Plexiglass SOW - Rev 1 (200831-1251).pdf

STATEMENT OF WORK (SOW)

PLEXIGLASS FOR THE NRCC

Part 1

General Information

1. GENERAL: This is a requirement to provide and install plexiglass dividers for the National Response

Coordination Center (NRCC) at the Federal Emergency Management Agency (FEMA) Headquarters (HQ) in Washington DC. The Government shall not exercise any supervision or control over the contract employees installing the plexiglass dividers. Contractors performing the installation of the dividers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform install the plexiglass dividers as defined in this Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The NRCC provides national-level support to incident management by directing and integrating Federal efforts to identify and deploy requested resources to support the affected Region(s).

The NRCC consists of the Chief of the NRCC, Resource Support Section, Situational Awareness Section, Planning Support Section, and Center and Staff Support Section. The Resources Support Section ensures that emergency response personnel at the incident has possession / access to the supplies, equipment, people, facilities, and services they needed to respond to the incident effectively. The Planning Support

Section members provide a range of planning services to address present or known requirements and to anticipate and devise means to deal with future needs. And the NRCC Center and Staff Support Section

(CSSS) maintains, builds, and trains team membership and ensures that the NRCC is ready for immediate activation by supporting the NRCC Cadre with the facilities, security, safety, personnel, communications and administrative resources necessary to accomplish the mission. The CSSS also maintains NRCC building utilities to ensure a safe and secure environment for NRCS operations as well as to provide access to the equipment.

1.3 Objectives: The objective is to have the contractor install the plexiglass dividers within the NRCC within 30 days after contract award.

1.4 Scope: The contractor shall provide labor, installation, materials, supplies, on-site supervision and equipment. Work will be performed after normal business hours. Contractor will have to provide worker that will be able to pass police background checks.

1.5 Period of Performance: All work for this requirement is to be completed within 30 days of contract award. The work is to be completed after normal business hours of 6:00 AM ET to 5:00 PM ET.

1.6 General Information

1.6.1 Recognized Holidays: No work shall be performed on any of the below holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of

5:00 PM ET to 10:00 PM ET, Monday thru Friday, and from 9:00 PM ET to 9:00 PM ET on Saturdays and

Sundays except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 500 C

Street SW, Washington DC 20472.

1.6.6 Type of Contract: The government will award a Firm-Fixed-Price (FFP) contract for this requirement.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must be able to pass a police background check at time of the quote submission. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8 Special Qualifications: None.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Site

Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 5:00 PM ET and 10:00 PM ET, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: [None]

1.6.12 Identification of Contractor Employees: All contract personnel working under this contract shall wear visitor badges at all times while in the building.

1.6.13 Site Visit: There will be a site visit on August 28, 2020 at 9:00 AM to 12:00 AM ET at the FEMA

HQs building at 500 C Street SW Washington DC 20472 for potential offerors to come and see the site, so offerors with have a visual concept that may answer many questions they have which will help them in the preparation of their quote/proposal. To comply with Social Distancing requirements, there will be three (3) windows that offerors will be walked in: 9:00 AM to 10:00 AM; 10:00 AM to 11:00 AM; and, 11:00 AM to 12:00 PM. Only 25 offerors will be allowed in during each window. Offerors will be promptly escorted in at each start time. Masks are required to enter the building – especially the room being viewed for the

RFQ.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: [List any terms used within the PWS that require further definition. At a minimum, insert the definitions provided below].

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CSSS Center and Staff Support Section

FEMA Federal Emergency Management Agency

FFP Firm-Fixed-Price

HQ Headquarters

NRCC National Response Coordination Center

SOW Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide escort(s) for contractor personnel while on site.

3.2 Facilities: The Government will provide total access to the NRCC office in the FEMA HQ building in

Washington DC.

3.3 Utilities: The Government will provide outlets/electricity so power tools can be used for the installation of the plexiglass dividers. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

3.4 Equipment: None

3.5 Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Background Check: Offeror will submit police background checks on contractor employees that will be used to perform this work with their quote document.

4.3. Materials: The Contractor shall furnish all plexiglass and hardware needed to affix the plexiglass to existing workstations and/or conference tables.

4.4. Equipment: The Contractor shall provide all tools and equipment needed to complete the work required in this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide the technical expertise to install the plexiglass dividers listed below. The contractor shall propose the make up of the sizes of the plexiglass sheets [e.g. six 48” x

72” x ¼” or nine 48” x 48” x ¼” sheets to get one of the 48” x 433” x ¼” (note 433” equals 48’ 1”, so that one inch cannot be forgotten when strategizing how the contractor will comprise those pieces)]. The brand of acrylic the Government is requiring is Plexiglass. The type of acrylic can be cast or extruded. The exposed corners of the Plexiglass must be rounded/radiused for safety purposes. All exposed edges of the

Plexiglass should be beveled [top and bottom round bevel for safety purposes]. The material must be transparent.

5.2. The contractor will install eighteen 48” x 24” x ¼” plexiglass partitions on side tables within 30 days after contract award.

5.3. The contractor will install twelve 30” x 48” x ¼” plexiglass partitions on command stages within 30 days after contract award.

5.4. The contractor will install one 48” x 72” x ¼” plexiglass partition on a folding table on the main floor within 30 days after contract award.

5.5. The contractor will install four 48” x 108” x ¼” plexiglass partitions in breakout rooms within 30 days

5.6. The contractor will install four 48” x 132” x ¼” plexiglass partitions on command stages within 30

5.7. The contractor will install seven 48” x 144” x ¼” plexiglass partitions on the main floor within 30

5.8. The contractor will install one 48” x 192” x ¼” plexiglass partition on the main floor within 30 days

5.9. The contractor will install five 48” x 433” x ¼” plexiglass partitions on the main floor within 30 days

5.10 The contractor will install one 36” x 96” x ¼” plexiglass partition with a 4” x 20” hole at the bottom for document passing purposes at the NRCC welcome desk within 30 days after contract award.

5.11. The contractor will install two 32.5” x 30” ¼” plexiglass partitions and one 32.5” x 39.5” x ¼” on the podium just inside the entrance to the NRCC room. The edges of the podium are rounded, so two estimated 32.5” x 5” x ¼” pieces may be needed to seal those corner openings created by the curves on the back edges of the podium.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures: None.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1. The contractor shall install eighteen 48” x 24” x ¼” plexiglass partition on side tables. (PWS Para 5.2)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 2. The contractor shall install twelve 30” x 48” x ¼” plexiglass partitions on command stages (PWS

Para 5.3)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 3. The contractor will install one 48” x 72” x ¼” plexiglass partition on a folding table on the main floor

(PWS Para 5.4)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 4. The contractor will install four 48” x 108” x ¼” plexiglass partitions in breakout rooms (PWS Para

5.5)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 5. The contractor will install four 48” x 132” x ¼” plexiglass partitions on command stages (PWS

Para 5.6)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 6. The contractor will install seven 48” x 144” x ¼” plexiglass partitions on the main floor (PWS Para

5.7)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 7. The contractor will install one 48” x 192” x ¼” plexiglass partition on the main floor (PWS Para 5.8)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 8. The contractor will install five 48” x 433” x ¼” plexiglass partitions on the main floor (PWS Para

5.9)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 9. The contractor will install one 36” x 96” x ¼” plexiglass partition with a 4” x 20” hole for passing documents at the NRCC welcome desk

(PWS Para 5.10)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

PRS # 10. The contractor will install two side pieces and one back piece for the podium at the entrance of the NRCC room – see PWS Para for measurements

(PWS Para 5.11)

The contractor has 30 days after contract award to complete this installation.

Same as Standard On the Spot

Check.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

None.

TECHNICAL EXHIBIT 3

TECHNICAL SCHEMATICS

7.3.1 MEZZ LAYOUT PLEXIGLASS

7.3.2 FLOOR DIAGRAM SHOWING MINIMUM SPACE

7.3.3 TOP VIEW OF FLOOR LOCATION

7.3.4 SECURE WATCH AREA WORKS VIEW

Left Tag

Right Tag

7.3.5 COMMAND DESK AREA

7.3.6 BREAK OUT ROOMS

7.3.7 BREAK OUT ROOMS SIDE DESKS

Top Right

Bottom Left

7.3.8 12 FOOT DESK AREA PLUS COMMAND AREA

7.3.9 Welcome Desk for NRCC

7.3.10 Podium at entrance of NRCC Room.