70RFPW23QWA000004 AMD0003.pdf

FOR OFFICIAL USE ONLY (FOUO)

Law Enforcement Sensitive (LES) / For Official Use Only (FOUO)

Federal Protective Service

Cybersecurity and Infrastructure Security Agency

U.S. Department of Homeland Security

STATEMENT OF WORK

For

Installation of

IP Video Intercom Systems (Two Locations)

October 6, 2022Updated March 1, 2023

Block 300 Child Care at 333 SW 1st Avenue Portland, Oregon 97204 and

911 Federal Building 911 NE 11th Avenue Portland, OR 97232

General Services Administration Building Number: OR6485 and OR0033

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AMD0003

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STATEMENT OF WORK

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE

B.1 PLACE OF WORK (TWO LOCATIONS)

B.2 DESCRIPTION OF EXISTING SYSTEMS

B.3 PURPOSE

B.4 DESCRIPTION OF NEW VSS (BASE REQUIREMENT)

B.5 VIDEO IP INTERCOM SYSTEM CONTRACTOR FURNISHED EQUIPMENT

C. VIDEO IP INTERCOM SYSTEM SCOPE

C.1 INSTALLATION REQUIREMENTS

C.4 SWITCHES (SEE SALIENT CHARACTERISTICS D.1.2)

C.5 OPERATING SYSTEMS UPDATES AND SERVICE PACKS

C.6 GENERAL

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS AND REQUIREMENTS

D.1.1 IP VIDEO INTERCOM (COMPATIBLE WITH EXISTING AIPHONE IX-MV7-HB TOUCHSCREEN

MASTER STATION AND IXEA VIDEO DOOR STATION)

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 DESIGN STANDARDS

E.2 MATERIALS AND EQUIPMENT

E.3 ELECTRICAL AND CABLING REQUIREMENTS

E.4 FINAL INSPECTION AND ACCEPTANCE

E.5 CLEANLINESS, PROTECTION, AND PATCHING

E.6 WARRANTY AND MAINTENANCE

E.7 SAFETY AND HEALTH

E.8 QUALITY CONTROL PLAN

E.9 TRAINING

E.10 DATA PROTECTION

E.11 INCIDENT MANAGEMENT AND DISASTER RECOVERY

E.12 ENTERPRISE ARCHITECTURE

F. DELIVERABLES

F.1 GENERAL

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F.2 REQUEST FOR QUOTATION (RFQ)

F.3 PRE-INSTALLATION DELIVERABLES

F.4 POST-INSTALLATION DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 WORK AUTHORIZATION

G.2 PERIOD OF PERFORMANCE

G.4 CONTRACTOR ACCESS AND USE OF PREMISES

G.5 SECURITY REQUIREMENTS

G.6 CONTRACTOR SUITABILITY REQUIREMENTS

G.7 GOVERNMENT ACCEPTANCE PERIOD

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 SECTION 508 REQUIREMENTS

H.3 INSTRUCTIONS TO OFFERORS

H.4 ACCEPTANCE CRITERIA

I. ACCOUNTABLE PROPERTY

I.1 DEFINITIONS:

I.2 DELIVERABLES:

I.3 INVOICES:

I.4 PROPERTY ACCOUNTABILITY:

I.5 PROPERTY DISPOSAL:

I.6 LOST, STOLEN, DAMAGED OR DESTROYED (LDD) PROPERTY

J. INFORMATION TECHNOLOGY SECURITY

J.1 SECURITY CERTIFICATION/ACCREDITATION

J.2 SECURITY REVIEW AND REPORTING

J.3 CONTINUOUS MONITORING

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A. BACKGROUND

1. The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the federal Government.

2. The following Statement of Work (SOW) and guidelines have been developed by the

Department of Homeland Security (DHS), Cybersecurity and Infrastructure Security Agency (CISA), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces. The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

B. PURPOSE

B.1 Place of Work (Two Locations)

B.1.1 Block 300 Childcare Center located 333 SW 1st Avenue Portland, Oregon 97204. This is not a government owned facility. It is privately owned, and the Government leases space within the facility.

B.1.2 Joyful Noise Childcare located at the 911 NE 11th Avenue (911 Federal Building)

Portland, OR 97232. The 911 Federal Building is currently undergoing a seismic upgrade project which includes the installation of concrete shear walls and other structural upgrades throughout the facility. As a result, installation of the intercom system can’t take place until March/April 2023.

B.1.3 Since the work being completed is within a childcare center, work shall not be completed at either childcare center while children are in the facility. On weekdays work must be completed after 6:00 PM and shall be finished before 5:00 AM. The contractor may work on the weekend.

B.1.4 There will be no onsite storage space available for contractor equipment at either location.

B.2 Description of Existing Systems

B.2.1 At the Block 300 childcare location there is one IP master station aiphone (model

Aiphone IXMV7HB) located in the office and video door station aiphone (model Aiphone IXEA) located at the main entrance. They are connected to an Avigilon NVR Appliance (Model VMA-AS3-16P09-NA). There is also an old analog intercom system (unknown make and model) in the classrooms that is are no longer functioning.

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B.2.2 At the Joyful Noise Childcare (911 Federal Building) located at the 911 NE 11th Avenue there currently is no video intercom system.

B.2.3 For both locations prior to installing any of the video intercom devices the Contractor shall do a preinstallation walk through with the FPS Project Manager for installation location of each video intercom device.

B.2.2B.2.4 For both locations the Contractor shall work with the FPS Project Manager on how each video intercom device is to be configured. I.E volume on or off, communication between devices, capability of opening doors etc.

B.3 Purpose

Upgrade the broken classroom intercom system at the Block 300 childcare location and install a new IP video intercom system at the 911 Federal Building location. At both locations provide direct communication between the office and/or any of the classrooms in the childcare center to include office to any classroom and any classroom to classroom.

B.4 Description of New VSS (Base Requirement)

B.4.1 At the Block 300 childcare location the new IP video intercom system shall be able to be used with the existing equipment (IP master station aiphone (model Aiphone IXMV7HB) located in the office and the video door station aiphone (model Aiphone IXEA) located at the main entrance. The new system shall be comprised of 10 IP Video intercom systems, one network switch, and all other appurtenances needed for a fully functioning IP video intercom system. The Contractor shall update the existing software/firmware on the existing equipment (IP master station aiphone (model Aiphone IXMV7HB) and the video door station aiphone (model Aiphone IXEA) located at the main entrance so that it’s the same version as the new contractor installed equipment.

B.4.2 At the Joyful Noise Childcare (911 Federal Building) located at the 911 NE 11th

Avenue the new system shall comprise of nine IP Video intercom systems, one network switch, rack and all other appurtenances needed for a fully functioning IP video intercom system.

B.4.3 See section D for all minimum requirements for equipment. All equipment that is proposed by the contractor shall be in compliance with section 889 of the 2019 John S.

McCain NDAA.

B.4.4 At both locations the new contractor provided IP video intercom system shall allow employees to view and speak to other stations throughout the center through speed dial and/or push button.

B.4.5 If there are any software/firmware licensing fees for the newly installed equipment, the fees shall be nonrecurring.

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B.5 Video IP Intercom System Contractor Furnished Equipment

ITEM QUANTITY UNIT

Video IP Intercom System 19 EA Network Switches Minimum 2 EA Rack (Size Appropriate) I X Multi-Purpose Adaptor 1 EA

C. Video IP Intercom System Scope

C.1 Installation Requirements

C.1.1 At both locations work shall not be done while children are present. On weekdays work must be completed after 6:00 PM and shall be finished before 5:00 AM. The contractor may work on the weekend.

C.1.2 At Block 300 Childcare remove all old cabling. Contractor is responsible for installing and determining the correct cabling to the new and existing IP video intercom equipment.

C.1.3 At Block 300 Childcare remove the old wall mounted video intercom equipment. If possible, use the existing holes to mount the new IP video intercom equipment. If the existing holes are not used it shall be the contractor’s responsibility to patch the holes.

C.1.4 At Block 300 Childcare the facility has additional insurance requirements. If there is an additional cost to meet the requirements the contractor shall include them in their proposal. (see attached) The contractor will be required to provide insurance documentation showing they meet the facility requirement to the building lessor prior to starting work.

C.1.5 The video station at each location shall allow for employees to view and speak to other stations (old and new) throughout the center through speed dial and/or push button.

C.1.6 Installers shall be certified and authorized by the Manufacturer to install, integrate, test, and commission the system. The contractor shall provide and submit with their proposal documentation from the manufacture that they are certified and authorized by the Manufacturer to install, integrate, test, and commission the system.

C.1.7 There may or may not be onsite parking at either location. The contractor should plan on unloading materials and then finding parking offsite. The parking in the area is not paid parking.

C.1.8 As part of the pre-bid process, FPS will have a site visit, and all interested Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. This one time only visit is not mandatory

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Amendment No. 3 Law Enforcement Sensitive (LES) / For Official Use Only (FOUO) 7 but highly recommended to get a better understanding of the requirements in the SOW. All questions relevant to this SOW shall be submitted in writing as per the instructions listed in the request for quotes (RFQ) Documents. The Contractor shall not make or assume any changes to this SOW without written approval from the FPS Contracting Officer (CO).

C.1.9 The Contractor shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state, and federal codes and policies. All appurtenances, such as, but not limited to, connectors, terminators, and mounting hardware shall be supplied by the Contractor, as well as, all adjustments, alignments, programming, and configuration required for a complete and operational VSS.

C.1.10 The Contractor, for all equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. All licensing fees for software/equipment shall be nonrecurring.

C.1.11 The Contractor, for all equipment/device(s) requiring software, shall purchase/install new current software as required by the manufacturer.

C.1.12 The Contractor shall be responsible to provide the necessary ladders and all other equipment and tools to access all equipment which is not accessible by ladder.

C.1.13 All measurements and equipment locations are approximate and shall be verified by the Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

C.1.14 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday. All damaged ceiling tiles shall be replaced at the expense of the contractor.

C.1.15 The Contractor shall remove and haul debris from the project site daily and dispose of in a proper, acceptable manner in accordance with all federal, state, and local laws and regulations, off of the job site property. The debris created from this project shall not be disposed of at the job site in Government dumpsters or on Government property.

C.1.16 The Contractor shall install and configure IP video intercom systems in accordance with manufacturer’s recommendations and industry best practices for optimal use.

C.1.17 The Contractor shall verify all equipment locations with the FPS Project Manager

(PM) prior to installation.

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C.1.18 No security head screws shall be introduced into the equipment wire raceways, cable ducts, box mounting, etc. except as provided by the manufacturer of the equipment with the proper driver/bit.

C.1.19 The Contractor shall take all necessary precautions in protecting this facility, its occupants, and visitors during the installation.

C.1.20 The Contractor shall maintain the existing facility in a safe and weather-tight condition throughout the installation.

C.1.21 Facility and furnishings shall be covered with plastic or clean drop cloth if there is any potential for dust. Contractors shall bring their own vacuum cleaner and cleaning tools; none shall be provided by GSA or FPS. Contractor, employees, and Sub Contractor employees shall not be permitted to work and shall be asked to leave if the proper equipment is not on site.

C.1.22 When required, the Contractor shall provide necessary barrier and direction signs so that pedestrian and vehicle traffic is routed around the work area while work is in progress.

C.1.23 The installation site shall be kept clean and orderly at all times. No equipment, packaging or tools shall be left out when not in use.

C.1.24 Worksite shall be kept clean at all times and trash shall be removed on a daily basis.

No use of the building’s trash facilities shall be allowed.

C.2 Block 300 IP Video Intercom -10 new intercoms that shall communicate with the existing office and front entrance system. (All wall mounted)

1. Infant room

2. Woddler 1

3. Woddler 2Kitchen

4. Toddler 1

5. Toddler 2

6. Young Preschool 1

7. Young Preschool 2

8. Preschool

9. Staff room

10. Indoor playground

C.3 911 Federal Childcare Video Intercom- 9 new intercoms that communicate with the office and between the following classrooms:

1. Office (Desk mounted)

2. Preschool (Wall mounted)

3. Young Older Preschool (Wall Mounted)

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4.Toddler 1 5.Infant (Desk mounted) 6.Woddler (Wall Mounted)

7. KitchenToddler 2 (Desk Mounted)

8. Guard DeskLobby Entrance to Childcare

9. Playground (Wall Mounted)

Contractor must integrate the video intercom system to the Physical Access Control System (PACS) to unlock front entrance door from any of the video intercom systems.

For the playground video intercom system the Contractor is to follow the path of existing PACS card reader on the column outside the main entrance to the playground.

Contractor to hide cable in same manner as the wire to the reader. Contractor shall reseal and re-caulk to match the color of the column.

C.4 Equipment RackSwitches (See Salient Characteristics D.1.2)

C.4.1 The contractor shall purchase and install a lockable cabinet for the switch at the 911

Building Childcare location. It is the contractor’s responsibility to determine the size needed. a minimum of one network switch at each location. If Contractor determines that more switches are needed they should be included in the Contractor’s proposal.

C.4.2 The Video Intercom Systems devices connected to the new Contractor provided switch(es) shall not exceed 70% of the PoE budget of each switch. Contractor shall provide load calculations for each switch with their proposal to ensure each switch doesn’t exceed 70% of the PoE budget.

C.4.3 The network switch for the Block 300 Building shall be installed in the existing rack with the existing VSS equipment. Connect the new contractor provided switch via uplink port to the existing NVR that has a built-in switch.

C.4.4 The new Contractor provided switch for the 911 Building shall be installed/mounted in the office underneath the wood cabinet (left of the copy machine). Contractor to work with the FPS Project Manager for exact location.

C.5 Operating Systems Updates and Service Packs

C.5.1 Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall provide through the warranty period. The installed software shall be the current version with all applicable updates and installed in accordance with manufacturers recommendations.

C.5.2 The Contractor shall remove and/or disable all software components that are not required for the operation and maintenance of the camera system; and shall provide documentation on what is removed and/or disabled. The software to be removed and/or disabled shall include, but is not limited to: games, device drivers for network

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Amendment No. 3 Law Enforcement Sensitive (LES) / For Official Use Only (FOUO) 10 devices not delivered, messaging services (e.g., MSN, AOL IM), servers or clients for unused internet services, unused networking and communications protocols, unused document processing utilities (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, OpenOffice, etc.)

C.5.3 The Contractor shall provide notification of patches affecting security within a pre-negotiated period as identified in the patch management process.

1) Pre-Contract Award – The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified.

2) Post-Contract Award - The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

C.5.4 No exposed wiring shall be permitted. If there is a need for surface wiring it must be in a protective sleeve of some sort, approved by FPS Contracting Officer Representative (COR). All wiring shall be neat and properly labeled inside the IDS panel. Cables and wires shall be run inside of EMT conduit from junctions to ceiling in open areas.

Cable supports shall be attached directly to building structure. Do not attach wiring or supports to ductwork, piping, ceiling grid hangers, conduit, or equipment and shall not be lying on top of ceiling tiles.

C.5.5 Protect all equipment connected to AC power from surges. Equipment protection shall withstand surge test waveforms described in IEEE C62.41.1 and IEEE C62.41.2.

Fuses shall not be used for surge protection.

C.5.6 The Contractor shall coordinate with the FPS PM to ensure the new system(s) are installed and operational per FPS requirements, industry best practices and national/local building codes.

C.5.7 The Contractor shall not make penetrations in any load bearing segments of the facility structure. Penetrations made into Smoke Barriers above the ceiling grid shall be sealed with a Fire-Retardant paste, foam or a combination of both. The sealed penetration shall have labeling to indicate the date and time of installation and who performed the task.

C.5.8 The Contractor shall take care to prevent and clean away any debris produced during penetrations.

C.5.9 The Contractor shall repair any damage to the drywall or ceiling tiles before the completion of the project.

C.6 General

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C.6.1 There may or may not be onsite parking. The contractor should plan on unloading materials and then finding parking offsite. All parking in the area of the building is free parking.

C.6.2 There will be no onsite storage space available for contractor equipment at either location.

C.6.3 Installers shall be certified and authorized by the Manufacturer(s) to install, integrate, test, and commission the systems. The contractor shall provide and submit with their proposal documentation from the manufacture that they are certified and authorized by the Manufacturer(s) to install, integrate, test, and commission the system. The Contractor shall provide and submit with their proposal documentation and/or certification from the manufacturer(s) that states they are certified and trained by the manufacturer(s) to install, integrate, test, and commission the system.

C.6.4 Any work performed by the Contractor at their own volition outside of specified working hours shall be at no additional expense to the Government.

C.6.5 The Contractor shall provide and install and configure the system as described and/or shown herein. The system shall include all connectors, adapters, terminators, and appurtenances to interconnect all equipment. The Contractor shall also supply all cabling and miscellaneous materials necessary to interconnect all equipment installed in accordance with this SOW.

C.6.6 The Contractor shall be required to be familiar with all applicable codes while carrying out the work outlined in this SOW. The Contractor shall complete the work pursuant to this SOW following all applicable codes and standards including, but not limited to:

Occupational Safety and Health Administration (OSHA), Underwriters Laboratories (UL), National Fire Protection Association (NFPA), National Electrical Code (NEC), and any additional federal, state and local codes and policies. All approvals shall be received in writing prior to deactivation.

C.6.7 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. By no means shall the Contractor be authorized the use of Government owned property, tools or equipment, to complete work in accordance with this SOW, unless otherwise specified.

C.6.8 In the event any operational system or utility (e.g. fire, IDS, HVAC) is required to be disabled or turned off, forty-eight (48) hours’ notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS PM prior to deactivation. All approvals shall be received in writing prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS PM.

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b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

d) If the Contractor is unable to restore the system the FPS PM shall be notified.

C.6.9 All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions which require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.

C.6.10 It shall be the sole responsibility of the contractor to employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.6.11 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. Contractors shall also be responsible for the management of their employees and sub-contractors at all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.6.12 The Contractor shall provide a daily access schedule to coordinate installation activities. The schedule shall be submitted as part of the project plan.

C.6.13 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the VSS and shall be available for the final inspection walkthrough. An accurate as-built will be given to FPS PM upon completion of walkthrough.

C.6.14 The Contractor shall provide an inventory and drawing of all new equipment, to include model number, serial number, description, location and quantity to the FPS

PM.

C.6.15 Structural members shall not be cut or altered, except where noted on drawings and/or specifications, without written authorization from the FPS CO. Any damage done to the facility or its contents in place while performing on this SOW shall be restored to the condition existing at the time of award and repairs shall be approved in writing by the FPS CO prior to final acceptance.

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS AND

REQUIREMENTS

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D.1.1 IP Video Intercom (compatible with existing Aiphone IX-MV7-HB touchscreen master station and IXEA video door station)

1. ONVIF Profile S compliant

2. 1.23-megapixel fixed color video camera 1/3” CMOS

3. SIP 2.0 compliant

3. White LED for low Light illumination

4. Camera vertical adjustment +15º, 0º, or -8º (manual)

5. PoE 802.3af

6. Weather and vandal resistant (IP65, IK07)

7. 6 trigger points

8. Minimum illumination: 5 lux

9. H.264/AVC, motion JPEG

10. 2 contact outputs

11. At each location shall allow for employees to view and speak to other stations (old and new) throughout the center through speed dial and/or push button.

D.1.2 Network Switch (Planet GS-4210-16UP4C or meet or exceed the following salient characteristics)

1. Managed Switch

2. Total power budget up to 400 watts

3. Capable to source up to 95 watts of power by using all the four pairs of standard

Cat5e/6 ethernet cabling

4. Auto detects powered device (PD)

5. 8 PoE ports with built-in 802.3bt type-4 PoE 90W or ultra PoE 95-watt injector function (Ports 1 to 8)

6. 8 PoE ports with built-in 802.3bt type-3 PoE 60W or ultra PoE 72-watt injector function (Ports 9 to 16)

7. 4 100/1000BASE-X mini-GBIC/SFP slots

8. 16 10/100/1000 BASE-T ports featuring 95-watt 802.3bt type-4 PoE++ injector ports

9. 20 10/100/1000BASE-T RJ-45 copper ports with 16-Port IEEE

10. 4 additional Gigabit TP/SFP combo ports.

11. 802.3bt PoE++ and Advanced PoE Power Output Mode Management

12. Complies with IEEE 802.3bt power over ethernet plus plus

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 Design Standards

E.1.1 Design Limitations – During design and planning activities, the Contractor shall advise the FPS PM of all functional incompatibility issues and/or system interoperability limitations of any equipment to be installed. This shall include, but is

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Amendment No. 3 Law Enforcement Sensitive (LES) / For Official Use Only (FOUO) 14 not limited to, limitations as a result of insufficient heating, ventilation and HVAC, power, rack, console, and space requirements.

E.1.2 Infrastructure Design – The system design shall include all conduit, junction boxes, cabling, fiber, network topology, and HVAC and power requirements for the proposed Network Video Management System (NVMS).

E.1.3 Equipment Selection – The Contractor shall use commercial off the shelf (COTS) components in system design.

E.1.4 Wiring Schematics – The Contractor shall provide complete system design wiring schematic diagrams representing planned device terminations to and between system equipment and components.

E.1.5 Riser Diagrams – The Contractor shall supply a system riser diagram. The diagram shall indicate the location of all associated system components.

E.2 Materials and Equipment

E.2.1 Items of the same type shall be products of a single manufacturer. All material, software and hardware, shall be new, the most current version, and presently being produced.

E.2.2 The Contractor shall provide enclosures as necessary for equipment not mounted in racks or supplied with an appropriate housing.

a) Interior: Enclosures to house equipment in an interior environment shall meet the requirements of NEMA 250 Type 12.

b) Exterior (Exposed-to-Weather): Enclosures to house equipment in an outdoor environment shall meet the requirements of NEMA 250 Type 4X.

E.3 Electrical and Cabling Requirements

E.3.1 Wires, cables, and fiber shall meet applicable requirements of NFPA 70 and UL listings for type and method of installation.

E.3.2 Materials, equipment, and devices shall, at a minimum, meet requirements of UL, where UL standards are established, and requirements of NFPA 70.

E.3.3 All wire, cable, and fiber runs shall be installed in accordance with all federal, state, and local codes and/or regulations. In the instance there is a conflict between applicable codes and regulations, the most stringent shall apply.

E.3.4 All wire, cable, and fiber runs shall be installed inside conduit and sized according to

NFPA 70 for fill requirements. As an alternative, if allowed by applicable codes and/or regulations, wire, cable, and fiber may be installed utilizing wire molding, cable trays, and inner duct. Industry approved hangers/hooks may be substituted for conduit, if

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Amendment No. 3 Law Enforcement Sensitive (LES) / For Official Use Only (FOUO) 15 allowed by applicable codes and/or regulations, in the advent wire, cable, and fiber runs are installed above a suspended ceiling. No wire, cable, or fiber shall be left unsupported or hanging across ceiling tiles, HVAC ductwork, sprinkler pipes, water pipes, or other appurtenances previously installed.

E.3.5 All wire, cable, and fiber shall not contain splices between equipment termination points unless it is unavoidable.

E.3.6 All wire, cable, and fiber shall be clearly labeled in English at both ends utilizing a permanent type of label using a common labeling convention.

E.3.7 There shall be no crimp type fittings utilized during cable/wire termination unless specified by the equipment manufacturer.

E.3.8 All equipment connected to AC power shall be protected from surges as described in

IEEE C62.41 and IEEE C62.43. Fuses shall not be used for surge protection.

E.3.9 All cable and fiber installed in conduit shall include a pull string for future use. If an existing pull string is used in any location it shall be replaced with a new one.

E.3.10 All cable and fiber installed in support of this SOW shall be tested and test reports included in the O&M manual.

E.3.11 All wire, cable, or fiber that is existing and to be reused in support of this SOW shall be tested prior to use. Test report(s) shall be provided with final installation documentation and denoted that wire, cable, or fiber was previously installed.

E.3.12 All Ethernet network cabling shall be CAT 6 shielded cable or multimode fiber optic cable, UL listed for its intended use (e.g. indoor, outdoor, plenum).

E.3.13 All CAT 6 cabling shall be installed in accordance with ANSI/TIA/EIA-568-B Commercial Building Telecommunications Cabling Standard. All cable terminations shall conform to ANSI/TIA/EIA-568-B standards. A few key areas of concern, but not all inclusive are:

a) Pair twists shall be maintained as close as possible to the point of termination.

b) Strip back only as much jacket as is required to terminate individual pairs.

c) All four pairs shall be terminated.

d) Pin/Pair assignments shall follow the T568B configuration.

E.3.14 All CAT 6 cabling shall be tested to certify that the cable conforms to ANSI/TIA/EIA-

568-B standards. The test device shall provide an electronic copy of the test results.

Test results shall be printed and included in the O&M manual.

E.4 Final Inspection and Acceptance

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E.4.1 Upon completion of the installation the Contractor shall perform a Contractor Verification Test (CVT) in accordance with approved Performance Verification Test (PVT) procedures to ensure installed system is fully operational. A copy of the test results shall be available for review by the FPS PM prior to commencing PVT testing and final inspection.

E.4.2 The Contractor shall submit, at a minimum five business days in advance of PVT testing, a proposed testing plan to the COR/FPS PM. The plan shall include test procedures, actions, and expected results demonstrating system functionality and compliance with this SOW. The test plan shall also include means for documenting test results. The test plan shall be approved by the FPS PM prior to the Contractor requesting Final Inspection and PVT testing.

E.4.3 The Contractor shall notify the COR/FPS PM in writing when requesting a date and time for Final Inspection and PVT testing. Request must be received, at a minimum, five business days in advance.

E.4.4 The Contractor shall provide all equipment and manpower necessary to perform Final Inspection and PVT testing.

E.4.5 Final Inspection Minimum Requirements

a) Review of Redline drawings.

b) Walk-through and inspection of all installed components and workmanship.

c) Perform a PVT in accordance with approved test plan.

d) All equipment default or contractor entered user IDs and passwords shall be relinquished by the Contractor to the Government.

e) In the event a deficiency is found or a test fails the Contractor shall have personnel available onsite to resolve the issue so inspection and testing may continue. Once the Contractor deems the issue has been resolved, a re-inspection or re-test shall occur.

f) The Final Inspection and PVT testing shall be performed during a single site visit.

g) Installation Acceptance by the Government shall be given only after the satisfactory completion of the Final Inspection, PVT testing, training, and receipt of all required deliverables outlined in this SOW.

E.5 Cleanliness, Protection, and Patching

E.5.1 The Contractor shall take necessary precautions to avoid damage to existing items that will remain in place, be reused, or remain the property of the Government. It shall be the sole responsibility of the Contractor to repair or replace damaged items, at no cost to the Government. Contractor shall notify FPS COR/FPS PM of any damage immediately. The FPS CO shall approve all repairs in writing.

E.5.2 The Contractor shall not disturb existing construction beyond the extent indicated or necessary to fulfill installation requirements. In the event any damage is caused it shall

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Amendment No. 3 Law Enforcement Sensitive (LES) / For Official Use Only (FOUO) 17 be the sole responsibility of the Contractor to repair damage, at no cost to the Government. Contractor shall notify COR/FPS PM of any damage immediately.

E.5.3 The Contractor shall provide protective methods to control accumulation and migration of dirt and dust in and around all work areas. Removal of dirt, dust, and debris shall be completed daily and in accordance with all applicable federal, state, and local laws and regulation.

E.5.4 It shall be the sole responsibility of the Contractor to protect all existing building systems and utilities, to include, but not limited to, equipment, cabling, and appurtenances (e.g. fire, VSS, IDS, HVAC) during demolition, installation and construction. If any system, service, utilities, equipment, or cabling are damaged due to installation construction the Contractor shall repair damage at no cost to the Government.

E.5.5 If necessary, the Contractor shall be responsible for moving furniture and/or equipment to protect it from damage during installation. All items relocated during installation shall be returned to their original location at the completion of work in the area. Any items that are unable to be relocated shall be protected from damage. In the event damage is incurred during this time it shall be the sole responsibility of the Contractor to replace damaged items without cost to the Government.

E.5.6 The Contractor shall prepare and lay out work in advance. Exercise care when cutting, channeling, chasing, or drilling of floors, walls, partitions, ceilings, or other surfaces as necessary for installation, support, or anchoring of conduit, raceways, and equipment.

E.5.7 The Contractor shall provide a qualified installer to install fire-stopping material to all penetrations and openings created during the installation. All existing penetrations or openings utilized by the contractor during the installation shall have fire-stopping material installed, regardless if it was previously installed. Fire-stopping shall consist of furnishing and installing tested and listed fire-stop systems, combination of materials, or devices to form an effective barrier against the spread of flame, smoke and gases, and maintain the integrity of walls, fire resistance rated walls, partitions, floors, and ceiling-floor assemblies, including through-penetrations. Firestop systems shall be UL Fire Resistance listed or FM P7825a approved with ''F" and/or “T” rated to at least be equal to fire-rating of the wall, fire wall, or floor in which penetrated openings are to be protected.

E.5.8 Where removal of equipment or materials leaves holes or damaged surfaces, the

Contractor shall patch the holes and damaged surfaces, as well as, paint the surface to match adjacent finished surfaces. Finished surfaces of patched area shall be flush and match the existing adjacent surface as closely as possible. If new work is to be applied to existing area, then removal and patching shall be adequate for installation of new work.

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E.6 Warranty and Maintenance

E.6.1 In the event any Contractor supplied equipment, component, part fails within the specified factory warranty period; the Contractor shall immediately replace or repair the item within 5 business days at no additional cost (materials and labor) to the Government. If the Contractor is unable to rectify the issue(s) within the allotted time, the Contractor shall be liable for all costs incurred by the Government to correct the issue(s).

E.6.2 The Contractor shall not be held responsible for failures due to fire, flood, vandalism, and/or misuse of Government equipment.

E.6.3 The contractor shall submit a copy of the O&M manual, all commercial warranties, terms and conditions, and related booklets upon completion of systems installation.

Delivery can be made by email to the FPS PM Darryl Rabb at Darryl.W.Rabb@fps.dhs.gov

E.6.4 Repair or replacement service during the warranty period shall be performed 7 days a week, within 5 business days of being notified.

E.7 Safety and Health

E.7.1 All work shall comply with federal, state, and municipal safety and health regulations.

If there is a conflict between the regulations, the most stringent shall supersede all others.

E.7.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations relating to the health and safety of personnel during the execution of work as outlined herein. The Contractor shall not fault the Government for any action on its part or that of its employees or subcontractors which results in injury, illness, or death.

E.7.3 Where pedestrian safety may be endangered the Contractor shall provide appropriate signage, barricades, or other means of notification.

E.7.4 The Contractor shall provide all required safety equipment and ensure the equipment is adequate and utilized appropriately for the work being performed.

E.8 Quality Control Plan

E.8.1 The Contractor shall have a formal Quality Control Plan (QCP) in place covering areas of concern, such as, but not limited to equipment and cabling installation, maintenance, and customer service standards. The QCP shall also address equipment and cable labeling, system performance, installation aesthetics, programming and configuration conventions, and timeliness of service.

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E.8.2 The QCP shall cover the Contractor’s quality control policies and procedures to ensure compliance with the requirements of this SOW.

E.8.3 The Contractor shall report non-compliance issues with the QCP to the COR/FPS PM.

E.8.4 The QCP shall include a routine review process that addresses all the areas of the

Contractor’s performance and each of the elements of this SOW.

E.8.5 QCP shall include the necessary processes for tracking identified deficiencies from initiation through to an acceptable corrective action. The process shall include a means to verify the identified deficiency has been reported, corrected and accepted by the

COR/FPS PM.

E.9 Training

E.9.1 The Contractor shall submit a standardized Training Plan in accordance with manufacture’s recommendations for the type system installed to the COR/FPS PM for approval.

E.9.2 The Contractor shall provide operator, administrator, and maintenance training to required personnel. Training shall be conducted onsite and the time coordinated with the FPS PM.

E.9.3 Administrator/Maintenance training shall be conducted as one (1) session. Training session shall be a minimum of one hour in length. Session shall utilize a mixture of lecture and “hands-on” training.

E.9.4 Instruction materials and manuals shall be included for reference, as well as, allowing FPS to train additional personnel later.

E.10 Data Protection

E.10.1 Cryptographic functions provided by any system component shall use only cryptographic modules that are Federal Information Processing Standard (FIPS) 197 (AES-256) compliant and have received FIPS 140-2 validation at the level appropriate to their use.

E.10.2 The Contractor shall provide configuration specifications for implementing encryption and authentication between the cameras and the network and specifically note all security measures associated with the system.

E.10.3 When the contract ends, the contractor shall return all information and information resources provided during the life of the contract and certify that all DHS information has been purged from any contractor-owned system(s) that have been used to process DHS information.

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E.11 Incident Management and Disaster Recovery

E.11.1 Incident Handling and Response - Upon notification of an incident affecting a system under warranty or within the scope of this contract, the Contractor should have an established incident handling and response capability (e.g. system restoration plan of site specific equipment). When a security incident occurs that impacts services, information or information systems, the Contractor shall consult and work closely with FPS security personnel (e.g., FPS Technical Countermeasures, FPS Advanced Technology Security Program) to handle and respond to the incident. The service provider should also be expected to implement preventative measures to mitigate against similar incidents in the future upon request.

E.12 Enterprise Architecture

E.12.1 All solutions and services shall meet DHS Enterprise Architecture policies, standards, and procedures. Specifically, the contractor shall comply with the following HLS EA requirements:

a. All developed solutions and requirements shall be compliant with the HLS EA.

b. All IT hardware and software shall be compliant with the HLS EA Technical

Reference Model (TRM) Standards and Products Profile.

c. Applicability of Internet Protocol Version 6 (IPv6) to DRS-related components

(networks, infrastructure, and applications) specific to individual acquisitions shall be in accordance with the DHS Enterprise Architecture (per OMB Memorandum M-05-22, August 2, 2005) regardless of whether the acquisition is for modification, upgrade, or replacement. All EA-related component acquisitions shall be IPv6 compliant as defined in the US. Government Version 6 (USGv6) Profile National Institute of Standards and Technology (NIST) Special Publication 500-267) and the corresponding declarations of conformance defined in the USGv6 Test Program.

F. DELIVERABLES

F.1 General

F.1.1 The Contractor shall submit all pre-installation deliverables, as outlined in this SOW, within fifteen (15) business days after receipt of Notice to Proceed. The contractor shall not proceed until receiving written notification from the COR/FPS PM that all pre-installation deliverables are approved and all contract personnel working on the contract have received a favorable determination for the LEC. Deliverables shall be addressed to the FPS COR/FPS PM and include the following information:

a) Project Title and location.

b) Contract number and deliverable submission date.

c) Deliverable description.

d) Contact information of person responsible for document submission.

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F.1.2 The Contractor, after receiving a written “Notice to Proceed” from the FPS COR/FPS

PM shall complete the installation, including PVT testing and final inspection within one hundred eighty (90180) business days.

F.1.3 The Contractor shall submit all post installation deliverables within fifteen (15) business days after completion of PVT testing and final inspection.

F.1.4 The FPS COR/FPS PM shall not issue final acceptance notification for the contract until receipt of all deliverables and final Government review. The Government will review post installation deliverables within ten (10) business days of submission and either approve or disapprove the submission. If disapproved, the contractor will be contacted by the COR/FPS PM to review/resolve the discrepancy.

F.1.5 Deliverables marked “approved” authorize the Contractor to proceed with work covered. After deliverables have been approved by FPS COR/FPS PM, no substituting materials or equipment will be considered unless accompanied by an explanation of why the substitution is necessary and approval to proceed is received from the FPS

COR/FPS PM.

F.1.6 Deliverables marked “disapproved” indicate deliverable is incomplete or does not comply with requirement of the contract documents shall be resubmitted with appropriate changes. No work shall proceed with respect to the deliverable until resubmission is approved.

F.1.7 Payment for materials incorporated in the work will not be made if required deliverable approvals have not been received and approved.

F.1.8 The FPS COR/PM may request additional deliverables when believed necessary to sufficiently document work relative to contract documents.

F.2 Request for Quotation (RFQ) F.2.1 In order for the Government to more easily evaluate the contractor’s proposal, the following information is required. Proposals that do not include the required information shall be considered non-compliant.

F.2.2 Detailed list of proposed hardware to include at a minimum:

a. Equipment model number, part number, and quantity.

b. Manufacturer data sheet.

c. Itemized price list. All items shall match those on the manufacturer data sheets.

F.2.3 F.2.3 Provide network switch load calculations showing each proposed switch does not exceed 70% of the PoE budget of the switches. If more than one switch is required at any location provide a drawing depicting number of video intercom systems on each switch along with the proposed budget on the switch.

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F.2.4 The Contractor shall submit with their proposal a description of what is covered under the manufactures warranty. The description should include parts and labor and length of time for each part. Detailed list of proposed software to include at a minimum:

F.2 Name and version of software.

F.3 Software data sheet.

F.4 Itemized price list. All items shall match those on the manufacturer data sheets.

G.

G.2.4F.2.5 The Contractor shall also provide a description of any additional warranty terms

(if any) that will be provided by the contractor, other than the manufactures’ warranty.

Complete list of licensing requirements to include:

a. Equipment model number and/or software name requiring licensing.

b. Licensing requirements.

c. Itemized price list. All items shall match those on the manufacturer data sheets.

F.2.4 Manufacturer Certifications

a. The contractor shall provide and submit with their proposal documentation from the manufacture that they are certified and authorized by the Manufacturer to install, integrate, test, and commission the system. Installers shall be certified and authorized by the Manufacturer to install, integrate, test, and commission the system.

G.3F.3 Pre-Installation Deliverables

F.3.1 The Contractor shall develop a Project Plan for all tasks associated within this SOW for FPS PM approval. The Project Plan shall show the completion of all tasks, including review periods. The Project Plan shall include, at a minimum:

1. Breakdown of installation milestones and projected completion times, including inter-dependencies between all tasks and sub-tasks.

2. System Cutover Plan.

3. System block diagram, to include basic equipment interconnection and location.

4. Detailed point-to-point equipment wiring diagram.

5. Network block diagram.

6. Detailed network configuration plan to include at a minimum the IP addressing scheme.

7. Detailed plan for wall and/or floor penetrations.

8. Detailed plan indicating equipment installation locations.

9. Standardized Training Plan

10. Quality Control Plan

11. Roof Work Safety Protection Plan

F.4 Post-Installation Deliverables

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