Statement_of_Work_-_70Z03818QB2000194.docx

STATEMENT OF WORK (SOW)

70Z03818QB2000194

1.0 Scope This requirement is for the first article of the Cover, Pilot Hover L utilized on the United States Coast Guard (USCG)’s H-65 helicopter. The description of the Cover,Pilot Hover L is listed in the table below.

The objective for the contractor is to provide a first article of the Cover, Pilot Hover L that meets Aviation Logistics Center (ALC)’s testing requirements in support of our efforts to sustain H-65 aircraft. ALC may purchase additional quantities if the contractor’s first article meets ALC’s testing requirements. After a favorable completion of the form, fit, and function, a follow on production run of one hundred and five (105) Cover, Pilot Hover L Assemblies may be requested.

2.0 Major Tasks Work under this purchase order shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, and facilities to manufacture the components listed in this purchase order at the firm fixed prices listed in the schedule. The contractor shall manufacture the components in accordance with (IAW) ALC 3D CAD File (.step) for part number, 967-33-5. All services shall be accomplished as directed by the Government. Request for clarification shall be directed to the Contracting Officer.

Notes:

1. Construction – Reinforcing fibers – 3 plies of 2x2 Twill Weave Glass Cloth and 1 ply of 120 E-Glass.

2. Matrix system – Epon 828 Resin.

3. Surface treatment:

a. Polyester lightweight body filler or Epoxy aerodynamic filler

b. Prime – IAW MIL-PRF-23377 TYPE 1 CLASS N

c. Paint – IAW MIL-PRF-85285 TYPE 1 CLASS H FSCN 12250

4. All mounting holes to be .098” pilot holes

2.1 Non Reoccurring Engineering (NRE) - The Contractor shall use commercially reasonable efforts to perform the Manufacturing Services in conformity with the SOW. Service charges, and other costs incurred in the performance of the manufacturing services, shall be included in the one-time NRE allowance when deemed “fair and reasonable” and agreed upon by all parties involved. The cost of NRE shall be incorporated and allowed in the Schedule. Payment of NRE charges do not confer any rights in, or title to, such tooling, fixtures, or other appurtenances unless otherwise indicated in the Schedule.

2.2 First Article – The Contractor shall provide quantity one (QTY 1) Cover, Pilot Hover L units to be tested on Government aircraft at ALC within thirty (30) days of receipt of the resulting purchase order. Upon completion of installation and testing on the aircraft by the Government, USCG Engineering will approve the unit for the production phase. The Contracting Officer (KO) will notify the Contractor in writing of conditional approval, approval, or disapproval of the first article system within 90 calendar days after receipt of the first article systems. This approval process is only required for first article units. Once in the production stage, all Cover, Pilot Hover L units that are shipped and do not work properly will be returned under warranty with a Product Quality Deficiency Report (PQDR) at no cost to the Government.

2.3 Production Buys – If the Contractor’s first article unit is approved by USCG Engineering, new production quantities (CLIN 3) may be purchased from the Contractor. The Contractor shall not produce or ship any production units until they received written notification from USCG’s KO that the first article unit and production has been approved. Any production unit sent to USCG without approval will be returned at the Contractor’s expense.

2.4 Manufacture - All Cover, Pilot Hover L units are to be manufactured as outlined in section 2.0 Major Tasks as well as IAW ALC 3D CAD File (.step) for part number, 967-33-5.

3.0 USCG Documents ALC 3D CAD File (.step) for part number, 967-33-5.

4.0 Industry Documents None

5.0 Quality

5.1 Quality Control - The contractor is responsible for performing or assuring all inspections, test and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contactor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

5.2 Quality Assurance - This section is applicable to all orders for products that will ultimately touch USCG aircraft.

· The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in repairs) found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

· The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

· The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

· Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with FAR.

· The contractor shall retain all records in accordance with FAR 4.7 Contractor Records Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

· Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

5.3 Warranty - The contractor’s standard warranty for manufactured components will be incorporated into the purchase order.

6.0 Records and Reports

6.1 Certificates - All manufactured components under the provisions of this Purchase Order must be suitable for installation on USCG aircraft. The contractor shall furnish a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

7.0 Delivery Requirements

7.1 F.O.B. Destination is requested as the Incoterm for all deliverables. All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND estimated shipping costs are included.

8.0 Purchase order Information

8.1 Shipping Instructions - Unless otherwise specified by the Contracting Officer, deliverable items shall be shipped to the following address:

USCG ALC

· The items must be individually packaged and shipped in a box, carton, or crate.

· The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection must be suffiecent to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

· Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

8.3 Marking Instructions - All shipping containers/packages shall be marked for delivery IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

· Part Number

· Nomenclature

· Serial Number

· Purchase Order/Line Item Number

· Contractor’s Name and Address

8.4 Markings of Warranted Items – Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include information below:

· A brief statement that a warranty exists

· The substance of the warranty

· The duration of the warranty

· Who to notify if the supplies are found to be defective

8.5 Inspection and Acceptance - Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, and sent to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

8.5.1 Contractors shall provide a Certificate of Conformance signed by the contractor’s authorized representative IAW FAR 52.246-15.

9.0 Invoicing

9.1 Invoicing Instructions – Unless otherwise specified in the schedule or on individual purchase order, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

Purchase Order no. _______________________________ (To be assigned at time of issuance)

9.2 Payment Information - All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoices five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.