/in US, Guam, or Puerto Rico. "

Commented [W(12]: Maybe this should be LT Obrien?