Sol_70LGLY18QGLB00129.pdf

70LGLY18QGLB00129

PART 1. GENERAL

PART 2: DEFINITIONS AND ACRONYMS

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SPACE,

INFORMATION, OR SERVICES (GFP/E/I/S)

PART 4: CONTRACTOR FURNISHED PROPERTY, ITEMS AND

RESPONSIBILITIES

PART 5: SPECIFIC TASKS

PART 6: REQUIRED PLANS AND DOCUMENTS

PART 7: APPLICABLE PUBLICATIONS

PART 8 DELIVERABLE SUBMITTAL TABLE

PART 9 TECHNICAL EXHIBITS AND LIST OF ATTACHMENTS

PART 10 FLETC LOCALS CLAUSES

PART 11 FAR CLAUSES

52.204-14 Service Contract Reporting Requirements. (OCT 2016)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts.

(OCT 2016)

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-

Representation. (NOV 2015)

52.212-4 Contract Terms and Conditions - Commercial Items. (JAN 2017) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders - Commercial Items. (JAN 2018) 52.214-3 Amendments to Invitations for Bids. (DEC 2016) 52.214-4 False Statements in Bids. (APR 1984)

52.214-5 Submission of Bids. (DEC 2016) 52.214-6 Explanation to Prospective Bidders. (APR 1984)

52.214-7 Late Submissions, Modifications, and Withdrawals of Bids. (NOV 1999) 52.214-10 Contract Award - Sealed Bidding. (JUL 1990)

52.214-12 Preparation of Bids. (APR 1984) 52.214-14 Place of Performance - Sealed Bidding. (APR 1985)

52.214-15 Period for Acceptance of Bids. (APR 1984) 52.214-16 Minimum Bid Acceptance Period. (APR 1984) 52.214-29 Order of Precedence - Sealed Bidding. (JAN 1986)

52.214-34 Submission of Offers in the English Language. (APR 1991) 52.214-35 Submission of Offers in U.S. Currency. (APR 1991) 52.223-2 Affirmative Procurement of Biobased Products Under Service and

Construction Contracts. (SEP 2013) 3052.209-70 Prohibition on contracts with corporate expatriates. (JUN 2006) 52.212-1 Instructions to Offerors - Commercial Items. (JAN 2017)

52.212-2 Evaluation—Commercial Items. (OCT 2014)…………………………………

52.212-3 Offeror Representations and Certifications-Commercial Items. (NOV 2017) ...73

PERFORMANCE WORK STATEMENT (PWS)

PART 1. GENERAL

1.1 INTRODUCTION. This is a performance-based work statement (PWS) for the

Department of Homeland Security (DHS), Federal Law Enforcement Training Centers

(FLETC). FLETC Glynco campus is located approximately five (5) minutes north of

Brunswick, Georgia in Glynn County and is equal distance between Savannah, Georgia and

Jacksonville, Florida. FLETC is situated on approximately 2,000 acres in southeast Georgia with modern conventional facilities such as classrooms, dormitories, administrative and logistical support structures.

1.2 MISSION: The FLETC mission statement is “We Train Those Who Protect our

Homeland”. FLETC is responsible for providing law enforcement officer training to over 95

Partner Organizations and is responsible for providing certain core instructional law enforcement programs as well as a variety of support services.

1.3 PERIOD OF PERFORMANCE

Base Period: October 1, 2018 – September 30, 2019

Option 1: October 1, 2019 – September 30, 2020

Option 2: October 1, 2020 – September 30, 2021

Option 3: October 1, 2021 – September 30, 2022

Option 4: October 1, 2022 – September 30, 2023

1.4 SCOPE

a. The Contractor shall provide all management, supervision and labor, supplies, materials, equipment, including safety and protective gear, repair parts, tools, equipment, planning, scheduling and coordination. Contractor shall maintain current and up to date training, licenses, permits, and certificates e.,g, reports and files necessary to perform all maintenance, repair services, and technical oversight for three (3) swimming pools (1 indoor/2 outdoors) as described throughout the Performance Work Statement (PWS).

b. These services shall be performed in accordance with the stated hours of operations herein:

(1) This performance-based, firm-fixed price (FFP) contract describes the services to be performed as an end result and provides to the contract both a standard for acceptable performance and quantities, limits, or areas that the service covers. The Contractor shall be responsible for achieving the stated results.

(2) The Contracting Officer’s Representatives (COR) for this contract will be appointed at time of award. During the terms of this contract any changes of the COR will be in writing to the Contractor.

1.5 EMPLOYEE ROSTER

Ten (10) business days after the start of the contract, at execution of option periods, and/or when changes occur, the Contractor shall provide the CO/COR a written roster of all contract employees. The roster shall include the following: full name, position or duty assigned, anniversary date of employment, and identify if full or part-time employee.

1.6 KEY PERSONNEL

1.6.1 Certified Pool/Spa Operator

a. The Contractor shall designate, in writing to the CO, a competent and responsible

Certified Pool/Spa Operator who possesses the necessary experience, qualifications and certifications to perform work required under this contract effectively. This individual shall possess and maintain a current “Certification of a Certified Pool/Spa Operator in accordance with rules of the National Swimming Pool Foundation, Department of Human Resources, Georgia Department of Public Health Chapter 511-3-5, Rules and Regulations Public

Swimming Pools, Spas, and Recreational Water Parks (Technical Exhibit #2).

b. The Contractor personnel/certified pool operator shall have the ability to use a computer to communicate via email, retrieve reports, and provide reports to the CO/COR.

c. This position is subject to the CO’s approval; therefore, the name and contact information for the Certified Pool/Spa Operator shall be submitted within five (5) working days after contract award and also in the case of any change of the Certified Pool/Spa

Operator.

1.7 INSPECTION BY REGULATORY AGENCIES

Work described in the PWS is subject to inspection by other Government agencies. The

Contractor shall upon request provide personnel to accompany the regulatory agency inspection or review teams. The Contractor personnel shall be knowledgeable concerning the work being inspected. The Contractor shall participate in responding to all requests for information, inspection or review findings by regulatory agencies, or other inspections scheduled through the CO/COR. This assistance may include testing, operating or disassembling equipment or systems.

1.8 PERFORMANCE EVALUATION MEETINGS

The Contractor’s representatives shall meet with the CO/COR monthly during the first three

(3) months of the contract. Thereafter, meetings will be as often as determined by the

CO/COR. A mutual effort will be made to resolve all problems identified.

PART 2: DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service. The number of defects in a lot (or the maximum percent defective in a lot) that, for the purposes of sampling, may occur before the

Government will affect the price computation system in accordance with the Performance

Requirements Summary (PRS) and the Inspection of Services Clause. An AQL does not allow the Contractor to knowingly offer defective service, but implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible. The AQL limits reduced payment to circumstances in which defective performance results in a measureable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents or funds.

Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records. Contractor accountability shall insure an accurate audit trail for each item of Government Furnished

Property/General Services Administration (GSA) Vehicle Listing for which the Contractor is responsible.

Buy American Act (BAA): The Buy American Act restricts the purchase of supplies that are not domestic end products. The BAA uses a two-part test to define domestic end products: 1) the article must be manufactured in the United States, and 2) the cost of domestic components must exceed 50 percent of the cost of all the components.

Contract: A written mutually binding legal agreement between two or more parties that is enforceable by law.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contract Line Item Number (CLIN): A specific unit of work to be performed by the

Contractor as a pay item listed within the contract.

Contracting Officer (CO): An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the

CO may enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the CO to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms, conditions or direction of the contract.

Contractor: An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the

Government.

Contractor Furnished Space: Contractor provided space as necessary to perform all the required service. Customer Complaints: One of the criteria used to monitor the

Contractor’s performance.

Cure Notice: The CO shall send a "cure notice" prior to terminating a contract for any reason, such as the Contractor's failure to perform some provision of the contract or failure to make progress so as to endanger performance of the contract. The Contractor shall have a period of ten (10) business days by which to "cure" the failure.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Downtime: Downtime is the time that a vehicle or other equipment is out of service for repairs, maintenance, or awaiting parts. The workweek used to compute downtime is based on a 24-hour day and a 365-day year (no exceptions for Holidays). Vehicles and equipment that are out of service due to safety recalls are included in the downtime computations. Downtime begins when the vehicle/equipment is removed from service and ends when the user is notified that the vehicle/equipment is ready to return to service.

Fair Wear and Tear: The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Government Furnished Property, Equipment, Space, Information, or Services

(GFP/E/S/I): Facilities, equipment, space, information and services in the possession of the

Government or acquired by the Government and subsequently made available to the

Contractor for the performance of work under this contract.

Lot Size: The total number of product or service outputs in a surveillance period from which a sample is to be drawn and inspected to determine performance in accordance with the standard, as defined in the AQL column of the PRS.

Langelier Index: The Contractor shall review and check the water balance of the pools using the Langelier Index. The Contractor shall ensure that readings using the Langelier

Index are within -0.3 and +0.3 to be considered in balance.

Major Repair or Replacement: Major repair or replacement is defined as saline generator, pumps, and sand filter replacements as described herein as per Part 5.

Minor Repair or Replacement: Minor repair is a maintenance function which restores individual parts, components, or assemblies of an equipment unit to a safe, serviceable condition by adjustment, replacement of component parts or materials as described herein as per Part 5.

Monthly Report: Monthly shall reflect activity through the last day of the month. Reports must be submitted in a manner to reach the CO by midnight, Eastern Standard Time on the fifth calendar day after the end of the month or as specified within the contract.

Option: A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract, or may elect to extend the term of the contract.

Oxidation-Reduction Potential (ORP): The oxidation-reduction potential is an electronic measurement readings of sanitizer levels. It indicates possible contamination, and is reflective of a combination of the effects of all the dissolved species in the medium.

Performance Requirements Summary (PRS): A condensed listing of tasks, standards, AQL’s, surveillance methods, and the relative value of the services or products required by the

PWS. The PRS identifies the key service outputs of the contract that will be evaluated by the

Government to assure contract performance standards are met by the Contractor (Technical

Exhibit #1).

Performance Standards: The results-oriented measure that describes the level of the performance expected for a particular job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

Performance Work Statement (PWS): The document that describes the work to be performed, including results or outputs and required performance standards. The PWS is the basis for the resulting solicitation and the Government’s proposal for performing the standard work.

Physical Security: Actions that prevent the loss or damage of Government property, Government employees, Contractors etc.

Preventive Maintenance Program (PMP): Preventive Maintenance Program consists of the caring, servicing, and maintaining of equipment and facilities in a satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failure either before they occur or before they develop into major defects.

Quality Assurance (QA): Functions, including inspection, performed to determine whether a

Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government.

Quality Control (QC): The process used by the Contractor to ensure that its performance meets the requirements specified in the PWS, to include meeting all performance standards.

Quality Control Plan (QCP): A written narrative outlining the process by which the

Contractor shall conduct its quality control to ensure that its performance meets the requirements specified in the PWS.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of being selected for inspection. By this method of surveillance, a few individual items, selected at random, are examined and a conclusion drawn about the entire lot.

Real Property: All building, equipment, systems, environmental controls and components attached to the structure and the structure itself are considered real property.

Recurring Services: A service identified in this contract as being performed on a recurring, periodic or standing basis.

Rework: A work process which, in the judgment of the CO/COR, is not of an acceptable quality level, and must be corrected or re-performed at no additional cost to the Government and specified within the timeframe(s) herein in the PWS.

Safety Data Sheets (SDS): Formerly known as Material Safety Data Sheets (MSDS). A document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures when handling chemical products. It is an essential starting point for the development of a complete health and safety program. It contains hazard evaluations on the use, storage, handling and emergency procedures related to that material. The SDS contains much more information about the material than the label and it is prepared by the supplier. It is intended to tell what the hazards of the product are, how to use the product safely, what to expect if the recommendations are not followed, what to do if accidents occur, how to recognize symptoms of overexposure, and what to do if such incidents occur.

Sample: One or more service outputs drawn from a lot. The number of outputs to be inspected under a QA system.

Service Contract Work Request (SCWR): The official obligating document approved by the CO to obligate supplies or services over $3,000.00.

Show Cause Notice: The "show cause" notice is issued when the Contractor has failed to act on a cure notice already sent. The show cause notice advises the Contractor of the consequences of a termination and asks the Contractor to "show cause" why the contract should not be terminated.

Special Events: Tours, facility dedications, vendor demonstrations, headquarters visits, media visits, procurement site visits, and other similar events.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Surveillance: The process of monitoring Contractor performance, either by direct evaluation, observation, or other information sources.

Technical Exhibit: A part of the PWS that provides supplementary information. Technical exhibits can be in the form of text, tables, graphs, or maps.

2.2 ACRONYMS:

AQL Acceptable Quality Level

BAA Buy American Act

BLDG (Bldg.) Building

CAA Clean Air Act

CBT Computer based training

CDR Contract Discrepancy Report

CFP Contractor Furnished Property

CFR Code of Federal Regulations

CISO Chief Information Security Officer

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer Representative

CSO Chief Security Officer

CUI Controlled Unclassified Information

DHS Department of Homeland Security

DISCO Defense Industrial Security Clearance Office

DOB Date of Birth

EEO Equal Opportunity Office

EO Executive Order e-QIP Electronic Questionnaires for Investigation Processing

ESD Environmental and Safety Division

FAR Federal Acquisition Regulation

FBI Federal Bureau of Investigation

FD FLETC Directive

FFP Firm Fixed Price

FLETC Federal Law Enforcement Training Centers

FLETCnet Federal Law Enforcement Training Centers Network

FMD Facilities Management Division

FN Foreign National

FOUO For Official Use Only

GFS Government Furnished Space

GSA General Services Administration

HSPD Homeland Security Presidential Directive

ISSM Information System Security Manager

IT Information Technology

LEO Law Enforcement Officers

LPRs Lawful Permanent Residents

MBI Minimum Background Investigation

NAC National Agency Check

NACI National Agency Check with Written Inquiries

NFPA National Fire Protection Association

OPM Office of Personnel Management

OSHA Occupational Safety and Health Act

OSPR Office of Security and Professional Responsibility

OSRP/PHY OSPR/Physical Security Program

PAL Proposed Action Letter

PCII Protected Critical Infrastructure Information

PIV Personal Identity Verification

PO Partner Organization

POC Point of Contact

PPM Parts Per Million

PRS Performance Requirements Summary

PBSOW Performance-Based Statement of Work

PWS Performance Work Statement

PMP Preventive Maintenance Program

PRO Procurement Division

PII Personnel Identity Information

QA Quality Assurance

QC Quality Control

QCP Quality Control Program

Sensitive PII Sensitive Personally Identifiable Information

SBU Sensitive But Unclassified

SCWR Service Contract Work Request

SDS Safety Data Sheets

SOW Statement of work

SSD Student Services Division

SSI Sensitive Security Information

SSN Social Security Number

T4C Termination for Convenience

T4D Termination for Default

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SPACE,

INFORMATION, OR SERVICES (GFP/E/I/S)

The Government retains the right to utilize any and all government furnished property whenever necessary, with the understanding its usage shall not adversely impact the

Contractor’s mission.

3.1 GOVERNMENT FURNISHED SPACE (GFS)

a. The Government will provide space for the operations under the contract as indicated and described herein. The Government will maintain key control to access the GFS. Within ten

(10) business days after award, the CO/COR will provide the Contractor the government’s point of contact for accessing the GFS. The Contractor shall be provided access to facilities as required for the independent performance of the requirements of the contract.

b. In addition, the Government will make such improvements and alterations as it may deem necessary or desirable to prepare or recondition assigned space for its intended purpose including improvements and alterations necessary to conform to applicable health and sanitary requirements. The Government will also maintain and repair the building structure provided that the Contractor shall bear the expense of repairs necessary because of its own or its employee’s negligence.

c. The GFS will be furnished by the Government for use in the performance of this contract.

Any additional facilities required by the Contractor shall be provided by the Contractor. Land, facilities, and utilities provided by the Government shall be used only for the performance of work related to this contract. The Contractor shall not construct any new buildings, facilities or structures on Government property nor make any structural changes or alterations on the provided buildings without the express written approval of the CO/COR. If approved, Contractor requested alterations shall be provided at no additional expense to the Government.

The individual square footage of GFS is stated herein.

d. The Government will provide environmentally safe cabinets for storage of hazardous chemicals. These cabinets have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-around have been established. Should a hazardous condition (not due to the Contractors actions) be identified within the occupied-contractor space, the Government shall be responsible to correct the hazard. The identification of any hazardous conditions does not warrant or guarantee that no possible hazards exist, that the work-around procedures shall not be necessary or that the facilities as furnished shall be adequate to meet the responsibilities of the Contractor.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

e. The Contractor shall assume responsibility for safekeeping those portions of the facility provided for their use and shall take necessary precautions to prevent fire hazards, odors, accumulation of toxic fumes, and vermin. Upon completion of the contract, these facilities shall be returned to the Government in the same condition except for reasonable fair wear and tear. The Contractor and the COR shall conduct a joint inventory at start of the contract and at exercise option periods

f. During normal business hours, the Contractor shall coordinate with the COR for issues such as water leaks, power failures, etc. that may affect the safety of personnel or Government property. All after hour emergencies shall be referred to the FLETC Security, 912-267-2461.

The Contractor shall notify the CO/COR immediately after notification to FLETC Security.

3.2 BUILDING SPACE

The Government will furnish space for storage of equipment and/or other items applicable to the performance of this contract:

Type Space Location Total Square Feet

Pump Room Building 252 1 7 feet x 7 feet

3.3. POOL LOCATIONS

a. Buildings 252, 185, and 187 Pool Locations. There is one (1) indoor Olympic size pool located in building 252. There are two (2) Junior Olympic size swimming pools. These pools are located outside between building 185 and 186, and behind building 187 as following:

3.4 POOL SPECIFICATIONS

A. Each pool specification is provided to identify specificity for 1 indoor pool and 2 outdoor pools as follows:

Type Quantity Total Square Feet

B252 Poo1 1 4675

B185/B186 Pool 1 3375

B187 Pool 1 3375

(1) Pool #1 Building 252 Pool:

BASIC

INFORMATION

FILTRATION DISINFECTION

262,000 gallons

Approximately 4675 square foot (sq. ft.)

User capacity of 90

Two (2) each 15.0 horse power pumps

One (1) each High rate sand filter

Saline

Autopilot saline cells

Pool Pilot Professional –

Mod PP6 – Auto Pilot

Saline Controller System

Cat 2000 Acid Controller

– Cat Pro 15 – PH Sensor, Cat Pro 25 - Orp Sensor

(2) Pool # 2 Building 185/186 Outdoor Pool:

115,000 gallons

Approximately 3375

User capacity of 25

One (1) each 15.0 horse

One (1) each high rate sand

Chlorine Calcium Hypochlorite

Muriatic acid

This is a fresh water pool

With a sanitation type of chlorine

(3) Pool # 3 Building 187 Outdoor Pool:

115,000 gallons

Approximately 3375

User capacity of 25

One (1) each 15.0 horse

One (1) each high rate sand

Chlorine Calcium Hypochlorite

Muriatic acid

This is a fresh water pool with a sanitation type of chlorine

PART 4: CONTRACTOR FURNISHED PROPERTY, ITEMS AND

RESPONSIBILITIES

4.1 GENERAL

a. The Contractor shall provide all management, personnel, equipment, tools, supplies, materials, and services (except those items identified as GFS in Part 3) necessary to perform all the required services prescribed in this contract.

b. The Contractor shall not construct any new structures on Government property without the express written approval of the CO. Structural repairs or changes required during the term of the contract shall be reported to the COR for appropriate action. The Contractor shall reimburse the Government for damages and repairs not attributable to normal wear and tear.

c. The Contractor shall not install or operate any automatic vending equipment and/or advertise the contract operations in any manner. The Contractor shall not remove any

Government owned equipment from the premises unless given written authorization by the

CO/COR.

4.2 CONTRACTOR FURNISHED PROPERTY (CFP)

a. The Contractor shall provide all equipment, materials, and supplies necessary to perform the requirements of this contract as CFP. The Contractor shall not store quantities of swimming pool chemicals and/or supplies greater than a one-month requirement.

b. At all times equipment shall be in acceptable operating condition, as designated or established by the equipment manufacturer. The Contractor shall ensure that all equipment, tools and gear not in actual use are stored in designated storage areas in such a manner to ensure the safety of both Government and contract personnel. If required, equipment calibration shall be the responsibility of the Contractor.

4.3 INSPECTION

All equipment, tools, and gear used by the Contractor shall be subject to inspection by the

Government for compliance with all existing safety and health standards. The CO/COR may reject use of equipment, tools, and gear determined to be in non-compliance with requirements of this specification.

4.4 POOL CHEMICALS

a. The Contractor shall have all chemicals proposed to be used under this contract pre-approved by the Contracting Officer (CO) and Contracting Officer Representative (COR) prior to use by submitting a Safety Data Sheet (SDS) for each chemical. Only those chemicals that have been approved shall be used under this contract.

b. The Contactor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

c. Any hazardous materials must be transported, stored, handled, used and disposed of in accordance with 29 CFR (U.S. Code of Federal Regulations) 1910 and local regulations. No hazardous materials shall be stored by the contractor on the FLETC. All containers with hazardous materials shall be correctly marked and labeled with their contents and protected from damage.

4.5 SAFETY DATA SHEETS (SDS)

a. The Contractor shall submit to the CO all Safety Data Sheet(s) (SDS) no later than the pre-performance conference for all cleaning supplies and other chemicals that will be used on this contract.

b. The Contractor shall utilize materials and supplies which comply with the Government’s

Greening Initiative. SDS sheets shall be presented prior to beginning contract performance and as new products are introduced. All SDS sheets shall be forwarded to CO/COR. No cleaning supplies or chemicals shall be used prior to acceptance by the FLETC. An inventory of all hazardous materials/substances utilized by the Contractor shall be maintained at all times and copies shall be furnished to the CO/COR. The Contractor shall not use any cleaning supplies or chemicals that will be harmful to the surface being cleaned, the environment, or the health of its patrons.

4.6 EMPLOYEE UNIFORMS

The Contractor shall furnish their employees with a sufficient quantity of uniforms that are in a clean, serviceable condition, and free of wear spots to satisfy the requirements of this contract as per staffed personnel. The uniform(s) shall have the Contractor company logo on a collared shirt in colors of the Contractor’s choice with the exception of blue. Uniforms shall be clearly distinguished from DHS Agency uniforms. A sample uniform shall be submitted for acceptance by the CO/COR ten (10) business days after award.

4.7 EMERGENCY PHONE NUMBER

The Contractor shall provide telephone numbers at the time of award and at any time the phone numbers are changed. These phone numbers will be for the purpose of direct contact with the contractor’s management personnel and the Contractor’s on site personnel. These numbers shall be provided to the FLETC Security, and the CO/COR to be used to obtain emergency/after-hours assistance.

4.8 CONTRACTOR VEHICLES

a. At the pre-performance conference, the Contractor shall provide the CO the Contractor’s assigned company vehicles with a brief description of the vehicle to include make, model, year, color, and license plate number. Any changes to this list during the performance of the contract shall be submitted in writing to the CO within ten (10) business days of the change.

b. All Contractor vehicles and vehicular equipment shall be in operable condition, maintained in good repair, safe to operate, in a clean, well-painted condition, and meet all Local, State and

Federal safety and licensing requirements. Vehicles are not acceptable if any of the following or similar conditions exist: defective tires, missing or badly damaged fenders, lights, windshields, bumpers or signal devices. Vehicles found to be unsafe or unable to function as designed shall be removed from the job site immediately. Each vehicle operated by the

Contractor under this contract shall, at all times, display a valid state license plate and safety inspection sticker, if applicable. The Contractor's name shall be conspicuously legible on both sides of all Contractor vehicles and over-the-road equipment. At no time shall employees operate cell phones to include texting while operating Contractor vehicular equipment on-

Center.

c. Vehicular repairs on-Center shall be limited to those minor in nature. The cost of maintenance and repair of Contractor-owned vehicles shall be borne by the Contractor. Should a vehicle fail to meet the standards, the Contractor shall be liable of any resultant delays

(including jeopardizing their performance report rating on contract schedules). All Contractor vehicles shall be operated in accordance with the FLETC traffic regulations.

PART 5: SPECIFIC TASKS

5.1 GENERAL

a. The Contractor shall perform Pool Maintenance in accordance with Part 1, paragraph 1.4

SCOPE, to perform all maintenance, repairs and services, and technical oversight of swimming pools (1 indoor/2 outdoor) at FLETC, Glynco, Georgia.

b. Routine maintenance and Preventive Maintenance Program (PMP) to all defined areas of the pools shall be provided during normal weekly services.

c. Work outside of regular working hours shall be performed at the Contractor’s expense unless additional hours have been requested and approved in advance by the CO. If unexpected training situations or expanded training situations arise, such as week-end classes, the CO or designated representative will contact the Contractor for a proposal for the additional time necessary to provide the required services.

5.2 POOL SERVICES

a. The normal operational hours for building 252, indoor pool:

Monday - Fridays, 5:00 a.m. to 9:00 p.m.

b. The normal operational hours for buildings 185/186 and 187, outside pools:

Mondays - Fridays, 5:00 a.m. to 6:00 p.m.

c. The contractor shall provide weekly services on Monday, Wednesday, and Friday.

d. The Contractor shall maintain the chemical balance in accordance with the National

Swimming Pool Foundation, Department of Human Resources, Georgia Department of Public

Health Chapter 511-3-5,17, Rules and Regulations Public Swimming Pools, Spas, and

Recreational Water Parks (Technical Exhibit #2) and this PWS.

e. The Contractor shall provide maintenance and minor repairs in accordance with the manufacture’s specification of the purification system(s), to include but not limited to, the computerized automated sanitizer, chemical controllers, chlorinator, saline generator cells, swimming pool pumps, hair lint traps, valves, filters, gauges, sight glass, and/or wiring to include associated connectors and electrical connections.

5.3 CONTRACTOR RESPONSIBILITY FOR BUILDING 252 POOL

a. The Contractor shall perform cleaning services, to include but not limited to, vacuuming, brushing, backwashing, and pool skimmers.

b. The Contractor shall ensure the pool is free of algae at all times.

c. The Contractor shall inspect, monitor, and perform maintenance and minor repairs to pool components up to $3,000.00 to such as main pool pumps, swimming pool purification system, chemical controller, chlorinator, saline generator cells, main drains, skimmers, ladders, hand rails, and steps as needed.

d. The Contractor shall inspect, monitor, and perform repairs to acid pump, to include but not limited to plumbing connections, hoses, seals, bearings, gaskets, and sensors as needed.

e. The Contractor shall maintain the filtration system pressure of influent/effluent pressure readings greater than 10 psi.

f. The Contractor shall maintain the salt residual at proper levels. The manufacture’s specification indicates a minimum reading of 2500 parts per million (PPM) and a maximum reading of 3500 PPM.

g. The Contractor shall maintain the water balance as per industry standards. The Langelier’s

Saturation Index shall be maintained at +/- 0.3 in order to be considered in balance.

5.4 CONTRACTOR RESPONSIBILITY FOR BUILDINGS 185/186 AND 187

POOLS

a. The Contractor shall perform cleaning services, to include but not limited to, vacuuming, brushing, backwashing, and pool skimmers.

b. The Contractor shall ensure the pool is free of algae at all times.

c. The Contractor shall inspect, monitor, and repair the pool components such as main pool pumps, swimming pool purification system, main drains, skimmers, ladders, hand rails, and steps as needed.

d. The Contractor shall inspect, monitor, and repair and/or replace plumbing connections, hoses, seals, bearings, gaskets and sensors as needed.

e. The Contractor shall maintain the filtration system pressure of influent/effluent pressure readings greater than 10 psi.

f. The Contractor shall maintain the water balance as per industry standards. The Langelier’s

Saturation Index shall be maintained +/- 0.3 to be considered in balance.

5.5 GOVERNMENT RESPONSIBILITY FOR BUILDING 252 POOL

a. The Government shall be responsible for the structure and associated fixtures housing the

FLETC building 252 swimming pool. The Government shall be responsible to replace as follows:

(1) Sand Filter Tank

(2) Main Pool Pumps

(1) Flow Meters

(3) Swimming Pool Purification System

(4) Chemical Controller

(5) Chlorinator

(6) Saline Generator

(7) Main Drains

(8) Skimmers

(9) Ladders

(10) Valves and Valve Handles

(11) Hand Rails

(12) Steps

(13) Hot Water Heater

(14) Ventilation in the Pool Area

(15) Ventilation in the Pump Room

(16) Safety Equipment

(17) Eye Wash Stations

(18) The Deck Tiles

(19) Pool Lights

(20) Cracks and damages of valves and pipes where demolition and/or construction is required to complete repairs e.g., the decking of the pool.

5.6 GOVERNMENT RESPONSIBILITY BUILDINGS 185/186 AND 187 POOLS

a. The Government will be responsible for the structure and associated fixtures housing the

FLETC lease dorm swimming pools. The Government will be responsible to repair, replace and maintain as follows:

(1) Sand Filter Tank

(3) Flow Meters

(4) Swimming Pool Purification System

(5) Main Drains

(6) Skimmers

(7) Ladders

(8) Hand Rails

(9) Steps

(10) Sight Glasses

(11) Pool Lights

(12) Valves and Valve Handles

(13) Pool Fencing and Gates

(14) Pool Decking

(15) Cracks and damages of valves and pipes where demolition and/or construction is required to complete repairs e.g., the decking of the pool.

5.7 MONTHLY REPORT

The Contractor shall record each visit per weekly performance requirements. All documentation shall be annotated in the Pool Log Sheet (Technical Exhibit #3). The copies of the log sheet(s) shall be available for Government inspection at all times.

5.8 PREVENTIVE AND ROUTINE MAINTENANCE REQUIREMENTS

a. The Contractor shall provide perform Pool Maintenance in accordance with Part 1, paragraph 1.4 SCOPE, to perform all maintenance, minor repairs and services, and technical oversight of swimming pools (1 indoor/2 outdoor) at FLETC, Glynco, Georgia. All work will be classified as PMP and routine maintenance requirements. The Contractor shall complete all requirements specified in the PWS.

b. An acceptable quality level of performance is defined as the level of maintenance which will preserve the equipment in unimpaired operating condition, i.e., above the point where deterioration will begin; thereby, increasing the normal life expectancy of the equipment.

c. The Contractor shall be responsible for maintaining one (1) indoor and two (2) outdoor pools listed herein, including associated equipment to a standard that prevents deterioration beyond that which results from normal wear and tear. The Contractor shall correct deficiencies in a timely manner to assure full life expectancy of the pools and associated equipment. The level of maintenance shall assure all equipment are free of missing components or defects which would affect the safety, efficiency of the equipment, and professional appearance.

Equipment shall be repaired to 100% functionality based on manufacturers’ specifications.

d. Historical Data. None available.

5.9 MAINTENANCE SERVICE WORK HOURS

a. Normal Working Hours. The Contractor shall perform maintenance services during the weekly services performed on this contract, excluding Federal Holidays.

b. The Contractor shall perform maintenance caused by normal usage and wear on the pools. This includes, but not limited to:

(1) Checking for leaks

(2) Testing water balance

(3) Back washing

(4) Checking settings on the saline generator

5.10 PREVENTIVE MAINTENANCE PROGRAM (PMP)

a. The Contractor shall develop a comprehensive PMP for all pools. PMP work is authorized by means of the Contractor prepared schedules. The Contractor shall establish an annual schedule for PMP of equipment by dates for approval in accordance with the performance specification of this contract. The schedule shall be submitted to the CO/COR for approval fifteen (15) business days from date of award and fifteen (15) business days after any option renewal.

b. The Contractor shall have copies of all schedules available at any time for review by the

CO/COR. As part of the services provided under this contract, the Contractor shall provide all supervision, labor, tools and materials to perform PMP tasks on a scheduled basis. Equipment under warranty shall be maintained in accordance with warranty instructions and conditions.

The Contractor shall perform all PMP as scheduled. Requests by the Contractor for deviation from the approved schedule shall be submitted with appropriate justification to the CO for approval. Any deviation must be approved in advance by the CO.

c. The Contractor shall not perform any PMP that will void the manufacturers’ warranty.

d. The Contractor shall submit a monthly report to the CO/COR indicating the PMP and work performed on each piece of equipment covered under the PMP. The monthly report shall be submitted to the Government by the (5th) calendar day following the end of the reporting period.

e. Structural maintenance and repairs and replacement of building systems are not a part of this contract. This does not relieve the Contractor of any responsibilities for items which are within the scope of the contract.

f. The Government will allow the Contractor to close one (1) pool at a time for maintenance

(e.g., super-chlorination) requirements during the specified days of performance and in accordance with an “Maintenance” schedule. The Contractor shall display signage designating the pool to be closed due to super-chlorination.

5.11 SCHEDULED PMP – All POOLS

The Contractor shall perform all required PMP and calibration in accordance with the manufacturers’ instructions unless otherwise indicated below:

a. Manufacturer PMP Requirements:

(1) Sensors

(3) Lint Traps

(4) Control Units

(5) Saline Generator Cells

(6) Filters

(7) Computer for The Saline Generator

(8) Acid Pump

(9) Gauges

(10) Valves and valve handles

(11) Pool Skimmers

(12) Flow Valves

(13) Lights

b. Weekly PMP Requirements:

(1) Bearings

(2) Seals

(3) Hoses

(4) Pool Lights

(5) Pipes.

(6) Chemicals Levels

(7) Over Flow Tank (acid)

(8) Back Wash

c. Monthly PMP Requirements – Check and Inspect:

(1) Sensors

(2) Saline Generator cells.

(3) Filters

(4) Inspect Leaks.

d. Inspect and report all discrepancies in a timely manner to the CO/COR. Maintain inspection records and keep on file for at least one year. Records with findings shall be made available for review by the Government at any time.

5.12 ROUTINE POOL MAINTENANCE FOR ALL POOLS

a. The Contractor shall perform routine maintenance caused by normal usage and wear on the pool equipment. The Contractor shall codes/standards. The quality of work shall meet the requirements specified and shall prevent any malfunction reoccurrence due to poor workmanship or other inefficiency of the Contractor’s performance.

(1) Back washing

(2) Brushing and Vacuuming

(3) Calibration of the computer systems and automatic chemical feeder

(4) Water balance

5.13 SERVICE CONTRACT WORK REQUEST (SCWR)

a. SCWR work performed under this contract shall be documented and signed by the

CO/COR, reimbursed to the contractor under CLIN xxx2. All work being accomplished through a SCWR shall not be started prior to approval of the CO/COR unless the CO gives verbal authorization to the Contractor to commence work (See Technical Exhibit #4).

b. Estimating Procedures. All estimates for SCWR shall be prepared in accordance with the following requirements listed in order of precedence: R.S Means and Manufacturer Standards.

If none of the methods listed herein apply due to uniqueness of the work, historical data will be utilized if available. Material estimates shall include a detailed bill of materials establishing size, quality, number of units, and unit prices. Material prices shall be the lowest price available. Direct material prices shall be reduced by all discounts, rebates, and allowances for core or salvage value that accrues. Administrative and handling costs, material markups, transportation costs are handled on case-by-case basis.

5.13.1 Equipment, Material, Parts, and Supplies

a. The Government will issue a SCWR for all work performed, including equipment, and materials that exceeds $3,000.00 for maintenance. The Contractor shall submit a minimum of three (3) quotes from different vendors unless authorized by the CO.

b. The Contractor shall complete all SCWR within twenty-four (24) hours after receipt of the equipment, materials, and supplies required for services herein. If the performance period cannot be accomplished, the CO/COR shall be notified as to why the requirement cannot be accomplished in timely manner. Labor may be included if the work is performed outside of the established working hours/days.

5.13.2 Quotes Proposed

a. The Contractor shall prepare and submit a detailed estimate of equipment, materials, and/or supplies required for services herein the work to be accomplished to the COR. Unless there is an exception, no labor is included as well as general and administrative, overhead and profit shall be applied to material costs. The Contractor’s estimate will be evaluated to determine the following:

Scope has been clearly and accurately identified:

(1) Supplies, equipment, material, and part estimates are reasonable and properly documented.

(2) Estimated completion time i.e., number of business days to perform the work.

b. Upon verification and concurrence, the COR will submit a SCWR to the CO for approval and execution of the document to the Contractor for commencement of work.

c. The Contractor shall maintain SCWR for their records.

5.13.3 Unforeseen Conditions

During the course of work, if the Contractor encounters unforeseen conditions which impact the performance, completion time or cost which could not be evaluated during the initial estimating procedures, the Contractor shall not proceed without CO authorization. The

Contractor shall estimate the change for the unforeseen condition only, or prepare a new estimate for the total job as revised. The CO will, after review of the estimate by the COR, issue a SCWR for the change only, cancel or modify the original order and/or issue a new order or modification to the existing order for the total job as revised.

5.14 MAINTENANCE RECORDS

a. Within fifteen (15) business days after contract award, the Contractor shall submit a monthly maintenance system to the CO/COR for approval. This system shall include all preventive and routine maintenance performed.

b. Copies of the Contractor maintenance records, schedules, cost estimates, labor hours, etc., shall be available for Government inspection.

PART 6: REQUIRED PLANS AND DOCUMENTS

All plans shall be marked and handled as FOUO information. All plans shall be developed and submitted to the CO for approval ten (10) business days after award, at exercise of option periods and when changes occur, unless otherwise stated herein. A list of all required submittals are in Part 8, Deliverable Table.

6.1 SERVICE PLAN (SP)

The Service Plan is a detailed description of the Contractor’s intended plan for accomplishing work specified in the contract, considering all the regulations and directives involved and should not be a mere reiteration of the statement of work. This plan is used to ensure that the

Contractor has developed sufficient cost effective methods, procedures, and controls to deliver adequate services. This plan should describe the methods, procedures, and controls that the

Contractor intends to use in providing the required services. In the instance where there is a conflict between the SP and the Contract, the Contract shall take precedence.

6.2 CONTRACTOR QUALITY CONTROL PLAN (QCP)

a. In accordance with the “FAR 52.246-4 Inspection of Services-Fixed Price” Clause, the

Contractor shall establish and maintain a complete QCP that is acceptable to the CO to assure the requirements of the contract are provided as specified. The Quality Control Plan is a detailed description of the Contractor’s intended plan for accomplishing work specified in the contract, considering all the regulations and directives involved and should not be a mere reiteration of the statement of work. This plan is used to ensure that the Contractor has developed sufficient cost effective methods, procedures, and controls to deliver adequate services. The plan shall describe the methods, procedures, and controls that the Contractor intends to use in providing the required services. In the instance where there is a conflict between the QCP and the contract, the contract shall take precedence.

b. The QCP is a detailed description of the quality control inspection system covering all services included in the contract specifying areas to be inspected on a scheduled or unscheduled basis and how inspections are to be conducted. The QCP shall also include a method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory.

6.2.1 Inspection Records

a. Inspection Records. The Contractor shall maintain complete inspection records for the life of the contract. These records shall be made available to the Government at all times upon request. The file shall be turned over to the CO within ten (10) business days after completion or termination of the contract. For all deficiencies noted during Contractor inspections, the

Contractor shall develop metrics which will identify trends.

b. Quality Control Deficiency Report. The quality control deficiency report shall be submitted to the CO/COR no later than five (5) business days of the month following the reporting period. The Contractor shall also maintain records on follow-up inspections and corrective actions taken for identified deficiencies.

c. Follow-Up Inspection Reports. All follow-up reports shall be maintained by the

Contractor and submitted no later than five (5)…