STT_Bunker_Attach_1_Statement_of_Work_(SOW).pdf

STATEMENT OF WORK (SOW)

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

ST. THOMAS BUNKER RESTORATION

A. Project Overview

Project Title: FEMA Region II St. Thomas Bunker Restoration

Building: Office Bunker

Location: 35 Mosquito Point

Charlotte Amalie West, St. Thomas (STB) VI 00802

FEMA Contracting Officer (CO): Perry Toomer

FEMA CO’s Rep (COR): May Chin (Primary), Mohammad Elmahmoud (Alternate)

B. Background The Initial Operations Facility (IOF) on St. Thomas provides a secure location for the pre-deployment of the inter-agency Incident Management Advanced Team (IMAT). The IOF also ensures communication with the U.S. Virgin Islands Territorial Emergency Management

Agency (VITEMA), the Caribbean Area Division (CAD), the Regional Resource Coordination

Center (RRCC) at FEMA Region II in New York City and the National Resource Coordination

Center (NRCC) in Washington, DC. FEMA Region II/DHS has an extended long term lease with the Government of the Virgin Islands and needs to ensure this facility is restored to a fully operational condition.

FEMA Region II currently controls four bunkers that are located at 35 Mosquito Point on the island of St. Thomas. One of the bunkers is used as an office to conduct operations and will be designated as the “Office Bunker.” The Office Bunker and its surrounding area, to include

“Generator Bunker,” is the focus of this requirement. The other two bunkers are used to store supplies and equipment for Hurricane response and facility maintenance. Office bunker is used as an IOF and sustained damage during Category 5 hurricanes Irma and Maria.

C. Scope of Work

Contractor will review damage/conditions, specify a project repair schedule and restore/replace various components of this facility back to operational standards and incorporating additional measures that will mitigate and prevent against storm damage in the future.

D. Period of Performance

The project is to be completed and ready for operation no later than June 1, 2018. Option may be granted to extend up to 15 days.

E. Place of Performance

35 Mosquito Point, Charlotte Amalie West, St. Thomas (STB) VI 00802

F. Contractor Working Hours

Operational hours shall be between 7AM – 5PM, Monday – Friday, excluding federal holidays.

The successful vendor that will be awarded the contract for this project will meet with the CO, COR and Project Manager to establish mutually acceptable work hours for this project.

G. Code Compliance

This project shall comply with the latest edition of all applicable codes required for construction of a United States Federal Agency facility within the territory of St. Thomas, USVI.

The Contractor shall assume full responsibility and liability for compliance with all applicable codes, standards and regulations pertaining to the health and safety of personnel during execution of the Work, and shall hold the FEMA harmless for any action on the Contractor's part, or that of the Contractor's employees or subcontractors, that results in illness, injury or death.

H. Site Access

The St. Thomas Bunkers are located on restricted Government Property. Access can only be achieved by coordinating with the Project Manager/on-site manager who will provide escort onto the property and its facilities.

I. Specific Tasks – Office Bunker, Generator Shed, Peripheral Area

1. Examine the entrance road for pot holes and damage. Make necessary repairs to pot holes and imperfections in road surface with macadam and/or concrete. Road should be serviceable to accommodate vehicular traffic including large trucks. FEMA’s area of roadway responsibility begins after the first gate. Significant road imperfections are located at the beginning of the decent from the top of the mountain.

2. Repair/Replace damaged gates at both the first and second gated entry point (photo

1). The gates appear to be in sound condition but need to be remounted to the existing posts. (NOTE: Contractors/Vendors should bid this component separately as an ADD/DEDUCT Alternate).

3. Wall repair and replacement - The existing 22’ length of block wall has been compromised and needs to be replaced/repaired with reinforced (reinforcing rods and cement) concrete block (photo 2). The retainage wall along the roadside should be extended and repaired to end at the edge of the catch basin to be installed as outlined in task #4.

4. Addition of catch basin at beginning of driveway/end of drainage grate. Add

3’x3’x2’ concrete catch basin complete with rust proof grill to drain into the existing drainage system. The metal grills or grates should be replaced or refinished with

(provide prices for both) with rust proof/resistant grills or paint (photo 3).

5. Enlarge existing catch basin located by Bunker entrance (3’x3’x2’) and install removable rustproof grill cover. The metal grills or grates should be replaced or refinished (provide prices for both) rust proof/resistant grills or paint (photo 4).

6. Replace/repair existing metal grate at the rear of the Office Bunker entrance. The metal grills or grates should be replaced or refinished (provide prices for both) rust proof/resistant grills or paint (photo 4).

7. All drainage paths or piping interior and exterior should be cleaned out so water flow is unrestricted. This would include snaking/”roto-routering” interior/exterior drainage piping and system (photo 4).

8. Install screen caps on all drainage tubing (photo 4).

9. Remove rust, sand surfaces, and paint support beams and exterior doors with Rust

Proof metal exterior paint (photo 5).

10. Evaluate communications poles on exterior wall of Bunker entrance. Make sure the poles are stable and attached securely to the building. Repair and/or replace poles that will support communication antennas, repeaters and other communication equipment

(photo 6).

11. Remove residual carpeting adhesive from floor (50’ x 25’) down to the concrete surface. Paint/seal the concrete floor with a textured 100% Solids Epoxy Flooring coating (photo 7).

12. Remove remaining tiles at the entrance to the Office Bunker (approximately an 8’x4’ area). Paint/seal concrete floor with textured 100% Solids Epoxy Flooring coating

(photo 8).

13. Replace all sheetrock center wall and wood panel walls with mold resistant sheetrock and mold resistant paint (photo 7).

14. Clean interior wall surfaces with mold retardant and paint all interior walls with mold resistant paint (photo 7). Color should be bright white.

15. Interior overhead vents were observed leaking water during the hurricane. Identify water infiltration source and remedy to avoid future leakage (photo 9).

16. Clean all air-handlers/ventilation systems and paint with Rust proof paint (photo 9).

17. Reconnect emergency generator power feed from Generator Shed located about 100 yards that provides electrical power to the Office Bunker. Ensure that electrical power is the proper voltage that is being delivered to the bunker. The generator is 60

KW voltage. OPTIONAL: provide how the feed connection can be run underground.

18. Replace all inside florescent fixtures with dimmable LED equivalents. There are eight 48” units (photo 7) to be replaced.

19. Replace all electrical wall switches with new units including dimmable switches for indoor lighting and new switches for outdoor lighting (photo 10).

20. Replace all interior and exterior emergency lights with LED replacement units (photo

11).

21. Reuse or repair the existing interior electric receptacles and equipment that will be removed to repair the damaged wall (photo 12).

22. Replace existing exterior electrical wiring and install new LED High Intensity weather proof motion detector spotlights.

23. Ensure that all electrical receptacles, switches, lighting and other components are operational and functioning.

24. Service air conditioning units and ensure they are fully operational (photo 13).

Replace if necessary. Build a platform to raise the A/C units and electrical panel 5 feet above the ground.

25. Construct an elevated platform and a weather resistant protective ventilated cover for outside air conditioning units (photo 14).

26. Replace existing thermostat on the center wall with Wi-Fi enabled Nest® thermostat

(Brand Name or Equal) (photo 15).

27. Replace outside ventilation cover with Rust Proof Metal replacement unit

(approximately 4’ x1.5’) (photo 16).

OPTIONAL – Present Proposal as an Add/Deduct

Storage Bunker

1. Paint/seal concrete walls and ceiling with single epoxy based concrete paint.

Contractor shall move currently stored equipment inside for painting.

2. Install four florescent/ dimmable LED equivalents fixtures inside.

3. Replace electrical wall switch with new unit (including dimmable switches) for indoor lighting.

4. Install four electrical outlets. Replace the existing interior electric receptacle.

5. Repair exterior metal doors – close the hole where the I-beam comes through.

6. Remove the rusted metal I-beam from the exterior wall to the door.

7. Ensure vents are properly capped from outside.

Tool Bunker

1. Paint/seal walls with single epoxy based concrete paint.

2. Repair exterior wall and drainage hole to be flush.

J. Deliverables Construction schedule for the tasks by June 1, 2018. The contractor will be responsible for submitting and adhering to a schedule of deliverables. If for some reason there is a delay to this schedule, the contractor must immediately report the reasoning and proposed solution to the

FEMA Project Manager, CO, and COR

K. Contractor Use of Premises

1. The Contracting Officer or Project Manager will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity. Photographs must be taken in order to document conditions prior to construction.

2. The contractor shall limit use of the premises to the work in areas identified in the

Specific Tasks. The contractor will not disturb portions of the site beyond the areas in which Work has been indicated, keeping driveways and entrances serving the premises clear and available at all times to FEMA and its employees. Deliveries should be scheduled to minimize space and time requirements for storage of material and equipment on site. Deliveries will only be accepted between the operational hours to be determined prior to the start of any construction unless other arrangements have been made between the Contractor, COR, and Project Manager. The building should be maintained in a safe and weather tight condition throughout the construction period. Damaged caused by construction will be repaired by the contractor.

3. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of FEMA. Arrange and gain approval for use of this space through the CO, COR or Project Manager.

4. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

5. Use of existing on site dumpsters for trash removal is strictly prohibited. The contractor will make arrangements for dumpsters to support construction debris.

L. Government Occupancy

FEMA may occupy the site and the existing building during the entire period of construction.

Cooperate with the FEMA representatives during construction operations to minimize conflicts and facilitate mutual operations.

M. Utility Interruptions

Should the Contractor determine that service interruption is necessary for the construction work, then the Project Manager and COR will be notified 24 hours in advance with a schedule of the disrupted service.

N. Use of Utilities

The Contractor shall provide sanitary facilities and electric power/generator. The Government sanitary facilities not be properly functioning at this time. The designated facilities must be properly maintained and all contractor dirt and debris must be cleaned immediately.

O. Accident Reporting

All incidents and accident occurring on the Government’s property will be reported to the FEMA

Project Manager. Should the Contractor or Sub-Contractor submit any incident or accident reports to their insurance carriers, a copy of such report will be provided to the FEMA Project

Manager, COR and CO within seven calendar days after the date of the accident/incident.

P. Hazardous Materials

The Contractor shall bring to the attention of the Project Manager, COR, and CO any suspected hazardous material encountered during execution of the Work. The CO shall determine whether the Contractor shall perform tests to determine if the material is hazardous. If the CO directs the

Contractor to perform tests and the material is found to be hazardous, or if the material is found to be hazardous without Contractor testing, a change to the

Contract price may be provided, subject to the applicable provisions of the contract.

Q. Emergency Suspension of Work

When the Contractor is notified by the CO, COR, or the Project Manager of imminent threat of a natural or manmade disaster or noncompliance with any tenet of this contract, the

Government may suspend work for a period of time. The scheduled completion date identified in this contract will be adjusted to provide the Contractor the full period of time for completion.

R. Protection of Personnel

The Contractor shall take all necessary precautions to prevent injury to the public, occupants, or damage to property of others. The public and occupants includes all persons not employed by the

Contractor or a subcontractor.

S. Contractor and Subcontractor Personnel Requirements

1. QUALIFIED PERSONNEL. The Contractor shall provide qualified personnel to perform all requirements specified under this contract.

2. WORKING SUPERVISOR. The Contractor shall provide a working supervisor, named in writing, who shall be responsible for the performance of all work. The working supervisor shall have full authority to act for the contractor. The Contractor shall provide to the Contracting Officer, in writing, before work commences the name, address, and telephone number of the working supervisor. In the event the working supervisor is replaced; the Contractor shall furnish the above information before the new replacement commences work under this contract.

3. CONSUMPTION OF ALCOHOL AND DRUGS. Contractor personnel, while on

FEMA property, are subject to standards of conduct prescribed for Government employees. The use of alcohol, drugs, or harmful substances will, at the discretion of the Government, result in barring of individual from Government facilities and of the above premises.

4. CITIZENSHIP. All employees working under this contract shall be the citizens of the United States of America, or aliens who have been lawfully admitted for permanent residence, as evidenced by Alien Registration Receipt Card, Form 1-151.

Acceptable evidence shall consist of a birth certificate or naturalization papers issued by Federal Courts.

5. EMPLOYEE IDENTIFICATION. Contractor employees visiting or working on-site

Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, and badge expiration date. Visiting

Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

6. EMPLOYEE CONDUCT. Contractor’s employees shall comply with all applicable

Government and Agency regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of

Homeland Security or FEMA.

7. REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS. The

Government may, at its sole discretion, direct the Contractor to remove any

Contractor employee from FEMA facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under any contract. The Contracting Officer will provide the

Contractor with a written explanation to support any request to remove an employee.

8. CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest. The Contractor shall not employ any person who is an employee of the Government.