FY18_SOW_Grounds_Maintenance_SMA_Revised_DCC_DEVER.DOCX

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SECTOR HUMBOLDT BAY:

Housing Office Eureka, CA 95501

SPECIFICATIONS

FOR

Grounds Maintenance.

LOCATED AT

U.S. Coast Guard Owned Housing Facility Eureka, CA 95501

PART 1- GENERAL

BACKGROUND INFORMATION: The contractor shall provide all materials, labor, equipment, transportation & supervision necessary to properly perform lawn maintenance in the U.S. Coast Guard Owned Housing Facility located in Eureka, California. The exact location and work to perform shall follow the guidelines from text below.

1.01 SCOPE OF WORK: Mowing, edging, and weed control at U.S. Coast Guard Housing Facility, Eureka, CA.

1.02 WORK Requirements:

A. Mowing:

1) Specs: Mowing of common area are to be cut no shorter than 1 ½ inches and to grow no longer than 4 inches (5 inches during winter months). All grass clippings resulting from mowing shall be fine mulched and/or removed off site for disposal.

2) Location: See Enclosure 1, “Grounds Layout”, Common areas are defined by green highlighted areas.

3) Frequency: All mowing of common areas is to be accomplished in the span of two days. If weather or any unforeseen circumstances occur which prevent the contractor from completing the mowing in two days, the contractor must notify the Housing Representative or the Contracting Officer.

(Mowing the required amounts per month in Humboldt County can often cause difficulties due to weather, specifically rain. It will be the responsibility of the contractor to monitor the weather and plan accordingly).

B. Edging:

1) Specs: Edging is to be performed prior to all mowing. A vertical cut with a ¼” to 3/8” gap between sidewalk and turf is required. It is essential the edging be performed prior to mowing in the areas described in the scope of work as “Common Areas”. For areas which are not “Common Areas”, such as resident lawns, all debris resulting from edging shall be blown back into lawn area or swept and removed off streets and sidewalks.

2) Location: Reference Enclosure 1 “Grounds Layout”

(a) Park Street, sidewalks located in front of all Coast Guard Housing.

(b) Coast Guard ST, all sidewalks and curbs excluding driveways up to the Leeman Ct. Mailboxes.

(c) L.B. Williams Circle, all sidewalks and curbs excluding driveways.

(d) Koteek Court, Main Entrance fence line, sidewalks and curbs.

(e) Perkins Court, Main Entrance fence line, sidewalks and curbs.

(f) All sidewalks leading to playgrounds. Playground areas and basket ball courts.

(g) All Sidewalks in the vicinity and around the Housing Office Barn and sheds

3) Frequency: Edging is to be conducted in conjunction with scheduled mowing on a once a month basis, and as needed during twice a month mowing schedules.

C. Debris: Contractor is responsible to remove all agriculture debris caused by mowing and edging.

D. Weed Control: Weed Spraying with approved chemical agents shall be accomplished as needed for weed control along fence lines, sidewalks, and curbs. Contractor shall provide a minimum of 48 hours notice to the Contracting Officer Representative (COR), DCC Russell Dever before any application is applied.

E. Required Licenses: In addition to the work stated above, the contractor must provide the following licenses. All required licenses and permits must be current upon acceptance of contract and is the contractor’s responsibility to ensure that the required licenses and permits remain current for the entire duration of the contract.

(a) Landscaping (C-27) and Tree Service (C-61/D-49) California State Contractor License.

(b) State of California Qualified Applicator License.

(c) Humboldt County Agriculture Department Chemical Applicator License. (Contractor must be present when any herbicide or insecticide application is done).

F. Inspections:

1) Walk through inspections with the contractor and the Coast Guard Housing Representative will be required once each month.

G. Safety:

1) All mowing and edging equipment shall be maintained and used in a safe and effective manner, including effective safety shielding.

H. Damages:

1) All operations, including mowing, edging, tree trimming and weed control performed by the Contractor, will be conducted in a manner that ensures trees, shrubs, buildings and vehicles in the area being worked, not be damaged. If damage should occur, the Contractor shall contact the Coast Guard Housing Representative or the Contracting Officer immediately for determining repair and or replacement.

I. Subcontracting:

1) Considerations for any subcontracting shall first be reviewed by the Coast Guard Housing Representative and the Contracting Officer. All potential subcontractors must possess current licenses as required by law in their trade and be able to meet all other requirements within this statement of work.

****In order for a contractor to receive award, they must have an active registration in the System for Award Management (SAM), www.sam.gov.

1.03 LOCATION: Project site is located at U.S. Coast Guard Eureka Housing Site, Eureka, CA 95501. Coast Guard Housing Office at 1475 Terrace Way, Eureka, CA 95501.

1.04 SITE INVESTIGATION: Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact DCC Russell Dever, at (707) 442-1473 to arrange site visit.

1.05 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR will ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etcetera, within the contractual work description. The COR is not authorized to change any of the terms and conditions of this contract, nor authorize any additional work beyond the scope of work originally contracted, Changes in the scope of work will be made by the Contracting Officer (KO), only by properly written modifications to the contract.

COR: DCC Russell Dever U.S. Coast Guard Sector Humboldt Bay Russell.M.Dever@uscg.mil

(707) 442-1473

1.06 CONTRACTOR SECURITY REQUIREMENTS: The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur. Contractor personnel not listed will be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

1.07 CONTINUITY OF FACILITIES OPERATION: Work Hours: the Contractor shall generally work during the normal unit operational hours, Monday through Friday, 8:00 am to 4:00pm. The Contracting Officer’s Representative (COR), DCC Russell Dever, must approve any deviation from these hours.

A. Saturday, Sunday and Holidays: The Contractor shall provide the On-Site Representative at least forty-eight hours advance notice prior to working on weekends of federal holidays. The Contracting Officer and COR reserves the right of refusal with no impact to the contract.

B. Schedule work to minimize interference with tenants residing in the vicinity. Notify the Contracting Officer’s Representative, DCC Russell Dever, immediately if any required shutdowns of work site is necessary.

1.08 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer’s Representative (COR), DCC Russell Dever, two (2) business days in advance of the date intended work will commence each month.

1.09 MATERIAL SAFETY DATA SHEETS AND MATERIAL HANDLING PROCEDURE: Data Sheets: The Contractor shall provide Material Safety Data Sheets (MSDS) for all material to be used in the execution of the contract work that contains hazardous constituents. The MSDS shall meet all requirements of 29 CFR 1910.1200 and shall be submitted to the COTR prior to bringing these materials to the work site.

A. Material Storage: The storage of these materials at the work site shall be strictly limited to that quantity needed for the execution of the current day contract work. The Contractor shall ensure that storage of the material complies with all applicable federal, state, and local laws and regulations.

B. The Contractor shall ensure that adequate protective measures are taken to minimize Coast Guard and Contractor personnel exposure to harmful substances. If protective measures are required, the Contractor shall include them in the Safety Plan and they shall be reviewed by the COTR prior to the start of any contract work involving use of the harmful substance.

1.010 RECYCLING AND DISPOSAL OF REFUSE: Refuse, excess or waste materials resulting from operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

A. Construction Waste Management: Develop and implement a Construction Waste Management Plan quantifying material diversion in order to recycle and reuse and/or salvage to the maximum extent feasible of construction and demolition materials.

1.011 REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 500 mile radius of the project site.

1.012 SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4, Construction Safety Orders. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

1.013 TEMPORARY FACILITIES:

A. STORAGE: Contractor is to remove all materials and equipment at the completion of each day’s work. No storage area will be provided.

B. SANITARY FACILITIES: There are no toilet facilities available for Contractor use at the job site. The Contractor shall provide his own facilities in accordance with 29 CFR 1926, Chapter XVII, Subpart D, paragraph 1926.51 (c) (1).

C. WATER AND ELECTRICITY: Water and 120V electricity are available on site for the Contractor.

D. TELEPHONE: No telephone service is available for contractor use.

1.014 UNFORSEEN HAZARDOUS MATERIAL: If, during the course of work, material is found that may be hazardous to human health upon disturbance during construction operations, stop that portion of work and notify the Contracting Officer Representative (COR), DCC Russell Dever, immediately.

1.015 NOISE: Make the maximum use of "low-noise-emission products" as certified by EPA and described at 40 CFR Part 204. No blasting or use of explosives is permitted. Comply with applicable portions of the Noise Control Act (NCA). The Contractor is responsible for complying with all other federal, state, and local noise control laws and regulations.

1.016 Unsafe and/or unforeseen interferences or hazards: If any interference or hazards is discovered that prevent continuation of work, the contractor shall notify the Contracting Officer Representative (COR), DCC Russell Dever, immediately. This includes but is not limited to insects (Hornets, bees, other wild life)

1.017 Enclosure: See below enclosure 1, “Site Layout” which defines areas of contractor responsibility. Additional maps and pictures may be requested and or obtained during a scheduled site visit. Contact DCC Russell Dever @ 707-442-1473.

Enclosure 1: Site map; Red areas are designated as “Resident and/or Housing responsibility” for mowing and/or edging purposes. Green area are represent all areas in which the contractor is responisble to mow, edge, and spray as outlined in the scope of work.

***END OF SECTION***

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