70-U5700-26-CP307_SEGI_Sole_Source_Justification_Form_FY27 signed.pdf.PDF
PDF 217 KB Posted
- Attached to
- PROVIDE COMPREHENSIVE CONE COLLECTION AND SEED COLLECTION TREE CLIMBING TRAINING SERVICES.
- Solicitation number
- 70-U5700-26-CP307
- Issued by
- New Mexico
About this file
This is a Sole Source Justification Form submitted by New Mexico Highlands University (NMHU) Purchasing Department for procurement of specialized tree seed collection and cone collection training services. The requestor, Pouli Sikelianos (Seed Collection Coordinator), under the direction of Joshua Sloan (Director of Reforestation Operations), seeks to procure comprehensive climber and cone collection training services from SEGI Reforestation Inc. The procurement is intended to support NMHU's efforts with the New Mexico Reforestation Center to develop a New Mexico-based workforce with expertise in seed collection to meet the state's reforestation needs. No specific quantities, response dates, bidder meetings, or site visits are mentioned in this justification document, which functions as a prerequisite approval step before posting to the University's website and the State of New Mexico's Sunshine Portal for a mandatory thirty-day protest period.
The proposed sole source procurement is valued at $116,700.00 and is directed to SEGI Reforestation Inc., located at 2006 Woody Road, McKinleyville, California 95519-8049, with primary contact Garrison Rowland at garrison.rowland@segireforestation.com or +1 (530) 470-3570. NMHU determined that a standard Invitations for Bids or Request for Proposals process would be unsuccessful because SEGI is the only vendor nationwide offering comprehensive tree seed collection climber and cone collection training at the scale required. The justification emphasizes that tree seed collection is an extremely specialized discipline with limited qualified practitioners worldwide and that while skilled tree climbers exist in the arboriculture industry, firms providing climber training lack the necessary expertise in seed collection. SEGI currently serves as the contractor for CALFIRE, providing similar training for state and federal seed collection climbers in California. The form was signed and approved by Jennifer Madrid, Director of the Purchasing Department, on July 23, 2026.
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Text version
NMHU PURCHASING DEPARTMENT
SOLE SOURCE JUSTIFICATION FORM
A sole source procurement is one for which only one vendor is capable of or allowed to perform a particular service and/or construction or for a tangible item that can be offered by only one vendor. A sole source procurement must comply with §13-1-126 and §13-1-128 N.M.S.A. 1978 and all other state statutes and federals pertaining to sole source procurements.
Submittal of this form is one of the steps required prior to approval of the procurement (approved via issuance of a purchase order). If this procurement is approved by the NMHU Purchasing Department it will then be posted onto the University’s website and the State of New Mexico’s Sunshine Portal. The posting will be for no less than thirty (30) calendar days. If a potential vendor submits a protest against a sole source procurement within that timeframe, the sole source will not be awarded until, and if the protest is resolved.
This form must be completed in its entirety. If it is not completed in its entirety it will not be accepted and will be returned to the requestor.
Describe the tangible item(s), construction and/or service(s) you would like to procure.
Provide the following:
Vendor Name Address
Name of Company Representative Company Contact Information Email Telephone Fax
Amount of Proposed Sole Source $
Can this procurement be made by the regular Invitations for Bids (lowest bid amount) or Request for Proposals (qualifications-based) process? If not, explain why.
What other tangible items, services or construction methods did you consider? Specify the specifications, sources, technical data and any other non-tangible factors that you considered.
Which other companies did you contact for the tangible item(s), construction and/or service(s)? Provide the name of the company, representatives you spoke to and contact information.
Did you rely on information from other individuals to make your determination, if so by who and what information did they provide?
Provide any additional information that may be useful in making a determination.
Attach to this department quotes, technical specifications or other data that describes the tangible item(s), service(s) and/or construction.
I certify that all the information provided in this document and all attachments (if applicable) are to the best of my knowledge and I understand that there are penalties for willful violations of the State of New Mexico Procurement Code.
Requestor Name and Title Signature Date
APPROVALS:
Department Head or Dean Signature Date (if different from above)
Name and Title
_Jennifer Madrid, Director_____________________________ __________________ Purchasing Department Signature
July 23, 2026 Date
Name and Title
[END OF DOCUMENT]
07/21/2026
21 July 2026
| Requestor Name and Title: Pouli Sikelianos, Seed Collection Coordinator |
| Department Head or Dean: Joshua Sloan, Director of Reforestation Operations |
| Text1: See attached scope of work. |
| Text2: SEGI Reforestation INC |
| Text3: 2006 Woody Rd |
McKinleyville, CA 95519-8049
| Text4: garrison.rowland@segireforestation.com |
| Text5: +1 (530) 470-3570 |
| Text6: |
| Text7: $116,700.00 |
| Text8: No, SEGI is the only vendor nationwide which offers comprehensive tree seed collection climber and cone collection training. A typical invitation for bid process would not expected to be successful due to a lack of vendors qualified to provide the required services. |
| Text9: Although Dr. Joshua Sloan is qualified to provide training in tree climbing and cone collection, a large crew of qualified trainers is needed to conduct training and collection at the scale needed for NMHU's operational purposes because a single trainer can typically only train and oversee 3-5 trainees at a time without support and additional trainers. As such, it is necessary to procure a firm such as SEGI which can provide a sufficient number of qualified and experienced trainers and collectors to meet the institution's training and collection needs. As mentioned above, we are unaware of any other firm capable of offering these services at the scale needed. |
| Text10: N/A. We are unaware of any other companies currently qualified to provide these services. |
| Text11: The world of tree seed collection is small. We are in frequent conversations with those in it and are unaware of anyone else providing these comprehensive services. |
| Text12: Tree seed collection is an extremely specialized discipline with an extremely limited workforce worldwide. Although skilled tree climbers are relatively common in the arboriculture industry, those individuals and firms offering arboricultural climber training do not have experience or expertise in tree seed collection and such firms would not be qualified to offer this training. The seed collection tree climbing efforts that are the subject of this procurement are part of NMHU's efforts with the New Mexico Reforestation Center to build an NM-based workforce with expertise in seed collection to meet the state's reforestation needs. SEGI is the contractor for CALFIRE providing similar training for state and federal seed collection climbers in California. |
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