70-36100-26-EM072_Approved Emergency Procurement_FY27-001_.pdf.PDF

2022 Emergency Form

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.) Promptly thereafter:

• the state purchasing agent shall post notice of the procurement on its website; or

• the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: Department of Information Technology

Agency Chief Procurement Officer: Charlette Probst

Telephone Number: 505-500-9779

Docusign Envelope ID: D666690E-5784-84FF-839D-FF53316D0360

II. Name and Address of Contractor:

CenturyLink Communications, LLC

400 Tijeras, NW, Suite 410

Albuquerque, NM 87102

Plateau Telecommunications Incorporated LLC

7111 N. Prince 7200 NW

Fiber Platform LLC / Unite Private Networks

86th Street, Suite M

Clovis, NM 88101 Kansas City, MO 64153

Amount of prospective contract: $100,000.00

Term of prospective contract: 6 months

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

Contractor shall provide secure symmetrical high-speed internet service and other related services for coverage throughout the State of New Mexico.

Mandatory Services

Contractor/s will provide, support and be responsible for the services listed below:

1.High-speed Internet Service as a Direct Connection

2.Internet Service Support and Monitoring

3.Outage Notifications

4.Professional Services, Training, and Other Support for ISP Services

5.Prevention Solutions to Stop Distributed Denial of Service (DDoS) Attacks

Exclusions

The purchase or sale of the following items are not included in the scope of this Emergency

Procurement.

1. Construction Services

2. Tangible goods

3. Equipment, Hardware, or Software

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

Pursuant to Section 9-27-20 NMSA 1978, DoIT “shall enter into necessary agreements to provide, where feasible, a telecommunication network and related facilities to all executive, legislative and judicial branches and may, when capacity exists and it is economical, provide a telecommunication network and related facilities to educational institutions and other entities, with a preference to public entities.” “’Telecommunication network’ means the physical and logical components and all associated infrastructure used in transporting, routing, aggregating and delivering voice and data information from computer and telecommunications systems in one location to peer systems in another,” i.e. internet services. Section 9-27-3(I) NMSA 1978.

Docusign Envelope ID: D666690E-5784-84FF-839D-FF53316D0360

Mark Melhoff Highlight

Mark Melhoff Highlight

Mark Melhoff Highlight

The loss of internet services will affect the availability of critical telecommunication services and support will threaten the functioning of government as well as threaten public health, welfare, safety or property; hospitals in New Mexico will be unable to rely on updated health records, law enforcement and emergency services would be unable to receive/respond to emergencies, will create critical delays in how the Department of Homeland Security is able to respond to terror threats and natural disasters; New Mexico constituents will not be able to obtain services such as driver’s licenses, vehicle renewals, birth certificates, building construction permits, pay taxes, and other approvals via the internet; reports of child abuse and neglect could not be made to the

Children, Youth, and Families Department, health and welfare processes through the Health Care

Authority would be challenged, and all financial/payroll operations through the State’s SHARE

System would be unavailable. High-Speed Internet Services provides essential connectivity for

State of NM Executive branch of Government and include voice communications service to call centers for the following state agencies, judicial branches, and local government within the State of

New Mexico that New Mexico constituents rely on to receive services:

Aging and Long-Term Services Department Children, Youth & Families Department

Department of Agriculture Department of Cultural Affairs

Department of Finance & Administration Department of Game & Fish

Department of Health Department of Information Technology

Department of Public Safety Department of Transportation

Department of Veterans Services Department of Workforce Solutions

Early Childhood Education & Care Dept Economic Development Department

Energy, Minerals and Natural Resources Department Environment Department

General Services Department Higher Education Department

Health Care Authority- All WEB constituent srcvs Indian Affairs Department

Martin Luther King, JR. State Commission New Mexico Army National Guard

New Mexico Corrections Department (NMCD) New Mexico Medical Board

New Mexico State Investment Council New Mexico State Police

New Mexico Tourism Department Office of African American Affairs

Office of the Governor Office of the Lieutenant Governor

Public Education Department Regulation & Licensing Department

State Personnel Office Taxation & Revenue Department

Workers' Compensation Administration Homeland Security (Santa Fe)

Children Youth and Family (Santa Fe) Jerry Apodaca Education Bldg. (Santa Fe)

Emergency Management (Santa Fe) Governor’s Office/Residence (Santa Fe)

State Police Headquarters (Santa Fe) State Police Office (Albuquerque)

State Police Office (Las Cruces) State Police Office (Las Vegas)

Los Lunas Correctional Center (Los Lunas) Simms Building (Santa Fe)

Southern New Mexico Corrections Facility (Las Cruces) Penitentiary of New Mexico (Santa Fe)

Roswell Corrections Center (Roswell)

Tiwa Building (Albuquerque)

Department of Homeland Security and Emergency Management

Las Vegas Behavioral Health Institute (Las Vegas)

Los Lunas Hospital and Training Center (Los Lunas)

Miner's-Colfax Medical Center Acute Care Facility (Raton)

Miner’s-Colfax Medical Center Long Term Care Facility (Raton)

Western New Mexico Corrections Facility (Grants)

Youth Diagnostics and Detention Center (YDDC) (Albuquerque)

Department of Health Turquoise Lodge (Albuquerque)

Department of Health Northern Rehabilitation (Las Vegas)

Department of Information Technology Simms (Santa Fe)

Office of the State Engineer/Interstate Stream Commission

Central New Mexico Correctional Facilities

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

The emergency procurement will only be in place until the competitive process for Request for

Proposals # 60-36100-25-06699 is completed, it is currently pending agency draft contract, SPD will be completing the procurement awards once they have received the draft contract and have vetted it.

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances.

The IT competitive RFP procurements are complex and require coordination and planning across several key resources and State Agencies. This can be mitigated by maintaining appropriate staff levels, contract training, and management. DoIT will continue to build on its training for all DoIT managers of contracts to understand and anticipate contract expiration dates.

Certified by: Date: _______________

Agency Chief Procurement Officer

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

6/29/2026

6/29/2026

Mark Melhoff FY27 Stamp

Mark Melhoff EP Stamp

Certificate Of Completion Envelope Id: D666690E-5784-84FF-839D-FF53316D0360 Status: Completed

Subject: Complete with Docusign: Emergency Procurement DoIT ISP Services cp.doc

Source Envelope:

Document Pages: 4 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 2 Charlette Probst

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1100 S Saint Francis Dr

Santa Fe, NM 87502 charlette.probst@gsd.nm.gov

IP Address: 164.64.62.10

Record Tracking Status: Original

6/29/2026 2:23:26 PM

Holder: Charlette Probst charlette.probst@gsd.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Signer Events Signature Timestamp Charlette Probst charlette.probst@gsd.nm.gov

State Purchasing Division CPO

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 6/29/2026 2:24:56 PM

Viewed: 6/29/2026 2:25:24 PM

Signed: 6/29/2026 2:25:39 PM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Jason Clack

Jason.Clack@doit.nm.gov

General Counsel

DoIT

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.125.131

Sent: 6/29/2026 2:25:40 PM

Viewed: 6/29/2026 2:45:00 PM

Signed: 6/29/2026 2:45:38 PM

Electronic Record and Signature Disclosure:

Accepted: 4/2/2024 10:42:31 AM ID: b05cd15d-ec9e-4243-938f-416518acd8d6

Silvia O. Rodarte silvia.rodarte@doit.nm.gov

Chief Financial Officer

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 164.64.125.182

Sent: 6/29/2026 2:25:41 PM

Viewed: 6/29/2026 3:42:09 PM

Signed: 6/29/2026 3:42:49 PM

Electronic Record and Signature Disclosure:

Accepted: 10/7/2025 9:34:28 AM ID: f0e7f47d-744f-4dc7-8eb2-a6ba7589e3e0

Manny Barreras manny.barreras@doit.nm.gov

Cabinet Secretary

DoIT

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.136.0

Sent: 6/29/2026 3:42:51 PM

Viewed: 6/29/2026 4:21:08 PM

Signed: 6/29/2026 4:21:17 PM

Electronic Record and Signature Disclosure:

Accepted: 10/9/2024 2:59:19 PM ID: 6f797ab3-c488-452b-9c9a-314ef00cedc7

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/29/2026 2:24:56 PM

Certified Delivered Security Checked 6/29/2026 4:21:08 PM

Signing Complete Security Checked 6/29/2026 4:21:17 PM

Completed Security Checked 6/29/2026 4:21:17 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

A. ELECTRONIC RECORD AND SIGNATURE DISCLOSURE (ERSD)

From time to time, New Mexico General Services Department (GSD), on behalf of the State of

New Mexico (SONM), may be required by law to provide you with certain written notices or disclosures. Stated below are the terms and conditions for GSD's providing you such notices and disclosures electronically through the DocuSign system. Please read this information carefully. If you are able to access this information electronically and agree to this Electronic Record and

Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to “I agree to use electronic records and signatures” before clicking “CONTINUE” within the

DocuSign system.

B. Obtaining paper copies

At any time up to twenty (20) calendar days following your use of DocuSign to electronically sign a document, you may request a paper copy of any record provided or made available electronically to you by GSD. You will have the ability to download and print documents SONM sends you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a twenty (20) calendar day period after such documents are first sent to you. Following the twenty (20) day period, if you want GSD to send you paper copies of any such documents from GSD's office, you will be charged a $1.00 per-page fee plus postage. You may request delivery of such paper copies from GSD by following the procedure stated in Section H, below.

C. Withdrawing your consent

If you decide to receive notices and disclosures from GSD electronically, you may at any time change your mind and inform GSD you want to receive required notices and disclosures only in paper format. The procedure concerning how you may inform GSD of your decision to receive future notices and disclosures in paper format as well as withdraw your consent to receive notices and disclosures electronically is stated in Section D, immediately below.

D. Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed with which GSD will be able to complete certain steps in specific transactions and deliver paper copies to you. GSD will need: (1) to send the required notices or disclosures to you in paper format; and (2) wait until GSD receives your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from SONM or to electronically sign documents generated and sent to you from SONM.

Electronic Record and Signature Disclosure created on: 4/14/2020 1:18:28 PM Parties agreed to: Jason Clack, Silvia O. Rodarte, Manny Barreras

E. All notices and disclosures will be sent to you electronically

Unless you inform GSD otherwise according to these procedures, GSD will electronically provide you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements and other documents that are required to be provided or made available to you during the course of your electronic signature relationship with SONM. To reduce the possibility of inadvertent non-receipt, GSD prefers to provide all required notices and disclosures by the same method and to the same email or physical address that you furnish to GSD. Thus, you may receive the disclosures and notices electronically or in paper form. If you do not agree with this procedure, please inform GSD according to the procedures stated in Section I, below.

Please also refer to Section D, immediately above, which states the consequences resulting from your declination of electronic delivery of notices and disclosures.

F. How to contact GSD:

You may inform General Services Department (GSD) of any changes you select regarding State

Purchasing Division’s (SPD) electronic communications with you, to request paper copies of certain information from SPD, and to withdraw your prior consent to receive notices and disclosures electronically by emailing your request(s) to SPD at: GSD.SPDinfo@state.nm.us

G. To advise SPD of your new email address

To inform SPD of a change in the email address to which SPD sends you notices and disclosures electronically, you must send an email to SPD at GSD.SPDinfo@state.nm.us and in the body of such request you must include your previous and new email addresses.

H. To request paper copies from SPD

To request delivery of paper copies of electronic notices and disclosures that DocuSign and/or

SPD have previously provided to you, you must send an email to SPD at

GSD.SPDinfo@state.nm.us and in the body of your email request state your email address, full name, mailing address, and telephone number. SPD will charge you a $1.00 per page copy fee plus postage.

I. To withdraw your consent with SPD

To inform SPD that you no longer wish to receive notices and disclosures in electronic format you may:

(1) Decline to sign a document from within a signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may:

(2) Send SPD an email to GSD.SPDinfo@state.nm.us and in the body of your request state your email address, full name, mailing address, and telephone number.

J. Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The current DocuSign system requirements may be found at:

https://support.docusign.com/guides/signer-guide-signing-system-requirements

K. Acknowledging your access and consent to receive and sign documents electronically

To confirm that you are able to electronically access the information contained in this Electronic

Record and Signature Disclosure (ERSD), please confirm that you have: (1) read this ERSD, and either: (2) you are able to print on paper or electronically save this ERSD for your future reference and access; or (3) you are able to email this ERSD to an email address where you will be able to print this ERSD on paper and/or save this ERSD for your future reference and access.

Further, if you consent to receiving notices and disclosures from DocuSign and/or SPD exclusively in electronic format, then select the check-box next to “I agree to use electronic records and signatures,” before you click “CONTINUE” within the DocuSign system.

By selecting the check-box next to “I agree to use electronic records and signatures,” you confirm that:

You have read this Electronic Record and Signature Disclosure (ERSD); and

You can print this ERSD on paper, or you can save and/ or send this ERSD to a location where you can print this ERSD, for your future reference and access; and

Until or unless you notify SPD as stated in this ERSD, you consent to exclusively receive through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by SPD during the course of your electronic signature relationship with SPD.

https://support.docusign.com/guides/signer-guide-signing-system-requirements