SOW-Sta Oak Island-Replace HVAC .doc

SCOPE OF WORK Station Oak Island-CASREP-Replace HVAC #1 & 6

PR#37600PR240000059

CEU Work Order: 33-24-3089

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to replace HVAC systems 1 & 6 located at USCG Station Oak Island; 300-A Caswell Beach Road, Oak Island, NC 28465

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT 7 days after notice to proceed and work diligently to complete the entire work ready for use by 14 days after contract award.

3. SCOPE OF WORK: The contractor shall provide all labor, materials, safety equipment, engineering equipment, transportation, and supervision necessary to repair USCG Station Oak Island HVAC Systems.

The Offeror shall:

HVAC:

3.1: Replace UPH HVAC (ACU-1):

Using best industry standard, remove and dispose of the existing 4-ton HVAC and install a new HVAC system (Condenser and Evaporator) meeting the following specifications: 4 ton split unit heat pump, 14 SEER minimum, 410A refrigerant, thermostat, 10KW heat kit, secondary drain pan equipped with overflow protection device, and electrical hook up.

Preferred equipment:

TRANE 14 - TRANE 14 SEER2-4 TON SPLIT SYSTEM HEAT PUMP 1.0

SEER: 14.30 EER: 11.70 HSPF: 7.50 AHRI# 209842237

- 4TWR4048N1 Trane 14 SEER 4-ton heat pump condenser (410A)

- GAM5B0C48M41EA Trane 4-ton air handler

- BAYEAAC10LG1BB 10 KW auxiliary heat kit

- Honeywell T-6 programmable thermostat

- Secondary drain pan equipped with overflow protection device

- Primary drain inline EZT-210 overflow switch

- Mechanical permit & inspection

- Electrical hook-up, electrical permit & inspection

- Equipment & refrigerant EPA disposal

- Start-up system and charge system to factory sub cool/superheat settings

- Labor Note: Industry equivalent is authorized as long as it meets the same specifications as the preferred.

3.2: Replace Administrative Area HVAC (ACU-6):

Using best industry standard, remove and dispose of the existing 5-ton HVAC and install a new HVAC system (Condenser and Evaporator) meeting the following specifications: 5 ton split unit heat pump, 14 SEER minimum, 410A refrigerant, thermostat, 10KW heat kit, secondary drain pan equipped with overflow protection device, and electrical hook up.

Preferred equipment:

Trane 14 SEER 5-ton split system heat pump

SEER: 14.30 EER: 11.70 HSPF: 7.50 AHRI# 209842243

- 4TWR4060N1 Trane 14 SEER 5-ton heat pump condenser (410A)

- GAM5B0C60M51EA Trane 5-ton air handler

- BAYEAAC10LG1BB 10 KW auxiliary heat kit

- Honeywell T-6 programmable thermostat

- Secondary drain pan equipped with overflow protection device

- Primary drain inline EZT-210 overflow switch

- Mechanical permit & inspection

- Electrical hook-up, electrical permit & inspection

- Equipment & refrigerant EPA disposal

- Start-up system and charge system to factory sub cool/superheat settings

- Labor Note: Industry equivalent is authorized as long as it meets the same specifications as the preferred

3.3: Coat each external unit with Energy Guard Coating, or industry equivalent, to both external units.

Primary Benefits include:

• Extreme Corrosion Protection (ASTM B117 – 6,000+ hours)

• Extended Unit Life (Defer Capital Expenditures)

• Coil is Easier to Clean & Maintain (Hydrophobic Film Repels Debris)

• Compelling Energy Savings - (EPA & Other 3rd Party Energy Studies) 3.4: Repair Duct Work to/from both internal air handler units.

- Repair the few visible torn sections on the existing supply and return ductwork for both systems.

- Seal new taped areas with mastic paint.

Please Note:

1. At conclusion to this Scope of Work, it is expected that ACU- 1 & 6 will be fully functional and operating normally for the present seasonal environmental conditions. Operational system test of each system shall be conducted in the presence of the QAE (MKC Nathan Petrowski).

2. While conducting repairs contained within this SOW if further troubleshooting efforts or repairs are required, contractor is to promptly notify QAE before proceeding and wait until directed by QAE to proceed.

3. All work will be conducted in accordance with and in compliance with any/all applicable local, state, and federal environmental regulations.

4. All materials and fasteners installed throughout the entirety of this Scope of Work shall be installed using materials that are conducive to a salt air environment and are corrosion resistant.

5. Contractor shall dispose of any removed equipment/materials offsite IAW any/all Federal, State, and/or local regulations.

4. SITE VISIT: All bidders are STRONGLY encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MKC Nate Petrowski; (517) 442-4562.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is MKC Nate Petrowski; (517) 442-4562. Inquiries concerning any phase of the specification before or after award shall be made to MKC Nate Petrowski.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify, or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: None.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours, must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Station Oak Island Security Officer will be given a copy of the employee list. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

a. All contractors working on USCG Station Oak Island shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the CG Station Oak Island Base Safety Officer, MK1 Jared S. Ebel in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CG Station Oak Island. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

e. Rights: Every employee working on CG Station Oak Island has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Station Oak Island shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist MKC Nate Petrowski; (517) 442-4562, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on CG Station Oak Island. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.