70-U5500-26-CP296_MYERS PRO TRACK 2026 _ Sole Source _IP 071726.pdf.PDF

2026 Sole Source Form l

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Eastern New Mexico University

Agency Chief Procurement Officer: Scott Davis

Telephone Number: (575) 562 -2425

Agency Contact for this request:

Email Address

II. Name of prospective Contractor: MYERS Information Systems Inc.

SHARE Vendor Number (must be active):

Address of prospective Contractor: 110 Elm Street

Westfield, MA 01085

Contact Name, Telephone Number and Email Address: (413) 341-5424 accounting@MyersInfoSys.com

Amount of prospective contract before tax: $ 101,990.50

Estimated tax amount (tax is subject to change): NO TAX

III. Term of prospective contract: July 1, 2026 to June 30, 2031

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD: N/A

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor's draft Service Level Agreement (SLA) with the Sole

Source online submission. N/A

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and

Horizons declination. N/A on scope of work since it relates to a system.

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use "technical jargon;" use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

Myers PRO TRACK is a broadcasting management system that has been developed by Myers information systems. It helps to connect TV scheduling and sales for public media TV and Radio Stations.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the "best" source or the "least costly" source. Those factors do not justify a "sole source.")

The Myers Pro Track broadcast management system is heavily utilized by non-commercial, public media, educational, and independent multimedia facilities. It is used in

PBS affiliates like KENW TV, the user of the system to manage master control and public tv media workflows. No other system is tailored for these means.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The Myers Pro Track broadcast management system is heavily utilized by non-commercial, public media, educational, and independent multimedia facilities. It is used at

PBS affiliates like KENW TV, the user of the system to manage master control and public tv media workflows.

IX. Provide a narrative description of the agency's due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions'

Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perfom1 the contract.

The Myers system enables public tv stations the ability to acquire, distribute, schedule and distribute across nonlinear and linear platforms. It is the best fit for non-commercial organizations like KENW-TV.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by:_______________________________________Date: ________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by:______________________ Date: _________

Agency Legal/General Counsel

Agency Approval by:_______________________________ Date: ____________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: _________________________________ Date:_____________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent's signature is not required. The signature line may be removed from this form or marked as NIA. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.