Q&A_with_USCG_Comments.pdf

Section Section title Contract language Comments USCG Response

5yr PBL:

1.1

Original

PBL: 1 Scope

5yr PBL: words in bold are is new language in the 5yr PBL; not found in original contract

1.1 The Contractor shall provide management, logistical support, asset accountability, procure new replacement for obsolete parts, perform repair, overhaul and modification support for the United States Coast Guard (USCG)-owned assets identified in Attachment A during the periods specified in Section 15.

The Contractor shall maintain configuration control of all listed components. The logistical support provided through these activities shall be designed to increase the spares availability for the USCG aircraft fleets (MH65D/E, H60T, HC130H/J, HC144A/B and HC27J) and other future aircraft model versions. The Contractor shall continually review the reliability of each component managed through this contract with the goal of increasing current Mean Time Between Failures (MTBF), availability and dispatch reliability. The Contractor shall provide Ready-for-Issue

(RFI) assets to various USCG sites and shall submit all data requirements as specified herein. The USCG may utilize this contract for the purchase of parts in conjunction with product improvements, replacement of obsolete parts, and other similar efforts.

Adds significant scope and cost to track, manage and report obs. USCG requests a proposal with language as-is.

5yr PBL:

7.2

Original

PBL: 2.2

Govt Furnished

Equipment

(GFE)

5yr PBL: This sentense is missing from 5yr PBL: 'The USCG will place an order for and/or provide the assets identified in Attachment A that were not transferred from contract DTC-98-D-200006 to the conrtactor no later than 60 calendar days following contract award.'

Add: Upon contract award, Contractor is hereby granted authority to utlize all Government Fernished

Equipment (GFE) listed on Attachment A provided it does not interfere with work required on current government contracts. Contractor is not authorized to utilize any of the GFE on non-government contracts.

Rent-free use on a non-interference basis is hereby granted to the government agencies listed below

(note: Navy contract listed DODAAC). Any agency not listed must submit a request to the KO and all requests will be reviewed for approval on a case by case basis

Remove: Contract DTC-98-D-2000006

USCG will not provide a blanket authorization for use of any equipment identified in the PBL follow-on contract and will only consider requests on a case-by-case basis.

5yr PBL:

4.1.2

Original

PBL: 3.1.2

Maintain Inventory

Levels

5yr PBL has a lot more detail than the orginal contract - words in bold were not included in the original contract:

The Contractor shall maintain a First-Time-Fill-Rate (FTFR) of 95% or greater for each P/N listed in Attachement A. This value will be calculated on the total parts available at all sites. The USCG may use the field inventory without prior notification to the Contractor. It is the Contractor's responsibility to ensure

RFI replenishment items are readily available and be delivered within the time frames specified in section 11.

We might want to take acception to this - need to scrub this

Sparing levels and AFCS equipment

USCG would like a proposal submitted with language as-is. USCG will not remove sparing levels and AFCS equipment from this criteria.

5yr PBL:

4.1.2

Original

PBL: 3.1.2

Maintain Inventory

Levels

Note: the original contract had language stating 'government shall maintain the specified quantity of pipeline assets at the contractor's facility as contained in

Attachment C.' words in bold are missing in new contract

5yr PBL has a lot more detail than the orginal contract - words in bold were not included in the original contract:

The Government shall maintain the specified QTY of pipeline assets which includes

Air Show allowances as contained in Attachment B. The inventory allowances shall be based on the USCG provided annual allowance review recommendations which will be evaluated by both USCG and Contractor personnel. Any inventory shortages identified in Attachment B transferred from the previous contract will be funded and filled at the Contractor's expense.

For inventory shortages pertaining to Attachment B that are not transferred from the previous contract, if any (not including components determined BER or lost/misplaced by the Contractor), the USCG may place an order for and/or provide the assets to the Contractor no later than sixty

(60) calendar days following contract award or as soon as funding is available. USCG may place an order for any item(s) listed in Attachment B to address any inventory shortage(s) or potential inventory shortage(s) throughout the life of the contract.

review Attachment B (Collins spares were not listed)

Need to understand Air show allowances

USCG requests a proposal with language as-is. There is no reference to

"Air Show allowances" in this solicitation. The Rockwell Collins spares will be identified during discussions/negotiations after solicitation has closed and added to Attachment B at that time.

4.1.2

Original

PBL: 3.1.2

Maintain Inventory

Levels

5yr PBL: Any aircraft platforms may undergo configuration changes throughout the life of this contract. The Contractor shall be required to maintain sparing throughout the aircraft configuration change.

Original PBL: It is expected that the HH65 will undergo several configuration changes throughout the life of this contract.

There needs to be more specifics on how much sparing is required and how that evolves over time as new aircraft are added.

Changes to be added only after mutual agreement from both RCI and USCG

USCG requests a proposal with language as-is. Until a new aircraft configuration change is identified, there is not information to provide in addition to the SOW language in section 4.1.2.

5yr PBL:

4.1.2

Original

PBL: 3.1.2

Maintain Inventory

Levels

5yr PBL: this paragraph was not in the original contract:

The Contractor shall manage a continuous enhancement program designed to reduce support costs while improving reliability, availability and system performance. Please clarify expectation of this program

USCG requests a proposal with the language as-is. This section refers to how Rockwell Collins will maintain the current inventory for PBL parts and enhance the MTBUR/MTBF for the parts throughout the life of the resulting contract, resulting in reduced support costs.

5yr PBL:

4.1.3

Original

PBL: 3.1.3

Repair and Piece Parts

Inventory

5yr PBL: words in bold are new language in 5yr PBL which were not included in the original contract. Note that the new contract says 'shall' whereas previous contract said 'may'

The Contractor shall replace piece parts and/or components that have become obsolete or can no longer be procured. These replacement costs shall be factored into CLINs 0001-0007 an subsequent option period CLINs. Component changes which do not change the form, fit, and function of the component do not require USCG approval and shall be incorporated at no additional cost to the

Government. Component changes which change form, fit, or function shall be documented via Service Bulletins and provided to the USCG for approval prior to incorporation. Incorporation of safety of flight service bulletins are included in the pertinent PBL prices. See Section 9.3.1 for incorporation of optional service bulletins.

we will bid DMSMS (obsolescense)

Adds significant scope and cost to track, manage and report obs.

USCG requests a proposal with the language as-is.

5yr PBL:

4.1.5.2

Original

PBL:

3.1.5.2

Shipping Repairable

Assets from USCG Sites to Contractor

5yr PBL: Assets will be shipped within 7 business days...

Original contract: All components will be shipped from the USCG facility within 7 calendar days...

Difficult to track business days, can we agree on the # of calendar days? USCG agrees to change the language to 7 calendar days. Revised SOW will be posted to FedBizOpps in Amendment 0002.

5yr PBL:

4.1.5.2

Original

PBL:

3.1.5.2

Shipping Repairable

Assets from USCG Sites to Contractor

5yr PBL: verbiage below is new

Due to the prevention of unauthorized access to Communications Security

(COMSEC) equipment and its handling, COMSEC equipment will also be excluded from this shipping requirement.

Suggest comments to say this is excluded from availability metrics

USCG will not agree to remove the COMSEC equipment from the availability metrics. USCG requests a proposal with the language as-is.

5yr PBL:

3.1

Original

PBL: 5.1

Repair, Overhaul, and/or

Modification of USCG

Assets

5yr PBL: the following sentence was not included in the original contract:

The Contractor shall replace any removed piece parts to make the NRFI assets whole.

Can we get permission to cannabilize? Is it possible to exclude AFCS components?

Clarification: USCG understands that cannibalization may be required to get RFI assets back out to the USCG fleet. USCG requires any piece part cannibalized from one unit to make another unit RFI be replaced.

Cannibalization of piece parts will not determine a component BER.

AFCS components will not be excluded from this requirement.

3.5

Original

PBL: 31

Beyond Economical

Repair (BER)

5yr PBL: this entire section was not in the original contract:

3.5 Beyond Economical Repair (BER). The Contractor may request a component to be determined BER if after initial inspection of the component the Contractor feels that the part requires significant repair/overhaul/modification outside of the scope of the normal repair/overhaul procedures provided in the OEM’s CMM. The Contractor’s request shall be sent to the KO for consideration. Only USCG can determine a component BER. The KO will review the request, referencing ALC Instruction

4100.1A, and either accept or deny the BER request from the Contractor. If the

KO denies the BER determination, the Contractor shall repair the component back to RFI condition at the Contractor’s expense. If the KO determines a component to be BER, the KO shall make a unilateral decision as to component disposition. All components determined BER by the KO shall be replaced by the Contractor and factored into Contract Line Item Numbers

(CLINs) 0001-0007 and subsequent option period CLINs. The Contractor shall return all BER items to ALC assembled unless otherwise directed. The

Contractor shall prepare a failure data report In Accordance With (IAW)

Section 9.4 in these instances. This report shall be included with the returned component. When returning items to ALC, these items shall be clearly marked as “BER” with the supporting device. If a Defense Contract Management Area

Office (DCMAO) or government representative is on-site, parts can be scrapped at the Contractor’s facility. If this option is requested and approved by the KO, the Contractor shall provide a letter on corporate stationary stating the part or parts have been “mutilated.” This letter shall include the Serial

Number (S/N) (if applicable), National Stock Number (NSN), Part Number

(P/N), Quantity (QTY), and be dated and signed by the DCMAO or government representative. This letter will serve as the cradle to grave record and be filed with the contract.

Question: how will USCG determine a component is

BER? Does the Contractor's request include pictures or is the USCG going to just rely on verbiage provided by Contractor to determine if it is deemed a BER?

1.) Delete: Only USCG can determine a component

BER

Replace with: equipment is determined by Contractor to be BER if the estimated repair cost for the equipment exceeds sixty percent (60%) of the then-current Contractors’ price for an equivalent piece of equipment.

2.) Add: Equipment which is BER will be repaired or replaced by Contractor on a FFP Quote and Hold basis at Contractors’ then- current prices for such labor and materials.

USCG will not remove the language that only USCG can determine a component BER, nor include any language to specify a certain percentage of repair costs to make such a determination. USCG is requesting that consideration of BER costs be included in the FFP BER rate for CLINs

0001-0007 and subsequent option period CLINs. USCG will not consider

BER items on separate RFP Quotes. USCG would accept a repaired or replaced component for a BER item.

5yr PBL:

9.7

Original

PBL: 32

Teardown / Evaluation

Report

5yr PBL: words in bold were not included in the original contract:

For each component identified by the Contractor as a potential Unusual Damage pricing exclusion under this contract, the Contractor shall prepare a report documenting the reason for the potential exclusions, specify the part(s) incurring damage, and state recommended disposition instructions of the part(s) (i.e., repaired, overhauled, scrapped) as a result of the Unusual Damage. The report shall be prepared and submitted to the KO with the Unusual Damage quote as specified in Section 6.2. A copy of each report shall be retained on file at the

Contractor’s depot facility for the entire duration of this contract (including options, if exercised) and may be viewed/copied by USCG personnel upon request.

6.2 defines Unusual Damage - add special language for Corrosion

SOW Section 3.7 address Corrosion. Corrosion will not qualify for

Unusual Damage as it normal due to USCG missions taking place over water. Only cases of severe corrosion will be considered for Unusual

Damage by USCG. USCG requests a proposal with the language as-is.

9.8.2

Original

PBL: 10 Contractor Reports

5yr PBL: We now have 30 calendar days after each month end to submit the reports. The original contract stated 20 calendar days

General note: there is still 6 monthly reports required, however, there is more detail requests listed in the 5yr PBL. Discuss in more detail with individual(s) invloved with creating report to understand new requirements

These need to reviewed in more detail

9.8.2 Monthly Reports

A - OK

B - OK

C- Repair Breakdown Report - Not currently completing this as far as we are aware of.. Shall be in

P/N sequence by QTY received, no fault found, true failures, Unusual Damage, and QTY repaired. May need to get with Jason McMaster for assistance on getting Access Database updated to be able to prepare this report.

D – MTBF and MTBUR Reports - Not aware that we are sending MTBF and MTBUR reports to the customer. It is possible that the FSE’s are doing so

(No, the CG can pull MTBF/MTBUR reports from their system whenever they want, if anything, we pull from the USCG system and provide the info to Collins /DB).

It is also possible that the USCG is getting the info from a Collins website (Unlikely, I know of no CG personnel that access our system in that way /DB). I know some customers have this type of access. We provide this information during PMR, but do not provide monthly reporting on this

E – Configuration Report – Not aware that we are currently sending a report to the customer detailing any changes made to any of their assets. This would not be an easy thing to provide the customer. Not sure how we would do so. (In some cases we provide status on ECO's and SB's are fairly easy to track, but no current report /DB) USCG requests a proposal with the language as-is.

5yr PBL:

9.3

Original

PBL: 12 Service Bulletins

5yr PBL: KO will issue a Task Order and not-to-exceed funding covering the estimated costs

Original: FFP contract shall be provided by the contractor.

Note: review Labor Rates. 5yr PBL is in CLIN 0009, the labor rates in the original contract are in several CLINs Ask for clarification on this section

Clarification: This section is to identify that mandatory Service Bulletins will be performed by Rockwell Collins and factored into the FFP PBL rates found in CLINs 0001-0007 and subsequent option period CLINs. Only

Optional Service Bulletins will be funded on separately issued Task

Orders against CLIN 0009 and subsequent option period CLINs. Current

PBL contract HSCG38-09-D-200001 contains CLIN 11012 for Optional

Service Bulletins.

Original

PBL: 14 Inspection & Acceptance

5yr PBL: Language in bold is new:

The Contractor shall establish an inspection system IAW FAA and/or DOD procedures for all returned components. The Government reserves the right to review the Contractor operation and/or facilities at any time during the period of performance of the contract.

There are also new quality section in 5yr PBL that I do not see in original contract

10.3 Quality Control System. The Contractor is required to be certified and maintain a quality system that complies with the requirements of International

Organization for Standardization (ISO) 9001 Quality Management Systems –

Requirements, Aerospace Standard AS9110, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to

USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by

USCG upon request. USCG reserves the right to conduct surveillance at the

Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of USCG, the Contractor shall forward a copy of their current certification and Quality Assurance Manual for review.

10.4 Product Quality Deficiency Report (PQDR). Repaired components found to have deficiencies will be returned to the Contractor for investigation at no additional cost to the Government. The returned component will be reported on standard form “SF 368”, PQDR, outlining the component deficiency for the

Contractor to investigate. The Contractor shall report findings of the investigation to the KO within fifteen (15) business days after receipt of the component.

The service station is FAA certified so our inspection system meets FAA requirements. The government

(DCMA) is on-sight and we see them daily. We are

AS9100/ ISO9001 certified so we meet section 10.3.

Section 10.4 we do not comply with. Currently we reject all PBL requests from coast guard for PQDR investigation. Additionally their turn time (15 days) is shorter then our current process (30 days). I would suggest rejecting that clause.

If we reject 10.4 and accept the others the service center is not impacted by these requirements.

The turnaround time for PQDR requests can be negotiated after solicitation closing. PQDRs will be submitted against the PBL contract for components that are returned to USCG that do not operate as designated.

USCG is currently working with Rockwell Collins on the PQDR process.

USCG requests proposal with language as-is.

5yr PBL:

Original

PBL: 15 Delivery Requirements

Priority 2,3: Original contract has language around shipping asset in 24hrs, 5yr

PBL states asset must be recevied within 2 business days. Late deliveries will be disincentivized at a daily rate of $100 until order is delivered. shipped' vs 'received'? - insufficient pipline spares?

The language for Priority 2, 3 requirement is correct. Insufficient pipeline spares will not be considered an exclusion to the disincentive requirement.

5yr PBL:

Original

PBL: 15 Delivery Requirements

Priority 5,6: new language in 5yr PBL: any requisition not delivered within five

(5) business days will be considered late and as a backorder. Late delivery will be disincentivized at a daily rate of

$100 until the order is delivered. This backorder will be counted against the

Contractor’s performance metric for each additional quarterly period this backordered requisition remains unfilled. shipped' vs 'received'? - insufficient pipline spares?

The delivery language for Priority 5,6 items have been changed from business days to calendar days in the SOW attached to Amendment

0002. Insufficient pipeline spares will not be considered an exclusion to the disincentive requirement.

5yr PBL:

Original

PBL: 15 Delivery Requirements

Priority 12, 13: new language in 5yr PBL: Any requisition not delivered fifteen

(15) business days will be considered late and as a backorder. Late delivery will be disincentivized at a daily rate of

$100 until the order is delivered. This backorder will be counted against the

Contractor’s performance metric for each additional quarterly period this backordered requisition remains unfilled.

shipped' vs 'received'? - insufficient pipline spares?

The delivery language for Priority 12,13 items have been changed from business days to calendar days in the SOW attached to Amendment

0002. Insufficient pipeline spares will not be considered an exclusion to the disincentive requirement.

19.0

Original

PBL: 19 Invoicing Instructions

5yr PBL: The following 2 items in SOW are new, not in original:

19.2 Monthly Flight Hour Payments. The Contractor is authorized to submit invoices on a monthly basis. The USCG will advise the Contractor of the actual hour flown each month, rounded to the nearest whole number, no later than the fifteenth (15th) calendar day of the following month. In the event the actual hours flown exceed the estimated flight hours for the order period, the

KO will issue a modification to the applicable task order to reflect actual hours and obligate additional funds accordingly. The Contractor shall not invoice for actual hours flown in excess of the hours reflected in the applicable task order until a modification is issued to fund the appropriate amount of hours as soon as practicable. The KO will make a unilateral determination as to the actual hours flown each month, subject to the

Disputes clause at FAR 52.233-1.

19.3 Deliverable Component Payments. All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit an invoice five

(5) business days after shipment of items. The invoice will not be approved until all items have been receipted.

ask for clarification on this (verify if annual estimate and not a monthly estimate)

The estimated flight hours provided in the issued Task Orders are the annual estimates for flight hours. This sections refers to the monthly invoices that can be submitted to USCG to pay for the actual flight hours flown each month provided by USCG. Any month identified to have flown more hours for the actual hours flown during the yearly period of performance will require a modification to the Task Order to increase the annual flight hour estimate.

5yr PBL:

3.6

Original

PBL: ??? Residual Property

3.6 Residual Property. Any residual parts or other material contained in items determined BER (which are removed from USCG-owned assets during the course of maintenance or repair performed IAW this contract) may become the Contractor’s property effective with the completion of such maintenance or repair/overhaul/modification. Any asset which is determined to be BER by the KO may be considered residual property at the request of the Contractor, but is subject to approval by the KO. Any BER assets approved by the KO to be considered residual property shall follow the instructions in Section 3.5 after the asset has served its useful purpose and is ready for disposition. The

Contractor shall provide notice and supporting documentation to the KO for consideration when, in the Contractor’s opinion, an asset is BER.

review this w/ USCG to get clarity - this language is onerous to us we do not want to loose our ability to module swap

Clarification: USCG is stating that any reusable piece parts from a component determined BER become Rockwell Collins property, if requested with BER determination request and approval by the

KO. USCG intends for all reusable piece parts from components determined BER to be reused on USCG components.

5yr PBL:

3.7

Original

PBL: ??? Corrosion

3.7 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer's specifications. If not addressed in the manufacturer's specifications, the Contractor shall use FAA AC 43-4A.

it needs to be addressed as part of the Unusual

Damage definition - if sever enough it needs to be considered unusual damage

Corrosion language in this SOW section does not meet Unusual

Damage criteria. There is an expectation for corrosion to be present in components returned by USCG due to mission requirements. Only severe cases of corrosion can be submitted as an Unusual Damage request.

5yr PBL:

3.8

Original

PBL: ??? Airworthiness

3.8 Airworthiness. The Contractor shall furnish a Certificate of Conformance

IAW Federal Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984) and a

Certificate of Airworthiness for all components delivered. The Certificate of

Airworthiness shall be provided in the form of a FAA Form 8130-3, EASA Form

1, or DOD equivalent. Any repaired component returned to ALC must be tagged with a FAA Form 8130-3 Airworthiness Approval Tag, EASA Form 1, or

DOD equivalent completed in its entirety. This form shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES

WILL RESULT IN NON- ACCEPTANCE OF THE DELIVERED ITEM. All non-accepted items will be returned to the Contractor at the Contractor’s expense.

we do not do 8130's w/ USCG - adds costs to program also increases TAT - impact is minimum 1 day, maybe more. check w/ USCG USCG is requesting a proposal with the language as-is.

5.3

Original

PBL: ???

Aircraft Accidents and

Incidents

5yr PBL: I do not see this in the original contract

5.3 Aircraft Accidents and Incidents. Disposition of evidence, including components, involved in aircraft accidents or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the

National Transportation Safety Board whose rules and regulations delegate to the

Government such authority as is appropriate. The Contractor has an affirmative obligation to cooperate with any and all accident investigation procedures.

Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of failures undertaken outside of formal proceedings will be a cooperative effort between

Contractor and the Government.

Evaluation of boxes is outside scope of PBL -evaluations need to be bid separately

This intent of this section is to inform the Contractor that they must participate in aircraft accident and incident investigations as determined by the president of each accident or incident board and KO direction. Evaluation of the components, if necessary, can be a separate billable item.

5yr PBL:

6.2

Original

PBL: ???

Pricing Exclusions -

Unusual Damage

5yr PBL: I do not see this in the original contract

6.2 Pricing Exclusions – Unusual Damage. The Contractor shall not be obligated to repair or replace any assets under the PBL rate when any of the following conditions exist:

a) Obvious misuse

b) Crash damage

c) Acts of God

Only components meeting one or more of the above criteria may be considered

Unusually Damaged. The conditions specified in this section, except Acts of God, apply to loss or damage occurring on locations other than those owned and/or controlled by the Contractor, or occurring while the assets are not under the

Contractor’s position or custody.

If a component is considered by the Contractor to be Unusually Damaged, the

Contractor shall immediately notify the KO in writing. The contractor shall submit within fifteen (15) calendar days after notification to the KO, a quote to cover the cost of the repair or overhaul. The teardown and evaluation effort is covered under the PBL pricing identified in the Schedule and shall not be reflected in the “over and above” pricing in the quote. The quote shall include the Nomenclature, NSN, P/N, S/N of the component as well as the specific reason(s) that the effort qualifies as

Unusually Damaged, the cost of the effort, the QTY of any replacement parts, and the total labor hours. The Contractor shall verify cost of replacement parts with supporting invoices, catalogs, or other documentation acceptable by the USCG and shall provide a teardown/evaluation report as specified in Section 9.8.

Within thirty (30) calendar days after receipt of the Contractor’s written proposal, the

KO will make a written determination (subject to the Disputes clause) as to whether or not the component is determined to be Unusually Damaged and excluded from

We take exception to the 15 day required TAT days for notification

Need to add further definition of corrosion

The turnaround time for Unusual Damage price exclusions can be discussed after solicitation closing.

7.2.1

Original

PBL: ???

Annual Inventory

(7.2.1.1)

Quarterly Inventory

(7.2.1.2)

5yr PBL: I do not see this language in the original contract:

7.2.1.1 Annual Inventory. An annual inventory shall be conducted during the

Spring Program Management Review (PMR) at the Contractor’s facility on an agreed upon date by both the USCG and the Contractor and shall result in a line count accuracy rate of 90% or better. This includes, but is not limited to, inventory that is stored and maintained at all Contractor facilities. The inventory will be conducted IAW USCG guidelines and procedures using

AMMIS as the system of record. A disincentive of $10,000 shall be applied for results showing less than a 90% line count accuracy at the completion of the initial inventory. For each additional 10% the line count accuracy of the inventory is below the 90% accuracy requirement, an additional $10,000 disincentive shall apply. A disincentive of $10,000 shall be applied for results showing less than 95% of the total dollar value, based on the value shown in

AMMIS, at the completion of the inventory. For each additional 10% the accuracy of the total dollar value is below the 95% accuracy requirement, an additional $10,000 disincentive shall apply. Any discrepancies and reconciliations shall be completed within fifteen (15) business days of completion of the inventory between USCG and the Contractor. After the fifteen (15) business days, an additional disincentive of $100 per calendar day shall be applied until all reconciliations are completed.

7.2.1.2 Quarterly Inventory. The USCG conducts random quarterly inventory that is generated automatically. If the Contractor is notified to perform this inventory the Contractor shall accomplish the inventory within one (1) business day in the format directed by USCG CIM 4121.4. A disincentive of

$1,000 shall be applied for results showing less than 90% line count accuracy at the completion of the inventory. For each additional 10% the line count accuracy of the inventory is below the 90% accuracy requirement, an additional $1,000 disincentive shall apply. A disincentive of $1,000 shall be applied for results showing less than 95% of the total dollar value, based on further discussion needed USCG requests a proposal with language as-is.

5yr PBL:

9.4

Original

PBL: ??? Failure Data Report

5yr PBL: I do not see this language in the original contract:

9.4 Failure Data Report. The Contractor shall submit a failure data report for each repaired component (including when no fault is found), which shall be attached to the packing slip and shipped with the repaired component. This report shall include NSN, P/N, S/N, nomenclature, date of repair, contract number, task order number, line item number, description of the repair failure, the Government’s reported failure, and a listing of parts replaced. The

Contractor’s in- house work order may be used to satisfy this requirement if it includes the information requested above.

Service Memo does not currently list the NSN, but does list everything else. NSN is listed on packing list and DD1149 that comes with Service Memo (This is a weak point in current service memos - Many say

"replaced parts" but no parts are listed. If the repair indicated parts were replaced there should be some listed /DB) USCG requests a proposal with the language as-is.

5yr PBL:

9.5

Original

PBL: ???

Replacement Parts

Summary

5yr PBL: I do not see this language in the original contract:

9.5 Replacement Parts Summary. Upon request by the KO, the Contractor shall submit electronically a summary listing all replacement parts utilized in the repair of each component. The replacement parts listing shall include the contract number, task order number, Contractor's work order number, component S/N, nomenclature, replacement parts listed in numerical order and QTY of each used.

Why is this needed - can we limit the number of requests?

(this is already provided anyway)

USCG agrees to limit the request to twenty (20) a year. Any request after the twenty (20) allowable a year can be billed separately. SOW language revised and included in attached SOW to Amendment 0002.

9.6

Original

PBL: ???

Asset Computerized

Maintenance System

(ACMS) Procedures

5yr PBL: I do not see this language in the original contract:

9.6 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a SCHR.

9.6.1 SCHR. The SCHR records the maintenance history of S/N tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 17.2, unless otherwise instructed by USCG. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) business days.

9.6.2 Component Repair Record (CRR). The CRR records the maintenance performed on S/N tracked components by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to or removed from the USCG parts inventory. The Contractor is required to use the CRR provided with the component. Within five (5) business days following issuance of a Certificate of Conformance, one (1) copy of the CRR shall be emailed to the Contract Specialist administering the contract. The original copy of the CRR shall be packed with the component for return to the USCG. The Contractor shall retain electronic copies of the

CRRs for the life of the component. The Contractor may request that their failure data report, described in section 9.4, be accepted to fulfill the CRR requirement.

Talk to Chaz on 9.6.1 - seems like overkill on requirements (The CG can pull SCHR's from their system any time they want, why would we need to keep a copy? /DB)

9.6.2 - last sentence, why is this already acceptable based on what they know about our systems

The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section

17.2, unless otherwise instructed by USCG. The

SCHR for scrapped components shall be returned with the component. - we want to remove this section

9.6.2 - ask Chaz if he really wants to receive all of these

USCG requires the Contractor to maintain SCHR's in case of discrepancy issues and will not remove this language. USCG requests a proposal with the language in these sections as-is.

5yr PBL:

12.1.1

Original

PBL: 33

Inventory Fill Subfactor

(I)

5yr PBL: there are language differences between this and original contract:

12.1.1 Inventory Fill Subfactor (I). The Inventory Fill subfactor will be evaluated by the USCG based on the ability of the Contractor to reduce or eliminate the number of USCG Supply Requests Not Filled in correlation of the FTFR 95% requirement. A USCG Supply Request Not Filled is defined as a backorder requested by a USCG activity which cannot be filled because of an out of stock condition any time during the calendar quarter. All outstanding backorder requests not filled to date shall count against the Contractor’s performance metric for each additional quarterly period these backordered requisitions remain unfilled. Supply

Request that are filled by cannibalization process shall not be counted as a

Contractor filled Supply Request. USCG will notify the Contractor via email when this cannibalization occurs and the Contractor shall maintain a copy of the record throughout the life of the resulting contract. The total number of backorder requests not filled shall then be subtracted by the number of failures of the USCG to ship NRFI repairable assets not meeting the requirements of Section 4.1.5.2. This calculation will be performed for each

P/N listed in Attachment A with the ability to earn a performance plus incentive for the applicable quarter. The Contractor shall include all part numbers and requisitions in their calculations. The only exceptions are P/Ns and/or requisitions the USCG has approved to be removed. Any incentive calculations submitted with P/N and/or requisitions removed without USCG approval will result in the immediate decision of the incentive payment being denied by USCG.

Pipeline spares?

AFCS?

Cannabilization?

Incentive?

Incentive calculations will not allow the removal or pipeline spares issues, AFCS components, nor cannibalized components. No items may be excluded from the incentive calculation without

USCG approval. SOW section 12.1.1. explains the process for calculating the Inventory Fill Subfactor of the Performance

Incentive calculation. USCG requests a proposal with language as-is.

12.1.2

Original

PBL: 33

Repair Reliability

Subfactor (R)

5yr PBL: the points and R value scale is different than orginal contract

Repair Reliability Subfactor = R R Value

Quarterly MTBUR Summation = 98 1.00

Quarterly MTBUR Summation = 82 – 97 0.85

Quarterly MTBUR Summation = 51 – 81 0.70

Quarterly MTBUR Summation = 47 – 50 0.00

Quarterly MTBUR Summation = 16 – 46 -0.70

Quarterly MTBUR Summation = 1 – 15 -0.85

Quarterly MTBUR Summation = <0 -1.00

Orginal Contract:

Repair Reliability Subfactor = R R Value

Quarterly MTBUR Summation = 76 1.00

Quarterly MTBUR Summation = 65 – 75 0.85

Quarterly MTBUR Summation = 53 – 64 0.70

Quarterly MTBUR Summation = <52 0.00 Incentive?

SOW section 12.1.2 explains the process for calculating the Repair

Reliability Subfactor in the Performance Incentive Calculation.

USCG requests a proposal with the language as-is.

5yr PBL:

13.0

Original

PBL: ???

Performance

Disincentive

5yr PBL: this appears to be new, not in the original contract

13.1 Disincentive Metrics. The Contractor may earn quarterly performance disincentives as specified herein throughout the base year and each option period, if exercised. These disincentives will be applied to the applicable quarterly performance incentive payment, as calculated in Section 12.0.

Below are the disincentives identified throughout this SOW:

a) Annual Inventory (Section 7.2.1.1)

1. Disincentive of $10,000 applied for results showing less than 90% accuracy at the completion of the initial inventory.

2. Disincentive of $10,000 applied for each additional 10% the accuracy is below the 90% accuracy requirement.

3. Disincentive of $10,000 applied for results showing less than 95% for the total dollar value, based on the value shown in AMMIS, at the completion of the inventory.

4. Disincentive of $10,000 applied for each additional 10% the accuracy of the total dollar value inventory is below the 95% accuracy requirement.

5. Disincentive of $100 per calendar day after the fifteen (15) business day period to complete all reconciliations and discrepancies found after completion of the annual inventory.

b) Quarterly Inventory (Section 7.2.1.2)

1. Disincentive of $1,000 applied for results showing less than 90% line count accuracy at the completion of the quarterly inventory.

2. Disincentive of $1,000 applied for each additional 10% the accuracy of the line count inventory is below the 90% accuracy requirement.

3. Disincentive of $1,000 applied for results showing less than 95% for the total dollar value, based on the value shown in AMMIS, at the completion of the inventory.

4. Disincentive of $1,000 applied for each additional 10% the accuracy of the total Incentive?

SOW section 13.1 is a summary of all the disincentive metrics that will be applied to the quarterly incentive the Contractor may earn throughout the life of the contract. USCG requests a proposal with the language as-is.