70LGLY19QGLB00093.pdf

70LGLY19QGLB00093

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

09/11/2019 20REC0002

1 71

FEDERAL LAW ENFORCEMENT TRNG CTR

1131 CHAPEL CROSSING RD

BLDG 93

DEPARTMENT OF HOMELAND SECURITY

SHEILA HENLEY

GLYNCO GA 31524

Multiple

DEPARTMENT OF HOMELAND SECURITY

FEDERAL LAW ENFORCEMENT TRNG CTR

1131 CHAPEL CROSSING RD

ATTN: BRIAN LITTLE

GLYNCO

GA 31524

912 267-2330Sheila Henley

09/24/2019 1400 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Offerors shall provide a statement of compliance with FAR 52.222-50, Combating Trafficking in Persons, requirements and confirm subcontractors will accomplish a statement of compliance upon award.

0001 BASE YEAR 287 EA

PROVIDE MIDDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

Period of Performance: 10/01/2019 to 09/30/2020

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

DUN#_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY19QGLB00093

0002 BASE YEAR 447 EA

PROVIDE EVENING AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

Period of Performance: 10/01/2019 to 09/30/2020

0003 BASE YEAR 130 EA

PROVIDE SATURDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

Period of Performance: 10/01/2019 to 09/30/2020

0004 BASE YEAR 17 EA

Required Security Training for Aerobic Instructors

Period of Performance: 10/01/2019 to 09/30/2020

0005 BASE YEAR 17 EA

Required Active Shooter Training for Aerobic

Instructors

Period of Performance: 10/01/2020 to 09/30/2021

0006 BASE YEAR 1 EA

Miscellaneous Equipment

Period of Performance: 10/01/2019 to 09/30/2020

1001 OPTION ONE 287 EA

PROVIDE MIDDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

1002 OPTION ONE 447 EA

PROVIDE EVENING AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

$1,161.64

3 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY19QGLB00093

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

1003 OPTION ONE 130 EA

PROVIDE SATURDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

1004 OPTION ONE 17 EA

Required Security Training for Aerobic Instructors

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

1005 OPTION ONE 17 EA

Required Active Shooter Training for Aerobic

Instructors

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

1006 OPTION ONE 1 EA

Miscellaneous Equipment

(Option Line Item)

10/01/2020

Period of Performance: 10/01/2020 to 09/30/2021

2001 OPTION TWO 287 EA

PROVIDE MIDDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

Continued ...

$1,195.83

4 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY19QGLB00093

2002 OPTION TWO 447 EA

PROVIDE EVENING AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

2003 OPTION TWO 130 EA

PROVIDE SATURDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

2004 OPTION TWO 17 EA

Required Security Training for Aerobic Instructors

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

2005 OPTION TWO 17 EA

Required Active Shooter Training for Aerobic

Instructors

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

2006 OPTION TWO 1 EA

Miscellaneous Equipment

(Option Line Item)

10/01/2021

Period of Performance: 10/01/2021 to 09/30/2022

3001 OPTION THREE 287 EA

PROVIDE MIDDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

Continued ...

$1,231.70

5 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY19QGLB00093

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

3002 OPTION THREE 447 EA

PROVIDE EVENING AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

3003 OPTION THREE 130 EA

PROVIDE SATURDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

3004 OPTION THREE 17 EA

Required Security Training for Aerobic Instructors

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

3005 OPTION THREE 17 EA

Required Active Shooter Training for Aerobic

Instructors

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

3006 OPTION THREE 1 EA

Miscellaneous Equipment

(Option Line Item)

10/01/2022

Period of Performance: 10/01/2022 to 09/30/2023

4001 OPTION FOUR 287 EA

PROVIDE MIDDAY AEROBICS CLASSES TO INCLUDE BUT

Continued ...

$1,268.66

6 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY19QGLB00093

4002 447 EA

4003 130 EA

4004 17 EA

4005 17 EA

4006 1 EA

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

OPTION FOUR

PROVIDE EVENING AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

OPTION FOUR

PROVIDE SATURDAY AEROBICS CLASSES TO INCLUDE BUT

NOT LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

OPTION FOUR

Required Security Training for Aerobic Instructors (Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

OPTION FOUR

Required Active Shooter Training for Aerobic Instructors

(Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

OPTION FOUR

Miscellaneous Equipment

(Option Line Item)

10/01/2023

Period of Performance: 10/01/2023 to 09/30/2024

$1,306.72

GRAND TOTAL $__________________

Table of Contents

PART 1: GENERAL:

PART 2: DEFINITIONS AND ACRONYMS

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SPACE, INFORMATION,

OR SERVICES (GFP/E/I/S)

PART 4: CONTRACTOR FURNISHED PROPERTY, ITEMS AND RESPONSIBILITIES

PART 5: SPECIFIC TASKS

PART 6: REQUIRED PLANS AND DOCUMENTS

PART 7: APPLICABLE PUBLICATIONS

PART 8: DELIVERABLE SUBMITTAL TABLE

PART 9: TECHNICAL EXHIBITS AND ATTACHMENTS LIST

1 DIRECTIVES, REGULATIONS, AND INSTRUCTIONS (JUL 2013)

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation. (NOV 2015) 52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (AUG 2019) 52.217-4 Evaluation of Option Exercised at Time of Contract Award. (JUN 1988) 52.217-5 Evaluation of Options. (JUL 1990) 2.217-8 Option To Extend Services. (NOV 1999) 52.217-9 Option To Extend the Term of the Contract. (MAR 2000) 52.232-18 Availability of Funds. (APR 1984) 3052.205-70 Advertisements, Publicizing Awards, and Releases. (SEP 2012) 3052.209-70 Prohibition on contracts with corporate expatriates. (JUN 2006) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) 52.212-1 Instructions to Offerors - Commercial Items. (OCT 2018) 52.212-2 Evaluation - Commercial Items. (OCT 2014) 52.212-3 Offeror Representations and Certifications-Commercial Items. (OCT 2018) 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-Representation and Certifications. (AUG 2018)

PERFORMANCE WORK STATEMENT (PWS)

PART 1: GENERAL:

1.1 INTRODUCTION. This is a performance-based work statement (PWS) for the Department of Homeland Security (DHS), Federal Law Enforcement Training Centers (FLETC). FLETC Glynco campus is located approximately five (5) minutes north of Brunswick, Georgia in Glynn County and is equal distance between Savannah, Georgia and Jacksonville, Florida. FLETC is situated on approximately 2,000 acres in southeast Georgia with modern conventional facilities such as classrooms, dormitories, administrative and logistical support structures.

1.2 MISSION: The FLETC mission statement is “We Train Those Who Protect our Homeland”.

FLETC is responsible for providing law enforcement officer training to over 95 Partner Organizations and is responsible for providing certain core instructional law enforcement programs as well as a variety of support services.

1.3 PERIOD OF PERFORMANCE

Base Period: October 1, 2019 – September 30, 2020 Option 1: October 1, 2020 – September 30, 2021 Option 2: October 1, 2021 – September 30, 2022 Option 3: October 1, 2022 – September 30, 2023 Option 4: October 1, 2023 – September 30, 2024

1.4 SCOPE

a. The Contractor shall furnish all management, personnel, and sound systems necessary to perform recreational aerobics instructional classes addressing the major, minor muscle groups of the human body to include but not limited to, Pilates, Cycle, Zumba, Body Sculpt, ABS and Yoga classes for students and staff at FLETC. The Contractor shall conduct the aerobic classes in conformance with the general industry practices and observances of aerobic activities. The contractor shall be responsible for any and all licensing and fees (trademark or otherwise) associated with providing aerobic instruction.

b. These services shall be performed in accordance with the stated hours of operations herein the performance statement of work (PWS).

c. This performance-based, firm-fixed price (FFP) contract describes the services to be performed and quantities, limits, or areas that the service covers. The Contractor shall be responsible for achieving the

PWS.

d. The Contracting Officer’s Representatives (COR) for this contract will be appointed at time of award.

During the terms of this contract any changes of the COR will be in writing to the Contractor.

1.5 EMPLOYEE ROSTER

Ten (10) business days after award and prior to performance, at execution of option periods, and/or when changes occur, the Contractor shall provide the CO/COR in writing the names of the personnel to include the following: full name, position or duty assigned, certification(s), date of employment, and if full or part-time employee.

1.6 KEY PERSONNEL

1.6.1 Certified Instructors

Ten (10) business days after award and prior to performance, at execution of option periods, and/or when changes occur, the Contractor shall provide certificates of certified instructors in accordance with industry standards to facilitate the aerobic classes. Classes will not be scheduled the until a certified instructor is available.

1.6.2 On-Site Class Coordinator(s)

a. On-Site Class Coordinator (CC): Ten (10) business days after award and at execution of option periods. Designate in writing, the name(s) of the on-site CC, telephone number(s) at which contact may be made at all times, and the assigned normal area of responsibility. The CC shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by a competent authority, the CC shall be the central contact point with the Government. The Contractor shall include in the designation letter any limitations on the CC's ability to bind the Contractor to changes and adjustments. The CC may be authorized to act in a dual capacity as CC and/or instructor.

b. On-Site Alternated Class Coordinator ACC: Ten (10) business days after award and at execution of option periods. Designate in writing, the name(s) of the on-site ACC, the telephone number(s) at which contact may be made at all times, and the assigned normal area of responsibility. In the event of the absence of the CC. the ACC shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by a competent authority. The Contractor shall include in the designation letter any limitations on the ACC's ability to bind the Contractor to changes and adjustments. The ACC may be authorized to act in a dual capacity as ACC and/or instructor.

1.7 INSPECTION BY REGULATORY AGENCIES

Work described in the PWS is subject to inspection by other Government agencies. The Contractor shall upon request provide personnel to accompany the regulatory agency inspection or review teams. The Contractor personnel shall be knowledgeable concerning the work being inspected. The Contractor shall participate in responding to all requests for information, inspection or review findings by regulatory agencies, or other inspections scheduled through the CO/COR.

1.8 PERFORMANCE EVALUATION MEETINGS

The Contractor’s representatives shall meet with the CO/COR monthly the first three (3) months after award and during performance. Afterwards, meetings will be held as often as necessary as determined by the CO/COR. A mutual effort will be made to resolve all problems identified.

PART 2: DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service is identified in the Performance Requirements Summary (technical Exhibit #1). The Performance Requirements Summary (TECHNICAL EXHIBIT #1) and the Inspection of Services Clause does not allow the Contractor to knowingly offer defective service, but implies that the Government recognizes that defective performance can sometimes happen unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The AQL limits reduced payment to circumstances in which defective performance results in a measureable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents or funds.

Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records. Contractor accountability shall insure an accurate audit trail for each item of Government Furnished Property/General Services Administration (GSA) for which the Contractor is responsible.

Contract: A written mutually binding legal agreement between two or more parties that is enforceable by law.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contract Line Item Number (CLIN): A specific unit of work to be performed by the Contractor as a pay item listed within the contract.

Contracting Officer (CO): An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO may enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the CO to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions or direction of the contract.

Contractor: An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government.

Contractor Furnished Space: Contractor provided space as necessary to perform all the required service.

Customer Complaints: One of the criteria used to monitor the Contractor’s performance.

Cure Notice: The CO shall send a "cure notice" prior to terminating a contract for any reason, such as the Contractor's failure to perform some provision of the contract or failure to make progress so as to endanger performance of the contract. The Contractor shall have a period of ten (10) business days by which to "cure" the failure.

Defective Service: A service output that does not meet the standard of performance associated with the

PWS.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Fair Wear and Tear: The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Government Furnished Property, Equipment, Space, Information, or Services (GFP/E/S/I):

Facilities, equipment, space, information and services in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Lot Size: The total number of product or service outputs in a surveillance period from which a sample is to be drawn and inspected to determine performance in accordance with the standard, as defined in the AQL column of the (TECHNICAL EXHIBIT #1).

Monthly Report: Monthly shall reflect activity through the last day of the month. Reports must be submitted in a manner to reach the CO by midnight, Eastern Standard Time on the fifth calendar day after the end of the month or as specified within the contract.

Option: A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract, or may elect to extend the term of the contract.

Performance Requirements Summary ((TECHNICAL EXHIBIT #1)): A condensed listing of tasks, standards, AQL’s, surveillance methods, and the relative value of the services or products required by the PWS. The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor (Technical Exhibit #1).

Performance Standards: The results-oriented measure that describes the level of the performance expected for a particular job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

Performance Work Statement (PWS): The document that describes the work to be performed, including results or outputs and required performance standards. The PWS is the basis for the resulting solicitation and the Government’s proposal for performing the standard work.

Physical Security: Actions that prevent the loss or damage of Government property, Government employees, Contractors etc.

Quality Assurance (QA): Functions, including inspection, performed to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government.

Quality Control (QC): The process used by the Contractor to ensure that its performance meets the requirements specified in the PWS, to include meeting all performance standards.

Quality Control Plan (QCP): A written narrative outlining the process by which the Contractor shall conduct its quality control to ensure that its performance meets the requirements specified in the PWS.

Real Property: All building, equipment, systems, environmental controls and components attached to the structure and the structure itself are considered real property.

Recurring Services: A service identified in this contract as being performed on a recurring, periodic or standing basis.

Sample: One or more service outputs drawn from a lot. The number of outputs to be inspected under a QA system.

Service Contract Work Request (SCWR): The official obligating document approved by the CO to obligate supplies, equipment or services over $1,000.00m.

Show Cause Notice: The "show cause" notice is issued when the Contractor has failed to act on a cure notice already sent. The show cause notice advises the Contractor of the consequences of a termination and asks the Contractor to "show cause" why the contract should not be terminated.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Surveillance: The process of monitoring Contractor performance, either by direct evaluation, observation, or other information sources.

Technical Exhibit: A part of the PWS that provides supplementary information. Technical exhibits can be in the form of text, tables, graphs, or maps.

2.2 ACRONYMS:

AQL Acceptable Quality Level BAA Buy American Act BLDG (Bldg.) Building CAA Clean Air Act CBT Computer based training CDR Contract Discrepancy Report CFP Contractor Furnished Property CFR Code of Federal Regulations CISO Chief Information Security Officer CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer Representative

CSO Chief Security Officer CUI Controlled Unclassified Information DHS Department of Homeland Security DISCO Defense Industrial Security Clearance Office DOB Date of Birth EEO Equal Opportunity Office EO Executive Order e-QIP Electronic Questionnaires for Investigation Processing ESD Environmental and Safety Division FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FD FLETC Directive FFP Firm Fixed Price FLETC Federal Law Enforcement Training Centers FLETCnet Federal Law Enforcement Training Centers Network FMD Facilities Management Division FN Foreign National FOUO For Official Use Only GFS Government Furnished Space GSA General Services Administration HSPD Homeland Security Presidential Directive ISSM Information System Security Manager IT Information Technology LEO Law Enforcement Officers LPRs Lawful Permanent Residents MBI Minimum Background Investigation NAC National Agency Check NACI National Agency Check with Written Inquiries NFPA National Fire Protection Association OPM Office of Personnel Management OSHA Occupational Safety and Health Act OSPR Office of Security and Professional Responsibility OSRP/PHY OSPR/Physical Security Program PAL Proposed Action Letter PCII Protected Critical Infrastructure Information PIV Personal Identity Verification PO Partner Organization POC Point of Contact PRS Performance Requirements Summary PBSOW Performance-Based Statement of Work PWS Performance Work Statement PRO Procurement Division PII Personnel Identity Information QA Quality Assurance QC Quality Control QCP Quality Control Program Sensitive PII Sensitive Personally Identifiable Information SBU Sensitive But Unclassified

SCWR Service Contract Work Request SOW Statement of work SSD Student Services Division SSI Sensitive Security Information SSN Social Security Number T4C Termination for Convenience T4D Termination for Default

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SPACE, INFORMATION,

OR SERVICES (GFP/E/I/S)

The Government retains the right to utilize any and all government furnished property whenever necessary, with the understanding its usage shall not adversely impact the Contractor’s mission.

3.1 GOVERNMENT FURNISHED SPACE (GFS)

The Government will furnish space for storage of equipment and/or other items applicable to the performance of this contract within ten (10) business days after award, the CO/COR will provide the Contractor the location(s) of the Government Furnished Space (GFS) as follows:

Type Space Location Total Square Feet

Cage Adjacent to Mat Room #9 Building 252 1 15 feet x 15 feet

3.2. BUILDING SPACE MATT ROOMS

a. Buildings 252, Matt Room #9 – C108 and Cycle Room–D127 are the primary locations for the aerobics classes.

b. The Contractor shall coordinate the need for additional Matt Room locations with the CO/COR as necessary.

3.3 GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT

a. The Government will provide, without cost, GFP, accountable & non-accountable, which includes specialty equipment, and associated systems listed within the GFP Inventory, Part 9 – Technical Exhibit #2. Government furnished property shall be managed as set forth in FAR part 45, HSAR supplements, and FLETC Property Management Directives. The GFP Inventory will not be construed as sufficient or adequate to meet the requirements of the contract; the Contractor shall provide any additional or state of the art equipment, as well as consumable and general office supplies needed to perform the requirements of this contract. A joint inventory will be conducted by the incumbent Contractor and the COR during phase-in. The Contractor is required to submit a Joint Inventory Report to the CO/COR no later than ten (10) business days after the completion of the joint inventory. Unless otherwise stated in this contract, the Contractor assumes all risk of loss and shall be responsible for any loss of or damage to GFP provided under this contract. At the completion of this contract, all GFP shall promptly be returned to the Government in good condition, fair wear and tear accepted. The Contractor shall inventory all property (accountable and non-accountable) annually at the end of each fiscal year or at any time specified by the Government in accordance with FLETC Directive 70-03.A, Personal Property Asset Management Program, Part 7 – Applicable Publications.. The Contractor shall replace equipment GFP, Part 9, TECHNICAL EXHIBIT #2, when necessary because of wear, breakage or obsolescence. All replacement Government furnished items shall be of a quality in keeping with that provided by the Government as determined by the CO. The Contractor shall establish and maintain existing quantities for all GFP to ensure adequate equipment/parts/supplies are on hand and invoice the actual cost of replacement items and/or through the Service Contract Work Request (SCWR) process Part 9, TECHNICAL EXHIBIT #3.

b. For all GFP, Part 9, TECHNICAL EXHIBIT #2, the Contractor shall identify excess, obsolete, or worn-out property by promptly completing and submitting to the COR a Survey Report, FTC-ADM- 44 (3/12), Part 9,TECHNICAL EXHIBIT #4 to the COR for removal. Upon request, the Contractor shall provide an updated inventory list showing all receipts and/or transfers of GFP. Except as required of the Contractor under PWS, Part 4, GFP, the Government will consider replacement of obsolete or worn out GFP, upon notification by the Contractor as discussed in Part 5 under SCWR, Part 9, TECHNICAL EXHIBIT #3.

3.4 GOVERNMENT FURNISHED SERVICES

The Government will furnish electrical power, sewer service, and water at no cost to the Contractor during performance of this contract. Utilities used by the Contractor shall be used only for the performance of work related to this contract.

PART 4: CONTRACTOR FURNISHED PROPERTY, ITEMS AND RESPONSIBILITIES

4.1 GENERAL

a. Contractor shall provide all materials, equipment, supplies, and services not specified as Government Furnished under PWS Part 3 to include, but not limited to, sound systems, and associated components such as headphones, microphone as well as all music in support of the aerobics classes.

b. The Contractor shall be responsible for the payment of any associated licensing and franchise fees related to providing the aerobic instruction classes on the center.

c. The Contractor agrees to provide participant logs to the COR in a mutually accessible location identifying classes offered, class date and time of occurrence, number of student and staff participants, and instructor name. Contractor shall submit participant record on a monthly basis. Due not later than the

5th working day of the month following class operation.

d. The Contractor shall not construct any new structures on Government property without the express written approval of the CO. Structural repairs or changes required during the term of the contract shall be reported to the COR for appropriate action. The Contractor shall reimburse the

Government for damages and repairs not attributable to normal wear and tear caused by the contractor employees.

e. The Contractor shall not install or operate any automatic vending equipment and/or advertise the contract operations in any manner. The Contractor shall not remove any Government owned equipment from the premises unless given written authorization by the CO/COR.

4.2 CONTRACTOR FURNISHED PROPERTY (CFP)

a. Contractor shall provide all materials, equipment, supplies, and services not specified as Government Furnished under PWS Part 3 to include, but not limited to, sound systems, and associated components such as headphones, microphone as well as all music in support of the aerobics classes.

b. The Contractor shall not store equipment in areas other than spaces designated.

c. At all times equipment shall be in acceptable operating condition, as designated or established by the equipment manufacturer. The Contractor shall ensure that all equipment, tools and gear in disrepair or not in actual use are stored in a designated area in such a manner to ensure the safety of both Government and contract personnel. If required, equipment calibration shall be the responsibility of the Contractor.

4.3 INSPECTION

a. All equipment, tools, and gear used by the Contractor shall be subject to inspection by the Government for compliance with all existing safety and health standards. The CO/COR may reject use of equipment, tools, and gear determined to be in non-compliance with requirements of this specification.

b. The Contactor shall follow manufacturer’s guidelines and professional recommendations for control of cleanliness, and sanitation of equipment and machines.

4.4 EMERGENCY PHONE NUMBER

The Contractor shall provide telephone numbers at the time of award and at any time the phone numbers are changed. These phone numbers will be for the purpose of direct contact with the contractor’s management personnel and the Contractor’s on site personnel. These numbers shall be provided to the FLETC Security, and the CO/COR to be used to obtain emergency/after-hours assistance.

4.5 EMPLOYEE UNIFORMS

The Contractor shall furnish their employees with a sufficient quantity of uniforms that are in a clean, serviceable condition, and free of wear spots to satisfy the requirements of this contract as per staffed personnel. The uniform(s) shall have the Contractor company logo on a collared shirt in colors of the Contractor’s choice with the exception of blue. Uniforms shall be clearly distinguished from DHS Agency uniforms. A sample uniform shall be submitted for acceptance by the CO/COR ten (10) business days after award.

4.6 CONTRACTOR VEHICLES

At the pre-performance conference, the Contractor shall provide the CO the Contractor’s assigned company vehicles with a brief description of the vehicle to include make, model, year, color, and license plate number. Any changes to this list during the performance of the contract shall be submitted in writing to the CO within ten (10) business days of the change.

PART 5: SPECIFIC TASKS

5.1 GENERAL

a. The Contractor shall perform the recreational aerobics instruction and exercise classes in accordance with Part 1, paragraph 1.4 SCOPE.

b. Basic Services: The Contractor shall provide responsive coordination, management expertise, sound system, and necessary equipment to perform the aerobics instruction and exercise classes within the stated hours of operations herein.

5.2 CONTRACTOR RESPONSIBILITY

5.2.1 WORK SCHEDULE

a. Each one-hour class shall be scheduled between the hours indicated in the chart below.

DAYS DAY TIME EVENING

TIMEMONDAY - FRIDAY 11:00 AM – 12:30 PM 4:30 PM – 7:00

PMSATURDAY 10:00 AM – 2:00 PM N/A

b. Any deviations from the specified work schedule (excluding emergency situations) shall be pre-approved by the CO/COR. In cases of classes being canceled due to emergency situation, notification shall be made to the CO/COR within one (1) hour prior to the commencement of the class.

5.2.2 MONTHLY CLASS SCHEDULE

b. The Contractor shall to provide an initial monthly recreation class schedule to the CO/COR not less than 15 calendar days before the start of the new month for review and/or approval.

c. All class schedule changes or changes to the content or direction of the recreational aerobic classes shall be pre-approved by the CO/COR. Any requests for class schedule changes will be submitted not less than five (5) days in advance of required proposed change. The Contractor or designated representatives have no authority to alter class schedules and hours without prior approval from the

CO/COR.

d. Work outside of regular working hours shall be performed at the Contractor’s expense unless additional hours have been requested and approved in advance by the CO. If unexpected training situations or expanded training situations arise, such as week-end classes, the CO or designated representative will contact the Contractor for a proposal for the additional or reduced time as necessary to provide the required services.

5.3 AEROBICS INSTRUCTION REQUIREMENTS

a. The Contractor personnel shall be required to comply with the following.

(1) Arrive not less than 10 minutes prior to scheduled class start time.

(2) Set-up classroom for aerobics classes (exercise equipment, music, training materials and any handouts are in place, available, and ready for the interested users to participate.)

(3) Prepare and complete participant logs for each class taught to include class name, date and time of class, number of students and staff participants. The participant logs shall document the services performed and is required to be submitted with the monthly invoice.

(4) Properly dispose of any waste products or materials generated during class operation.

(5) The Contractor shall reflect activity through the last day of the month via the customer feedback surveys. Surveys shall be submitted in a manner to reach the CO/COR by midnight, Eastern Standard Time, (5) calendar days after the end of the month or as specified within the contract.

5.4 GOVERNMENT RESPONSIBILITY FOR BUILDING 252

The Government will be responsible for the structure and associated fixtures in FLETC building 252. The Government will be responsible to maintain the cleanliness and sanitation of the floors, walls and windows.

5.5 SERVICE CONTRACT WORK REQUEST (SCWR).

a. Specific Tasks. The contractor shall repair damaged equipment and/or replace equipment through the utilization of the Service Contract Work Request (SCWR). All SCWR work performed under this purchase order shall be documented and signed by the CO/COR, reimbursed to the contractor under CLIN 0005 and future option(s), if exercised by the government as CLIN X005. All work being accomplished through a SCWR shall not be started prior to approval of the CO/COR unless the CO gives verbal authorization to the Contractor to commence the requirement.

b. The Contractor shall prepare and submit an estimate of the equipment/repairs to be purchased to the COR. The Contractor’s estimate will be evaluated to determine the following:

(1) Equipment has been clearly and accurately identified.

(2) Equipment estimates are reasonable and properly documented.

(3) Estimated completion time i.e., number of business days to perform the work.

(4) Upon verification and concurrence, the COR will submit a SCWR to the CO for approval and execution of the document to the Contractor for commencement of work.

c. The Government will issue a SCWR (Technical Exhibit #4) for equipment identified as GFP, as per attachment for any dollar value. The Contractor shall submit a minimum of three (3) quotes from different vendors unless authorized by the CO.

d. The SCWR will be referenced on the monthly invoice.

5.6 INVOICING

The contractor shall submit invoices monthly by the 10th of the following month. The invoice shall include the services rendered, by CLIN (s). The contractor will be paid monthly for the hours of service rendered. The invoice shall be a proper invoice, in accordance with FAR CLAUSE 52.212-4 (m).

PART 6: REQUIRED PLANS AND DOCUMENTS

All plans shall be marked and handled as FOUO information. All plans shall be developed and submitted to the CO for approval ten (10) business days after award, at exercise of option periods and when changes occur, unless otherwise stated herein. A list of all required submittals are in Part 8, Deliverable Table.

6.1 CONTRACTOR QUALITY CONTROL PLAN (QCP)

a. The Contractor shall establish and maintain a complete QCP that is acceptable to the CO within Ten

(10) days after contract award to assure the requirements of the contract are provided as specified. The Quality Control Plan is a detailed description of the Contractor’s intended plan for accomplishing work specified in the contract, considering all the regulations and directives involved and should not be a mere reiteration of the statement of work. This plan is used to ensure that the Contractor has developed sufficient cost effective methods, procedures, and controls to deliver adequate services. The plan shall describe the methods, procedures, and controls that the Contractor intends to use in providing the required services. In the instance where there is a conflict between the QCP and the contract, the contract shall take precedence.

b. The QCP is a detailed description of the quality control inspection system covering all services included in the contract specifying areas to be inspected on a scheduled or unscheduled basis and how inspections are to be conducted. The QCP shall also include a method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory.

6.2 SAFETY PLAN

a. The Contractor shall implement a suitable safety program for employees (to include subcontractors) performing work under this contract. The Safety Plan is a detailed plan describing how the Contractor’s safety program complies in strict conformance with all Federal, State, and local requirements and with all applicable provisions of 29 CFR, of the Occupational Safety and Health Act; the Fire Administration Authorization Act of 1992; The National Fire Protection Act (NFPA) 101 Life Safety Code; the U.S Army Corps of Engineers Safety Manual; and with all applicable provisions of the Americans with Disabilities Act, ADA Compliance Act. The plan shall include, but is not limited to: organization, methodology, employee injuries, motor vehicle safety, hazardous material and blood borne pathogen safety.

b. Within the timeframe for the submission of the Safety Plan, the Contractor shall provide the CO, in writing, the name of the designated safety representative, pertinent telephone numbers, and normal area of assigned responsibility. The safety representative shall be identified in the Safety Plan and is subject to the CO/COR approval.

c. Any injuries occurring shall be reported to the CO/COR within four (4) hours and specifically address how injuries will be handled, documented and reported in accordance with OSHA Forms 300/300A (Part 9, Attachment 5). The Contractor shall maintain the following forms in accordance with DOL OSHA guidelines:

(1) OSHA Form 300, Log of Work-Related Injuries and Illnesses – is used to classify work-related injuries and illnesses and to note the extent and severity of each case.

(2) OSHA Form 300A, Summary of Work Related Injuries and Illnesses – shows the totals for the year in each category. At the end of the year, the total number of incidents in each category is transferred to the summary. This summary page is posted February 1 - April 30 of the year following the year covered by the form in visible locations so that employees are aware of the injuries and illnesses occurring in their workplace.

(3) OSHA Form 301, Injury and Illness Incident Report, - complete for all work related injuries or illness as they occur.

6.3 RISK & CONTINGENCY PLAN

a. The Government must plan in advance how it will meet mission requirements in the event of mobilization, natural disaster, or labor disputes. The Government must be able to react to such events without undue delay. Sudden or unusual events and/or the shutdown of FLETC for any reason could result in a great impact upon Contractor performance and contract requirements.

b. In the event of warnings of impending disaster situations such as hurricanes, terrorism, acts of war, severe fire, etc., the Contractor may be required to provide additional services. This plan shall outline the Contractor’s procedures for meeting contract requirements under the following circumstances:

(1) Natural disasters such as hurricanes, major incapacitating storms, floods, and earthquakes.

(2) Power Outages

(3) Chemical or biological attack

(4) Labor disputes and strikes

(5) Mobilization or sudden build-up of students and Government personnel

c. The Contractor’s Contingency Plan shall include procedures for maintaining Contractor personnel on site to continue services until any necessary evacuation takes place and for returning necessary personnel to the work site on a prompt basis for any services required to return FLETC to operational status.

Contractor shall submit a risk & contingency plan to the CO for approval ten (10) business days after award, at exercise of option periods and when changes occur. The minimum elements of the Contingency Plan consist of the following:

(1) Minimum staffing requirements.

(2) Designated staff positions for remaining onsite until evacuation.

(3) Replacement or supplemental staff to meet emergency requirements.

(4) Safeguarding Contractor personnel who remain until evacuation time.

(5) Maintaining supply lines or obtaining emergency supplies.

(6) Continuing essential services in the event of equipment damage or disruption of utilities and/or water supply.

(7) Maintaining a list of evacuation destinations.

(8) Contact information for recall of all essential personnel for post- disaster services.

(9) Procedures for rescheduling postponed services.

d. The Contractor shall initiate these emergency services based on a verbal notice to proceed (to be followed in writing within 72 hours) from the CO. The Government will equitably compensate the

Contractor for such services rendered under this contract. The occurrences are rare and are normally associated with extreme emergencies or devastating events such as natural disasters or other acts of God which may require relocation of training to an alternate location, Government initiated shutdown, etc.

PART 7: APPLICABLE PUBLICATIONS

7.1 GENERAL

a. Upon request, the Government will furnish all required forms and publications which are not available electronically or provided as an attachment to the solicitation. The Contractor shall comply with all referenced requirements in publications listed below as they apply to the services covered by this contract. Contractor personnel shall be briefed as to the requirements outlined in FLETC Directives; these documents shall be acquired and maintained in the Technical Library accessible to all Contractor personnel.

b. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures, utilizing the most current version. Due to the For Official Use Only (FOUO) status of the publications, the directives are provided as a list in this solicitation. The full publications will be made available to the awardee at the pre-performance conference.

7.2 TECHNICAL LIBRARY

a. The Contractor, his/her employees, and the subcontractors and their employees shall become acquainted with, and fully comply at all times with, FLETC Regulations, Directives, and Instructions.

The Contractor shall be guided by those publications or use those forms as designated informational to the extent necessary to accomplish requirements in this PWS. All publications and forms can be obtained through the CO/COR. Any individual shall be subject to removal from the Center for non-compliance.

b. DHS and FLETC Bulletins, Policies and Regulations:

FLETC Policy Bulletins

Publication # Title Effective

Date

2013-07 Personal and Real Property 9/22/2013

121-01-007 DHS Instruction Handbook, Suitability and Security Program 6/11/2015 U.S. Department of HHS Strategic Sustainability Performance Plan 8/4/2015

FLETC Hazardous Waste Management Plan 10/10/2012

2014-04 Occupational Safety and Health, Medical Surveillance Program 4/14/2015

2014-01 Prohibition of Introduction of Firearms and Ammunition on FLETC Property 1/14/2014

2016-03 Equipment Purchases 3/18/2016

2017-02 Accountability and Reutilization of Personal Property 3/6/2017

c. DHS/FLETC Directives

FLETC

Directives and

Manual Publication #

Title Effective Date

11042.1 Safeguarding Sensitive But Unclassified (For Official Use Only) Information

4300A DHS Sensitive Systems Policy Directive

119-04 Real Property Management 12/1/2014

121-02 Internal Security Program 3/31/2015

121-10 Operations Security Program 12/28/2012

140-01 Cyber Security Program 8/29/2013

140-02 Cyber Security Incident Response and Monitoring 8/4/2015

140-03 Cyber Security Awareness, Training and Education 2/18/2014

140-05 Limited Personal Use of Government Information Technology Resources 2/18/2014

140-06 Communications Security Program 10/28/216

140-07 Information Technology System User Identification and Authentication Management 8/29/2013

20-03 Critical Incident Stress Management and Peer Support 5/17/2006

21-01 Sale, Service and Consumption of Alcoholic Beverages at FLETC Facilities 12/7/2005

4010 Section 508, Electronic and Information Technology Accessibility 4/28/2009

4900 Information Technology System Rules of Behavior and Use Agreements (FOUO) 8/17/2006

54-01 Student Dress Code 3/18/2016

58-01 Equal Employment Opportunity and Anti-Harassment 7/12/2012

67-01 Violence in the Workplace (FOUO) 8/19/2015

67-31 Fraternization Between Center Staff and Students or Interns 12/10/2014

67-35.C Student Misconduct 10/4/2012

67-35.H Notification and Assistance for Serious Incidents and Misconduct 3/31/2016

67-92 Health Services Provided by the FLTEC 5/29/2013

67-92.A Heat Stress Guidance 3/18/2016

FLETC

Directives and

Manual Publication #

Title Effective Date

67-92.D Drug-Free Workplace Plan 12/31/2004

70-00.B Lost, Found and Abandoned Property 3/14/2016

70-03.A Personal and Real Property Management (FOUO) 6/29/2015

70-07 Non-Federal Use of FLETC Buildings and Facilities 6/26/2010

70-08.B Security Education, Training, and Awareness Program (FOUO) 3/31/2016

70-09 Occupational Safety and Health Program (Smoking policy is covered in Chapter 31) 8/29/2013

70-09.C Severe Weather Notification and Response 3/7/2013

70-09.F Hurricane Response Plan for FLETC 2/18/2014

70-09.I Traffic Regulations on FLETC Facilities 12/28/2012

71-00.B Identification Badges, Credentials, and Shields (FOUO) 3/31/2016

71-01 Physical Access Control (FOUO) 5/17/2011

71-05.A Security, Handling, and Inventory of Controlled Substances 1/5/2016

71-11 Building/Area Security Access 12/28/2012

71-13 Continuity…