SCOPE OF WORK gate.pdf

USCG Sector Columbia River LED Upgrades

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BASE SCOPE OF WORK: Provide all labor, materials, equipment, tools, transportation, supervision, field verification, and test services necessary to Replace front gate at Station Tillamook Bay Upper.

A. Contractor shall field verify existing electrical distribution system to support existing lighting systems, controls and associated panelboards, conduit routes, and cables/wiring and record field information on contract drawings prior to starting any demolition work.

B. Demolition Work: See contract drawings for more requirements, including the list of demolition items.

1) Remove and dispose all existing gate mechanical infrastructure. Note: All associated wiring and conduits shall be remained in place for reuse.

C. New Electrical Work: All installations shall comply with the latest editions of codes listed in these specifications and contract drawings

1) Provide all new gate mechanical and electrical hardware.

2) Coordinate all work to be performed onsite through Facilities Engineering Point of Contact (POC) and Contracting Officer Representative (COR) for gate removal & installation phases, work schedules for storage areas, and power outages.

3) Modify and extend the existing electrical power branch circuits as necessary and integrate newly installed gate and control devices.

4) Fully test all newly installed gate components and control devices.

5) Provide updated electrical panels’ directories after completion of installation.

6) Provide on-site training service with the government’s representatives.

7) Provide as-built drawings and Operation and Maintenance (O&M) Manual with warranty letter.

UNIT PRICE ITEMS: In the event that additional work is required, the additional work shall be done per the Contracting Officer’s authorization based on the unit price identified in the Solicitation. The unit price shall include all demolition, disposal, labor, testing service, tools, and materials required for a complete unit of work.

A. Replace existing front gate infrastructure.

LOCATION: Project site’s are located at Station Tillamook Upper: 1200 Oregon Coast Hwy, Garibaldi, OR 97118.

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CONTRACTOR SECURITY REQUIREMENTS: The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards.

Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access.

Government IDs annotated with “Federal Limits Apply” will not be accepted for access purposes.

It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access.

Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Notify the Contracting Officer and the site contact 3 business days in advance of any shutdowns. Perform all on-site work, including deliveries, between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer and the Unit Commanding Officer.

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Invoicing:

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

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Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer in writing five (5) business days in advance of the date he intends to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

RECYCLING AND DISPOSAL OF REFUSE: Refuse and excess or waste materials resulting from construction operations shall become the property of the Contractor and the Contractor shall recycle, reuse and/or salvage to the maximum extent feasible construction, demolition, and land clearing waste. Disposal shall be off Government property in accordance with federal, state, and local laws and regulations. A Construction Waste Management Plan shall be submitted in accordance with Section 01 35 29.

ENERGY STAR AND FEMP DESIGNATED PRODUCTS: In accordance with the Energy Policy Act of 2005 and the Federal Acquisition Regulations (FAR) Part 23, any energy consuming products that the contractor provides shall be listed in the ENERGY STAR Program or Federal Energy Management Program (FEMP) unless an exemption applies.

RECYCLED MATERIAL: Use products meeting or exceeding EPA’s recycled content recommendations for EPA-designated products and for other products contractor shall make all attempts to maximize the procurement of materials with recycled content.]

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REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 250-mile radius of the project site.

SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4 Construction Safety Orders. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted in accordance with Section 01 35 29, paragraph 1.07.

PROTECTED WORK ENVIRONMENT: The contractor shall maintain a safe and healthy work environment for employees, subcontractors, suppliers and occupants in the areas where work is performed. Contractor shall not allow introduction into the work areas or the air surrounding the work areas any chemical or biological contaminants whether or not visible or detectable by sight or smell that are known to cause or increase the potential for harm to personal health. Contractor shall prohibit anyone from entering the work area who has been exposed to or has contracted a communicable disease which can be passed through physical contact or air borne particulates. Contractor shall comply with all federal, state and local health agency instructions for responses to known threats to personal health. Smoking or vaping shall only be permitted in areas specifically designated by the Station Commander.

CONSTRUCTION INSPECTION REQUIREMENTS: Construction inspection is the responsibility of the contractor. This responsibility, established by FAR 52.246-12, requires that the contractor maintain an adequate inspection system and perform such inspection as will ensure that the work performed under the contract conforms to contract requirements. The contractor shall maintain inspection and test records and make them available to the Contracting Officer. The government reserves the right to inspect and test any phase of the work at all reasonable times without relieving the contractor of any responsibility for contract compliance.

TEMPORARY FACILITIES:

A. STORAGE: The location for exterior stock piling of materials is shown on the drawing. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

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B. SANITARY FACILITIES: There are no toilet facilities available for Contractor use at the job site. The Contractor shall provide his own facilities, including hand washing facilities, in accordance with 29 CFR 1926, Subpart D, paragraph 1926.51 (c)(1) and (f)(1).

C. WATER AND ELECTRICITY: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor.

Personnel using extension cords to bring power from another location to construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCI), even if connecting to building wiring.

D. TELEPHONE: No telephone service is available for contractor use.

EXISTING UTILITIES: Utility locations shown are approximate. The Contractor shall field verify all utility locations. This shall include but not be limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.