7-RFP 26-14 Letterman Jackets.pdf
PDF 855 KB Posted
- Attached to
- Letterman Jackets State and local contract opportunity
- Solicitation number
- RFP 26-14
- Issued by
- Upton County, Texas
About this file
This is a Request for Proposal (RFP 26-14) issued by the San Felipe Del Rio Consolidated Independent School District in Del Rio, Texas for letterman jackets. The district is requesting proposals for high-quality letterman jackets with specific material and construction requirements including 22 oz. wool body material (75% wool/20% polyester/5% other fibers), 25 oz. vinyl sleeves with foss backing, slash pockets with double welt tops, nylon taffeta lining, and reinforced stitching at stress points. Proposals must be submitted electronically through the Bonfire Interactive portal no later than 2:00 PM on September 9, 2025. The awarded vendor must conduct on-site visits during the first week of December 2025 and first week of May 2026 to measure students individually using sizing samples, and must coordinate with Athletic Director Coach Frenchey McCrea. The contract term runs through June 30, 2026, with automatic renewal options for the 2026-2027 and 2027-2028 school years unless terminated by either party.
Pricing must be F.O.B. destination Del Rio, Texas, excluding federal and state taxes as the district is tax-exempt. The evaluation process uses a 100-point scoring system considering references from other school districts (1-10 points), jacket and letter cost (1-25 points), merchandise quality (1-15 points), additional patch costs (1-15 points), delivery timeline (1-10 points), meeting specifications (1-15 points), and past experience with the district (1-10 points). Vendors must provide pricing for a complete letterman jacket with one letter, additional letter/patch costs, delivery timeline, customer service capabilities, a listing of available patches with individual costs, and references from other school districts. The district reserves the right to award based on best overall value rather than lowest price alone, and will award to a single vendor for the entire contract period.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 5-w-9.pdf | ||
| 3-Declaration of Compliance.pdf | ||
| 4-Conflict of Interest.pdf | ||
| 2-SFDRCISD Vendor Form REV.pdf | ||
| 6-References Form.pdf | ||
| 1-Form 1295.pdf |
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Text version
REQUEST FOR PROPOSAL
PURCHASING DEPARTMENT 21 August 2025 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 420128 Del Rio, Texas 78842 Phone: (830) 778-4062
Please submit bid no later than:
Tuesday, 9 September 2025 Am) 2:00 Pm)
Price to be F.O.B. DESTINATION and must be extended.
RFP 26-14
LETTERMAN JACKETS
The San Felipe Del Rio Consolidated Independent School District is requesting proposal for the attached Letterman Jackets Due date no later than 2:00 p.m. on Tuesday, 9 September 2025.
The San Felipe Del Rio CISD has partnered with Bonfire Interactive allowing vendors to submit bids and proposals digitally.
Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.
Registration is free and easy!
Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.
If you need assistance with your registration or the submittal of your Quote/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com
Thank you for your continued interest in doing business with us.
Exclude Federal and State Tax.
BY: Juan Gallegos, Jr.
PURCHASING COORDINATOR
RFP 26-14
https://sfdr-cisd.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com
RFP CONTINUATION SHEET
San Felipe Del Rio Consolidated I.S.D.
315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002
ELECTRONIC SUBMISSION
1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com
The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post award notices.
2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.
3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.
4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.
RFP 26-14
https://sfrd-cisd.bonfirehub.com/ mailto:Support@GoBonfire.com https://vendorsupport.gobonfirecom/hc/en-us
315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002
NOTICE TO BIDDERS
All contracts and agreements between merchants and the San Felipe Del Rio Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).
During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation, or handicapping condition.
Payment, unless otherwise noted will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever come later.
PRICES QUOTED ARE TO BE F.O.B. DESTINATION, DEL RIO, TEXAS. EXCLUDE
FEDERAL AND STATE TAX AS THE SAN FELIPE DEL RIO CONSOLIDATED
INDEPENDENT SCHOOL DISTRICT IS TAX EXEMPT. IF FREIGHT IS NOT INCLUDED
IN COST FOR EACH LINE ITEM, DOCUMENTATION MUST STATE FREIGHT COSTS.
The San Felipe Del Rio Consolidated Independent School District does not award proposals on low price alone; quality, availability, suitability to purpose and past performance record are the controlling factors. It being understood the district reserves the right to determine such and base the award on the best interest of the school district.
The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.
The bid is a firm offer, which shall be irrevocable and open for acceptance from date of award through June 30, 2026, with option to renew for the 2026-2027 and 2027-2028 school calendar years if deemed in the best interest of the district. It being understood the district will be the sole judge as to the best intent. Renewal will be automatic unless a selected vendor is notified otherwise or elects to terminate contract at the end of the 2025- 2026 school year. Company must notify the Purchasing Department if it chooses to terminate contract at the end of the 2025-2026 school year.
Cancellation of this award will take place if either of the following conditions is observed:
a) The vendor proceeds in a manner that does not comply with the bid terms & conditions of bid award.
b) The vendor does not carry out the provisions of this Award in its true intent and meaning implicated in bid document.
c) The District will award this bid to a single vendor for the contract period.
RFP 26-14
315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002
SPECIFICATIONS
1. LETTERMAN JACKETS
• Material:
o Wool, 22 oz. Wool, 75% Wool/ 20% Polyester/5% Other Fibers
YES_____NO_____
o Orders cut from same dye lot to insure shade matching within a jacket
YES_____NO_____
• Sleeves:
o Constructed From Quality 25 oz. Vinyl with a Foss Backing for added support and to look and feel like leather
YES_____NO_____
o Simulated Leather Grain Imprint to Enhance Overall Appearance
YES_____NO_____
• Sleeve Type:
o Raglan or Set-In Sleeve, Designated by School Organization
YES_____NO_____
• Pockets:
o Slash Pockets with Double Welt Pocket Tops
YES_____NO______
o Vinyl Pocket Trim
YES_____NO_____
o Lined with Same Wool as Jacket and Features a Bonefield Fabric Facing
YES_____NO_____
o Reinforced Stitching
YES_____NO_____
• Lining:
o Choice of Nylon Taffeta/Quilted is 68PC PIC 70 Denier Nylon
YES_____NO_____
• Collars:
o Wool Support Collar
YES_____NO_____
o Superior Knit Cuff and Waistband of 100% Acrylic Nylon Ribbed Knit
YES_____NO_____
o Custom Made Award Letter with Double Color Felt Sewn on Each Jacket
YES_____NO_____
• Stitch Quality:
o Reinforced Stitching at all Stress Points including Underarms and Pocket
Corners
YES_____NO_____
If no to any of the above, please attach your company’s specifications for each bullet listed above and specify how your company specifications differ.
315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002
SPECIFICATIONS (CONT)
2. All letterman jackets and related items offered to District must be new and previously unused. YES_____NO_____
3. Company must agree to On-Site visits to be scheduled the first week of December 2025 and the first week of May 2026 for the purpose of measuring each student individually using sizing samples. YES_____NO_____ If no, please state when your company would be able to schedule on-site visits in order to take orders for jackets.
Awardee must coordinate date and time of visit with the Athletic Director, Coach Frenchey McCrea at 830.778.4350. YES_____NO_____
4. Jackets will be Poly Bagged with a Copy of the Student’s Order placed inside each marked bag. YES_____NO_____ If no, please state how jackets will be packaged.
5. Patches are NOT to be sewn through the Lining. All Patches ordered are to be placed on the jacket before the jacket is complete and no stitching goes into the lining of the jacket. YES_____NO_____ If no, please state how patches are sewn onto jacket:
6. Company must have a customer service department available to parents and students ordering jackets: YES_____NO_____
7. 6” Double Letter Chenille DR with Contrasting Background, with Sport Symbol and may include Service Bars. This must include two felts. YES_____NO_____ If no, please state size and how your letter is presented:
8. Listing of Available Patches showing cost of each on an individual basis is to be sent with bid packet. YES_____NO_____
9. References are to be submitted from school districts to whom you have provided/sold letterman jackets: YES_____NO_____
315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002
SPECIFICATIONS (CONT)
10. TimeLine for Delivery once Company has received the SFDRCISD’s Purchase Order: _________________________________
11. Cost to District for Letterman Jacket and One (1) Letter: $________________
12. Additional Cost for each additional Letter/Patch Purchased from Company to be sewn on jacket as specified under Item #5 on Page 5 of 6: $_____________
13. A committee will award points to each company submitting a bid based on the following point system:
a. References from ISDs for projects of like size and scope - 1 to 10 points
b. Cost of Jacket and 1 Letter
c. Quality of Merchandise
d. Cost of Additional Award Patches
e. Time Line of Delivery
f. Meeting Specifications 1-12 (Pages 3,4 and 5)
g. Past experience, if applicable, with SFDRCISD
- 1 to 25 points
- 1 to 15 points
- 1 to 15 points
- 1 to 10 points
- 1 to 15 points
- 1 to 10 points
Total Points that may be awarded: 1 to 100 points
The company awarded the highest point average will be AWARDEE.
I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.
Signature of Approved Company Representative Print Name
Email address Phone #
RFP 26-14
FILL THIS SEC. IN BIDTABLE PROVIDED
FILL THIS SEC. IN BIDTABLE PROVIDED
San Felipe Del Rio Consolidated
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| 2 All letterman jackets and related items offered to District must be new and previously: |
| NO_15: |
| December 2025 and the first week of May 2026 for the purpose of measuring each: |
| NO_16: |
| to take orders for jackets 1: |
| to take orders for jackets 2: |
| Awardee must coordinate date and time of visit with the Athletic Director Coach: |
| NO_17: |
| Jackets will be Poly Bagged with a Copy of the Students Order placed inside: |
| NO_18: |
| If no please state how jackets will be packaged 1: |
| If no please state how jackets will be packaged 2: |
| placed on the jacket before the jacket is complete and no stitching goes into the lining of: |
| NO_19: |
| If no please state how patches are sewn onto jacket 1: |
| If no please state how patches are sewn onto jacket 2: |
| Company must have a customer service department available to parents and: |
| NO_20: |
| 6 Double Letter Chenille DR with Contrasting Background with Sport Symbol: |
| NO_21: |
| If no please state size and how your letter is presented 1: |
| If no please state size and how your letter is presented 2: |
| Listing of Available Patches showing cost of each on an individual basis is to be: |
| NO_22: |
| References are to be submitted from school districts to whom you have: |
| NO_23: |
| 11 Cost to District for Letterman Jacket and One 1 Letter: |
| Print Name: |
| Email address: |
| Phone: |
File details come from the government source that posted it. Updated .