Attach_4_SOW_for_swivels.pdf

Statement of Work

For

Swivels

APFS #: P2017039251

PR #: 21-18-848PXW008

Solicitation #:

Date Modified: 21 December 2017

Prepared by:

U. S. Coast Guard, SILC

Waterways Operations Produce Line

Attachment 4

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 DESCRIPTION OF SUPPLY. The contractor shall provide all material, equipment, labor, supervision, tools, transportation, and other items or services (except as stated herein) necessary to fabricate and deliver Swivels. The Contractor shall perform in accordance with the awarded contract and comply with all applicable federal, state, local and municipal laws, regulations and requirements; all industry standards/references; and, all Government and Coast Guard Regulations, attachments and exhibits listed herein applicable to the performance of the contract and to contractor personnel. The contractor shall instruct and guide its employees regarding any directives provided by the U.S. Coast

Guard. The contractor shall provide the necessary program management oversight to assure that all delivery schedules are met and that subcontracted parts and services meet all requirements of the contract.

B.2 BUOY AND RELATED PRODUCTS. Fixed Unit Prices shall include all costs to construct the products which include, but are not limited to, cost of material, direct and indirect labor, transportation, required lot testing, overhead, general and administrative (G&A) expenses, profit, and all applicable

Federal, State, and local taxes and duties. NOTE: the Economic Price Adjustment (EPA) Steel Clause of this contract is applicable only to the cost of steel.

B.3 ESTIMATED QUANTITES. The estimated quantities listed in the price schedule shall not be a representation to the contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will be stable or normal.

B.4 PRICING OF DELIVERY ORDERS. The pricing of individual delivery orders will be governed by the rates in effect on the day of issuance of the order and those rates will govern until the end of the performance under that order.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND. This contractor shall manufacture and deliver to the Government Swivels for

USCG Waterway Operations Product Line (WOPL) used by Aids to Navigation (ATON) units across the

U. S. Coast Guard that meet the requirements indentified in the Specification for Fabrication of Shackles, Modeer Shackles, and Swivels; Spec No. 417. These specifications include certain measurements, type of metals needed, certain strength capabilities, and inspection and testing requirements. In addition, the contractor then has to be able to deliver them in approved packaging to USCG Yard Baltimore, MD, by the specified due date listed on the individual delivery orders.

C.2 SCOPE OF WORK. The Contractor shall provide the Coast Guard with swivels. The Contractor shall furnish all necessary material, labor (direct and indirect), equipment, facilities and supervision to manufacture, fabricate and ship the swivels. The Contractor shall provide the necessary program management oversight to assure that all delivery schedules are met and the subcontracted parts and services, if any, meet all requirements of this contract.

C.2.1 Line Items. Below are the list of Swivels with relevant U. S. Coast Guard Specifications and drawing numbers:

CLIN NSN Description Specification No. Drawing No.

X0001 4030 00 729 6089 Swivel, Buoy 2 inch 1st Class 417 121081

X0002 4030 00 729 6090 Swivel, Buoy 1 ¾ inch 2nd Class 417 121081

X0003 4030 00 729 6091 Swivel, Buoy 1 ½ inch 3rd Class 417 121081

X0004 4030 00 729 6094 Swivel, Buoy 1 ¼ inch 4th Class 417 121081

C.3 APPLICAL DOCUMENTS. See list of attachments, Section J.

C.4 PROGRAM MANAGEMENT. Meetings shall be held regularly to ensure effective program management and efficient and effective resolution of problems throughout the life of the contract. At least ten (10) working days before any meeting, unless otherwise stated the party requesting or hosting the meeting (Contractor or Government) shall notify the other party (Contractor or Government) of the time, date, location and proposed agenda of the meeting. The types and frequency of these meetings shall include, as a minimum, those described as follows:

C.4.1 Post-Award Conference: A post-award conference shall be required prior to the commencement of any work under this contract. At the Contracting Officer’s discretion, the conference shall be at the Contractor’s facility, or by teleconference call.

C.4.2 Program Overview Meeting (POM): Shall be held, if requested, by the Government or

Contractor. The Contractor shall conduct the POM at the Contractor’s facility, a Government facility, or a subcontractor’s facility, as appropriate for the major topics of discussion. The purpose of POMs shall be to surface, discuss, and resolve or assign responsibility for resolving through mutual agreement, technical, schedule and programmatic issues associated with this contract. The Contracting Officer’s Representative (COR) or Contracting Officer may also require a POM if the COR or Contracting Officer believes there are technical problems, schedule risks, or issues that require Government attention. The party requesting the POM (Contractor of

Government) shall prepare and submit an agenda for review by the other party at least ten (10) calendar days prior to each POM. Either party may request additional items to be added to the agenda. The Government will publish the final agenda prior to the POM. The Government will also prepare and distribute minutes for all POMs. The minutes shall include a narrative summation of each issue discussed at the POM, a list of attendees, list of action items, if any, and a schedule of planned activities.

C.4.3 Product quality shall be monitored through random quality assurance inspections by

Coast Guard personnel and/or Coast Guard-contracted inspectors at the Contractor’s facility

(manufacturing plant) during production and upon delivery of the swivels.

C.4.4 If a new Contractor is considered for the Contract, a Pre-Award Conference and Site

Inspection shall take place before award to ensure the Contractor is capable of meeting the

Contract requirements. The Conference is anticipated to be approximately one day in duration.

C.4.5 Pre-Full-Rate Production Review. The purpose of this review shall be to verify that all lessons learned during First Article Testing have been incorporated into the design and technical data prior to full scale production. At this time, the Contractor shall demonstrate readiness to begin full-scale production. This review will be scheduled by the Contractor prior to beginning full-scale production. This paragraph (s) applies only if First Article Testing requirement is not waived.

C.5 GOVERNMENT FIRST ARTICLE TESTING/VERIFICATION. The contractor shall be required to submit for approval a first article lot production in accordance with FAR Clause 52.209-3, First Article Approval-Contractor Testing, included in Section I of this contract. The first article lot shall include five (5) each of the following: Swivel, Buoy 2 inch 1st Class; Swivel, Buoy 1 ¾ inch 2nd Class; Swivel, Buoy 1 ½ inch 3rd Class; and Swivel, Buoy 1 ¼ inch 4th Class.

Prior to First Article approval, the Government reserves the right to conduct its own conformance testing and evaluation. This testing may encompass the testing identified in the Specification document referenced in Section J, Attachment 1 (Specification for Fabrication of Shackles, Modeer Shackles, and

Swivels; Spec No. 417). This paragraph applies only if First Article testing requirement is not waived.

Approval as used in this paragraph means the contracting officer’s written notification to the contractor accepting the test results of the first article. The initial delivery order is expected to be awarded at the time of award or shortly thereafter and will execute the first article testing requirement. Subject to Contracting

Officer’s review and approval and in accordance with FAR Clause 52.209-3, the contractor may request a waiver to this requirement.

C.6 ORDERING SEQUENCE OF EVENTS.

C.6.1 Award First Article: Upon award of the contract or after the Post-Award Conference, the

Government may issue a Delivery Order for First Article Testing for swivels. Upon completion of the First Article production run, the Contractor shall conduct first article test and inspections at the Contractor’s facility, which may be witnessed by the Contracting Officer’s Representative

(COR).

C.6.2 Government Approval, Conditional Approval, and Disapproval of First Article Test

Report and First Article. First Article Testing and Approval shall be conducted in accordance with FAR 52.209-3 and Specification for Fabrication of Shackles, Modeer Shackles, and Swivels;

Spec No. 417-G.

C.7 WARRANTY OF PERFORMANCE. The contractor shall warrant all items against defects in material or workmanship in accordance with FAR Clause 52.246-17. The Contractor warrants:

(i) All supplies furnished under this contract will be free from defects in material or workmanship and will conform with all requirements of this contract; and

(ii) The preservation, packaging, packing, and marking, and the preparation for, and method of, shipment of such supplies will conform to the requirements of this contract.

C.8 MATERIAL INSPECTION AND RECEIVING REPORT. The contractor shall comply with

Section E (Inspection and Acceptance) of the contract when delivering swivels.

SECTION D

PACKAGING AND MARKING

D.1 PACKING. All items delivered under this contract shall be packaged and marked as per

Specification for Fabrication of Shackles, Modeer Shackles, and Swivels; Spec No. 417.

D.2 MARKING OF SHIPMENTS. The Contractor shall mark all shipments under this contract with the contract number and delivery order numbers. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, "Marking for Shipment and Storage," in effect as of the date of the solicitation, and any other special marking as may be specified in Specification for Fabrication of

Shackles, Modeer Shackles, and Swivels; Spec No. 417.

D.3 BAR CODING. Bar coding IS REQUIRED and shall be in accordance with linear (Code 39) bar code.

D.4 INCLUSION OF CONTRACT NUMBER AND DELIVERY ORDER NUMBER ON

DOCUMENTATION. The contractor shall include the contract number and delivery order number on the following documentation:

(a) Shipping documentation;

(b) Invoices; and

(c) Correspondence pertaining to a particular delivery order.

SECTION E

INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE. Inspection and acceptance shall be in accordance with

USCG Shore Infrastructure Logistics Center, Waterways Operations Product Line, Washington, DC

Specification entitled, “Fabrication of Shackles, Modeer Shackles, and Swivels”; Spec No. 417, specifically Section 3.

(a) Notwithstanding the provisions of the "Inspection of Supplies" clause of this contract, supplies accepted by the Government are warranted by the Contractor to be free from any defects in material or workmanship and are also warranted to be in conformity with contract requirements.

The word "accepted" as used herein means the execution of the Acceptance Block and signing of a DHS 700-21 Form by an authorized Government representative.

(b) Whenever practicable, the Government will, in addition to giving the Contractor notice of any defect or nonconformance, afford the Contractor an opportunity to examine the defective supplies before they are replaced or corrected.

(c) The rights and remedies of the Government provided in this clause are in addition to and do not limit any rights otherwise afforded to the Government under this contract.

E.2 MATERIAL INSPECTION AND RECEIVING REPORT (DHS 700-21) At the time of each shipment of supplies under this contract, the contractor shall prepare and furnish to the Government a

DHS 700-21 Form "Material Inspection and Receiving Report (MIRR)". The DHS 700-21 Form shall be used as a packing list, certification of quality control, and certification of inspection and acceptance. Prior to shipment, the DHS 700-21 Form must be signed by the COR.

The original DHS 700-21 Form shall be packed with each shipment and shall contain the following information for the receiving activity:

Attn: Receiving Activity:

1. INSPECT items for correct quantity and shipping damage.

2. SIGN and indicate any discrepancies.

3. SCAN & EMAIL to: Michael.J.Beimel@uscg.mil.

E.3 U.S. COAST GUARD INSPECTION AND/OR ACCEPTANCE (DESTINATION). U.S. Coast

Guard inspection of the supplies or services to be furnished hereunder shall be made at the contractor’s facility and/or destination by the receiving activity. Prior to acceptance of any item to be delivered under this contract, the Government will review the submitted items for compliance with the contractual requirements.

E.4 ACCESS TO CONTRACTOR FACILITIES. The Contractor shall allow the Contracting Officer or his/her authorized designee to enter the Contractor or Subcontractor(s) facility for the purpose of observation, inspection, or consultation during all phases of fabrication.

SECTION F

DELIVERIES OR PERFORMANCE

F. 1 PLACE OF DELIVERY – DESTINATION. Items shall be delivered to the address below:

USCG Surface Forces Logistics Center

2401 Hawkins Point Road

Building 88 Receiving Room

Baltimore, MD 21226

M/F: Contract Number {to be provided with upon contract award}

Delivery Order Number {to be provided with each individual delivery order}

F.2 SHIPPING. All transportation cost shall be included in the fixed price for associated CLIN(s).

F.3 PREPARATION FOR DELIVERY. All deliveries will be made no later than the date specified on the delivery order, unless otherwise discussed and approved by the Contracting Officer. All deliveries shall be made Monday through Friday between the hours of 10:00 am and 3:00 pm, local time of the destination. No deliveries shall be scheduled or made on federally observed holidays. The contractor shall schedule deliveries by contacting the COR to set a mutually agreed upon delivery date. To ensure the availability of equipment and Coast Guard personnel to accept delivery, a minimum of three business days is required between scheduling a delivery and delivery being made. Requests to deliver later than the date specified on the delivery order must be approved by the Contracting Officer. The Coast Guard reserves the right prior to agreeing to a delivery date to declare a date as a non-delivery date. Expenses incurred by the contractor due to failure to make delivery on a mutually agreed upon delivery date shall be the responsibility of the contractor.

F.4 FIRST ARTICLE DELIVERY TESTING SCHEDULE. In accordance with Section B of the solicitation, the Government requires the following first article items to be delivered/tested as indicated below:

CLIN SUPPLIES QTY UNIT TIME OF DELIVERY

0000A1 Swivel, Buoy 2 inch 1st Class 5 EA 90 days after receipt of a delivery order

0000A2 Swivel, Buoy 1 ¾ inch 2nd Class 5 EA 90 days after receipt of a delivery order

0000A3 Swivel, Buoy 1 ½ inch 3rd Class 5 EA 90 days after receipt of a delivery order

0000A4 Swivel, Buoy 1 ¼ inch 4th Class 5 EA 90 days after receipt of a delivery order

F.5 DELIVERY SCHEDULE. The Government desires delivery to be made according to the following schedule:

Desired Delivery Schedule

CLIN No. Quantity Within Calendar Dates From…..

All CLIN’s All 90 Days of Contracting Officer Issuance of Delivery Order

If the Offeror is unable to meet the desire delivery schedule, it may, without prejudicing evaluation of its offer, propose a delivery schedule. However, the offeror’s proposed delivery schedule must not extend the delivery period beyond the time for delivery in the Governments required delivery schedule as follows:

Required Delivery Schedule

CLIN No. Quantity Within Calendar Dates From…..

All CLIN’s All 120 Days of Contracting Officer Issuance of Delivery Order

F.6 ORDERING PERIOD. The term of the contract base ordering period is for one base year (or less depending on the date of award) with the addition of four, one year options which extend the contract through September 2023. The total contract duration period will not exceed five years. Evaluation of options does not obligate the Government to exercise any option period.

Base Period: September 1, 2018 (or date awarded) – August 31, 2019

Option Period One: September 1, 2019 – August 31, 2020 (if exercised by the Government)

Option Period Two: September 1, 2020 – August 31, 2021 (if exercised by the Government)

Option Period Three: September 1, 2021 – August 31, 2022 (if exercised by the Government)

Option Period Four: September 1, 2022 – August 31, 2023 (if exercised by the Government)

SECTION J

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Att. TITLE PAGES

1 Specification for Fabrication of Shackles, Modeer Shackles, and Swivels; 417-G 12

2 Swivels (Upset Head and Threaded Nut System); Drawing No. 121081-D 1