JOTFOC_P45J84.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification SAMPLE

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

70Z08518QP45J84

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

The item listed above must conform to design, materials, and operational requirements. The listed item is the standard configuration currently installed and in use in the engine room on the 140’ WTGB Tug/Bay Icebreaking TUG/BAY Class Cutter. Any attempt to manufacture listed item without proper specifications, drawings, and technical data could cause their MDE not to operate safely. Any failure of substituted parts would jeopardize the operational mission and safety of the crew.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

The unique characteristic limits availability to only one source because there is only one known vendor that can provide the required OEM remanufactured parts within the proposed delivery schedule. Extensive market research has determined that Fairbanks Morse Engines is the only company that has the part in stock and can support the required delivery and repair timeline to avoid jeopardizing the cutter’s operational schedule. This part is required for their MDE which provides adequate air supply during the engines exhausting stage of a combustion engine process. This cutter is currently disabled and unable to meet their operational schedule. It’s essential the cutter meets their required operational commitments to maintain safely navigable water ways throughout the Great Lakes.

Note:

FAR 6.302-1, only one responsible source will satisfy agency requirements applies. After extensive market research it has been determined that Fairbanks Morse is the only OEM which satisfies their remanufactured requirements. This company can provide the required OEM standards which certifies these overhauled parts which is needed to be accomplish which allow the cutter to become an operational unit. Market research has determined this vendor can provide the certified OEM parts. These specifically needed overhauled parts are available for immediate overhaul to meet the required performance period and ensure the cutter is safe to sail.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES The material, manufacturing, and technical data of these listed items are proprietary to the OEM and not for sale to the Coast Guard. Fairbanks Morse Engine is an authorized distributer that can guarantee interchangeability, compatibility, functionality and size requirements of the listed items.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

This requirement is being solicited as a sole source rather than full and open competition because there is only one known vendor with the capability of meeting the required OEM specifications. When performing market research, USCG used adequate purchase description to inform all vendors of the required overhaul parts and the characteristics of that part. Market research indicated one company was able to provide equipment to remanufactured OEM overhaul standards.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. COR will continue to conduct market research to locate other possible vendors who can supply the item listed above.