70RCSA19Q00000034- Quotation Instructions.pdf

U.S. Department of Homeland Security

Washington, DC 20528

September 4, 2019

TO: Full and Open Competition

SUBJECT: Request for Quotations (RFQ) 70RCSA19Q00000034 for Live Streaming Services

The Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA), would like to issue a Firm-Fixed Price (FFP) Purchase Order (PO) for an end-to-end solution which would provide access to a video streaming platform, which will be used to convene internet-based virtual briefing events. The platform shall allow viewers to pose questions that a moderator could then review before making them visible to all participants. It should also allow a senior official or other Department spokesperson to respond in real time via video. The platform must be able to accept an HD digital video feed, whether in a studio type environment or a video feed produced in a remote location and supply the necessary audio/visual production equipment to make remote production possible. The solution must allow to record such events as well as broadcast them live, to have immediate access to those recordings for distribution to third parties, and to archive them for later reference and/or distribution. It must allow participants to access events with no specialized equipment beyond an internet connection, via either desktop or mobile computing devices at a variety of bandwidths. Finally, the solution must incorporate account management and technical/customer support for both the video streaming platform and the audio-visual production equipment.

The Government intends to award a Firm Fixed Price purchase order resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technically acceptable. The Firm Fixed Price purchase order will be one (1) year base period and 3, 12-months option years.

In responding to this RFQ, it is the contractor’s responsibility to provide current, relevant, complete and accurate information in their quotation.

You are requested to submit responses to the attached technical checklist and cost quotation for the effort describe on the attached Statement of Work (SOW). All questions are due on Friday, September 6, 2019 at 10:00am EDT. Quotation responses are due by Friday, September 13, 2019 at 10:00AM EDT. There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government.

EVALUATION CRITERIA

Award will be made to the Lowest Prices Technically Acceptable Offer. In evaluating price, the Government will consider the total Firm Fixed Price to perform a specific task being requested and for determining that the total price is reasonable. In addition, please complete the Technical Acceptability Checklist (Attachment IV) and submit your quote. In order to be technically acceptable you must answer yes to all questions. The total evaluated price will be the sum of the Base and each Option Period.

Additionally, quotes should include information (1) your Taxpayer Identification Number (TIN), Dun and Bradstreet Number (DUNS), and Electronic Funds Transfer (EFT) information; and (2) a statement whether your company is registered in the System for Award Management (SAM) database. Quotes should set forth any exceptions/assumptions taken with regard to the SOW or any other aspect of the RFQ or any other information that you find necessary and pertinent to your quotation.

Period of Acceptance of Quotes.

The offeror agrees to hold the prices in its quote for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in the solicitation.

System for Award Management (SAM) and Payment Information

The Government will make payment in accordance with the Prompt Act. FAR 52.232-25. The Department of Homeland Security requires the contractor to submit certain information through SAM in order to facilitate electronic funds transfer (EFT) payment for deliveries or performance under the respective purchase orders. The contractor may register for SAM at http://www.sam.gov/. Refer to FAR clause 52.232-33. The Data Universal Number System (DUNS) number is the primary vendor identifier in SAM. Therefore, to facilitate payment, include your DUNS number on every invoice submitted to the Department of Homeland Security.

QUOTATION DUE DATE: Quotations are due, by email, to the Contract Specialist, Elizabeth Entien-Anthony (Elizabeth.Entien@hq.dhs.gov) and the Contracting Officer, Toya Reynolds (Toya.Reynolds@hq.dhs.gov) no later than Friday September 13, 2019 at 10:00AM EDT.

All submissions must cite “70RCSA19Q00000034-Live Streaming Services” in the Subject line. Files exceeding 5MB must be forwarded in separate emails, identified by “File 1 of 3, File 2 or 3, etc” as appropriate in the subject line.

Please include in the body of the email:

A. Summary of enclosed mail attachments and documents names

B. Point of Contact (Name, Phone Number, and Email Address) of person who is knowledgeable and authorized to discuss submission contents.

Please submit the Technical Acceptability Checklist with your pricing information.

Quotations submitted orally will not be accepted. The quotation must include discount terms, delivery date, tax identification number, cage code, and DUNS number. To be eligible to receive an award resulting from this RFQ, offeros must be registered in the System for Award Management (SAM) database. To register, please apply via the Internet at http://www.sam.gov or calling 1-888-227-2423

PRICE EVALUATION PROCEDURE: Award will only be made to an Acceptable proposal. Proposals that are evaluated will be assigned one of the following two ratings. It is the Government's intent to make award without discussions to the lowest priced, technically acceptable offeror. Therefore, only those offerors whose price proposals give reasonable chance for award require an evaluation.

- Lowest Price

- Not Lowest Price

Initial Evaluation. All offerors will be ranked from low to high price. The offeror with the lowest price will receive a technical evaluation. If that offeror's proposal is acceptable and award can be made without discussion, that offer is accepted and no other evaluation will be made.

Subsequent Evaluations. If the lowest priced proposal is deemed unacceptable, an evaluation of the second low price proposal will be done and award made in accordance with paragraph above. If the second low priced proposal is also unacceptable, the third low priced proposal will be evaluated. This procedure will be followed until an acceptable proposal is evaluated.

The Offerors proposed pricing will be evaluated against the Independent Government Cost Estimate (IGCE). In evaluating price, the Government will consider the total Firm Fixed Price to perform a specific task being requested and for determining that the total price is reasonable.

The Government will validate that any information provided in other parts of the quotation is consistent with the information provided in the price quotation. Any inconsistencies will be noted and may adversely affect the quotation evaluation.

ATTACHMENTS:

Attachment I – SF 18 Attachment II – Statement of Work Attachment III- Terms and Conditions Attachment IV- Technically Acceptable Checklist

Sincerely, Toya Reynolds Contracting Officer (CO) Cybersecurity and Infrastructure Security Agency, Acquisition Division Office of Procurement Operations (OPO)