PM4_Transformer_&_Recepticle_Replacement_Proj__10363623.pdf

PROJECT DESIGN/BUILD

SPECIFICATIONS

FOR

TRANSFORMER AND RECEPTACLE

REPLACEMENT

FOR

POWER MOUND 4

AT

U.S. COAST GUARD BASE

HONOLULU, HAWAII

Project #10363623

30 OCTOBER 2017

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

FACILITIES DESIGN & CONSTRUCTION CENTER

PREPARED BY

FDCC Seattle Detachment

915 2ND AVE

JACKSON FEDERAL BLDG RM 2664

SEATTLE, WA 98174-1011

POWER 4 TRANSFORMER AND REC REPLACEMENT SFRL: 10363623

USCG BASE HONOLULU, HAWAII

Page 1 of 1 Table of Contents

PROJECT RFP REQUIREMENTS

Section Title

TOC TABLE OF CONTENTS

01010 DESIGN-BUILD GENERAL PARAGRAPHS

01025 MEASUREMENT AND PAYMENT

01040 ADMINISTRATION AND COORDINATION

01111 SPECIAL PROJ PROCEDURES

01310 SCHEDULING

01340 SHOP DRAWINGS, PRODUCT DATA & SAMPLES

01600 MATERIAL AND EQUIPMENT

01700 CONTRACT CLOSEOUT

01800 DESIGN-BUILD CRITERIA – WATERFRONT

1.9 DEMOLITION

1.13 ELECTRICAL

APPENDICES APPENDIX TITLE

APPENDIX A RFP DRAWINGS Existing conditions

NA

TRANSFORMER AND RECEPTACLE REPLACEMENT FOR POWER MOUND 4 SFRL:10363623

USCG Base Honolulu, HI

PROJECT #10363623 SECTION 01010 Page 1 of 3

SECTION 01010

DESIGN-BUILD GENERAL PARAGRAPHS

PART 1 GENERAL

1.1 SCOPE OF WORK

Design and build the PM4 XFMR REC REPLMT project, at USCG Base Honolulu, located at 400 Sand Island pkwy, Honolulu HI 96819-4326. Perform the work according to this specification and as shown on the enclosed drawing sheets. Design and provide the additional components as required to supplement the equipment requirements listed in the 01800 specifications to provide a complete and usable system.

1.2 ITEMS FURNISHED TO CONTRACTOR

a. One electronic set of the final approved Contract documents at the time of award.

b. One electronic copy of any changed document due to a Contract modification

c. One electronic copy of all FD&CC forms referred to herein. Reproduce as necessary.

d. Publications incorporated into the technical provisions by reference will not be provided by the Government. Provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.3 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.3.1 The term "COR" is an abbreviation for "Contracting Officer's Representative." The Term “GCI” is an abbreviation for “Government Contracted Inspector.”

1.4 WORK HOURS

1.4.1 Work is authorized at the site from 0730 to 1700 Monday through Friday subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays

1.5 CONTRACTOR USE OF PREMISES

1.5.1 All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located adjacent to the existing transformer and not impede traffic to the berths.

1.5.2 Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

1.6 Definitions

The following terms are defined as follows:

• Day(s): calendar day(s), unless otherwise noted

• FDCC: Facilities Design & Construction Center

• KO: Contracting Officer

• PM/CM/CPM: FDCC Project Manager

• COR: FDCC Contracting Officer's Representative

• EIC: FDCC Engineer-in-Charge

PROJECT #10363623 SECTION 01010 Page 2 of 3

• A/E: Architect-Engineering Firm

• EIC/DPM: FD&CC Engineer-in-Charge, FD&CC Design Project Manager

• KR: Contractor

• RFI: Request for Information between KR and Government clarifying RFP requirementst

1.7 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies. Additionally, see FAR 52.236-21 and notify the Contracting Officer of any discrepancies.

a. Contract

b. RFP Specification

c. RFP Drawings

d. References

e. Applicable code or standard governing the work in question

1.8 SECURITY

Base Honolulu is a Federal facility. All personnel visiting the site will have to present Department of Homeland Security (DHS) compliant valid picture identification. (Note: Not all state issued drivers licenses are DHS compliant. Inform your employees and subcontractors and delivery personnel as needed to avoid being denied entry). All personnel working on the project site must be legal to work in the United States of America and obtain a RapidGate ID. Confirm Base Security office hours with local Base. Any personnel without a RapidGate ID will require an escort; escorts can only be current or retired DHS or military personnel with a valid RapidGate ID. Escorts will not be provided by the government. All vehicles entering the site must present and carry proof of insurance at all times. Provide a written list of expected workers with their driver’s license/identification card numbers and expected on site duration to Herrera, Roberto R LCDR, Facility Engineer Ph (808) 842-2901 1 a minimum of 7 days prior to the personnel arriving.

OTHER STATION WORK

The Coast Guard and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.9 CONTRACTOR USE OF PREMISES

Become familiar with and obey station/base fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work. Your superintendent shall keep a daily sign in log for your staff and all subcontractors and visitors on this contract. The list shall be reviewed periodically by the COR, people not on the list shall be removed from the site.

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual's driver's license, or state federal picture ID or Passport. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises

1.10 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting

PROJECT #10363623 SECTION 01010 Page 3 of 3

Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION

TRANSFORMER AND RECEPTACLE REPLACEMENT FOR POWER MOUND 4 SFRL: 10363623

PROJECT #10363623 SECTION 01025-1

01025 - MEASUREMENT & PAYMENT

1 REQUEST FOR PROGRESS PAYMENT

1.1 General

1.1.1 It is the intention of the Government to promptly process all monthly requests for progress payments. However, payment is based on documentation that is your responsibility and is under your control. Incomplete, inaccurate or missing documentation will result in payment delays, retainage or disapproval.

1.1.2 Include with your Request for Progress Payment Monthly Schedule Updates as described in Section 01310, Schedules.

1.1.3 Progress payments will be made on a 100% complete basis for approved activities as certified by the COR.

1.2 Required Submission

1.2.1 Pursuant to Contract Clause FAR 52.232-5, Payments Under Fixed-Price Construction

Contracts, submit Form KO-2A, Request For Progress Payment monthly, as follows:

A) base the Form KO-2A on the total value of completed, approved activities to date,

1.2.2 No payment will be made without the COR’s certification of the payment request.

Incomplete or inaccurate reports will result in the payment request being returned to you without Government action. Up to date payrolls and as-built drawings are required before the COR will certify pay requests.

1.3 Retainage

1.3.1 The Government may withhold ten percent of the value of each progress payment if necessary. See Contract Clause FAR 52.232-5, Payments Under Fixed-Price Construction Contracts. If satisfactory conditions exist, no retainage shall be withheld.

1.4 Payment for Stored Materials

1.4.1 When delivery of specific materials is identified in your Project Schedule as a separate line item, payment for materials off site but on the island of Oahu may be made under certain circumstances, in accordance with the approved Project Schedule, for up to eighty percent of the total material cost, provided the material is identified by markings, stored in a weatherproof, secure area and segregated from other materials, submission of paid invoices, and the Bill of Lading has been verified by the COR.

1.5 Contractor’s Certification of Subcontractor’s Payments

1.5.1 Each Request for progress Payment, after payment number 1, must include certification of payments to subcontractors and suppliers as required by contract Clause FAR 52.232-5, Payments under Fixed Price Construction Contracts. Payment requests not containing proper certification shall be returned. Also review and comply with Contract Clause FAR 52.232-27, Prompt Payment Construction Contracts.

SECTION END

PROJECT #10363623 SECTION 01040-1

01040 - ADMINISTRATION & COORDINATION

1 PROJECT COORDINATION

1.1 General

1.1.1 Coordinate the work of all trades to insure the most efficient sequencing of the work.

Provide experienced supervision to oversee the proper relationship between scheduled activities. Insist on proper timing of related activities, avoiding out of sequence work.

1.1.2 Execute all phases and types of work necessary to obtain a completed project. Define, coordinate and be responsible for the work of the various trades, supplies, construction operations, and other services that will be required.

1.1.3 Compare all contract drawings with existing site conditions and verify all dimensions before laying out the work and preparing shop drawings.

1.2 Contract Requirements

1.2.1 The primary purpose of the drawings and specifications provided in the RFP is to describe the Contract requirements. The RFP drawings and specifications are not intended to be a complete statement of the scope of work—nor a limitation of each construction trade or operation—as it may actually be carried out during the progress of the work, in accordance with normal trade practices. Design and construct this project incorporating the RFP requirements and provide and install the necessary components to provide a complete and usable facility.

1.3 Pre-Construction Survey

1.3.1 Conduct a pre-construction survey jointly with the COR prior to your mobilization.

Document any existing damage to components of the buildings or site.

1.3.2 Any damage that occurs after the survey, and which is determined to be a result of your operations, including lack of inadequate protection, will be repaired or replaced by you at no extra cost to the Government.

2 JOBSITE ADMINISTRATION

2.1 Daily Construction Report

2.1.1 A copy of Form CM-03, Contractors Daily Construction Report, will be provided to you for reproduction as necessary. Complete a daily report for each day the Project Schedule has scheduled activities, and each day that you are on site. Submit the completed Form CM- 03 to the COR no later than start of work the next work day.

2.2 Staking Utilities and Permit from COR

2.2.1 Prior to any excavation contact pay for, and perform a GPR scan of your intended excavation area.

2.2.2 You are responsible for damage to utilities that are shown on the Contract drawings—or that you have otherwise been made aware of. Install and/or maintain markers for utility lines prior to and during any excavation.

PROJECT #10363623 SECTION 01040-2

2.3 Notice to COR

2.3.1 Unless otherwise provided for, and in addition to any other required written notice, advise the COR a minimum of twenty-four hours in advance of the following planned actions:

A) Shutdowns, commencement or re-commencement of work.

B) Requests for Government inspection.

C) Testing.

D) Hot work (including welding, torch cutting, etc.)

2.4 Permits and Authorization from COR

2.4.1 UTILITY OUTAGES. Obtain necessary permits from local utilities 48 hours in advance of any outages. Limit downtown to a minimum.

2.4.2 TRAFFIC INTERRUPTIONS. Any construction which may block a roadway, driveway, or limit access to any facility must be requested in writing and approved by the COR.

3 MODIFICATIONS TO THE WORK

3.1 General

3.1.1 Contract modifications are made only by the Contracting Officer. See Section L of the

Contract for procedures and requirements.

3.2 Definitions

3.2.1 The following terms used in this Section are defined:

RFI ........................................................... Request for Information CMR ........................................................ Contract Modification Request Proposal .................................................. Contractor proposal in response to a CMR. See

Section I of the Contract.

3.3 DCR

3.3.1 Use Form CM-06, Design Clarification Request, for requesting clarification of any portion of the work when required. Deliver the DCR to the COR for processing.

3.4 CMR and Proposal

3.4.1 The government will send a CMR when a proposal for modifying the Contract is necessary.

Prompt delivery of your Proposal for the modified work to the Contracting Officer is critical to the efficient progress of the work and is required within ten work days, however, when possible, return your proposal within five days to expedite the process.

3.4.2 Submit your proposal on Form KO-8, Modification Proposal. Provide all breakdown information listed on the form. Refer also to Contract Section I (see provisions I.4 and I.5) for detailed proposal requirements.

3.4.3 See Section 01310 for information required for those Proposals which might impact the Project Schedule.

PROJECT #10363623 SECTION 01040-3

3.5 Field Changes NOT USED

4 AS-BUILTS

4.1 General

4.1.1 Maintain a complete set of as-builts at your Superintendent’s office. As-built drawings are reviewed each month with the monthly Request for Progress Payment and must be current for the pay request to be approved.

4.1.2 Record all as-built information in red. At the close of the project submit an additional “clean set” of drawings produced by a qualified draftsman. This “clean set” shall be a carefully drafted copy of the field markups providing all information from the field set in a form that can be easily transferred to record drawings.

4.2 Information Required

4.2.1 As the official record of completed construction, the above listed documents must include the following:

A) All modifications or changes from the contract documents, however minor, including any additional work not appearing on the original issue set.

B) The location and description off all utility lines, piles, landscaping or other installation of any kind or description discovered or known to exist within the construction area.

Include dimension references to permanent features or landmarks, and depth of buried utilities.

C) Changes in details of design or additional information obtained from submittals, including, but not limited to: a) Fabrication, b) Erection, c) Installation plans and placing details, d) Sewer, utility connections, and tie-in inverts, e) Termination of demolished utilities

D) The topography and grades of all drainage systems installed or affected during the work of this Contract.

PROJECT #10363623 SECTION 01111 Page 1 of 3

SECTION 01111

SPECIAL PROJECT PROCEDURES

PART 1 PROJECT SEQUENCE

1.1 General

This section lists the minimum constraints and phasing requirements you must incorporate into your schedule and work activities.

PART 2 PRELIMINARY WORK

2.1 Preliminary Work

In order to accomplish the work with the minimum impact to Coast Guard operations, preliminary work as follows must be completed prior to any demolition and/or construction of the new structures and supporting facilities. Submit 1 copy electronically to PM and one to FE.

2.1.1 Take pictures of the existing grass area around existing transformer prior to start of demolition and removal of the existing transformer.

2.1.2 Verify all existing components of the Doghouse A, Transformer and power mound and schedule a Shut down with the Facilities Engineering. See below for scheduling a shut down.

PART 3 CONSTRUCTION PHASING & CONSTRAINTS

3.1 Construction Phasing & Constraints

Specific parts of the work must be completed according to a fixed timetable and sequence.

Those requirements are described in detail in the following paragraphs and on the Plans.

3.1.1 Do not mobilize the project site until you have all equipment and ancillary components as needed to complete the installation.

3.1.2 Request your electrical outages for the Doghouse A 30 days prior to intended mobilization and installation. Identify the shore-ties that will be affected during this outage, and the time of the outage.

3.1.3 If adjustments to the transformer pad are required to fit the new transformer schedule 2 outages and provide temporary min 4’-0” high orange fencing around your pad until you’re ready to install the new transformer.

3.1.4 Do not leave tools and equipment at work site if you are not working.

3.1.5 Remove all debris and waste from your work daily.

3.1.6 Schedule your work at power mound 4 directly with the Facilities Engineer request access a minimum of 7 days prior to your intended work; indicate how long you will be working on this power mound. Do not plan on parking on Wharf

PROJECT #10363623 SECTION 01111 Page 2 of 3

3.1.7 Parking of equipment and vehicles is limited. Plan your parking on utilizing no more than 3 spaces in the parking lot, between the supply building and the work life building. These are first come first served spaces and are generally filled by 7:00 am. Additional parking is available on base in the area adjacent to the Manson Property line. Plan on dropping of tools and materials and parking large equipment and personal vehicles in this area.

3.2 Construction Activity Constraints

USCG Base Honolulu is part of the infrastructure providing security to the United States of America. Operational requirements of this facility are essential. Phase your work to minimize disruptions to the ongoing base operations. Schedule and plan your work to keep the interruptions to the other shore-ties powered by the Doghouse are limited to 4 hours or less.

3.2.1 Site access for material deliveries is limited to the back gate. This gate is not full time staffed. Provide 24 hour written notice to the Facilities engineer indicating when your delivery is scheduled to arrive, to avoid delays for deliveries. Access to the site for deliveries and vehicles larger than pick- up trucks is limited see attached Material delivery route plan. Insure your drivers have this plan before showing up.

3.2.2 Operation of CG facility Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, telephone, data and steam services without prior approval from the COR. The contractor shall provide and pay for all resources to safely coordinate, investigate and operate the temporary shutdown of utilities. The temporary shutdowns plan and coordination shall be designed to minimize the impact on other Facility operations and within the time frames specified elsewhere in this RFP.

3.3 WEATHER

3.3.1 Delays caused by unusually severe weather (FAR Clause 52.249-10). Unusually severe weather will be considered unforeseeable and unusually severe if it is more severe than the statistical 3-year average for the appropriate weather parameters established by the National Weather Service. See Section 01320 “Anticipated Weather Delays” for additional requirements.

3.3.2 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property. Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

3.4 MANUFACTURER'S INSTRUCTIONS

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

PROJECT #10363623 SECTION 01111 Page 3 of 3

3.5 RECEIPT OF MATERIALS

Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

3.6 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

a Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

b Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

c Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

d Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

a. Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater.

Prevent mixing of materials.

END OF Section

PROJECT #10363623 SECTION 01310-1

01310 - SCHEDULING

1 GENERAL

1.1 The Project Schedule and Progress of the Work

1.1.1 Provide, administer, and maintain a Project Schedule as a tool for planning and executing the work. Use the Critical Path Method (CPM) or a Bar Chart. Compatible with either MS- Project version 2010 or Excel bar chart version 2010.

1.1.2 The Project Schedule will also assist the Contracting Officer with the following:

A) appraising the practicality of the schedule, B) evaluating the progress of the work and making progress payments, making decisions relative to time and/or cost adjustments which may result from modifications to the work.

1.1.3 It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the work are of the essence of this Contract. Execute the work as required to prevent any delay to the Contract milestone dates or the general completion of the Contract.

1.2 Contractor Analysis

By execution of the Contract, you acknowledge that you have analyzed the scope of the work, to include both prime and subcontractor effort availability of labor and constraints imposed by the contract, restrictions of the site.

1.3 Schedule Methodology

1.3.1 Use a CPM or Bar Chart to show the sequence and interdependence of activities required for complete performance of the work, beginning with your receipt of the Notice to Proceed and concluding with the date of Final Acceptance of the Contract. Show all activities in work days, with allowance for government holidays and the effects of normal weather conditions on outside work.

1.3.2 See Section 01111 for start date assumptions and detailed phasing and sequencing requirements.

1.3.3 Provide a Schedule of Values that corresponds to the activities on the Project Schedule.

1.3.1 Provide the minimum activities on your schedule and Schedule of Values

1) Award date

2) Post Award Kick off meeting

3) Site existing condition verification

4) Shop drawing preparation

5) Submit Shop Drawing to COR for review

6) Government review time (3 weeks)

7) Award of Contract for Transformer with manufacturer

8) Construction Duration for Transformer

PROJECT #10363623 SECTION 01310-2

9) Delivery date for Transformer to site

10) Preconstruction Meeting

11) Demolition of Existing Transformer/ pad

12) Replacement of Outlet on Power mound

13) Testing of Installation

14) As-builts submitted

15) O&M Manuals ( For your schedule of values this must be a minimum of

$20,000)

16) Training on installed components

17) Final Inspection ( For your schedule of values this must be a minimum of

$10,000.)

18) Final Acceptance

1.4 Monthly Schedule Update

1.4.1 Provide a update of the schedule with any request for progress payment.

1.5 Weekly Look-ahead Planning Schedule: NOT USED

2 SUBMITTAL, REVIEW AND APPROVAL OF THE PROJECT SCHEDULE

2.1 Approval of the Project Schedule

2.1.1 The Contracting Officer will approve or disapprove, in writing, your submission of the

Project Schedule components and associated submittals within fourteen calendar days after receipt of all required information. If disapproved, the Contracting Officer will provide comments in writing stating the reasons why the submittal was disapproved.

2.1.2 The Contracting Officer’s acceptance and/or approval of your Project Schedule and any subsequently modified schedule is only for format and compliance with Contract requirements such as sequencing, payment, etc. The schedule of construction for completion of the contractually required work is your responsibility. The Contracting Officer will not approve or accept your schedule, and its critical path, as being correct, achievable or the most effective and/or efficient means to complete the project within the contract completion schedule. Your obligations are reflected in the contract and contract clause FAR 52.236-15, Schedule for Construction (April 1984).

3 REVISIONS TO APPROVED PROJECT SCHEDULE

3.1 General

3.1.1 Prosecute the work in accordance with the approved Project Schedule. Out of sequence construction, defined as a change from the Project Schedule in actual operations, requires prior approval from the Contracting Officer.

3.1.2 Upon the approval of a Contract Modification by the Contracting Officer any agreed upon changes to the Contract duration shall be reflected in the next update of the schedule.

PROJECT #10363623 SECTION 01310-3

4 ADJUSTMENT OF EFFORT

4.1 General

4.1.1 Whenever it becomes apparent that any critical activity completion date may not be met, take the following actions at no additional cost to the Government:

A) increase construction manpower to put work back on schedule, and/or B) increase the number of work hours per shift, shifts per day, work days per week, amount of construction equipment, or all or any combination of these actions to put work back on schedule, and/or

C) reschedule activities to achieve maximum practical concurrence to place the work back on schedule.

4.1.2 The Contracting Officer may also require you to submit for approval, at no additional cost to the Government, a revised schedule to demonstrate the manner in which the approved Project Schedule will be regained.

4.2 Contractor’s Failure to Comply

4.2.1 Failure to comply with the requirements of the Contracting Officer will be grounds for a determination by the Contracting Officer that you are not prosecuting the work with such diligence as will insure completion within the time or times specified. Upon such determination, the Contracting Officer may terminate your right to proceed with the work, or any separable part thereof, in accordance with the applicable provisions of the Contract.

5 SCHEDULE TIME EXTENSIONS

5.1 Time Extensions

5.1.1 Time extensions of the Contract completion date will be granted only to the extent that adjustments to schedule affected by a Contract Modification or delay affect the critical path of activities leading to the Contract completion date or milestones. This determination will be made based on the date that the Contracting Officer issues a notice to proceed with a modification or the date an actual delay begins.

5.1.2 Weather delays for normal weather conditions will not be considered. Non-compensable delays for severe weather may be considered if it can be shown that the weather was unusually severe, and the activities affected were on the critical path of the current, updated Project Schedule diagram.

5.1.3 Approval or rejections of each time extension request will be made by the Contracting Officer within fourteen calendar days after receipt of request, unless subsequent meetings and negotiations are necessary.

PROJECT #10363623 SECTION 01340-1

01340 - SHOP DRAWINGS, PRODUCT DATA, & SAMPLES

1 SUBMITTALS

1.1 General

1.1.1 When submittals are required by the technical section of the specification, submit all information necessary to thoroughly explain, in detail, specific portions of the work required by the contract. Submit only the items required in the RFP.

1.1.2 Shop drawings are defined and requirements are provided in Contract Clause FAR 52.236.21, Specifications and Drawings of Construction, and the individual sections of this specification.

2 TIMING

2.1 General

2.1.1 Furnish all submittals (except O&M and test submittals) within thirty days of Notice to

Proceed.

3 PROCESSING

3.1 Number of Copies

3.1.1 Submit the number of copies as follows:

Product Data and Certifications: ......................... Electronic Adobe pdfs sent to COR, Also 2 paper copies to FE

Shop Drawings: .................................................. Electronic Adobe pdfs, Also 2 paper copies to FE

Samples:

Field Test Reports .............................................. Electronic Adobe pdfs sent to COR, Also

2 paper copies to FE Other: ................................................................. Electronic Adobe pdfs sent to COR, Also

2 paper copies to FE

3.2 Letter of Transmittal

3.2.1 Every submittal requires a letter of transmittal Form CM-04, Request for Submittal

Approval, and enclosures. Forward all required items for each Specification Section as a single submittal unless otherwise stated in the specifications, or directed by the PM. Use a separate Form CM-04 for each Section of the specifications.

3.3 Address for Submittals

3.3.1 Unless otherwise indicated, deliver all submittals to the following address:

Contracting Officer Facilities Design & Construction Center Pacific 915 Second Avenue, Room 2664 Seattle, WA 98174-1011

PROJECT #10363623 SECTION 01340-2

ATT: Mark McALL (COR) Project: PM4 XFMR REC REPLMT

3.3.2 Provide a copy of the letter of transmittal (form CM-04) to the COR.

3.4 Distribution of Submittals

3.4.1 Unless otherwise noted, a copy of the completed Form CM-04 and two copies of the enclosures (or the sepia) will be returned to you. You should submit additional copies of enclosures to meet your needs. For samples and Operation and Maintenance Data, only the completed Form CM-04 will be returned.

4 SUBMITTALS LOG

4.1 General

4.1.1 You are responsible for reviewing the plans and specifications and preparing the submittal list. Submit this list to FD&CC for review and approval. The list must be prepared on contracting Form CM-05, Record of Submittals, summarizing all submittals required by the specifications.

5 CONTRACTOR REVIEW AND RESPONSIBILITY

5.1 General

5.1.1 Review submittals prior to transmittal. Determine and verify field measurements, field construction criteria, manufacturer's catalog numbers and conformance of submittals with the requirements of the Contract. See Contract Clause FAR 52.236-21 Specifications and Drawings for Construction.

5.1.2 Clearly identify and explain any item which varies from the contract documents in the “Comments” block of Form CM-04. Sign all CM-04 forms prior to submitting, certifying that you have reviewed the submittal and that it is in accordance with the contract documents, with exceptions as noted.

5.1.3 If a variance is approved, you are not relieved from providing all appurtenances necessary to make the work perform as was intended in the original design. You are responsible for coordinating between the trades, in particular, the electrical and mechanical trades ( for example, when dealing with compatibility of motor starters and their power requirements).

Scheduling of submittals and coordination with other contract activities is your responsibility. Review and processing by the Government will occur as noted in this Section, Part 6. Notify the COR if submittals have not been returned within the agreed time period.

5.1.4 Do not deliver material to the site before you receive the respective approved transmittal letter.

6 GOVERNMENT REVIEW AND APPROVAL

6.1 General

6.1.1 Following government review, Form CM-04 will be returned to you marked “approved”, “disapproved” or “approved as noted”.

PROJECT #10363623 SECTION 01340-3

6.1.2 Proceed as follows:

Approved ................................................. proceed with the work as submitted and approved Disapproved ............................................ do not proceed with the work, resubmit as required Approved as Noted .................................. proceed with the work according to the notes, resubmit corrected copies

6.1.3 Submittals marked with “Disapproved” or “Approved as Noted” endorsements may be discussed with the PM to determine what information is required for subsequent submission.

6.1.4 Incomplete or inaccurate submittal data will be cause for disapproval.

6.1.5 When a submittal for a Section contains a number of items, some items Approved, some

Disapproved, only the disapproved items need be re-submitted.

6.2 Government Processing Time

6.2.1 The Government's goal is to have submittal review completed and the submittals returned to you within the following time frames after it is received in the reviewer’s office:

A) Standard Submittals: 10 working days.

B) Shop Drawings: 15 working days C) Request For Informantions (RFI): 10 working days.

7 SHOP DRAWINGS

7.1 General

7.1.1 Title each drawing with Project Name and submittal number. Identity each element of the drawing by reference to sheet number and detail, schedule or room number of the Contract documents. Identify field dimensions and clearly show relation to all adjacent or critical features of work or products. Show all attachment to adjacent materials.

7.1.2 Shop drawings can be no larger than 24 x 36 inches. Submit the shop drawings, as finally approved, with the As-Builts as PDFs and include in the O&M Manuals.

7.1.3 If a shop drawing is to be resubmitted you must:

A) indicate the revision date in the lower right hand corner, B) highlight, cloud, or otherwise indicate those items that have been changed.

8 PRODUCT DATA

8.1 General

8.1.1 Submit only pages which are pertinent and mark each copy of standard printed data to identify pertinent products, referenced to the specific specification section and paragraph number. Show reference standards, performance characteristics, and capacities; wiring and piping diagrams and controls; component parts; finishes; dimensions; and required clearances.

PROJECT #10363623 SECTION 01340-4

8.1.2 Modify the manufacturer’s standard schematic drawings and diagrams to supplement standard information and to provide information specifically applicable to the work. Delete any information not applicable.

9 SAMPLES

9.1 General

9.1.1 Submit the full range of manufacturer's standard finishes (except when specific finishes are specified), indicating colors, textures, and patterns available for approval.

9.1.2 Submit samples as required to illustrate functional characteristics of products, including parts and attachments. Label each sample to identify it with the specification section, paragraph number and submittal number. The Government will keep two of the approved samples.

10 CERTIFICATES OF COMPLIANCE

10.1 General

10.1.1 Preprinted certifications are not acceptable. Furnish originals that name the appropriate equipment or material, specification, standard, or other document specified as controlling the quality of that item and attach certified copies of all test data. Certificates must be signed by a manufacturer's authorized representative.

10.1.2 Certificates of compliance may be waived by the Contracting Officer if you supply the specific product called for in the specifications.

10.1.3 The requirement for “original” certificates of compliance may be waived by the Contracting Officer for standard products.

11 QUALIFICATION STATEMENTS

11.1 General

11.1.1 Submittals for establishing the qualifications of a manufacturer, supplier, or installer must include all of the information required by the specification. The submittal must be signed by the responsible party. If the information submitted varies in any way from the specification requirements, that must be clearly indicated..

12 DESIGN DATA

12.1 General

12.1.1 When design data is required, it must be complete as specified and it must be signed by the responsible engineer. Include the name of the project, date prepared and the submittal number. Reference specific parts of the drawings and specifications as appropriate to assist in review and approval.

PROJECT #10363623 SECTION 01340-5

13 WORK PLAN

13.1 General

13.1.1 Some specification sections require the preparation of a work plan. The purpose of the plan is to establish that the contractor performing the work understands the specific requirements for that work.

Section End

Project# 10363623 01600-1

01600 - MATERIAL & EQUIPMENT

1 DELIVERY, STORAGE, AND HANDLING

1.1 General

1.1.1 Assume responsibility for transportation and receipt of all material. All shipments to the project must be addressed to you and not the Government and must clearly include the name of the Contractor and building name (for example, “USCG Station Bellingham”).

1.1.2 Materials damaged or defective in the opinion of the Contracting Officer, will be replaced or repaired at no additional cost to the Government.

1.1.3 All material brought to the site shall be accompanied by a Material Safety Data Sheet, Form OSHA-20 or DD Form 1813, pursuant to Federal Standard No. 313A (or latest revision). Provide a copy of this document to the COR immediately after material delivery.

2 PRODUCTS AND MATERIALS

2.1 General

2.1.1 Provide products that have been in satisfactory commercial or industrial use a minimum of two years prior to this Contract Award. Such application must be similar to that as specified. Provide the current model, unless otherwise noted. Discontinued models are not acceptable. Replace products or materials considered damaged or defective in the opinion of the COR, at no additional cost to the Government.

2.2 Substitutions

2.2.1 Do not make substitutions in materials or methods which have been approved during the submittal process without obtaining written approval from the Contracting Officer.

3 INSTALLATION STANDARDS

3.1 General

3.1.1 Research manufacturer’s requirements for installation procedures. Install work according to manufacturer’s printed instructions where available, Do not install any work that violates printed instructions from a manufacturer. Work that has been improperly installed will be subject to rejection.

3.2 Manufacturer’s Field Services

3.2.1 When specified, provide qualified manufacturer's representatives to observe field conditions, installation, and quality of workmanship. Representatives must provide a written report of their observations and recommendations.

3.3 Workmanship

3.3.1 Comply with the industry standards specified in the Technical Sections. See also Contract

Clause FAR 52.236-5, Material and Workmanship. Use only experience and skilled workers to accomplish recognized standards of workmanship.

USCG Base Honolulu, HII

Project#10363623 01700-1

01700 - CONTRACT CLOSEOUT

1 FINAL CLEANING

1.1 General

1.1.1 Upon completion of the work, remove all construction debris and trash. Clean all finished surfaces to remove dust. Re-seed or re-sod affected grass areas and Leave all finished surfaces free of stains and discoloration. Follow directions of individual technical specification sections for final cleaning.

2 FINAL INSPECTION

2.1 General

2.1.1 Notify the COR fourteen days before you will be ready for the Final Inspection. Do not call for the inspection until you are certain the work will be complete.

2.2 Contractor Prepared List

2.2.1 Prior to Final Inspection conduct your own inspection and prepare a list which shows the following:

A) any work items not one-hundred percent complete, B) any corrective work required.

C) Deliver the list to the COR two days before the Final Inspection begins.

2.3 Items Required Prior to Final Inspection

2.3.1 The following items must be delivered to the COR as follows:

A) O&M Manuals, B) as-built documents

2.4 Government Inspection

2.4.1 On the days scheduled for the Final Inspection, government inspectors will review the completed work. A punch list will be prepared and delivered to you within three days after the inspection is complete.

Project#10363623 01700-2

3 INSPECTION FOR FINAL ACCEPTANCE

3.1 General

3.1.1 Request the letter of Final Acceptance from the Contracting Officer after the following work has been accomplished:

A) all work required under this Contract is complete and approved, including all punchlist items, B) all closeout documentation is complete, delivered to the Contracting Officer, and approved.

3.1.2 When it has been determined that all work required under the Contract has been completed, the government will make an inspection to determine the date of Final Acceptance. That date will mark the formal acceptance of the facilities, the Completion of the Contract in case of liquidated damages, and the start of the warranty period.

4 OPERATION & MAINTENANCE DATA

4.1 General

4.1.1 Provide the services of a qualified firm to prepare the O&M manuals. A qualified firm is one regularly engaged in the preparation of Operating and Maintenance Instructions and Commissioning process who are experts in the mechanical and electrical fields. Expert means a firm with several years experience working with mechanical and electrical systems similar to those on this project.

4.1.2 Submit for approval:

A) the firm’s name, B) description of the business, C) three references which attest to the firm’s ability to produce a comprehensive O&M manual.

4.1.3 The object is to obtain a manual which will fully describe the proper start-up, operations and maintenance of the mechanical and electrical systems of the Contract.

4.2 O&M Manuals

4.2.1 Provide manuals required by the specifications technical sections separately from other submitted data. Forward O&M submittals in accordance with requirements of Section 01340 for approval. Mark the transmittal form clearly in bold letters: O&M MANUALS

4.3 Submittal Timing

First Final O&M Manuals ......................... At least 30 days before Final Inspection, provide the COR with two copies of the completed Manuals. These two copies will be returned for final corrections.

Final O&M manuals ................................. Within 7 days of the Final Inspection, provide the COR with four copies of the corrected manuals.

Project#10363623 01700-3

4.4 Manual Format & Size

4.4.1 Provide indexed tab, fly leaf, and typed description for each separate product and major component part of equipment.

4.4.2 Identify each volume with printed title on the spine and front cover as follows:

MAINTENANCE/OPERATING INSTRUCTIONS

(Project Name) Subject matter covered in the volume Size ......................................................... 8-1/2 inches x 11 inches Paper ....................................................... 20 pound minimum, white Text ......................................................... manufacturer’s printed data Drawings.................................................. provide reinforced punched binder tab, bind with text pages (fold large drawings to size of text pages)

Binders .................................................... Provide commercial quality three-ring binders with durable and cleanable plastic covers, maximum ring size of two-inch. When multiple binders are used, correlate the data into related groupings

4.5 Manual Content

4.5.1 Provide the following:

A) Table of Contents for each volume, arranged in systematic order as follows:

1) firm name, name of responsible principal, address, and telephone number,

2) list of each product included, indexed to volume where located,

3) list of each product showing name an/or other identifying symbol, local source of supply for parts replacement, subcontractor’s name, address, and telephone number.

4) A copy of all field test results done for each system

B) Product Data: include only those sheets which are pertinent to the specific product, annotate each sheet to clearly identify specific product or part installed, data applicable to installation, and delete inapplicable information.

C) Drawings: supplement product data with drawings as necessary to clearly illustrate relations of component parts of equipment and systems, coordinate drawings with information on as-built shop drawings to assure correct illustration of completed installation.

D) Service Information: provide a copy of each warranty, provide an information sheet for government personnel with proper procedures in event of a failure, provide an information sheet for government personnel explaining instances which might affect validity of warranties.

Project#10363623 01700-4

4.6 Types of Information Included

4.6.1 Include specific instructions, procedures, and illustrations as follows:

A) OPERATING INSTRUCTIONS - include specific instructions, procedures, and illustrations, B) SAFETY PRECAUTIONS - list personnel hazards and equipment or product safety precautions for all operating conditions, C) OPERATOR PRESTART - include requirements to set up and prepare each system for use, startup, shutdown, and post-shutdown procedures - include a control sequence for each of these operations, D) NORMAL OPERATIONS - include control diagrams with data to explain operation and control of systems and specific equipment, E) EMERGENCY OPERATIONS - include emergency procedures for equipment malfunctions to permit a short period of continued operation or to shut down the equipment to prevent further damage to systems and equipment. Include emergency shutdown instructions for fire, explosion, spills, or other foreseeable contingencies. Provide guidance on emergency operations of all utility systems including valve locations and portions of systems controlled, F) OPERATOR SERVICE REQUIREMENTS - include instructions for services to be performed by the operator such as lubrication, adjustments, and inspection, G) ENVIRONMENTAL CONDITIONS - include a list of environmental conditions (temperature, humidity, and other relevant data) which are best suited for each product or piece of equipment and describe conditions under which equipment should be allowed to run.

4.7 Maintenance Instructions

4.7.1 Include the following information for preventive and scheduled maintenance to minimize corrective maintenance and repair.

A) Lubrication data: a table showing recommended lubricants for specific temperature ranges and applications, charts with a schematic diagram of the equipment showing lubrication points, recommended types and grades of lubricants, and capacities, a lubrication schedule showing service interval frequency.

B) Corrective Maintenance: include manufacturer’s recommendations on procedures and instructions for correcting problems and making repairs.

C) Preventative Maintenance Plan and Schedule: manufacturer’s schedule for routine preventative maintenance, inspections, tests, and adjustments required to ensure proper and economical operation and to minimize corrective maintenance and repair, manufacturer’s projection of preventative maintenance man-hours on a daily, weekly, monthly, and annual basis including craft requirements by type of craft.

D) Troubleshooting Guides and Diagnostic Techniques: include step-by-step procedures to promptly isolate the cause of typical malfunctions, describe clearly why the checkout is performed and what conditions are to be sought, identify tests or inspections and test equipment required to determine whether parts and equipment may be reused or require replacement.

Project#10363623 01700-5

4.8 Wiring and Control Diagrams

4.8.1 Provide point-to-point drawings of wiring and control circuits including factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring and control work. On diagrams number electrical and electronic wiring and pneumatic control tubing and the terminals for each type, identically with actual installation numbering.

4.9 Removal and Replacement Instructions

4.9.1 Using a combination of text and illustrations, include step-by-step procedures and list required tools and supplies for removal, replacement, disassembly, and assembly of components, assemblies, subassemblies, accessories and attachments. Provide tolerances, dimensions, settings, and adjustments required.

4.10 Spare Parts and Supply Lists

4.10.1 Include lists of spare parts and supplies required for maintenance and repair to ensure continued service or operation without unreasonable delays. List spare parts and supplies that have a long lead time.

4.11 Appendices

4.11.1 Provide information required below and information not specified in the preceding paragraphs but pertinent to the maintenance or operation of the product or equipment.

Include the following:

A) Personnel training requirements: Provide information available from the manufacturers to use in training designated personnel to operate and maintain the equipment and systems properly.

B) Contractor information…