2.2.1_Consolidated_RFP Questions_Final.xlsx

XLSX spreadsheet 43 KB Posted Jul 19, 2021

Attached to: Port Isabel Detention Center - Draft RFP Federal contract opportunity
Solicitation number: 70CDCR21R00000007
Issued by: Immigration and Customs Enforcement

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Other files attached to Port Isabel Detention Center - Draft RFP, newest first.
File	Type	Posted
2.2.1_UPDATED DRAFT_Attachment 2_Cost and Pricing Summary.xlsx	XLSX spreadsheet	Jul 19, 2021
2.2.1_PWS_PIDC_Tracked from Draft RFP.docx	DOCX document	Jul 19, 2021
2.2.1_PIDC_Draft RFP_70CDCR21R00000007.docx	DOCX document	Jun 9, 2021
2.2.1_Attachment 4_DSCS Handbook 2020 (As of 01OCT2020).pdf	PDF	Jun 9, 2021
Attachment 13 - Quality Assurance Surveillance Plan.pdf	PDF	Jun 9, 2021
2.2.1_Attachment 2_Cost and Pricing Summary.xlsx	XLSX spreadsheet	Jun 9, 2021
Attachment 18a - PIDC Consumables Item Descriptions.pdf	PDF	Jun 9, 2021
2.2.1_Attachment 1_PWS_PIDC.docx	DOCX document	Jun 9, 2021
Attachment 9 - Fixed and Non-Fixed Assets.docx	DOCX document	Jun 9, 2021
Attachment 11- G-391 Template.pdf	PDF	Jun 9, 2021
Attachment 17 - Medical Supplies Equipment and Maintenance.pdf	PDF	Jun 9, 2021
Attachment 19 - DCT Master Equipment List.pdf	PDF	Jun 9, 2021
Attachment 20 - Food Service Preparation Resources.docx	DOCX document	Jun 9, 2021
Attachment 10 - Route and Mileage Data (3.17.21).docx	DOCX document	Jun 9, 2021
2.2.1_Attachment 30_RFP Question Template.xlsx	XLSX spreadsheet	Jun 9, 2021
2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1.xlsx	XLSX spreadsheet	Jun 9, 2021
Attachment 12 - G-391 Upload Template v8.xlsx	XLSX spreadsheet	Jun 9, 2021
Attachment 18 - PIDC Consumables.xls	XLS spreadsheet	Jun 9, 2021

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Sheet1

#	Document Title	Section	Page #	Question/Comment	Response
1	Draft RFP	B.2	8	Will provide all vehicles to include but not limited to busses, vans, etc?	The contractor is expected to provide all necessary vehicles to facilitate transportation. The Government may provide Government owned vehicles for unique circumstances [ex. hurricane evacuation, contractor vehicle undergoing repairs] however, it is the full expectation for the contractor to secure all vehicles to meet the operational demands of the government. The PWS has been updated to reflect "The Government may provide the Contractor with Government vehicles."
2	Draft RFP	E.3	15	Employee Weapon Permit – Other than the weapon permit, is there any additional training certification required?	The Government requires a Texas Department of Public Safety Private Security Bureau (TPSB) Level III License. Please see definitions to "Armed Officers" and "Armed Transportation Officer."
3	Draft RFP	E.3	19	Are we to assume that all video equipment is currently on-site?	Yes, the Government has provided security cameras throughout the facility.
4	Draft RFP	I.3.3	32	If the current employees transfer to the new operator, will they be required to submit complete security packages?	Depending on several factors, to include when the last investigation was done and unknown events, incumbent employees may need to submit new security packages. It is expected most incumbent employees will not need to submit new security packages and will transfer to the new contract.
5	General Questions			Will the operator be responsible of any FF&E replacement when awarded the contract? If so can you provide the list.	The Contractor will not be responsible for any FF&E for the Government. The contractor will be required to provide their own FF&E for their own office space in the building.
6	General Questions			Will ICE turnover all equipment to the provider when awarded?	Yes, the intent is for the Government to excess all non-fixed assets to the service provider during the 2-month transition period.
7	General Questions			The division of responsibilities for maintenance could be further clarified. It is noted in the PWS the contractor is responsible for vehicle maintenance (E. Armed Transportation Services), medical facilities and equipment (IV.E. Health Services), the detainee work program (IV.F. Detainee Voluntary Work Program), keys and locks (V.C. Securely Operate the Facility), facility sanitation, pest control, and waste disposal (IV.A. Detention Site Standards), emergency fire systems (VI.T. Managed a Fire Brigade) and the armory (X.A. Firearms Requirements). It would be helpful to understand the things the government is specifically responsible for to insure a complete and accurate proposal. For example, who is responsible for the upkeep of the grounds? Who is responsible for the master preventative maintenance program?	Within ICE, the Office of Facility Asses and Management (OFAM) is the responsible entity for maintenance not specified within the PWS. OFAM has awarded a contract to a maintenance service provider that addresses the upkeep of the grounds and the master preventative maintenance program.
8	Attachment 2	1.B		How does 2. Tiered Pricing roll up into Section B.	The pricing evaluation structure has been revised and replaced with an alternate pricing structure. A draft version of the alternate pricing structure is posted with the release of questions and answers. This pricing structure is subject to change in the final RFP. The final pricing evaluation will be updated in the final solicitation with a time for comment.
9	Attachment 2	Tab Instructions		Please clarify attachment 13 within the Tab Instructions. Attachment 13 if the quality Assurance Survellance Plan.	Attachment 13 as the QASP was a typo.
10	Attachment 3	v1.1		How do we fill out Attachment 2 and 3, different costing line items.	The pricing evaluation structure has been revised and replaced with an alternate pricing structure. A draft version of the alternate pricing structure is posted with the release of questions and answers. This pricing structure is subject to change in the final RFP. The final pricing evaluation will be updated in the final solicitation with a time for comment.
11	PWS	V.A>	45	While the U.S. Immigration and Customs Enforcement (ICE) has been faced with processing a record number of immigrants and working continuously to safeguard the United States from cross-border illegal activity and illegal immigration, has this location exceeded capacity and has the processing time exceeded 30 days? Is there a back-log especially with the increased number of people crossing the border into the United States?	Port Isabel Detention Center has operated within a surge capacity before and as a result intermittently exceeded the 1175 beds at the facility. Each immigration case is unique and as a result the average length of stay (ALOS) is variable amongst noncitizens.

There is no backlog, ICE accepts the number of noncitizens from US Border Patrol and/or ICE interior enforcement actions pursuant to the availability of beds internal to PIDC.

12	PWS	V.A.	45	While this facility is designed for adult detainees, have there been instances when this facility has had in custody young adults that are just below the age of 18, or young adults that reach the age of 18 while in custody?	No, this facility is strictly designed for single adults.
13	PWS	V.A.	45	Understanding that Homeland Security Act of 2002 transferred the responsibilities related to the care and custody of unaccompanied undocumented children to the Department of Health and Human Services, Office of Refugee Resettlement, once individuals reach the adult age, are they transferred to adult detention centers?	Please see answer to question #12. No unaccompanied undocumented children are accepted at PIDC.
14	PWS	V.A.	45	What is the responsibility of the contractor of the Port Isabel Detention Center in supporting and/or coordinating with nearby Family Staging Centers?	There is no expectation for the Contractor to support and/or coordinate with the Family Staging Centers.
15	2.2.1_PIDC_Draft RFP_70CDCR21R00000007	Section L.4.2	79, 81, 82, 83	The RFP states on page 79 (L.4.2) that Volume I Technical Approach (Factors 1-3) is limited to 50 pages. Page 81 states that the page limit for Factor 1 is 50 pages; Page 82 states that the page limit for Factor 2 is 10 pages; Page 83 states that the page limit for Factor 3 is 15 pages. The three factors total 75 pages. Please correct page 79 (L.4.2) to state that Volume I Technical Approach (Factors 1-3) is limited to a total of 75 pages.	The page limitation at L.4.2 of 50 pages is correct. The Factor 1 page limitation has been updated to 30 pages.
16	2.2.1 Attachment 1_PWS_PIDC	Section II.E.3	15	Please confirm that no Government furnished vehicles will be made available to the contractor throughout the contract period of performance. However, if the Government does plan to provide vehicles, will the Government provide the types and anticipated number of vehicles that will be made available so that bidders other than the incumbent can estimate the number of contractor vehicles required.	Please see response to Question #1.
17	2.2.1 Attachment 1_PWS_PIDC	Section C	12, Paragraph 4	This paragraph states, "The contractor will support the overall facility accreditation. The Contractor shall be responsible [for] funding and formally applying for accreditation/reaccreditation to become ACA accredited." We understand that the contractor must support overall facility accreditation, but the accreditation accrues to the ICE facility, not to just the detention contractor. In addition, accreditation requires the coordination of several different parties including ICE management, IHSC and its contractors, the facility management contractor, and the detention services contractor. Please confirm that the contractor for this effort is only responsible for funding it's own support of the accreditation, and that ICE will formally coordinate the efforts across all contractors and with the ACA. Otherwise please provide an explanation as to how authority will be given to this contractor over all of these other entities.	Yes, the Government will coordinate ACA accreditation inspections as dictated by the schedule. The PWS has been updated to reflect this requirement. However, please note the Government considers it a shared responsibility of the Government and the vendor to meet all requirements for ACA for detention services.
18	2.2.1 Attachment 1_PWS_PIDC	Section D.2 ICE IT Equipment	13	The RFP states that "ICE will provide and install IT equipment in office spaces for ICE personnel only, to include CPUs, screens, printers, and fax machines. The Contractor will be required to provide and install all IT equipment, including cabling, CPU’s, screens, printers, fax machines and office furniture." Please confirm that the contractor provided IT equipment and office furniture is only for Contractor needs and not intended to be provided facility-wide or for other contractors.	It is not expected for Government personnel to be using Contractor resources. The PWS has been further clarified.
19	2.2.1 Attachment 1_PWS_PIDC	Section IV.E. Health Services	43	This paragraph states "The Contractor shall not be responsible for the provision of health care services for ICE detainees at the facility. Such services shall be provided by ICE Health Services Corps (IHSC).The Contractor will provide all medical, dental, and mental health equipment and supplies. The Contractor will maintain medical facilities and all medical equipment in good working condition and ensure adequate stocks of medical supplies are maintained." These statements raise the following questions: 1) The first two sentences make it clear that the Contractor is not responsible for providing health care services. However, the second two sentences contradict the first two sentences in that the Contractor is being required to maintain medical facilities, medical equipment, and ensure adequate stocks of medical supplies are maintained; which are all part of providing health care services. Will the Government remove the second two sentences, which are out of scope? 2) It is patently unfair to ask the detention contractor to provide these medical supplies and services used by IHSC under an FFP CLIN that does not require provision of health care services in it's scope. IHSC may execute differently than the contractor assumes making it nearly impossible for the contractor to be able to provide accurate estimates/pricing for these items. Furthermore, it may create a constant conflict that ICE has to get in the middle of to resolve when IHSC demands quantities of supplies that the contractor has not included in its price; or if equipment is damaged during IHSC use. If ICE has no other contract or means to procure, maintain, and repair these medical facilities, medical equipment, and medical supplies, will the Government provide a separate cost reimbursable CLIN for these specific medical services with a plug number to ensure all bidders are evaluated equally?	The medical consumable requirement has been removed from the PWS. The Contractor will only be responsible for the maintenance of the medical equipment as outlined in a revised Medical Equipment and Maintenance attachment (the attachment has been revised to remove p. 1-24). The maintenance requirements of the equipment will remain in the FFP CLIN.
20	2.2.1 Attachment 1_PWS_PIDC	Section VI.R. Physical Plant	57	This paragraph states that "Physical Plant - The Government shall ensure operations and maintenance of the building unless otherwise noted. All equipment, supplies, and services shall be Contractor-furnished and in operating condition, except as otherwise noted." These two sentences conflict. Since the Contractor scope does not include physical plant facility management services, this requirement should be removed. It is not feasible for the detention contractor to estimate quantities and/or timelines to provide FFP physical plant services, equipment, and supplies. If ICE has no other contract or means to procure, maintain, and repair physical plant/facility O&M items and supplies, will the Government provide a separate cost reimbursable CLIN for these specific facility services with a plug number to ensure all bidders are evaluated equally?	Please refer to the response for Question #7 for maintenance requirements. The second sentence has been removed (All equipment, supplies, and services shall be Contractor furnished and in operating condition, except at otherwise noted.).
21	2.2.1 Attachment 1_PWS_PIDC	Section VII. Food Services	58	The PWS states that "All food service preparation resources (appliances, freezers, food preparation tables, coolers) must be in operating condition (See PWS Attachment 20 - Food Service Preparation Resources). Additionally, the Contractor’s kitchen will be in operating condition at the commencement of the contract." Is the Contractor responsible for the maintenance, repair, and replacement of the items listed in PWS Attachment 20?	Yes, the Contractor is responsible for all Non-Fixed Assets cited in the "Food Service Preparation Resources" attachment.
22	2.2.1 Attachment 1_PWS_PIDC	Section VII. Food Services	59	Is the food for detainee meals actually purchased by ICE or by the contractor? The PWS does not specify; it only says that "the Contrctor shall create orders". If so, will the Government modify the PWS since the cost will be material?	The food for detainee meals is purchased by the Contractor. The PWS has been updated to state "The Contractor shall provide meals using ICE approved sources for food supplies and service items based upon menus submitted and approved by the COR.
23	2.2.1_PIDC_Draft RFP_70CDCR21R00000007	H.6 H.6.	ITAR 4.5.3.7 – SUPPLY CHAIN RISK MANAGEMENT TERMS AND CONDITIONS		This clause cites a requirement from the International Traffic in Arms Regulations (ITAR) (22 C.F.R. 120-130). Please identify what defense/U.S. munitions list equipment or technical documentation will be delivered to the Government, under the anticipated contract, requiring invocation of the Arms Control Export Act. If there are none, we recommend deletion of this clause.	The clause is not from the International Traffic in Arms Regulations. ITAR stands for Information Technology Acquisition Review (ITAR). The Arms Control Export Act does not apply to this contract. All ITAR clauses will remain unchanged.
24	2.2.1_Attachment_3_DSCS_V_01OCT2020_V1.1	2. Staffing tab		Will the Government provide an unlocked version or add the ability to add extra rows to the CBA lines to account for multiple posts and shifts?	The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

A draft version of the alternate pricing structure is posted with the release of questions and answers. This pricing structure is subject to change in the final RFP. The final pricing evaluation will be updated in the final solicitation with a time for comment.

25 2.2.1_Attachment_3_DSCS_V_01OCT2020_V1.1 2. Staffing tab Where do offerors put shift differentials? If offerors put it in Other Benefit 1 - 3 sections starting in row 15 it incorrectly applies the shift differentials for all hours including paid time off. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

26	2.2.1_PIDC_Draft RFP_70CDCR21R00000007 and 2.2.1_Attachment 2_Cost and Pricing Summary	Section B - Base Year Period of Performance	6	Per Section F.2: Included in the base period is a two-month transition period and 10-month operational period. If the 2 month transition is inclusive in the base year, the Section B and other pricing requirements should show the base year as 10 months and pro-rated transportation miles, detainee wages and Detention Services/Food Services/Consumables.	The pricing evaluation structure has been updated to reflect 10 months of operational performance for the Base Year.
27	2.2.1_PIDC_Draft RFP_70CDCR21R00000007 and 2.2.1_Attachment 3_DSCS Summary	L.4.4 Pricing Instructions	79	Is Attachment 3 - DSCS required to be submitted for each contract year? If so, will the Government provide a second version for the base year pro-rated to 10 months?	The pricing evaluation structure has been revised and replaced with an alternate pricing structure.The DSCS will no longer be required.

28	2.2.1_PIDC_Draft RFP_70CDCR21R00000007 and 2.2.1_Attachment 2_Cost and Pricing Summary	Section B - Leap Year	6	The pricing templates do not account for the extra day of costs for Leap Year in 2024. Will the Government update the pricing templates for the final RFP release to account for the extra day of costs.	The pricing evaluation structure has been updated to incorporate the extra day of costs for Leap Year in 2024 (estimated to be Option Year 2).
29	2.2.1_PIDC_Draft RFP_70CDCR21R00000007	Section E.3 Deliverables	16	The Draft RFP requires the Offeror to submit a Communications Plan, Staffing Plan, and Training Plan, with curriculum, with the proposal submission. These plans will require a large amount of the allotted page count. Will the Government allow the Deliverables "Plans" required to be submitted with the proposal be included as an Appendix and outside the page count?	No. The plans shall be submitted in the allotted page count. The proposal shall demonstrate such understanding and ability in a concise, logical manner, and should not contain superfluous material that is not related directly to this acquisition. It is the responsibility of the vendor to ensure all information is clear and concise in the page count.
30	2.2.1_PIDC_Draft RFP_70CDCR21R00000007	Section L.6.5 Section B: CLINS 0001-4000	85	The instructions state "Offerors shall propose Tiered pricing in Attachment 3 on tab 1". The tiered pricing does not provide for a Guaranteed Minimum (GM) as has been the case historically on the SPC procurements. The contractor has certain fixed costs that are incurred for PWS required labor, equipment, and services, which would not be covered without a GM. These fixed costs include "minimum staffing plan" labor, key personnel management labor, offsite training facility, purchase of weapons and other equipment, etc. Will the government consider adding a Guaranteed Minimum Tier?	The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

31				Is the contractor responsible for COVID-19 testing and vaccinations for detainees?	No, the Government will provide rapid COVID-19 test kits. In addition, PIDC's medical is supported by ICE Health Service Corps and any vaccine supply shall be provided by the Government to be administered to the detained population.
32				Is there a staff dining area?	Yes, there is a staff dining area for all employees at PIDC.
33				Is the government responsible for providing wireless communication devices for the government and contract staff?	No, the Government will not providing wireless communication devices to contract staff. The Contractor shall be responsible providing wireless communication devices to their contract staff.
34				If the government is not responsible for providing wireless communication, is the contractor allowed to provide wireless devices for senior staff?	Yes, the Contractor may provide wireless devices to Contractor senior staff.
35				Will any basic facility forms and/or other documents currently being used be shared with the contractor?	Yes, the Government is providing the Supplemental PIDC Handbook during the discovery session. All other facility forms will be provided after award.
36	2.2.1_PIDC_Draft RFP_70DCR21R00000007	J - Wage Determinations (WD) and Collective Bargaining Agreements (CBA)	70	Attachments 24, 25, 26, 27, 28, and 29 reference CBAs between Incumbent Contractor(s) and various unions; however, it does not appear they were included with the draft solicitation documents. Please provide.	The attachments will be provided with the final RFP when posted.
37	2.2.1_PIDC_Draft RFP_70DCR21R00000007	J - Wage Determinations (WD) and Collective Bargaining Agreements (CBA)	70	In order to more accurately calculate available productive hours and fringe benefits, is it possible to get seniority lists for each of the above-referenced CBAs?	The Government will review and potentially provide with the final RFP.
38	2.2.1_Attachment 2_Cost and Pricing Summary	Tab Instructions, para 2		There is a reference to Attachment 13, Sheet 3 of employee classifications; however, Attachment 13 is titled Quality Assurance Surveillance Plan. Should this reference actually be to Attachment 2, tab 3, Proposed Employee Classifications? Please clarify.	Yes - however, the pricing evaluation structure has been revised and replaced with an alternate pricing structure.

39 2.2.1_Attachment 2_Cost and Pricing Summary Tab Instructions, para 3 There is a reference to Attachment 13, Sheet 4 in which the offeror shall provide wage data for all options periods; however, Attachment 13 is titled Quality Assurance Surveillance Plan. Should this reference actually be to Attachment 2, tab 4, Contractor Proposed Wage Data? Please clarify. Yes - however, the pricing evaluation structure has been revised and replaced with an alternate pricing structure.

40 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 1. Cover Page lines 12 and 13 Per the instructions, the offeror is to provide the ADP (last twelve months) and Current Population in the designated cells. In the draft RFP 70CDCR21R00000007, in Section L (pages 85-86), we are provided historical ADP for estimating purposes only which covers the range from FY15 to FY20. Based on the information provided, how are we to populate the Att3 Cover Page? Please clarify or provide additional/current information. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

41 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 1. Cover Page lines 41-45 Per the instructions, the offeror is to provide their proposed rates, per tier, for bed rates. However, it is not clear if this is for one year (and if so, for which year), or for all years. Please clarify. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

42 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 2. Staffing Section 1 Per the instructions in lines 6-11 for Section 1 - Hours, Benefits, and Taxes, we are advised to complete the burdening cost (for exempt line item use percentages, for SCA/CBA positions use percentages, columns L-Q). We acknowledge that in line 17, for the exempt line item, there are notes in cells L17 through Q17 that indicate the entry of a percentage is required. However, in lines 18 through 30, these same columns have notes directing a dollar value be entered, which appear to contradict the instructions that percentages are to be used. Which is accurate? Please clarify/advise. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

43 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 2. Staffing Section 3 Per the instructions in lines 106-108 for Section 3 - Event Positions, we are advised to use the drop down to select either "Exempt" or the CBA number referenced in Section 1, Column C (Hours, Benefits, Taxes). However, in using the pull-down function, we do not see Exempt as a choice. It appears the data validation is inaccurate and doesn't include cell B17. Request adjustment/correction, please. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

44 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 2. Staffing Section 4 Per the instructions in lines 166-168 for Section 4 - Fixed Posts Positions, we are advised to use the drop down to select either "Exempt" or the CBA number referenced in Section 1, Column C (Hours, Benefits, Taxes). However, in using the pull-down function, we do not see Exempt as a choice. It appears the data validation is inaccurate and doesn't include cell B17. Request adjustment/correction, please. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

45 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 3. Expenses Section 1 Per the instructions in lines 5-8 for Section 1 - Facility Costs / Other Direct Costs, we are advised to enter the actual prior year cost in column F and provide explanation for large increases in column H. In review of the DSCS Handbook (2.2.1_Attachment_4), we learn that any entries that calculate an increase/percentage change of 10% or more need to be explained. If the offeror does not have any actual prior year costs to enter, the calculation will always show an increase of 100%. In this instance, is the explanation for large increase in cost in Column H that this is a new effort sufficient? Please advise. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

46 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 3. Expenses Section 2 Per the instructions in lines 62-66 for Section 2 - Contract Services, we are advised to enter the actual prior year cost in column F and provide explanation for large increases in column H. In review of the DSCS Handbook (2.2.1_Attachment_4), we learn that any entries that calculate an increase/percentage change of 10% or more need to be explained. If the offeror does not have any actual prior year costs to enter, the calculation will always show an increase of 100%. In this instance, is the explanation for large increase in cost in Column H that this is a new effort sufficient? Please advise. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

47 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 4. Transportation Section 2 On line 18 for Section 2, there is a reference that indicates the information in the lines and cells below in this section is auto-populated from 2. Staffing tab. However, in reading the DSCS Handbook (2.2.1_Attachment_4), we are advised that this Section 2 is auto-populated by Section 7 - Staffing which begins at line 83 of this tab. Please clarify; which is correct? The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

48 2.2.1_Attachment 3_DSCS V. 01OCT2020 v.1.1 Tab 4. Transportation Section 6? (unnumbered but assumed) Per the instructions in lines 62-66 for Section 6 - (title?), we are advised to complete the burdening cost (for exempt line item use percentages, for SCA/CBA positions use percentages, columns L-Q). We acknowledge that in line 72, for the exempt line item, there are notes in cells L72 through Q72 that indicate the entry of a percentage is required. However, in lines 73 through 81, these same columns have notes directing a dollar value be entered, which appear to contradict the instructions that percentages are to be used. Which is accurate? Please clarify/advise. The pricing evaluation structure has been revised and replaced with an alternate pricing structure. The DSCS will no longer be required.

49	2.2.1_Attachment 1_PWS_PIDC	J. Removal from Duty	32	There is reference to an Attachment 15 - Detention Officer Handbook; however, it does not appear it was included in the draft solicitation documents. Please provide.	The attachment will be provided with the final RFP when posted.
50	2.2.1_Attachment 1_PWS_PIDC	IV.B Detention Services, Detainee Handbooks	42	There is reference to an Attachment 16 - ICE National Detainee Handbook; however, it does not appear it was included in the draft solicitation documents. Please provide.	The attachment will be provided with the final RFP when posted. It is also publicly available here: https://www.ice.gov/sites/default/files/documents/Document/2017/detainee-handbook.PDF
51	2.2.1_Attachment 1_PWS_PIDC	X.A Firearms/Body Armor, Firearms Requirements	62	There is reference to an Attachment 21 - ICE Firearms Policy Handbook; however, it does not appear it was included in the draft solicitation documents. Please provide.	The attachment will be provided with the final RFP when posted.
52	2.2.1_Attachment 1_PWS_PIDC	X.B Firearms/Body Armor, Body Armor Requirements	63	There is reference to an Attachment 22 - ICE Body Armor Policy; however, it does not appear it was included in the draft solicitation documents. Please provide.	The attachment will be provided with the final RFP when posted.
53	Draft RFP	SOW	34	Search Gloves were not included in the uniform list. Are search gloves required?	No, the use of search gloves are not required. The Contractor may propose search gloves if deemed required by the Contractor.
54	Draft RFP	SOW	34	(MicroShield or other manufacturer) CPR Mask/Glove sets were not included in the uniform list. Are they required?	No, the use of CPR Mask/Glove sets are not required. The Contractor may propose to use if deemed required by the Contractor.
55	Draft RFP	SOW	34	PPE. The recent and continuing pandemic has greatly increased PPE requirements. While conditions are returning to pre-pandemic norms, would the government consider the establishment of a cost reimburseable CLIN to cover emergency materials?	No, all PPE shall be provided under the FFP CLINs for Detention Services. The Contractor is expected to furnish the necessary amount of PPE for their personnel and detained population, in accordance with CDC Guidance.
56	Draft RFP	SOW	34	What current PPE materials are provided by the contractor in connections with Covid Protocols?	The current contractor provides all PPE prescribed within CDC guidance at variable levels of use/inventory.
57	Draft RFP	SOW	37	Paragraph S: There appear to be words missing and the meaning of the following is unclear. "The contractor will submit a monthly schedule of available seats (no less than half) for non-contract staff. Seats not utilized by non-contract staff may be used by the contractor."	The PWS has been updated to state "non-contract staff". The Government is stating that half of the training seats will be made available to non-contract personnel [ie. government employees] and whatever number allocated to non-contract staff go empty can be re-assigned for contract personnel to receive training.
58	Draft RFP	SOW	39	Paragrah S-1-b states the contractor provides "all facility staff" CPR/1st Aid Training. Does "all facility staff" include government employees and other contractors not subcontracted to the Contractor?	Yes, it includes government employees. The estimate of Government employees is about 100 employees. The PWS has been updated.
59	Draft RFP	SOW	43	The medical supply list appears exhaustive, however, without some indication of "burn rate" for supplies, an accurate estimate of costs cannot be made with any accuracy. Can the government search its records for the cost of medical supplies for the past 12 months and the past 36 months in order to establish an average cost point?	The medical consumable requirement has been removed from the PWS. The Contractor will only be responsible for the maintenance of the medical equipment as outlined in a revised Medical Equipment and Maintenance attachment (the attachment has been revised to remove p. 1-24).
60	Attachment 17			Is the medical equipment list exhaustive; ie., the contractor will not have to provide any additional equipment listed; but only the maintenance thereof?	The Contractor is expected to maintain the equipment as listed in the "Medical Equipment and Maintenance" attachment. The Contractor will not be required for purchasing new equipment.
61	Attachment 17			Can the government share its records of maintenance costs for the medical equipment listed?	The Government cannot provide its records of maintenance costs for the medical equipment. The "Medical Equipment and Maintenance" represents all the equipment maintenance required.
62	Attachment 18			Consumables. Can the government provide its records of consumables costs in order to establish an averages annual cost point?	The consumables list provided as Attachment 18 was a duplicate of Attachment 17. A new consumables list will be provided with the final RFP.
63	Attachments 17&18			To avoid over estimating the costs for medical supplies, equipment maintenance and consumables, will the government consider estabishing a materials cost reimbursement CLIN? This would ensure against overpricing these requirements.	The medical supplies requirement has been removed from this requirement. The Medical Equipment and Maintenance and detention consumables will be priced in the Detention Services FFP CLIN.
64	Draft RFP	SOW	45	Is the contractor required to maintain any paper records for detainees, or just the electronic files in ICE systems?	The Contractor is expected to adhere to PBNDS requirements which include logbooks and a detainee file. The Contractor can elect to maintain the paper record or scan upon release from custody.

65	Draft RFP	SOW	48	Paragraph V-C. Can the government provide records with respect to Key Watcher System maintenance costs for the past 12 months?	The Government cannot provide records with respect to the KeyWatcher system maintenance cost.
66				The paragraph states the life of the contract is 10 years. Is that a misprint?	Yes. The contract is for a projected five-year life of the contract. The PWS has been updated.
67	Attachment 19			Is the disturbance control equipment government owned?	No. It is contractor owned.
68	Attachment 19			Other than new cannisters replacing those that expired in 2018, is any other DRT equipment required to be provided?	There is no required equipment list - all items proposed for the DCT equipment list is at the discretion of the Contractor. A sample list of DCT equipment list is provided as Attachment 19 – DCT Master Equipment List. All material needed for Disturbance Control Teams are reviewed and approved by the OIC or designee on an annual basis.
69	Draft RFP	SOW	50	The SOW mentions reimbursing the government for providing emergency assistance. Can the government give an example as to what a reimbursable expense would be? For example, if a fire breaks out at PIDC and the local Fire Department responds, would any cost of that response be the contractor's expense?	This sentence has been removed from the PWS.
70	Draft RFP	SOW	51	Paragraphi I - Commissary. Is there are current cashless commissary in operation at PIDC?	Yes.
71	Draft RFP	SOW	51	If a current Commissary is in operation, who is the Contractor?	The current prime contractor is the Contractor, Ahtna Support and Training Services, LLC.
72	Draft RFP	SOW	51	Paragraph K - Postal Service. Is the contractor responsible for providing postage to indigenent detainees.	Yes, as prescribed within PBNDS.
73	Draft RFP	SOW	53	Part VI. Is the access control system/devices to government spaces already installed at PIDC or is this a new requirement?	Yes, the access control system/devices are already installed. This paragraph has been deleted from the PWS.
74				If this is a new requirement that will require substantial work, can the government provide an estimate of the number of access points that will have to be modified to control access (e.g., number of "secure" doors)	The access control system/devices are already installed. This paragraph has been deleted from the PWS.
75	Draft RFP	SOW	54	Is the contractor responsible for any upgrades or repairs to the installed video surveillance system in the facility?	No, this is the responsibility of the Government.
76	Draft RFP	SOW	56	Paragraph N - Evacuation Plan. In the event of a facility evacuation (which has occurred in the past) there are no CLINs established for emergency food service or Transportation and Lodging. Can CLINs be incliuded for these contingencies?	CLINS will not be included for facility evacuation or contingencies.
77	Draft RFP	SOW	58	Paragraph T - Fires. Does the contractor pay for fire extinguisher service, repair or replacements?	No, this is the responsibility of the Government.
78	Draft RFP	SOW	59	Food Service Equipment. Is there sufficient Government owned food service carts, ncluding warmer carts available for satellite feeding? Attachment 9 only listed 2 warmer carts. Is this correct?	The Government has transitioned all non-fixed assets in 2018. Both food warmers and carts have been transitioned to the current incumbent contractor, all non-fixed assets are the responsibility of the Contractor to ensure adequate food service delivery. Please refer to the Non-Fixed Asset Attachment for Food Service.
79	Draft RFP	SOW	59	Is the contractor responsible for replacing any government owned/provided food service equipment due to wear and tear?	The contractor is responsible for all non-fixed assets. The Government will be responsible for all fixed assets (Government owned).
80	Draft RFP	SOW	61	Religious Services. Is the Facility Chaplain a contractor employee?	Yes, but these services are captured under a separate contract vehicle. Providing a facility chaplain is not required as part of this PWS.
81	Draft RFP	SOW	61	Are any religious services expenses borne by the contractor?	Yes the Contactor is responsible for religious services expenses (ex. bibles, Quran, ceremonial items, etc). In addition, if ICE approved, the Contractor has the ability to accept voluntary donations from religious organizations.
82	Draft RFP	SOW	62	The SOW states firearms will be licensed by the State. The State of Texas does not "license" firearms, only the carriers of firearms. Can this statement be deleted?	Yes, the sentence has been removed.
83	Draft RFP	SOW	62	Does ICE have a preference for type of firearm to be issued?	Yes, ICE prefers an analogous weapon issued to its officer corps [ex. 9mm/40. cal, semi-automatic pistol].
84	Attachment 10 - Route and Mileage Data (3.17.21)	Table 2	1	We read in the explanation for Table 2 that the movement types are estimated to occur less than 10 times per month on average; can we interpret this to mean 10 times for EACH movement type, or 10 times for ALL movement types? Please clarify.	The Government estimates that each of these movement types is expected to occur less than 10 times per month on average.
85	Attachment 18 - PIDC Consumables	Tab Consumables, Categories	Col J	It appears that some of the items on the consumables list have been categorized, to wit: DEN, HS, IVS, MSS, N+S, PPE, SW, and WC. Is it possible to get a legend for these categories, please?

Also, not all items on the consumables list have been categorized; is this information that can be provided? Please advise.	The consumables list provided as Attachment 18 was a duplicate of Attachment 17. A new consumables list will be provided with the final RFP.
	86	Attachment 17 - Medical Supplies Equipment and Maintenance		pgs 1-24	It appears that the first 24 pages of this attachment are consumable supplies; are these items also listed/duplicated in Attachment 18 - PIDC Consumables? Please advise.	The consumables list provided as Attachment 18 was a duplicate of Attachment 17. A new consumables list will be provided with the final RFP.
	87	Attachment 20 - Food Service Preparation Resources	Fixed Assets	pgs 1-4	It appears that the first 4 pages of this attachment are fixed assets; are these items also listed/duplicated in Attachment 9 - Fixed and Non-Fixed Assets? Please advise.	Yes, some Food Service Preparation assets are Fixed Assets.
	88	2.2.1_Attachment 1_PWS_PIDC			Section E.1 of the PWS states that Transportation Officers “shall be assigned supplemental security duties within the facility” when not providing transportation services. However, there are two different CBAs for Transportation Officers and Armed/Unarmed Detention Officers. Transportation Officers are barred by the CBA from working Fixed Facility posts except as a response to emergencies directed by ICE. This would preclude their use as “post officers” and being called off post to do a transportation run (which is common practice in a corrections environment). They may relieve for lunch or breaks, but may not be used to staff daily fixed posts. Will this limitation require an evaluation/estimation by the Government of the minimum daily staffing requirements for transportation officers?	Armed officers are not being double counted for security personnel inside the hard line to perform security functions. They are only to be leveraged as identified for lunch breaks/breaks/armed lobby offciers/armed main gate officers and roving armed mobile patrol officers.
	89	Draft RFP			Can the Government provide name redacted seniority lists for all the various union CBA staff to enable accurate computation of vacation benefits?	The Government will review and if possible, provide with the final RFP.
	90	III. Personnel and Staffing	S. Training 2nd paragraph last sentence	37	"The training site shall be provided at no additional cost to the Government" Does this statement refer to only training conducted outside the PWS, such as alternative or E-training?	Yes. The PWS has been updated to state "Access to the training website or platform shall be provided at no additional cost to the Government."
	91	III. Personnel and Staffing	S. Training 2nd paragraph last sentence	37	The training site shall be provided at no additional cost to the Government" Will the Government provide training space for contract required training?	There are two current training areas. The Contractor will need to provide ICE with the training schedule and available seats. ICE will also work with the contractor on when the training is needed by ICE.
	92	IV. Detention Services	E. Health Services	43	"The Contractor will maintain medical facilities and all medical equipment in good working condition…" Will the Contractor be required to perform service and maintenance and/or replacement on medical facilities and equipment?	The medical consumable requirement has been removed from the PWS. The Contractor will only be responsible for the maintenance of the medical equipment as outlined in a revised Medical Equipment and Maintenance attachment (the attachment has been revised to remove p. 1-24).
	93	IV. Detention Services	E.2. Manage a detainee Death	44	Last three paragraphs. In the event of a detainee death does the government expect the contractor to make Coroner notification, fingerprint the deceased, make notifications to the local authorities, obtain death certificate?	The PWS has been updated to delineate what the Contractor is responsible for and what ICE is responsible for.
	94	V. Required Administration Management Services	C. Securely Operate the Facility	48	The Contractor is responsible for any replacement of units as necessary and will provide installation, training, technical support, and warranty service for the projected ten-year life of the contract…" Requesting clarification whether the contract is for 5 years or 10 years.	Yes. The contract is for a projected five-year life of the contract. The PWS has been updated.
	95	V. Required Administration Management Services	F. ICE Notifications	49	"(See PWS Attachment 19 – DCT Master Equipment List); disturbances (including gang activities, group demonstrations, food boycotts, work strikes, work place violence, civil disturbances/protests); staff use of force use of lethal and less-lethal force" Will the Contractor be required to purchase chemical agents, or have access to and use Government chemical agents?	There is no required equipment list - all items proposed for the DCT equipment list is at the discretion of the Contractor. If proposing chemicals, all chemicals must be approved by the COR prior to ordering and a Safety Data Sheet (SDS) must be maintained by the Contractor. The PWS has been updated to reflect this.
	96	VI. Facility Security and Control	A. Security and Control (General)	53	"The Contractor shall provide, install, and maintain a building access control system in all ICE and/or DOJ administrative space." Will the Contractor be responsible for the installation and maintenance of the electronic access control system and devices?	No. The Contractor is not responsible for the installation and maintenance of the electronic access control system and device. This paragraph has been deleted from the PWS.
	97	VI. Facility Security and Control	F. Maintain a Video Surveillance Program	54	"…the contractor is required to maintain the recordings…" This paragraph is contradictive in that it states that the contractor will maintain the recordings, in the next sentence it states the Government will retain the recordings. Who is responsible for maintaining the recordings?	The Government is responsible to maintain the recordings. The PWS has been updated to remove the requirement to maintain the recordings.
	98	VI. Facility Security and Control	L. Use of Force	56	"ICE has strict requirements related to the use of physical force and restraints by detention officers. Any use of force or restraints must be in compliance with PBNDS 2011, Standard 2.15 Use of Force and Restraints." Will the Contractor be responsible for managing and conducting the Use of Force Committees and making final determinations?	The Contractor can coordinate the use of force, the committee, and the overall process but the approval of a planned use of force must be approved by the OIC or designee. The final determination is the OIC.

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File details come from the government source that posted it. Updated Jul 19, 2021.