VGT_Chemical_Conversion_Tubes_-_Attachments.pdf

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INSTRUCTIONS TO OFFERORS

FORMAT AND SUBMISSION OF QUOTE:

Solicitation Type: Request for Quote (RFQ)

Solicitation Number: 70US0919Q70090102

Contract Type: Firm-Fixed Price

Post Date: April 19, 2019

Response Date: April 23, 2019

Set Aside: Small Business

Place of Performance/Delivery: Provided at Award

The United States Secret Service (USSS) has a requirement for brand-name or equal for V to G (VGT) Conversion Chemical tubes that are outlined in the attached Statement of Work (SOW). The commercial items is in accordance with Federal Acquisitions Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The period of performance will include one (1) Base Period with Two (2) option periods, if option periods are exercised. The Government intends to award a firm-fixed price contract as a result of this RFQ.

The offeror shall submit proposals in accordance with the following format:

PART A: General Business Information/Representations and Certifications

PART B: Technical Capability

PART C: Price

PART A: General Business Information/Representations and Certifications

The offeror shall provide a one page document that contains:

1) Name, title, telephone number, and email address of the offeror’s point of contact as well as socio-economic category.

2) Nine-digit data universal numbering system (DUNS) number. The DUNS number is used to verify that the vendor is registered in the System for Award Management (SAM). With the submission, the offeror acknowledges the Government requirement to be in the SAM database prior to award of any contract. Information about SAM may be found at www.sam.gov.

3) Remittance address, Tax identification Number, DUNS number and Cage Code necessary for electronic payment.

http://www.sam.gov/

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4) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. If the Offeror has completed the annual representations and certifications electronically through SAM at www.sam.gov, then the Offeror shall provide a statement indicating this has been completed.

Upon receipt of this statement, the Government will verify that the annual representations and certifications have been completed in SAM.

PART B: Technical Capability

The offeror shall provide a capability statement of the requirements and other sections of the SOW to demonstrate understanding of the government’s requirement.

PART C: Price

The offeror shall provide pricing for the following item:

• Standard Form (SF) 18

PART D: Evaluation Criteria & Methodology (FAR 16.202-2(b))

Award will be based on a lowest-price, technically-acceptable basis. Award will be made via a firm-fixed price order to the Offeror presenting the lowest priced offer that meets all the technical requirements specified in the solicitation. The Government reserves the right not to issue an order and to cancel this solicitation.

Price Evaluation Factor and Evaluation Methodology

Offeror’s aggregate price for the Contract Order will be evaluated, including any discounts offered by the contractor.

Technical Approach Evaluation Factor and Evaluation Methodology

Quotations will be evaluated in terms of quality and relevance of information presented in response to the CLIN requirements, including required delivery requirements.

Past Performance

The Government will query relevant FAPIIS/PPIRS/CPARS information to assess past performance in order to determine contractor responsibility. Past performance questionnaires will not be distributed, and Offerors are not required to submit past performance information.

http://www.sam.gov/

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SUBMISSION OF QUOTES

All quotes must be submitted via email to the Contract Specialist at Sylvia.PerineFonteno@usss.dhs.gov NO LATER THAN April 23, 2019 at 2:00 PM ET. The USSS would like to thank you for your interest in this requirement and for your consideration of submitting a response to this RFQ. The subject line of the email must state “70US0919Q70090102 – VGT Chemical Conversion Tubes – (Name of Vendor). The email size limit is 40MB.

Attachments:

70US0919Q70090102 – Attachment 1 – Statement of Work 70US0919Q70090102 – Attachment 2 - Provisions and Clauses mailto:Sylvia.PerineFonteno@usss.dhs.gov

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Statement of Work V to G (VGT) Chemical Conversion Tubes

1. General Information

1.1. Background

The purpose of this procurement is to obtain V to G (VGT) conversion tubes for use with analytical instrumentation.

1.2. Scope

This Statement of Work (SOW) sets forth the requirements for commercial suppliers in the area of VGT tubes.

1.3. Definitions

BY – Base Year COR – Contracting Officer Representative OY – Out Year USSS – United States Secret Service VGT – V to G Conversion tube

1.4. Government Furnished Services and Property

The government will not be furnishing any items or services as a part of this scope of work.

1.5. Place of Performance

The contractor will complete timely delivery of the Government requested material to the facility at the Joint Base Anacostia Bolling in Washington, DC. A final address will be provided upon award.

All shipments will require advanced notification prior to shipment and shall include tracking number(s). Deliveries must be scheduled through the USSS COR.

1.6. Travel

No travel is required.

1.7. Security

No contractor travel to the site is needed in performance of this contract.

2. Specific Requirements The contractor is responsible for providing VGTs. The contractor will use the minimum number of lots possible per VGT shipment, not to exceed 4 unless approved in advance by the COR. The contractor may choose to label tubes with lot numbers, but the method cannot impact any analytical functionality.

VGTs Specifications:

• Have individual dimensions of 6mm (1/4") x 70mm in width and length

• Contain V-G/AgF Pads & 1 Dust Filter

• Meet End User acceptance test requirements defined below

• Equivalent to Chemical Agent Monitoring Supply Company (CAMSCO)

Part number VGT-6

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2.1. End User Acceptance Test Requirements:

• Visual Inspection o Gaps in packing o Missing Components o Improper materials

• Minimum of 75% Conversion Efficiency

2.2. For any materials not meeting specification or End User acceptance criteria, the contractor will replace all tubes from the lot at no charge to the Government within 30 calendar days after receipt of the discrepancy notification issued from the Contracting Officer’s Representative within seven calendar days after delivery.

2.3. The contractor may not substitute any materials for the sorbent types, lengths, diameters, or other components specified without written permission from the COR. The Government is not responsible for any additional costs due to changes in tubes outside specifications.

2.4. The contractor will specify any additional charges, such as shipping or material management, as part of the cost for each item.

2.5. All discrepancies will be reported to the contractor by the COR within seven (7) calendar days of delivery.

2.6. Applicable Directives

The documents listed in this section which relate to VGT tubes are applicable to this PWS.

• ISO 9001:2000 Quality Program (https://www.iso.org/standard/21823.html)

3. Deliverables

3.1. VGT Tubes

The contractor is responsible for complete timely delivery of the VGT tubes, as outlined in the table below, within 60 calendar days after an order is received from the COR.

Line Part Description Total Qty.

(BY)

Total Qty.

(Ea. OY)

Total Qty.

(BY +2 OY)

6mm (1/4") x 70mm VGT Conversion Tube

8 V-G/AgF Pads & 1 Dust Filter 3000 2800 8600

3.2. Safety Data Sheets

The contractor can provide all the Safety Data Sheets (SDS) in a single submission, electronically, since the majority of SDS are readily available from the Web. Revised SDS should be provided as available.

3.3. Certificate of Compliance

The contractor will provide a Certificate of Compliance for each lot of VGTs including the lot number, tube type, sorbent type, sorbent lot number, reagent quality, volume shipped, and specifications met, The Certificate of Compliance must accompany each shipment.

https://www.iso.org/standard/21823.html

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3.4. Capability

The Contractor will provide the COR with documentation demonstrating capabilities to perform applicable services prior to beginning base-year activities and prior to the exercising of each option year. This should include at a minimum a quote with delivery schedule(s).

4. Performance Requirements The government requires that VGT tubes be supplied in an accurate and timely manner

Performance Requirement

Acceptable Quality Level

(Standard)

Maximum Allowable Degree of Deviation from Requirement

Surveillance Method

Incentives

The contractor will provide delivery of VGTs to the designated site

VGTs will be delivered to site within 60 calendar days of order

30 days from 60 calendar days

Report of delivery times and COR ordering time

Additional option years and number of tubes if meets standard

The VGTs received meet End User acceptance criteria

95% of VGTs received meet acceptance criteria

90% minimum of VGTs meet acceptance criteria

End-user acceptance testing results

Additional option years and number of tubes if meets standard Replacement of

VGTs not meeting end user, or content specification

VGT lot will be replaced within 30 calendar days of notice from the COR

60 calendar days maximum replacement accepted

Report of delivery time and

COR notice of discrepancy

Additional option years and number of tubes if meets standard

5. Quality Assurance Surveillance Plan For VGTs

The purpose of this plan is to provide a quality surveillance plan for the acquisition of the VGT tubes.

The primary objective of this plan is to outline a basis for the Contracting Officer Representative’s (COR’s) evaluation of performance quality. Oversight of contract performance will assure contract quality and completion.

6. Performance Measures

6.1. Quality Level. The COR will determine whether the contractor has provided the expected quality level subject to this contract. Quality is measured by the consistent 100% successful completion of the outlined tasks in the scheduled timeline agreed on by the COR and the contractor.

6.2. Frequencies. The COR will determine if the Contractor is consistent in meeting the deadlines for the task.

6.3. Management Responsiveness. The COR will determine whether the contractor has provided satisfactory project management and controls to assisting in the project consistent with the quality levels outlined herein. The COR will confirm that the contractor has consistently and satisfactorily met all reporting requirements cited in the deliverables section of the performance work statement.

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7. Evaluation Methods

7.1. The COR will perform the following evaluation techniques to monitor the quality of performance of the contractor:

7.1.1. Invoice and Manifests. The COR will review invoices and manifests submitted by the contractor, which details number, type, and lot of VGTs delivered, date of delivery.

7.1.2. Availability of Product. The COR will review invoices and manifests submitted by the contractor and date of delivery.

7.1.3. Corrections, Deviations, or Replacements. The COR will review invoices and manifests submitted by the contractor to determine the frequency and volume of replacement, faulty, or unacceptable VGTs received.

7.2. Path-forward Documents. The COR will review any path-forward documents submitted, which detail proposed improvements or recommendations to address future needs or cost savings.

7.3. Customer Service Availability and Resolution. The COR will review the availability of Customer Service and resolution of issues based on needs for contact and frequency of response.

7.0. Invoice/Manifest

The contractor will submit a valid invoice for each shipment detailing the number of tubes, lot number, type, and date of shipment to the COR with each shipment.