70BD93FE-2684-4078-9DB4-B3057BE5BB87.pdf
PDF 161 KB Posted
- Attached to
- 2601 Certified Mail Envelopes
- Solicitation number
- RFQ033448
- Issued by
- Franklin County, Ohio
About this file
This is a bid specification document issued by Franklin County Municipal Court, Clerk of Court in Columbus, Ohio for the procurement of Certified Mail Envelopes for use by the Civil Division. The court seeks bids to establish a purchase order for 60,000 custom-designed, windowed certified mail envelopes with specific dimensional and construction requirements. Bidders must submit five sample envelopes at no cost to the court for evaluation prior to consideration. The envelopes must be produced and shipped within two weeks of proof approval, with delivery scheduled between 9:30 a.m. and 1:00 p.m., Monday through Friday, to the Civil Division at 375 South High Street, 3rd Floor, Columbus, Ohio. Delivery must include inside delivery to the third floor with no assistance provided; the supplier is responsible for unloading materials at the dock and transporting them internally. Prospective bidders must call security at 614-645-8991 for dock access and notify Terrie Bailey at 614-645-5243 two business days prior to delivery.
The bid must include all shipping, handling, and inside delivery costs on an F.O.B. destination prepaid basis with exact quantity pricing and no overruns or underruns permitted. All envelopes must comply with United States Postal Service requirements and printing industry quality standards. The specification requires 24-pound white wove paper with specific window dimensions, diagonal seam construction, curved flap with split gum re-moist seal, and PMS 354 green printing. In accordance with Mayor's Executive Order 2007-02, bidders must provide quotes for products containing a minimum of 30 percent post-consumer recycled fibers where available and identify such products in the comment area, or indicate if recycled products are unavailable. Envelopes must be packaged 500 per box with each box marked for contents and weighing no more than 50 pounds.
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Text version
It is the intent of Franklin County Municipal Court, Clerk of Court to obtain bids to establish a purchase order for Certified Mail Envelopes for use in the Clerk’s Office by the Civil Division, 375 South High Street, 3rd floor, Columbus, Ohio 43215.
NOTE: CITY PURCHASES MUST COMPLY WITH THE MAYOR'S EXECUTIVE ORDER (2007-02) REQUIRING THE USE OF RECYCLED PAPERS WITH A MINIMUM OF 30% POST CONSUMER FIBERS IN THE CONTENT.
WHERE PRODUCTS ARE AVAILABLE THAT MEET THE REQUIREMENT, PLEASE PROVIDE QUOTES FOR
THOSE PRODUCTS AND IDENTIFY THE PRODUCTS BEING QUOTED IN THE COMMENT AREA. IF A
RECYCLED PRODUCT IS UNAVAILABLE FOR THE ITEM, PLEASE INDICATE SO IN THE COMMENT AREA
WITH YOUR BID.
All shipping and handling is to be included in the final total bid amount.
Exact quantity pricing, no overruns, no underruns.
Product shall meet all applicable United States Postal Service requirements and printing industry quality standards.
Specifications are as follows:
Open end: Booklet Overall size of envelope - 9.5"W x 6.5"H Paper weight:
24 lb. White Wove Seam: Diagonal Seam Construction Ink: Inside Black Tint Flap: Curved with a 2" dimension The flap shall be a split gum re-moist seal.
The flap shall be on the wide side of the envelope.
Printing: PMs 354 Green (Look at attachment Dwg I and Dwg II for placement of "CERTIFIED MAIL" and under left top window “RETURN TO SENDER AFTER 7 DAYS”.
Window: the cut for the windows shall be rounded The Glassine is a one-piece glassine with a double glue construction.
Two (2) windows will be cut out:
Top window - .500" from left and .875" from top of envelope. The window is 2.125" high and 6.000" wide.
Lower window - 4.500" from left and 3.375" from top of envelope. The window is 2.375" high and 4.000" wide.
Quantity: 60,000
Additional Requirements: In order to be considered for bid, a sample of 5 envelopes must be sent for evaluation at no cost to the court. Tooling costs for custom designs have been considered. Therefore, samples from current manufacturing capabilities are acceptable. Samples must include windowed cutouts with plastic covering.
(375 South High Street, 4th Floor Columbus, Ohio 43215 Attn: Terrie Bailey
PROOFING: Proof of the envelope shall be reviewed and approved prior to mass production. Proof shall be emailed to baileyt@fcmcclerk.com .
Envelopes must be produced and shipped within 2 weeks of confirmed proof.
PACKAGING: Envelopes shall be boxed 500 envelopes per box and each box shall be marked as to contents quantity within. No box shall weigh more than 50 pounds.
Line 10: Deliver to: Civil Division, 375 South High Street, 3rd Floor, Columbus, Ohio 43215.
DELIVERY: Bid shall include cost of required inside delivery, F.O.B. destination prepaid and allowed. Delivery time will be between 9:30 am to 1:00 pm, Monday thru Friday, except Holidays at 375 South High Street., at the first loading dock door off of Fulton Street. No fork lifts or hand jacks are available for delivery use in the building, materials must be unloaded onto dock and delivered to Civil Division located on 3rd floor inside the building. No assistance can be provided. The loading dock cannot accommodate 16 wheel (semi, tractor & trailer) trucks. The loading dock usually requires a delivery vehicle equipped with a lift gate but can accept deliveries from vehicles without lift gates. To ensure entry to the secured dock area please call security at 614-645-8991. Also, please call Terrie Bailey at (614) 645-5243, 2 business days prior to delivery.
mailto:baileyt@fcmcclerk.com
File details come from the government source that posted it. Updated .