Solicitation_dtd_15_Aug_2019.doc

REQUEST FOR QUOTE (RFQ)

70Z08419QBB700500

TITLE: Repairs and Improvements to CCTV Security Systems – USCG Air Station Borinquen, PR Issued to:

8(a) Small Business under NAICS Code 561621 Security System Services Contractors

Conducted under FAR Parts 12, Acquisition of Commercial Items and Subpart 13.5, Test Program for Certain Commercial Items.

Issued by:

The United States Coast Guard

Shore Infrastructure Logistics Center, COB4-E 300 East Main Street, Suite 965

Norfolk, VA 23510-9112 Request for Quote Due Date: September 5, 2019 at 3:00PM Eastern

NOTICE TO OFFERORS

The U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Test Program for Certain Commercial Items. The NAICS code is 561621.

This solicitation is issued as competitive to: 8(a) small business concerns.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on pages 40-45 (FAR Provision 52.212-1,(b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award.

3. Submit your offer, with all required documentation and information, to the following mailing address or e-mail address.

U.S. Coast Guard

SILC-COCO-BSS-COB4

Attn: Patty Scott 300 East Main Street, Suite 965

Norfolk, VA 23510-9112

Email to: Patty.G.Scott@uscg.mil

4. DO NOT submit removable memory/storage devices or media, such as, flash drives, thumb drives, memory sticks, hard drives, CD, DVD, or any other similar devices. USCG policy prohibits the use of removable memory/storage devices or media on USCG workstations and the USCG network.

5. This solicitation does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any offer, nor does it obligate the Government to procure for said services or supplies.

6. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract Specialist at patty.g.scott@uscg.mil no later than Thursday August 22, 2019 3:00PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors.

*Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Primary Contracting Officer listed in this solicitation. DO NOT ask or submit questions/concerns regarding this solicitation to any other USCG or government personnel (e.g., COR, program/project manager, etc.).*

7. INSURANCE – In accordance with FAR Clause 52.228-5, before commencing work under an awarded contract, the awardee shall submit a Certificate of Insurance to the Contracting Officer for at least the kinds and minimum amounts of insurance required by FAR 28.307-2, Liability.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program (CGAP Appendix B-Chapter 3033) It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z08419QBB700500

6. SOLICITATION

ISSUE DATE

August 15, 2019

Patty Scott

b. TELEPHONE NUMBER (No collect calls)

(757) 628-4157

8. OFFER DUE DATE/

LOCAL TIME

September 5, 2019 3:00PM Eastern

9. ISSUED BY CODE 84

U.S. Coast Guard

SILC-COCO-BSS-COB4

Attn: Patty Scott 300 East Main Street, Suite 965 Norfolk, VA 23510-9112

Telephone: (757) 628-4257 Fax: (757) 628-4135

10. THIS ACQUISITION IS FORMCHECKBOX

UNRESTRICTED OR FORMCHECKBOX

SET ASIDE: % FOR:

FORMCHECKBOX

SMALL BUSINESS FORMCHECKBOX

WOMEN-OWNED SMALL

FORMCHECKBOX

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

FORMCHECKBOX

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED FORMCHECKBOX

EDWOSB

SMALL BUSINESS FORMCHECKBOX

8(A) Competitive

NAICS: 561621

SIZE STANDARD: 500 employees

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

12. DISCOUNT

TERMS

FORMCHECKBOX

Net 30

FORMCHECKBOX

Other: ________________________

FORMCHECKBOX

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

FORMCHECKBOX

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE

CONTINUED ON PAGE 2

16. ADMINISTERED BY CODE 84

U.S. Coast Guard (USCG)

SILC-COCO-BSS-COB4

CONTINUED ON PAGES 2

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800 U.S. Coast Guard Finance Center

Chesapeake, VA

CONTINUED ON PAGES 3-4

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)* 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

FORMCHECKBOX

SEE ADDENDUM: CONTINUED ON PAGES 2 - 4

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for Repairs and Improvements to CCTV Security System for USCG Air Station Borinquen, PR in accordance with the attached Statement of Work.

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

FORMCHECKBOX

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

OT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

Continuation of SF-1449 Block 15: Deliver To

Place of Acceptance on behalf of the Government: U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC), COB4, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Coast Guard, SILC-COCO-BSS-COB4, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC-COCO-BSS-COB4 Contracting Officer.

Contracting Officer: Clenton Shanks

Telephone #: (757) 628-4115 E-Mail: Clenton.A.Shanks@uscg.mil Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC-COCO-BSS-COB4 Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Patty Scott

Telephone #: (757) 628-4157

E-Mail: Patty.G.Scott@uscg.mil

Fax #: (757) 628-4135

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for items within the scope of this Order. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the Order. A COR does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Order.

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

(1) The Contractor shall submit invoices for supplies or services via the U.S. Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inc_contr.cfm

(2) The web submission requires the contractor to complete the Contractor Invoice Submission Form, select the correct Invoice Routing Code, and attach a PDF file(s) of the invoice and any necessary supporting documentation.

(3) A sample of the Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

(4) The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this order is SILC-PCB-4.

(5) A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: patty.g.scott@uscg.mil.

(6) The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

(7) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(8) Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM) database.

The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

Invoice Content

Invoices must include the following information.

· Name and address of the Contractor (the name on the invoice must match the name listed on the Order)

· Invoice date

· Invoice number

· GSA Schedule Contract number, Order number, and Contract Line Item Numbers (CLINs)

· Period of Performance (i.e., the month service was provided) covered by the invoice

· Description, quantity, unit of measure, unit price, and extended price of the items delivered

· If applicable, shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, phone number, and e-mail address of person to notify in event of defective invoice

· Taxpayer Identification Number (TIN) and DUNS Number

SUPPLIES OR SERVICES AND PRICES/COSTS:

La Plaza Network room, Security Office, Housing gates and Main gate:

CLIN: 00001

TOTAL PRICE FOR CLIN 00001: $_____________________

Repairs on the perimeter of Wing and Crown road and Hangar Repairs:

CLIN: 10001

TOTAL PRICE FOR CLIN 10001: $_____________________

Fuel Farm Repairs:

CLIN: 20001

TOTAL PRICE FOR CLIN 20001: $_____________________

Housing gate drop arm system:

CLIN: 30001

TOTAL PRICE FOR CLIN 30001: $_____________________

TOTAL PRICE FOR ALL CLINS 00001 – 30001 $____________________

STATEMENT OF WORK

1.0 GENERAL

1. 1 Background

As a result of Hurricane Maria, the U.S. Coast Guard (USCG) Detachment Borinquen has identified a requirement for a vendor to execute repairs and improvements to the current security systems at the Housing Area as well the Hangar area. The existing system is not supported by a Service Maintenance Agreement. The existing camera system is composed mostly of Bosch Cameras, the new equipment shall be compatible with the existing cameras and equipment.

1. 2 Scope

Work under this order shall consist of the effort required to repair the CCTV system installed at the USCG’s Detachment Borinquen located in Aguadilla, Puerto Rico including the Housing area located within 3 miles from the Base. The surveillance system and network shall be standalone from the existing base infrastructure and capable of seamless integration with electronic Access Control systems (ACS) and Intrusion Detection systems (IDS) that may be considered for future expansion. Contractor is to provide and install the systems providing goods, equipment, designs, and work covered by this Scope of Work. Currently the Hangar Guard shack is under construction, the new equipment shall be installed inside the new guard shack and connected to the net barrier system.

2.0 PERIOD of Performance.

A post award meeting will be conducted within five business days of date of award. The Contractor shall provide a project schedule, contact list, safety plan, list of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs/lock outs can be accomplished (see paragraph 5.7.5) within 5 business days following the post award meeting. Installation shall commence within 10 business days following the Government’s approval of receipt of the list of items above. The period of performance of the project shall be one hundred and twenty (120) days from the construction notice to proceed.

3.1 Contractor Personnel

Contractor will provide in advanced a list of employees working on the project. All employees shall be wearing clothes with proper identification of the company. The Employees will report to work with a valid State or Federal ID and will be required to get a Coast Guard contractor security badge. The badge will be visible at all times.

3.2 Access to Government Facilities and Services.

The Government will provide access to the base facilities for the Contractor as required in the performance of the tasks identified in this SOW to include: restroom use, site and building electrical power as currently available, security response, and fire protection.

4.0 Contractor Furnished Property

The Contractor shall furnish all materials, equipment, and labor, including safety related processes and materials, necessary to fulfill the requirements of this contract.

5.0 REQUIREMENTS.

The installation shall be executed in 4 phases:

Phase 1: Plaza Network Room, Security Office, Housing gates

Phase 2: Repairs at the Hangar Site, Crown road and Wing road

Phase 3: Fuel farm repairs

Phase 4: Housing main gate drop arm

NOTE: Each part of the installation will require operational testing and acceptance by the Government. For the entire installation effort, the Contractor shall conduct the following work, but is not limited to:

A. Perform a complete installation of specified systems, subsystems, and components, including engineering interface with new and existing equipment. Unless otherwise noted, this shall include the provision of all new or replacement components, consumables, disposables, and standard hardware by the Contractor, as necessary to complete the installation; remanufactured or "gray market" items are not authorized.

B. Perform detailed design for the system whole and in part related to equipment, engineering, manufacturing, and testing of system.

C. Provide technical data, software, samples, and mock-ups, as required.

D. Perform qualification and acceptance testing.

E. Provide training programs and supporting materials to the operations and maintenance staff in the usage and maintenance of all new systems.

F. Execute the preparation and configuration control of as-built drawings, material and process specifications, and all other engineering, design and manufacturing information required to present the final as-built design of the work as developed and approved.

G. Provide special tools and diagnostic test equipment for new and upgraded systems.

H. Support the service maintenance agreement.

5.1 La Plaza Network room, Security Office, Housing gates and Main gate: The Contractor shall perform all work necessary under this order to achieve coverage of perimeter and critical infrastructure and functionality of all security measures. All work and equipment will have a 1 year warranty.

5.1.1 The Contractor shall provide, install and repair the current system in La Plaza network room, the security office, housing gates and main gate. All work specified shall be accomplish on a timely manner and with all the necessary ancillary equipment in order to provide a high quality, resilient and weather proof operational system. Work consist of the following:

A. Replacement of UPS Systems

B. Replacement of network switches, cables and racks as required

C. Repair/replacement of fiber and fiber ends as required.

D. Replace damaged cabinets

E. Replace missing cameras

F. Install surge suppressors

G. Camera Encoders

H. Integration of permanent back up power to back gate booth

I. Integrate gate control to back gate booth

J. Removal of the AMAG system

5.1.2 The following equipment similar or equal, at a minimum, shall be included in this project:

5.1.3 Equipment upgrades and additions provided and installed by the Contractor shall include:

A. All necessary conduits, cables, wires and connections.

B. Equipment will match and be able to operate with current equipment.

C. All locations of cabinets and racks will be submitted to the government for approval before installation.

D. All cameras will be monitored in the security office.

E. All items are required a minimum of one (1) year warranty.

5.1.4 The government will provide:

A. The government will need to approve, in advance, any work that will require additional expenses.

B. The government will approve, in advance, the procurement and Installation of any additional poles or materials, if required.

C. Remove foliage or heavy vegetation that prevents proper system installation.

5.2 Repairs on the perimeter of Wing and Crown road and Hangar Repairs: The Contractor shall provide, install and repair the current system in the perimeter of Wing road, Crown Road and inside the Hangar area. All work specified shall be accomplished on a timely manner and with all the necessary ancillary equipment in order to provide a high quality, resilient and weather proof operational system. Work consist of the following:

5.2.1 The Contractor shall repair the existing CCTV system, which shall include:

A. Replacement of two electrical control CCTV cabinets NEMA 4X with CCTW control power

B. Installation of Two Surge suppression systems

C. Replacement of two UPS systems

D. Replacement and installation of11 Bosch or compatible cameras lenses, housings with mounts, on the perimeter and the hangar area

E. Installation of one Bosch or similar indoor/outdoor PTZ

F. Installation of 2 network radios.

G. Installation of network switches as required.

5.2.2 The following equipment or equivalent, at a minimum, shall be included in this refurbishment:

5.2.3 Equipment upgrades and additions provided and installed by the Contractor shall include:

A. A. All necessary conduits, cables, wires and connections.

B. Equipment will match and be able to operate with current equipment.

C. All locations of cabinets and racks will be submitted to the government for approval before installation.

D. All cameras will be monitored in the security office.

E. All Conduits will be underground. All necessary junction boxes, couplings, metal adaptors, curves will be weather proof and supplied by the contractor.

F. All items are required a minimum of one (1) year warranty.

5.2.4 The government will provide:

A. The government will need to approve, in advance, any work that will require additional expenses.

B. The government will approve, in advance, the procurement and Installation of any additional poles or materials, if required.

C. Remove foliage or heavy vegetation that prevents proper system installation.

5.3 Fuel Farm Repairs: The Contractor shall provide, install and repair the current system in the Fuel Farm. All work specified shall be accomplished on a timely manner and with all the necessary ancillary equipment in order to provide a high quality, resilient and weather proof operational system. Work consist of the following:

A. Installation of new electrical control CCTV cabinet, NEMA 4X with CCTV control power

B. Surge suppression system

C. Power supply replacement with surge protection

D. Installation of 4 Bosch or similar compatible cameras, lenses, housing and mounts

E. Installation of 1 Bosch or similar compatible indoor/outdoor PTZ

F. Network radios

G. New network switches

5.3.1 The following equipment or equivalent, at a minimum, shall be included in this refurbishment:

5.3.2 Equipment upgrades and additions provided and installed by the Contractor shall include:

A. A. All necessary conduits, cables, wires and connections.

B. Equipment will match and be able to operate with current equipment.

C. All locations of cabinets and racks will be submitted to the government for approval before installation.

D. All cameras will be monitored in the security office.

E. All Conduits, junction boxes, couplings, metal adaptors, curves will be weather proof and supplied by the contractor.

F. All items are required a minimum of one (1) year warranty.

5.3.3 The government will provide:

A. The government will need to approve, in advance, any work that will require additional expenses.

B. The government will approve, in advance, the procurement and Installation of any additional poles or materials, if required.

C. Remove foliage or heavy vegetation that prevents proper system installation.

5.4 Housing gate drop arm system: The Contractor shall provide, install and repair the current housing gate drop arm system. All work specified shall be accomplished on a timely manner and with all the necessary ancillary equipment in order to provide a high quality, resilient and weather proof operational system. Work consist of the following:

A. Provide and install a drop arm control system B. Weather proof the system enclosure

5.4.1 The following equipment or equivalent, at a minimum, shall be included in this refurbishment:

5.5 Security Requirement on site. Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must carry this ID at all times while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. The Security Office, Building 146 Wing Road, is open to contractors for ID issuance Monday thru Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

5.6 Permits and Licenses. The Contractor in the performance of this SOW shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivisions thereof, or of any other duly constituted public authority. Further the contactor shall obey and abide by all applicable laws and ordinance.

5.7 General Requirements

5.7.1 The Contractor shall furnish all necessary labor, equipment, materials, staging, fittings, and tools, for proper completion of each item of work unless otherwise specified.

5.7.2 The Contractor shall unload, unpack, and store all equipment as such as to protect its physical condition.

5.7.3 The Contractor shall remove all damaged installed equipment and hardware that this installation would render obsolete or inoperative and within the scope of work. All materials removed that are electronic in nature shall be delivered to the Command Security Officer for his authorized representative for proper disposition.

5.7.4 The Contractor shall dispose of, as scrap, all items or materials removed during the completion of the project that are not designated to be reinstalled, retained and/or shipped by the Contractor to a USCG authorized facility, or turned over to the USCG Inspector. All items designated for disposal must be approved by the USCG Inspector prior to disposal. Ensure that all item/material disposals are in accordance with applicable Federal, state, and local regulations.

5.7.5 The Contractor shall, prior to starting work on applicable systems, notify the COR and Facilities Engineer, in writing, of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs/lock outs can be accomplished at least one week prior to commencing work.

5.7.6 The Contractor shall be responsible for relocating any equipment, furniture, ceiling tiles, or any other articles needed to complete work.

5.7.7 The Contractor shall be responsible for providing compressed air, Crane/Forklift services/support, Garbage and refuse disposal, and office space as needed.

5.7.8 The Contractor shall maintain a good housekeeping in accordance with industry standards.

5.7.9 The Contractor shall provide identification labels for all electrical and electronic equipment and fittings installed.

5.7.10 Shipments of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

5.8 Manuals. The Contractor shall supply two copies of all manufacturer manuals and instructions to the USCG for all systems and equipment provided under this requirement.

5.9 Product Performance All system components installed by the Contractor shall meet or exceed design, installation and performance criteria as denoted in Appendix A ; CCTV Alarm Assessment and Surveillance of USCG Property.

6.0 Testing

6.1 Tests and Inspection Procedures.

The Contractor shall provide the Government a DD Form 250, Material Receiving and Inspection Report, upon final inspection and acceptance of each installation. Upon final acceptance the Government and Contractor shall sign the DD Form 250. The Contractor shall perform all tests and inspections in the presence of the CG Inspection Personnel designated by the Contracting Officer. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements. The comprehensive system testing procedures are defined in SOW paragraph 6.0: Final System Acceptance Phase. The Contractor shall provide 48 hours of archived video to ascertain that all camera locations are properly adjusted, positioned, and recorded. Each camera location for the CCTV system will be reviewed for image quality as it pertains to field of view, focusing, and iris adjustment for viewing during daylight and nighttime hours and must be found acceptable for acceptance. Additionally, the following items shall be tested and successfully demonstrated for final acceptance of that installation:

A. Field of View: Cameras must be equipped with the proper focal length lens in order to ensure the entire alarm zone is viewable. Positioning of the cameras shall be reviewed to ascertain an identifiable image of persons entering and exiting the protected area. Consideration shall be given to camera placement so architectural design does not hinder the field of view. The contractor shall notify the government when foliage or heavy vegetation needs to be removed to ensure that fields of views are not obstructed.

B. Focusing: Cameras focus must be reviewed to ensure that all images are recognizable and that image quality is adequate for identification purposes. The focus of the images must be irrespective of lighting and other conditions.

C. Iris Adjustment: Irises must be adjusted to ensure that all images are adequately viewable during any lighting conditions so that the quality of the images does not diminish between daylight and nighttime hours.

FINAL SYSTEM ACCEPTANCE PHASE

System testing shall be conducted in two phases, follow the procedures described below for all installations.

A. Phase 1-- Testing shall be conducted by the Contractor to ensure that all systems, software and hardware are operating to each manufacturer’s specifications. Ten (10) business days prior to testing the installation, the Contractor shall provide the Government with a written copy of the testing record document used to record identified deficiencies and operating conditions of the installed system. The Contractor shall correct any problems found during Phase 1 testing prior to beginning Phase 2 testing.

B. Phase 2 – Acceptance Testing shall be conducted by the Contractor in the presence of the appointed Government Command Security Officer (CSO). Testing shall be scheduled with the appropriate parties not-less-than one week in advance.

7.0 - DOCUMENTATION

7.1 - Implementation Plan/Project Schedule

The Contractor shall submit an Implementation Plan/Project Schedule documenting their approach and milestones to system installation, integration, testing and acceptance.

The Implementation Plan shall include the Contractor’s proposed list and sequence of activities for the delivery of the full system in accordance to the requirements in these specifications, and their associated milestones for testing and acceptance. At a minimum, the Implementation Plan shall include the sequence and duration of the following activities:

(a) Engineering & Design

i. The Engineering & Design Phase(s) shall occur post award following a site visit(s) by the selected Contractor.

ii. This phase shall include a Preliminary Design Review and a Final Design Review and Acceptance.

(b) Access control point systems installations;

(c) Testing and acceptance tasks and milestones

7.2 - System Design Document

Following detailed engineering and design, the Contractor shall furnish the USCG with complete written documentation describing the system to be delivered, including all equipment and software to be furnished. The System Design Documentation shall include the following minimum information:

A. Detailed description of all software, including functional description, system interface descriptions, Graphical User Interface descriptions, hardware specifications, availability and reliability figures and configuration details.

B. Parts list for each piece of equipment supplied. The parts list shall identify the manufacturer(s) and model/part number of all equipment. The Contractor may use manufacturer’s data sheets or handbooks for individual equipment items that are a subcomponent within the overall system.

7.3 As-Built Documentation

The Contractor shall provide sufficient documentation to reflect "as supplied" conditions and to facilitate operation, maintenance, modification and expansion of the equipment for the upgraded system or any of its individual components to the satisfaction of USCG or its representative.

The as-built documentation shall be provided three (3) weeks after Acceptance has been granted and updated documentation shall be required at any time the Contractor provides software or hardware upgrades.

7.4 Software User’s Manual

A User Manual shall be provided for each software application. The User Manual shall include screen captures and easy to follow instructions to assist the users through all of the tasks that they may need to complete. The User Manual shall include an index. As a minimum, the User Manual shall include all information that is available through the context sensitive help. Fault procedures shall be described, as well as procedures for dealing with problems. A System Administrator Manual shall be provided for each software application. The System administration Manual shall outline all of the installation procedures, configuration parameters, details on how to configure the parameters, backup and recovery process, trouble shooting techniques and technical support information. Fault procedures shall be described, as well as procedures for dealing with problems.

7.5 Hardware and Software Maintenance Manual

7.5.1 The operation and maintenance documentation shall be comprised of the Operation and Maintenance (O&M) manuals and the User Manuals and System Administration Manuals as described above. The O&M documentation shall be submitted to USCG prior to Testing. The Contractor shall deliver complete sets of O&M manuals as defined in the Pricing Schedules; (1) complete, electronic version of each manual shall also be provided. The O&M manuals shall be a detailed presentation of all systems and shall include illustrations where applicable. Manuals shall include, but shall not be limited to:

· General description;

· Functional descriptions;

· Functional block diagram;

· Operating instructions;

· Maintenance and repair procedures;

· Test procedures;

· Schematic drawings and circuit diagrams;

· and Parts list.

7.5.2 Each type of maintenance manual shall contain but not be limited to:

Description of operation including start-up, shut-down and emergency procedures;

Installation procedures:

· Complete parts identification diagram and list;

· Troubleshooting procedures;

· Inspection procedures;

· Preventive maintenance procedures and program;

· Repair procedures;

· Diagnostic procedures;

· Wiring diagrams;

· Electrical schematics with board and cable identification;

· Adjustment procedures;

· Seasonal maintenance requirements;

· Equipment arrangement and drawings;

· Names and schedules of all lubricants and cleaners used; and

· Other consumable materials for the equipment stating where used, quantity, service intervals and annual consumption.

7.5.3 Upon completion of the installation, the Contractor shall provide two (2) copies of documentation and diagrams showing the installation of any fixed-end component systems. This documentation shall not be generic, but shall be specific to the work required.

7.5.4 Upon completion of the installation, the Contractor shall supply two (4) complete sets of systems operations and maintenance manuals for each type or model of equipment purchased. The manuals shall cover all hardware and software.

The Contractor shall provide a parts list for all equipment supplied. The parts list shall identify the manufacturer(s) and model/part number. The Contractor may use manufacturer's data and handbooks for individual items of the equipment that are a sub-component of the overall system. All such documentation shall be contained in similar binders. Where an equipment component is of such a nature that local repairs cannot be made and it must be returned to the factory as a unit for overhaul, specific information concerning its repair and breakdown into component parts shall be provided.

8.0 TRAINING

The Contractor shall provide training for all training operators; within one week after inspection and acceptance of the upgraded system provide training. This section provides an overview of the required project training, as depicted in para 8.1, 8.2, and 8.3.

9.1 Warranty.

The Contractor shall warrant that all goods supplied, systems, equipment, designs, and work covered by this Scope of Work shall be satisfactory for its intended purpose, shall conform to and perform as called for in the requirements specifications and shall be free from all defects and faulty materials and workmanship. Any goods supplied, systems, equipment, designs, or work found to be defective within the time specified below shall be repaired, remedied, or replaced, hereinafter called “corrective work”, by the Contractor, free of all charges including transportation.

10.0 DELIVERABLES.

The Government will approve all deliverables, requiring approval, within 5 business days following receipt of the deliverable.

CONTRACT CLAUSES

FAR CLAUSE 52.212-4: Contract Terms and Conditions-Commercial Items (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance…