Attachment_2_Specifications_R-311-2038-C_MEPS.pdf

REVISION No. C CHANGE No.

SPECIFICATION OR

STATEMENT OF WORK

COVER SHEET

TITLE

Mobile Electric Power Solutions Generator and Alternating Current Unit (ACU) Repair

REPAIR SPECIFICATION

SPECIFICATION NUMBER

R-311-2038

ORIGINATED BY Chris Robinson DATE 11/21/16

Revision (A) ORIGINATED BY Chris Robinson DATE 11/21/16 ___

Revision (B) ORIGINATED BY Chris Robinson DATE 04/10/17____

Revision (C) ORIGINATED BY Chris Robinson DATE 07/03/17____

Revision (D) ORIGINATED BY DATE _______

Revision (E) ORIGINATED BY DATE ______

ORIGINATOR'S COMMAND SURFACE FORCE LOGISTICS CENTER (SFLC)

DEPARTMENT/DIVISION SMALL BOAT PRODUCT LINE ENGINEERING CELL

INTERNAL REVIEWER DATE ______

SOWRB APPROVAL DATE

1.0 Scope

1.1 Purpose - This specification is for the repair of non-ready for issue Mobile Electric

Power Solutions (MEPS) Generator and Alternating Current Unit (ACU) and for the supply of new MEPS Generators and ACU’s.

The contractor will reassemble MEPS generator and ACU with only MEPS OEM equipment.

The generator and ACU shall be tested, preserved, painted, and packaged. The generator and ACU (one of a pair) are installed in the U.S. Coast Guard 45 FT.

Response Boat Medium (RB-M), and the 42 FT. Near Shore Lifeboat (NLB). The generator and ACU will be provided to the contractor in a reinforced cardboard shipping container.

1.2 Government Furnished Property - This specification sets forth the requirements for the following equipment:

a. MEPS Generator (NSN: 2920-01-644-6491, P/N: 7102252-00) $2761.00

b. Alternating Control Unit (8kW) (ACU) (NSN: 2920-01-644-6478, P/N:

8806124-300) $5304.00

c. Alternating Control Unit (10kW) (ACU) (NSN: 2920-01-658-3064, P/N:

4106023-21) $4768.50

d. MEPS Generator (6.3kW)(P/N 7632002‐5) $2347.00

2.0 APPLICABLE DOCUMENTS

2.1 Applicable Documents - The following documents form a part of this specification to the extent specified herein.

2.2 Government Documents

a. Power Generation System With Victron Multiplus 24/5000/120/100 (TP-5795)

2.3 Commercial Documents

a. ANSI/ASQ/ISO Q9001-2000, 13 Dec 2000, Inspection System

b. ANS/ISO/IEC 17025:2005 for Part 1 and ANSI/NCSL Z540.3-2007 for Part 2, General Requirements for Calibration Laboratories and Measuring and Test

Equipment.

c. MEPS Inc Generator Test Report.

d. MEPS Inc Alternating Current Unit Test Report.

e. ASTM D3951-10 Standard Practice for Commercial Packaging

2.4 Specification Precedence - Any conflict between this Specification and applicable documents identified in this Specification shall be resolved in this order:

a. This specification

b. Applicable documents

2.4.1 Departure from Specification - Departure from this specification shall not be allowed unless approved by the Coast Guard Contracting Officer.

a. If the contractor finds it necessary to implement change or depart from applicable specifications, they shall request permission.

b. Request by contractors for change shall clearly describe the changes proposed, the reasons for and advantages of the changes proposed, and the contract’s price increase or decrease (if any) that would result.

3.0 Requirements

3.1 General - The contractor shall repair each Generator & ACU within sixty (60) calendar days after receipt of component. The contractor shall provide all labor, equipment, special tools and materials required to accomplish the following sequence of activities:

MEPS Generator or ACU

a. Receive the generator or ACU.

b. Conduct Open and Inspection.

Note: If repair costs are determined to exceed 65% of the replacement cost of the component, component shall be disposed of by OEM and the USCG shall only be charged open and inspection costs.

c. Repair Component to like new conditions

Note: If repair costs are determined to exceed 65% of the replacement cost of the component, component shall be disposed of by OEM and the USCG shall only be charged open and inspection costs.

g. Perform full Acceptance Test In accordance with OEM specifications, and include copy of test report in shipping container.

3.2 MEPS Generator and ACU – The generator and ACU shall be stored inside and protected from all weather.

3.3 MEPS Generator and ACU Parts – All items listed in the Mandatory Replacement

Parts list (Appendix B) shall be replaced as new. The contractor shall use only MEPS

O.E.M parts meeting O.E.M. specifications. All MEPS Generators and ACU’s supplied to the contractor under this contract will be repaired at OEM facility.

3.4 New Components – All new components are tested upon manufacture and reports are included with component. All new parts shall conform to the preservation, packaging, and marking requirements of this Specification.

3.5 Labor - All labor is to be performed by MEPS certified and authorized technicians.

3.6 Beyond Economical Repair (BER) - The contractor shall notify the USCG of all components deemed to be BER prior to return of repaired components.

3.7 Documentation - This specification sets forth the requirements for the following documentation.

a. Cumulative Tracking Report, Appendix A

d. Test Report, Reference 2.3.c and 2.3.d.

e. Mandatory Replacement Parts List, Appendix B

e. Warranty Notice, Appendix C

3.8 Tracking- After receipt of components for repair from the USCG, the contractor shall submit Cumulative Tracking Report, (Appendix A), by the 15 th of every month until the order is complete.

3.9 Warranty - A warranty of one year from installation onto the USCG vessel and/or 24 months of storage is required covering the entire new MEPS Generator and new ACU.

Storage commences upon receipt of generator or ACU at the designated Coast Guard facility. USCG will notify the contractor by serial number of the MEPS Generator or

ACU the date of installation on the USCG vessel. A one year warranty is required for all repaired MEPS Generators and repaired ACUs. The contractor shall contact the field unit to arrange a resolution of a claim within 24 (twenty-four) hours after receiving notification by the Coast Guard of a warranty claim.

The contractor shall contact SFLC’s Contracting Officer Representative (COR) to evaluate the contractors proposed duration of warranty repair time.

In the event the Coast Guard decides the proposed warranty repair time compromises the Coast Guards mission and decides on removal/replacement, the contractor shall coordinate and fund all necessary shipping arrangements for the failed MEPS

Generator and ACU to be returned to the origin of repair facility for repairs and returned to a designated Coast Guard facility after repairs have been completed.

The contractor shall repair the failed Generator or ACU to the condition level necessary for the contractor to honor a new full warranty (not to be funded by the CG).

The contractor shall submit to the Contracting Officer an inspection report for approval containing any parts and pricing for any work/repairs that are required that were not a result of the specific casualty.

One copy of the Warranty Notice, (Appendix C) shall be packed and delivered with each MEPS and ACU delivered under this contract.

4.0 Quality Assurance

4.1 General - The contractor shall maintain an inspection system, which shall ensure each item, offered to the Government for acceptance conforms to contract requirements.

The system shall be documented and in compliance with ANSI/ASQC Q9003.

4.2 Records - The contractor shall as a minimum maintain records of all inspections and tests. The records shall indicate the nature and number of observations made, type of deficiencies found, and the corrective action taken. Records shall be furnished upon arrival of the Contracting Officer's Representative.

4.3 Contractors Calibration System - The contractor shall maintain a calibration and maintenance system to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with ANSI/NCSL Z540-1. The system shall include as a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to insure adherence to calibration schedules. Calibration standards shall be traceable to the National Institute of Standards and Technology

(NIST). Documentation in support of this requirement shall be readily available for

Government review.

4.4 Responsibility For Inspection - The Contractor shall be responsible for all inspections/test requirements specified herein. The contractor shall provide space, personnel, and test equipment to conduct all inspection requirements. All testing and inspection shall be at the Contractors facility or other facilities acceptable to the

Government. The Government reserves the right to verify or have performed any of the inspection/tests set forth in this specification where such inspections are deemed necessary to assure that supplies or services conform to the prescribed requirements.

4.5 Required Tests – In accordance with reference 2.3.c, and 2.3.d each MEPS Generator and ACU provided under this contract shall be operationally tested to assure minimum performance prior to acceptance.

4.6 Test Report – Test Reports shall be contractor generated. The contractor shall deliver a test report, reference 2.3.c & 2.3.d, prior to returning repair components. The test report shall consist of the data obtained during the MEPS Generator and ACU test.

One copy of the test report shall be packed and delivered with each MEPS and ACU delivered under this contract.

5.0 PRESERVATION, MARKING AND PACKAGING

5.1 PRESERVATION (External) - Upon completion of final test, the MEPS Generator and ACU shall be prepared as follows:

5.1.1 Surfaces shall be cleaned and free of grease/oil.

5.1.2 All loose scale and paint shall be removed; uneven paint layers shall be sanded smooth.

5.1.3 The following items will be masked and not painted:

a. Electrical connectors and wires

b. Identification plates

c. Front and rear seals

d. Couplings

5.1.4 On all exposed metal surfaces the Contractor shall apply one coat of primer to all components allowing primer to dry.

5.1.5 All components shall be painted according to Contractor’s specifications and shall be matching original MEPS Black color or MEPS ACU Black color.

5.1.6 When all paint is dry, all masking shall be removed.

5.2 MARKING - Each shipping container shall be marked in accordance with 5.2.1.

a. The contractor shall ensure that the serial number and model number on the container sides match the actual MEPS Generator and ACU serial number and model number in the container.

b. Shipments shall be marked in accordance with the current edition of

MILSTD-129P w/Change 4, Military Marking for Shipment and Storage dated

September 19, 2007.

c. SFLC is an Inventory Control Point (ICP), material will be stored and transshipped to various users; therefore material must be packed and labeled suitable for shipment via land, air or sea. The following requirements apply:

a. Each individual part or part container must be marked. Lettering shall be black applied on a highly contrasting background.

b. Markings shall consist of the National Stock Number (NSN), or

Acquisition Control Number (ACN), Item Name, Model

Number, Serial Number, Contract Number, Contractor Part

Number, Box X of Y, Shipping Weight, Condition Code, Quantity and Unit of Issue.

5.2.1 This marking shall be in the format as follows:

STOCK NUMBER 2920-01-644-6491

ITEM NAME MEPS 8kW Generator

PART NUMBER 7102252-00

SERIAL NUMBER “per Delivery Order"

CONTRACT NUMBER See contract

DELIVERY ORDER NUMBER “per Delivery Order”

SHIPPING WEIGHT Determined by Contractor

PRESERVED FOR LONG TERM

STORAGE ON Date Preserved

QUANTITY & UNIT OF ISSUE 1-EA

CONDITION CODE CONDITION A

OTHER DATA AS COAST GUARD SFLC MATERIAL

DIRECTED REUSABLE CRATE, DO NOT

DAMAGE. DO NOT STACK

MORE THAN TWO HIGH

STOCK NUMBER 2920-01-644-6478

ITEM NAME MEPS 8kW

Alternating Current Unit

PART NUMBER 8806124-300

SERIAL NUMBER "per Delivery Order"

CONTRACT NUMBER See contract

DELIVERY ORDER NUMBER “per Delivery Order”

SHIPPING WEIGHT Determined by Contractor

PRESERVED FOR LONG TERM

STORAGE ON Date Preserved

QUANTITY & UNIT OF ISSUE 1-EA

CONDITION CODE CONDITION A

OTHER DATA AS COAST GUARD SFLC MATERIAL

DIRECTED REUSABLE CRATE, DO NOT

STOCK NUMBER

ITEM NAME MEPS 6.3kW Generator

PART NUMBER 7632002‐5

SERIAL NUMBER “per Delivery Order"

CONTRACT NUMBER See contract

DELIVERY ORDER NUMBER “per Delivery Order”

SHIPPING WEIGHT Determined by Contractor

PRESERVED FOR LONG TERM

STORAGE ON Date Preserved

QUANTITY & UNIT OF ISSUE 1-EA

CONDITION CODE CONDITION A

OTHER DATA AS COAST GUARD SFLC MATERIAL

DIRECTED REUSABLE CRATE, DO NOT

STOCK NUMBER 2920-01-658-3064

ITEM NAME MEPS 10kW

Alternating Current Unit

PART NUMBER 4106023-21

SERIAL NUMBER "per Delivery Order"

CONTRACT NUMBER See contract

DELIVERY ORDER NUMBER “per Delivery Order”

SHIPPING WEIGHT Determined by Contractor

QUANTITY & UNIT OF ISSUE 1-EA

PRESERVED FOR LONG TERM

STORAGE ON Date Preserved

CONDITION CODE CONDITION A

OTHER DATA AS COAST GUARD SFLC MATERIAL

DIRECTED REUSABLE CRATE, DO NOT

5.2.2 Large part shipping container lettering shall be at least ½ inch high or 36 point type. Stenciling is acceptable. General Packaging lettering shall be at least 1/4 inch high or 18 point type.

Plastic Bag lettering may be 12 point lettering. The contractor shall paint over all other markings not outlined in 5.2.1.

5.3 PACKAGING -

5.3.1. Packaging, handling, shipping, and transportation procedures shall be in accordance with ASTM D3951-10 Standard Practice for Commercial

Packaging. If commercial practices cannot adequately protect and preserve the equipment, the contractor shall package, handle, ship and transport equipment in accordance with MIL-STD-2073-1E Standard Practice for Military

Packaging dated May 23, 2008.

5.3.2. Each Part shall be packaged separately, or in its designated unit of issue.

5.3.3. All parts shall be identified and accounted for by their NSN or ACN on the packing list.

5.3.4. Large parts shall be shrink-wrapped or otherwise covered and sealed to prevent water damage. Small parts shall be enclosed in clear plastic packaging.

5.3.5. Multiple identical parts may be repackaged in designated quantity units (box lot, case lot, pair, etc) for shipping purposes. The packaging shall be identified by the words MULTI-PACK and the quantity per package.

5.3.6. Documents and other enclosures shall be sealed in a waterproof plastic bag, which shall be permanently affixed to the inside of the shipping container in a conspicuous location. The last line of the package label shall contain the words

"DOCUMENTS ENCLOSED"

5.3.7. Parts- Containers:

5.3.7.1. Parts shall be packed in containers meeting ASTM D 3951 and the requirements herein.

5.3.7.2. Containers with special packing / unpacking instructions shall be stenciled

"CAUTION - THIS ITEM MAY BE SERIOUSLY DAMAGED UNLESS

UNPACKING INSTRUCTIONS ARE FOLLOWED CAREFULLY.”

followed by a notation of the location of instructions.

5.3.8. General items:

5.3.8.1. General components weighing less than 70 lbs may be packaged in commercial reinforced cardboard packaging, or its equivalent, or packaged in a skid mounted shipping container. If packaged in a skid mounted shipping container then containers shall be completely enclosed and structurally suitable for stacking at least 2-high. The containers shall be suitable for inside covered stowage. Containers shall be assembled with screws to permit ease of removal of the cover or lid from the base.

5.3.8.2. Reinforced cardboard packaging shall be sealed, but shall be suitable for being opened (without total packaging destruction) for inspection, resealing and subsequent shipment to the fleet.

5.3.8.3. The reinforced cardboard packaging shall be completely enclosed and suitable for stacking. The packaging shall be suitable for long-term inside storage in a warehouse.

5.3.9. Small items:

5.3.9.1. Small items which can fit into express carrier standard packaging (maximum

17.5 in x 12.5 in x 3 in box. or 38 x 6 x 6 x 6 triangular tube) for shipment with appropriate cushioning may be sealed in clear plastic packaging, or packaged in a commercial reinforced cardboard packaging. If packaged in a cardboard package then the requirement for general packaging applies.

5.3.9.2. Plastic packaging shall be 6 mil thickness and sufficiently clear for part inspection. Plastic packaging shall have provision for breathing to prevent condensation unless the packaging provides a hermetic seal.

5.3.10. Durability

5.3.10.1. The contractor shall ensure that all deliverables, when packed in separate shipping containers, will be capable of being transported on standard transportation systems, commercial or military carriers. The contractor shall preserve, package, and mark the containers to ensure complete delivery at destination without damage or deterioration due to the hazards of shipping, handling or storage.

5.3.11. Parts - Packing and Cribbing:

5.3.11.1. Restraints, packing and cribbing shall restrain and protect the parts within their packaging from damage during shipment and storage:

5.3.11.2. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of at least one year.

5.3.11.3. Cribbing shall be provided to prevent damage during shipment.

5.3.11.4. Loose fill & Styrofoam packing materials shall not be used.

5.4. MARKING OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty (Warranty Notice, Appendix C). Markings may be brief but should include:

a. A brief statement that a warranty exists.

b. The substance of the warranty.

c. Its duration.

d. Who to notify if the supplies are found to be defective. For commercial items (see 46.709), the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

5.5. PACKING LIST

All material shipped or delivered under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit. The packing list shall include the due-in numbers provided by Surface Forces Logistics Center.

The packing list shall be securely attached to the outside of the container and shall be enclosed in a clear waterproof envelope.

5.5.1. Material Inspection and Receiving Report and Packing Slip

5.5.1.1. A DHS 700-21 Material Inspection and Receiving Report shall be accompany each delivery.

5.5.1.2. A Government Representative above will perform visual inspection to ensure all items listed on the packing slip are provided, and will sign the DHS 700-21 to accept the delivery.

5.5.1.3. The original signed DHS 700-21, with a copy of the packing slip attached shall be forwarded to the Contracting Officer.

5.5.2. Packing Slip

A packing slip shall be prepared for each box or shipping container. The packaging slip shall include the following information: (1) National Stock

Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Contract

Number, (6) Delivery Order Number, (7) Line Item Number, and (8) Quantity.

One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton inside a waterproof, clear envelope.

5.6 USCG Inspection and Acceptance

5.1. The Contractor shall be responsible for the performance of any inspection and test requirements. Inspection shall take place at Destination. Final acceptance shall be made by a Government representative at Destination. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements as outlined herein.

5.7. FAILURE TO COMPLY:

Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in rejection of the shipment and return of the shipment at the contractor’s expense.

6.0 NOTES

6.1 GOVERNMENT & COMMERCIAL DOCUMENT SOURCES

6.1.1 GOVERNMENT DOCUMENTS

a. Surface Forces Logistics Center

2401 Hawkins Point Rd.

Baltimore, MD 21226-1792

Allen Tillman

410-762-6830

6.1.2 COMMERCIAL DOCUMENTS

a. Mobile Electric Power Solutions, Inc

2623 National Circle

Garland, TX 75041

(972) 864-1015

b. American Society for Testing Materials (ASTM)

100 Barr Harbor DR.

P.O. Box C700

West Conshohocken PA. 19428-2959

6.2 APPENDICES - The following appendices apply:

a. Appendix A: Cumulative Tracking Report

b. Appendix B: Replacement Parts List

c. Appendix C: Warranty Notice

APPENDIX A

CUMULATIVE TRACKING REPORT

(SUBMIT BY THE 15TH OF THE MONTH)

MEPS/ACU

Serial

Number

Work #

D/O #

Date

Received

BER

Y/N

APPENDIX B

MANDATORY REPLACEMENT PARTS LIST

GENERATOR & ACU

Manufacturer: MEPS

Component NSN/Part Number

Generator 8kW 2920-01-644-6491/7102252-00

Generator 6.3kW 7632002‐5 ACU 8kW 2920-01-644-6478/8806124-300

ACU 10kW 2920-01-658-3064/4106023-21

MANDATORY REPLACEMENT PARTS LIST

Description Part No.

Bearing (Gen) 6305

Bearing (Gen) 6203

Slip Ring (Gen)

Brush Set (2) (Gen)

Gaskets

Seals

O-Rings

Fasteners

APPENDIX C

WARRANTY NOTICE

This item has a warranty for whichever comes first:

1 year of operation from installation onto the USCG vessel

Or

1000 hours of operation

If any discrepancies are noted upon receipt

1. DO NOT REPAIR OR REPLACE!

2. CALL: USCG SURFACE FORCES LOGISTICS CENTER

ASSET MANAGEMENT SECTION 2

SMALL BOAT PRODUCT LINE (SBPL)

COMMERCIAL (410) 762-6062/6130/6390

Have the following information ready when calling the (SBPL)

________ Date Received ________ Date Installed

________ Serial No. ________ Vessel Home Port

________ Engine Hours ________ Vessel Hull No

3. A Report of Discrepancy (ROD) Form 364 must also be submitted to Surface Forces Logistics

Center.

NOTES:

(1) Preventative Maintenance (PMS) should still be performed as per applicable Maintenance

Procedure Cards (MPC’s). PMS does not void the warranty.

(2) If the above procedure is not followed, the warranty may be affected.