7 - SOW 24Z3AY8_Repair Gen-FPC.pdf

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC COLEMAN, FL

REPAIR GENERATOR - FPC

PROJECT 24Z3AY8

SCOPE OF WORK

Service: Perform Repairs to FPC Generator

DESCRIPTION OF REQUIREMENT

FEDERAL CORRECTIONAL COMPLEX, COLEMAN, FLORIDA

PROJECT 24Z3AY8 EMERGENCY REPAIR GENERATOR-FPC

January 17, 2024

1. DESCRIPTION OF REQUIREMENT / SPECIFICATIONS

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex, Coleman, Florida (FCC Coleman) located at 846 NE 54th Terrace, Coleman, Florida in Sumter County intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to make repairs to a Caterpiller 3516 fixed emergency generator located at the FPC Remote Utility Building (RUB). Repairs shall comply with Federal, state, and local regulations, codes, and standards. All parts shall be OEM or manufacturer approved replacement parts. All work shall be completed by manufacturer authorized and trained technician. This is a service contract solicitation.

B. BACKGROUND INFORMATION

During routine monthly testing the generator (GEN-8-1-S-COA) at FPC RUB to the generator began operating irregularly. The megger readings were in the range which warranted the generator being taken offline immediately to prevent further internal damage to the working assembly, auxiliary equipment, and possible destruction to the point of a total engine/generator failure requiring a complete replacement. Continuing to run this generator would also cause damage to equipment within the institution due to the dropping of the voltage/amps/hertz. Upon becoming aware of this issue, and to prevent further internal damage to the generator, we took the generator offline and locked it out.

C. GOVERNMENT FURNISHED PROPERTY

FCC Coleman will not provide any materials or labor needed to complete the work identified in the Scope of Work. FCC Coleman will provide one staff to escort Contractor’s personnel while at the RUB. Electrical service from standard duplex outlets, normal city water from sink faucets and spigots, and toilet facilities shall be provided by FCC Coleman, if needed.

D. DESCRIPTION OF REQUIREMENT

FCC Coleman requires the contractor awarded this contract to perform a top-end overhaul, radiator reseal, and the annual maintenance for the generator. Generator is a Caterpillar 3516, serial number 25Z04357. All repairs, maintenance, and parts used on the generator shall be OEM or meet or exceed the requirements of the manufacturer’s specifications on the generator.

• Contractor shall travel to FPC RUB and perform a top-end overhaul and lower-end inspection, which will include, but not be limited to:

o Draw oil sample before starting repair work. Send sample to lab for analysis and provide report to FCC Coleman.

o Remove sixteen (16) cylinder heads.

o Locate source of coolant in cylinders and repair o Inspect all cylinders and advise FCC Coleman of any issues that are discovered.

o Replace all gaskets associated with cylinder head removal.

o Upon completion of all repairs and inspections, reassemble unit.

• Remove radiator to clean, inspect, and reseal:

U. S. Department of Justice Federal Bureau of Prisons

FCC Coleman, Florida 24Z3AY8 Repair Generator - FPC o Draw coolant sample. Send sample to lab for analysis and provide report to FCC Coleman.

o Drain coolant from radiator, remove radiator from engine and transport to the contractor’s shop.

o Radiator to be disassembled, cleaned, inspected, and resealed.

o Advise FCC Coleman if further repairs are needed once inspection is complete.

o Radiator shall be brought back to FCC Coleman FPC RUB and installed back on the engine of the generator.

o Install new coolant level sensor on radiator.

• Perform complete cooling system flush and hose replacement, to include, but not limited to:

o Cooling system to be flushed, rinsed, and refilled with CAT ELC coolant only.

o Replace ball valve on right side jacket water heater.

o Replace lower coolant hoses on both sides for isolation of the line.

o Replace supply and return cooler lines that go into fan shroud on right side.

• Perform an annual, Level 1 inspection on the generator, recording all results and findings on the generator, to include visual inspection, operating inspection, and service.

Annual inspection to include, but not limited to, the following:

o Inspect fuel, oil, and coolant hoses for pliability and wear, recording any items that need to be replaced, and tighten clamps as needed.

o Inspect electrical wiring for frayed wires and loose connections, tightening if needed, and recording any items needing to be replaced, and notifying FCC Coleman of those items, if applicable.

o Inspect belts for tension and wear, adjust as needed, and record any belts that need to be replaced.

o Inspect batteries for proper electrolyte level, filling batteries, if needed, clean batteries connections and coat with applicable corrosion inhibitors. Verify and record voltage at each cell, ensuring proper voltage at each cell.

o Verify proper operation of the battery charger-recording charging rate and voltage; check battery charging alternator, recording results.

o Inspect engine water jacket heater and engine oil heater.

o Inspect and clean the crankcase breather.

o Inspect air inlet piping and exhaust manifold and piping.

o Inspect radiator/heat exchange assemblies for leaks and condition.

o Inspect air cleaner for cleanliness, rips, tears, and record if needing to be replaced.

o Inspect all gauges and control panels ensuring they are in good working order.

Record any items that need to be repaired or replaced. Make adjustments as needed.

o Inspect all guards and safety devices verifying operation and condition.

o Inspect fuel system for leaks and condition. This includes verification of day tank operation, priming pump, and fuel injection system.

o Inspect fuel, oil, and water pumps.

o Inspect Rectifier Bridge, cleaning if needed.

o Inspect and lubricate generator bearings and fan drive bearings.

o Inspect stator windings, measure and record.

o Inspect the starter motor for proper operation.

o Inspect turbocharger.

o Inspect the valve lash and valve bridge, making adjustments if necessary.

o Change engine fuel filter using CAT OEM filter. Check air filter and record findings as well as advising FCC Coleman staff should the air filter need to be replaced.

FCC Coleman, Florida o Drain engine oil, change filter, and replenish to proper capacity, using OEM or approved equal. Check for leaks.

o Check/verify proper operation of gauges, metering, indicators; temperature regulators; governor settings; turbocharger; and after cooler. Record findings and make adjustments if necessary.

o Perform transfer switch test, recording voltage, amperage, and frequency.

• Contractor shall perform 2-hour load bank test, testing at a minimum of 75% of generator capacity. Contractor to provide load bank for the test.

• OEM parts and materials (or premium quality parts and materials that meet or exceed the manufacturer’s specifications) must be used in accordance with manufacturers’ specifications. See below for what items must be CAT OEM and what can be meet or exceed OEM.

o Oil – CAT 15W40 o Oil Filter – CAT OEM o Fuel Filters – CAT OEM o Coolant – CAT ELC coolant o All other parts and material can be OEM or meet or exceed OEM.

• Delivery and disposal of oil and coolant are the responsibility of the contractor and must adhere to EPA and DOT regulations.

• Once installed, contractor shall test the system for proper operation.

• Contractor shall provide a written service report.

• Contractor shall provide a written or computer generated report of trending information from the final onsite testing.

• Should the contractor discover additional damage or repairs that were previously unknown, those need to be identified to the COR in writing. Contractor shall provide a written estimate of those previously unseen problems, deficiencies, and/or broken parts not already included in the original quote.

• Contractor shall not proceed with any repairs and/or replacements which are not included in the original quote until approval is received by FCC Coleman Contracting Officer, in writing.

• Contractor shall not perform any work that will increase the price of the quote without written approval from the Contracting Officer.

• Contractor shall be trained by Caterpillar and be an authorized Caterpillar service center.

• All labor, material, and equipment to complete the work described herein shall be included in the contractor’s bid. Any materials or equipment needed to complete this work, not specifically identified, shall be provided by the Contractor at no additional cost to the Government.

• Final payment will not be processed until all written certifications and testing have been received by the Complex Facility Manager.

E. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

Compliance with all environmental regulations, Life Safety codes, NFPA, OSHA, ABA, NEC.

and Federal, State, and Local codes and regulations will be required for the duration of this contract. Services and materials provided by the Contractor will adhere to and shall be consistent with the most current industry standards.

FCC Coleman, Florida

2. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Security Clearances

All Contractor’s personnel coming onto Federal property must successfully pass a security clearance (NCIC). Security clearance paperwork shall be submitted to the Contracting Officers Representative (COR) within seven (7) calendar days of the Award of Contract. The Contractor awarded the contract should plan on security clearances being completed within fourteen (14) working days from submittal of a fully completed NCIC packet. NCIC clearances must be successfully processed prior to any personnel coming onto the FCC Coleman property.

In addition to security clearance compliances addressed elsewhere in this solicitation, the following conditions are specific to FCC Coleman.

1. Security clearance documents will only be accepted from the Contractor awarded the contract. If the services are subcontracted out to another Contractor, the Prime Contractor awarded the contract must submit the security clearance forms to the FBOP. If submitted by any other Contractor, they will be rejected. The Prime Contractor awarded the contract has the responsibility to review the security clearance submissions to ensure they are filled out completely and signed prior to submitting to the FBOP for processing.

2. In the event a contractor’s employee cannot pass the security clearance process, they will not be permitted to work on this contract or be on FCC Coleman property.

By law, the FBOP cannot, and will not, release any information to the Contractor concerning the nature of why the rejected employee was not able to pass the security clearance process.

3. Residency Requirements - The residency requirement applies to both individuals and employees of companies providing services to the FBOP. For three (3) of the five (5) years immediately prior to submission of your bid, individuals and/or Contractor employees providing services in any Federal Bureau of Prisons facility must have:

a. resided in the United States (U.S.).

b. worked for the U.S. overseas in a Federal or military capacity; or

c. been a dependent of a Federal or military employee serving overseas.

B. Work Hours

Work Hours shall be between the hours of 6:30 AM and 3:30 PM EST, Monday through Thursday, excluding Friday, Saturday, Sunday, and any Federal holiday. Should the Contractor need to access the site to conduct work associated with this contract at a time other than those listed above, the Contractor will request an alternate time in writing to the COR five (5) working days prior to the date and time requested.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, inventorying of tools, institution emergencies, etc. In the event of an institution emergency, depending on the type of emergency, the Contractor may be instructed to secure all work, secure and stow all tools, equipment, and materials, and be escorted out of the institution. Work will resume once the institution emergency passes. The decision to remove Contractors from the institution during an institutional emergency will be made by the Captain or his designee. All work under this project is outside the secured perimeter fence; therefore, the delays typically experienced by contractors

FCC Coleman, Florida processing into an institution will NOT likely be experienced by the contractor for the duration of this contract. Contractor’s personnel should bring all materials, supplies, tools, incidentals, etc. with them each day.

C. Tool Control

All tools will be inventoried prior to entering the institution and will be inventoried again when departing the institution or departing one department to perform work in another department, to ensure accurate accountability prior to exiting the institution and/or each department area.

Should a tool become missing, Contractor’s personnel will not be permitted to leave the work site until the tool is found or a search has been completed for the missing tool to the satisfaction of the on-duty Chief of Correctional Services or Operations Lieutenant. The Government will not incur any additional charges because of searching for a lost tool due to the negligence of the Contractor’s personnel.

D. Safety and Personal Protective Equipment

All Contractor’s employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards, OSHA, etc., always while on the job site. It is the responsibility of the Contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Coleman locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will follow the institution Lock- Out/Tag-Out program.

E. Additional Considerations

Contractors will NOT be allowed to bring cell phones, cameras, or two-way radios/pagers into the secured perimeter of any FCC Coleman institution. The Facilities Department maintains a digital camera that may be utilized by the Contractor, should it be needed. The Contractor may request copies of these documentation photographs for record keeping.

Contractor will be permitted to wear jeans in the institution; however, shorts, camouflaged clothing, offensive clothing, or clothing that is dark green, bright orange, or khaki in color are prohibited, as these are the color of clothing worn by inmates. The clothes will be proper and suitable for the services that are being provided.

Smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced. Lighters, tobacco products, and electronic/vapor cigarettes are not permitted inside the perimeter fences and should remain secured in the Contractor’s locked vehicle.

Illegal drugs, weapons, and firearms of any kind are strictly prohibited on Federal property.

Introduction of contraband, which is anything inmates are prohibited from possessing (such as, cell phones, cigarettes, alcohol, pornographic material, etc.), into a correctional facility is a Federal felony offense. Violators will be prosecuted to the fullest extent of the law.