Direct Lease Q_A 70FBR423Q00000047 Direct Lease DR4673FL Responses.pdf

Q&A Direct Lease 70FBR423Q00000047 - DR4673FL

1. Direct Lease Synopsis Solicitation 70FBR423Q00000047 Direct Lease DR4673FL Rev

a. Pg 1 (a) states: The contractor shall evaluate each property to ensure the property is safe, secure, sanitary, and functional.

i. Question: If contractor is not located in Florida, can an agent from the leasing office or assigned contractor representative conduct evaluations? Contractor is allowed to have a representative conduct these evaluations. FEMA reserves the right to request copies of the Inspection reports.

b. Pg 2 #6. Contractor shall provide a list of available properties with pricing as part of the proposal submission. Pricing shall include proposed monthly management, maintenance and set up costs as applicable.

i. Question: Does FEMA understand the market is changing by the hour? What is available upon submission may not be available on day of need. How will FEMA handle that among the vendors? The purpose of providing this information is to ascertain contractor capabilities and pricing for evaluation.

c. Pg 70 Utilities. The Government is not responsible for utilities, unless utilities are included in the monthly rental fee and do not exceed the established monthly rental rates established in Figure 1. Applicants are responsible for obtaining their own utility accounts. Contractor shall notify FEMA if providing utilities.

i. Question: Do we include utility costs on the pricing sheet IF utilities are not included in rent or is it just left blank? Also, if utilities ARE included in the rent, does sum of rent amount AND utilities amount need to be below applicable FMR? Utility costs may be included as part of the requirement. Contractors should include pricing as requested. The Government will clarify for each RFQ.

For utilities provided by the property, the sum of rent + utilities must total below or at applicable FMR.

2. Direct Lease_Attachment 5 Direct+Lease+Occupant+Lease+Agreement+Template.doc

a. Pg 2 #8 states: Damage. Occupant is responsible for damage to the unit beyond normal wear and tear.

i. Question: If needed, how will we collect from occupant? Will we have a credit card on file? Forwarding address? What will FEMA’s involvement be in the event the contractor is in a position to LOSE money as a result of excessive damage?

Contractors are allowed to pursue occupants for damages beyond normal wear and tear by any legal means. Damages not recovered from the applicant after exhausting verifiable attempts may be subject to consideration for equitable adjustment in accordance with FEMA’s contract terms and conditions.

3. Direct Lease_Attachment 11 Pricing+CLIN+Structure+Spreadsheet+DR-4673-FL_ (1)

i. Question: Please confirm the Property Management Fee and Maintenance Fee are “Monthly” fees. In the spreadsheet, neither of these are calculating into the Base Period Total. Property management fee and maintenance fees are to be calculated as a monthly percentage rate per unit. For the purposes of evaluation, please input your company’s property management percentage rate and maintenance fee percentage rate to be used.