RFP_693JJ318R000021.pdf

693JJ318R000021

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 94

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

HRDS30180001PR

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693JJ3

Federal Highway Administration Office of Acquisition & Grants Management 1200 New Jersey Ave., SE Washington DC 20590

1300 ET 06/18/2018

Dewhyte McPherson 202 dewhyte.mcpherson@dot.gov

366-0494

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Sarah Berman

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Pre-proposal Conference and Site Visit

RSVP by May 21, 2018 to attend

Federal Highway Administration (FHWA) will hold a Pre-proposal Conference and Site Visit to allow potential Offerors and interested parties to view the FHWA Highway Driving Simulator

(HDS) in operation, view the facilities, and ask questions. FHWA officials will present and discuss the procurement process and requirements for this procurement, as well as answer relevant questions from interested parties.

Attendance at the Pre-proposal Conference and Site Visit is not mandatory in order to submit a proposal under this solicitation. Offerors may submit proposals under this solicitation even if they have not attended.

FHWA will summarize all questions and answers discussed during the Pre-proposal Conference and Site Visit for release as a Solicitation Amendment at www.FedBizOpps.gov under this

Solicitation Number 693JJ318R000021.

To attend the Pre-proposal Conference and Site Visit, you must RSVP by May 21, 2018 by emailing DeWhyte.McPherson@dot.gov the following information:

Company Name and Address

Names and Titles of all Attendees in your Party

Note: If necessary, the Government reserves the right to limit the number of attendees from a party.

Pre-proposal Conference and Site Visit Details:

DATE: Wednesday May 30, 2018

TIME: 10:30am to 2:00 pm

LOCATION: Federal Highway Administration

Turner-Fairbank Highway Research Center

6300 Georgetown Pike

McLean, Virginia 22101

Room T-105

RSVP: Email DeWhyte.McPherson@dot.gov

Questions in Advance: Interested parties are encouraged to submit questions in advance of the

Pre-proposal Conference and Site Visit. Submit questions in advance by email to

DeWhyte.McPherson@dot.gov .

http://www.fedbizopps.gov/ mailto:DeWhyte.McPherson@dot.gov mailto:DeWhyte.McPherson@dot.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractor shall furnish all non-personal technical support services to perform the tasks described herein under this contract entitled, “Technical Support for the FHWA Highway

Driving Simulator (HDS).” The Contractor shall conduct human factors research and provide critical human factors support on special projects by operating, maintaining, and as required, enhancing the HDS at the Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia, in support of the human factors research for FHWA.

This is a cost-plus-fixed-fee contract with a maximum potential amount of $(to be filled in at award), which consists of a maximum potential cost of $(to be filled in at award), and a maximum potential fixed fee of $(to be filled in at award) as presented below.

Total Estimated Cost-Plus-Fixed-Fee

Estimated Cost Fixed Fee TOTAL

Base Period (24 months)

$(to be filled in at award)

$(to be filled in at award)

$(to be filled in at award)

Option Year 1 $ (to be filled in at award)

$(to be filled in at award)

$(to be filled in at award)

Option Year 2 $(to be filled in at award)

$(to be filled in at award)

$(to be filled in at award)

Option Year 3 $(to be filled in at award)

$(to be filled in at award)

$(to be filled in at award)

Total $(to be filled in at award)

$(to be filled in at award)

$(to be filled in at award)

TRAVEL: All travel shall be reimbursed at cost in accordance with the Travel and Per Diem clause (reference Section G). Travel and Per Diem is included in the above figures and shall not exceed $50,000 for the prime contractor for the total period of performance. This amount is included within the total estimated cost of the contract as stated above. Travel costs are estimated at $10,000/year. Unused travel budget value in a given year shall carry over to subsequent contract years for use within the contract period of performance.

OTHER DIRECT COSTS (ODCs): ODCs are included in the above figures and shall not exceed $500,000 for the prime contractor for the total period of performance. This amount is included within the total estimated cost of the contract as stated above. ODCs are estimated at

$100,000/year. Unused ODC budget value in a given year shall carry over to subsequent contract years for use within the contract period of performance.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

The U.S. Department of Transportation (USDOT), Federal Highway Administration (FHWA), Office of Safety, Research and Development (HRDS) uses the Highway Driving Simulator

(HDS) to conduct human factors research and to provide critical human factors support on special projects. The HDS is a fully interactive human factors research simulator. The human factors research program includes two major areas of research: 1) highway safety and 2) operations. Resulting research will provide knowledge, recommendations, assessment, assistance and coordination for overall highway safety and operations design, planning, projects, policies, programs, and technology for federal, state, and local governments. Under this contract, the Contractor shall conduct human factors research and provide critical human factors support on special projects by operating, maintaining, and as required, enhancing the

HDS at the Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia.

Throughout the conduct of these services the Contractor shall implement a Systems Engineering approach to guide the technical and scheduling aspects of the work.

C.2 INCUMBENT CONTRACT

This is a re-procurement of an existing requirement currently being performed under Contract

No. DTFH61-13-C-00001 with AAI Services Corporation awarded in December 2012.

C.3 CONTRACT OBJECTIVE

The objective of this contract is to provide on-site technical support to operate, maintain, and as required, enhance the HDS in support of the human factors research for the FHWA.

C.4 SCOPE OF WORK

The Contractor shall perform all activities necessary to provide total support for HDS operation and maintenance, including both equipment/hardware and software applications, as necessary, to conduct applicable Government research programs. Technical support services shall include the following:

Task A: Project Management

Manage and report on resources and schedules of activities for operations and maintenance.

Coordinate closely with the Contracting Officer’s Representative (COR).

Task B: HDS Equipment/Hardware and Software Maintenance

Maintain the existing equipment/hardware and software in support of

HDS experiments, visualizations, and demonstrations.

Obtain maintenance agreements with appropriate vendors for all designated equipment/hardware and software.

Task C: HDS Equipment/Hardware and Software Upgrades and Enhancements

As equipment ages or new research requirements cause/create the need to upgrade the HDS’s capabilities, -make recommendations as appropriate for upgrades.

Develop HDS Software.

Incorporate and test new or modified equipment/hardware and software.

Participate in HDS upgrades or system enhancements by designing, obtaining, integrating and testing new or modified equipment/hardware and software.

Task D: HDS Operation

Prepare the HDS for conducting experiments, visualizations, and demonstrations.

Conduct testing and calibration. This may include tuning the HDS motion base.

Develop and document a standardized set of operating procedures, including a checklist for preparing the HDS to run an experimental test participant.

Operate the HDS during experiments, visualizations, and demonstrations.

Promote a professional and cooperative work environment through interactions with the Human Factors Team and FHWA staff, their customers, and contractors responsible for the conduct of the studies in the HDS.

Collect, review and format relevant data.

Task E: HDS Documentation

Maintain and revise HDS documentation to be current and maintain it at a level of detail to enable technically qualified persons to learn to operate the system well enough to conduct normal operations within a two-month period of time.

Maintain a monthly Operations and Maintenance Log of HDS activities.

Task F: HDS Tours and Demonstrations

Support and facilitate tours and demonstrations of the facility in conjunction with FHWA, as required.

Task G: Interoperability and Cross-training Activities

As directed by the COR, support the various simulator platforms, and support activities of TFHRC simulators other than the HDS.

C.5 TASKS

The Contractor shall perform the following tasks:

Task A: Project Management

Task A.1. Kick-Off Meeting

Within two weeks of the effective date of the contract, the Contractor shall attend a kick-off meeting to be held at TFHRC with the USDOT and its representatives to ensure that all parties have a common understanding of the contract tasks and requirements. The

Contractor shall bring its key personnel to this meeting and the COR will arrange the location, the agenda, and the list of other USDOT attendees.

Task A.2. Regular Meetings with the COR and HDS Schedule of Planned Activities Report

At the COR’s discretion the Contractor shall meet with the COR on a regular basis to discuss current and important HDS issues. The issues to be discussed may include, but are not limited to, the following:

Planned experiments and roadway scenarios.

Planned tours and demonstrations.

Planned maintenance and upgrades.

Activities requiring CO or COR advance approval

The Contractor shall maintain documentation in electronic format of all advanced approvals of activities by the CO or COR under the following tasks. Upon request by the

CO or COR, the Contractor shall submit the documentation.

The Contractor shall meet with the COR and other relevant parties (e.g., other on-site support contractors) to work out the details of the experimental design and roadway scenario design referred to below. Before data collection begins, the Contractor shall get written approval from the COR that the experiment and roadway scenarios are satisfactory, and the experiment is ready to begin the data collection phase.

Task A.3 HDS Quarterly Progress Reports

The Contractor shall submit Quarterly Progress Reports in accordance with Section G.

Financial reporting shall be done on a monthly basis in accordance with Section G.

Task B: HDS Equipment/Hardware and Software Maintenance

The Contractor shall maintain the existing equipment/hardware and software in support of

HDS experiments, visualizations, and demonstrations.

Task B.1. Maintenance Agreements

The Contractor shall obtain maintenance agreements with appropriate vendors for all designated equipment/hardware and software. This shall include software maintenance agreements for software packages, as agreed upon with the COR. The agreements may also provide vendor services to perform preventative maintenance, repair malfunctioning equipment, and conduct software tests, as appropriate.

NOTE: The Contractor shall not enter into any maintenance agreements without the express written authorization of the CO.

Task B.2. Equipment/Hardware Maintenance

The Contractor shall conduct equipment/hardware maintenance including, but not limited to, the following activities:

1) Perform all preventative maintenance to HDS equipment/hardware, including, but not limited to, computers, electronics, graphics, video, eye tracker, and motion base equipment, as described in, and in accordance with the schedules in the HDS documentation, and as specified by the

COR.

2) Investigate all equipment malfunctions noted by the on-site team, researchers, and COR. Isolate and determine the sources and causes of equipment/hardware malfunctions by utilizing appropriate diagnostic test procedures.

3) Repair and replace all defective components and parts. The Contractor shall procure replacement parts or other components that are not covered under vendor service agreements. Repairs shall only be made with prior approval of the COR. The Contractor personnel shall provide to the COR all technical, descriptive and source information before obtaining necessary parts or other components. All repairs shall be accomplished in accordance with good engineering practice and are subject to approval by the COR.

4) Conduct appropriate test and calibration procedures, once the repair is completed. Bring the performance of repaired equipment/hardware within applicable performance specifications, as defined by the equipment manufacturers. All test and calibration procedures are subject to the approval of the COR.

5) Conduct calibration activities as necessary to satisfy yearly calibration requirements of Government test equipment.

NOTE: The Contractor shall not purchase any components or parts exceeding $2,750 without the express written authorization of the COR.

Task B.3. Software Maintenance

Software maintenance shall include, but not be limited to, the following activities:

1) Repair any latent or induced software anomalies or bugs that would interfere with HDS operations.

2) Modify existing or developed software necessary to operate the HDS or collect and post-process data resulting from specific experiments.

Task C: HDS Equipment/Hardware and Software Upgrades and Enhancements

Task C.1. Upgrade and Enhancement Planning and Implementation

As equipment ages or new research requirements cause/create the need to upgrade the

HDS’s capabilities, the Contractor shall participate in the upgrade of the HDS. This could include equipment that is needed to keep the HDS operational, but not expressly part of the

HDS. These upgrade activities shall be planned to minimize the amount of time that the

HDS will be unavailable for FHWA requirements. These upgrade activities shall follow accepted system engineering principles, including planning documents, preliminary reviews, critical reviews, subsystem tests, system integration, full-system tests, system evaluation, system acceptance, etc. This system engineering approach shall include the timely preparation and submission of the required plans, schedules, test reports, evaluation results, etc.

The Contractor shall:

1) Provide Information to Parties Conducting Upgrades: As needed, provide any information on HDS specifications, operations, software and hardware to parties conducting HDS upgrades.

2) Participate in Specification and Selection of Equipment: Make appropriate recommendations to the COR for the specification and selection of equipment, both hardware and software, necessary for HDS upgrades. This shall include, but is not limited to, conducting research and writing recommendations to support identification of equipment for selection and specification. This equipment and software shall embrace all aspects of the HDS to include, but not be limited to, the following examples: projectors, screen, car cab components, displays, operator consoles, computers, image generators, motion base components, in-vehicle display devices, eye tracking equipment, etc.

3) Participate in the Design and Implementation of HDS Upgrades: Actively participate in all aspects of the design and implementation of HDS upgrades to include but not be limited to analyses of user needs, identification of appropriate systems, production of programs and computer code, installation of equipment, bench marking of equipment, and acceptance testing of individual subsystems and fully integrated systems, programs and computer code, installation of equipment, bench marking of equipment, and acceptance testing of individual subsystems and fully integrated systems.

4) Ensure Adequate Training for Contractor Personnel on New Hardware and

Software: If new or modified hardware and software are introduced into the HDS, the Contractor shall provide its on-site personnel proper and adequate training to ensure they are knowledgeable and proficient in its use and functions.

Task C.2. New or Modified HDS Equipment/Hardware and Software

The Contractor shall participate in and support activities concerned with new or modified

HDS equipment/hardware and software procurements, installation and testing. The

Contractor shall:

1) Specify and purchase hardware and software for use in HDS modifications or enhancements, as requested by the COR.

2) Install hardware and software according to accepted best practices.

3) Develop test and calibration procedures or check and modify, as appropriate, existing test and calibration procedures for adequacy.

4) Conduct final hardware and software testing prior to Government acceptance.

5) Review supplied documentation for adequacy and correctness.

6) Incorporate new or modified equipment/hardware and software into all applicable HDS documentation.

7) Develop written Work Plans and Schedules for all upgrade and system enhancement work, implement sound System Engineering principles in these plans and schedules, seek and obtain the written approval of the COR before conducting any specific tasks under these plans and schedules.

Note: The Work Plan shall be consistent with the contract and all exhibits. The Work Plan shall not be construed to override or change the requirement or exhibits of this contract. The controlling document for the requirement shall be the contract, its exhibits, and any modifications issued.

Task C.3. Software Creation, Maintenance, Upgrades and New Purchases

The Contractor shall develop HDS software as needed in support of HDS experiments and visualization activities. The Contractor shall perform software development, maintenance, upgrades and purchase of new software as required with the approval of the COR. The

Contractor shall conduct strict and documented configuration management of all software to ensure stability during data collection.

NOTE: The Government shall maintain unlimited rights to all software and data developed, including, but not limited to, source code and executable code. The Contractor shall furnish all developed software code, documentation, and related data and information to the COR at the COR’s request.

Task D: HDS Operation

Task D.1. HDS Preparation

Based on written approval of the COR, the Contractor shall prepare the HDS for conducting experiments, visualizations, and demonstrations. The Contractor shall work closely with the human factors specialist or FHWA Principal Investigator (PI), other Federal staff, contract research support staff, and the COR to implement experimental procedures in the HDS. The

Contractor shall provide to the COR a written plan and schedule of how and when the hardware and software shall be prepared. In the case of experiments, the plan and schedule shall be coordinated with the study Work Plan provided by the PI. The Contractor’s plan and schedule shall be approved in writing by the COR before implementation. The Contractor shall:

1) Produce a Roadway Display: Define a roadway scenario to conform to a roadway description provided by the PI and the COR. Make the necessary calculations to define the roadway coordinates and other information required by the scenario. Use the calculated values to produce a scenario, which conforms to required experimental geometries.

2) Develop Algorithms: As a minimum, develop suitable and efficient algorithms to control simulator equipment, sequence operation, collect and manipulate experimental data, or otherwise contribute to simulator operations. Algorithm development shall include, but not be limited to:

a. Producing source programs from developed algorithms.

b. Compiling and testing developed programs.

c. Debugging programs as necessary.

d. Researching sources for existing code and scenarios that can be used.

e. Incorporating developed programs into existing HDS software.

f. Post-processing and formatting data from HDS and other designated sources.

g. Writing user and program documentation for new and modified programs.

3) Provide Sequencing and Control of Simulator Modules: Provide the sequencing, timing, milestones, and other information necessary to properly control simulator modules for any experiment or demonstration scenario developed.

4) Preview and Modify Developed Scenario: Preview the scenario and control of peripheral HDS modules. Compile and test the scenario produced, note and correct nonconformities and errors, until the scenario is approved for use in the experiment or demonstration by the PI and the COR.

5) Calibrate HDS: Test and calibrate HDS modules prior to each experimental or demonstration run, or as indicated in the HDS documentation. Specific software based test and calibration programs shall be used as appropriate.

6) Prepare In-Vehicle Displays: As specified by the PI in the Work Plan and approved by the COR, prepare in-vehicle displays for experiments. These displays are to be coordinated with the HDS scenario(s) and event triggers.

7) Prepare Video Recordings: As requested, prepare video recordings and other materials as requested that are used as stimulus materials in the Human Factors (HF)

Laboratory for use at conferences and demonstrations.

Task D.2. HDS Operation

The Contractor shall operate the HDS during experiments, visualizations, and demonstrations. The Contractor shall work closely with the human factors specialist or

FHWA PI, other Federal staff, contract research support staff, and the COR to implement the study Work Plan provided by the PI. The Contractor shall ensure that the HDS facility can execute an agreed upon study Work Plan in an efficient and timely manner. The Contractor shall follow the COR-approved schedule to execute experiments and demonstrations. The

Contractor shall:

1) Work with Contractor research investigators to conduct preparation and training of the volunteer research participants for experimental runs. These duties typically include explaining functions of the car cab controls and training participants in specialized experimental procedures.

Note: The Contractor is not responsible for recruiting research participants. Rather, the

Government will be responsible for recruiting and paying the research participants for experiment participation.

2) Operate the HDS during experimental, demonstration, and post-experiment data analysis runs. Assure all system modules are working correctly and consistently and that the required data are being obtained and recorded properly.

3) Collect Data: Enter appropriate demographic subject data and subsequently perform the data collection in accordance with COR approved experimental procedures. Inform the study PI and the COR of the progress of each run. Note any equipment or subject abnormalities and immediately notify the PI and the COR. Terminate or modify run procedures and HDS operations at the request of the COR. To ensure the integrity of an experiment, changes to any procedures must be made with the concurrence of the COR, HDS Contractor, and the study PI.

4) Format, Review and Prepare Data: As required by the COR, conduct data analyses, write analytic software, reformat and post-process data, access analysis programs from the computer’s library, manipulate the data, and obtain printouts of analysis results. Transfer data. Post-process, program and otherwise prepare and use COR approved data in statistical or other analyses conducted on COR-authorized computers. Use appropriate software to assist in analyzing the collected data and display them in charts, graphs, etc.

5) Backup Data: Ensure sufficient redundancy and backup procedures are in place to prevent the loss of critical data or applications. Backup data on a frequent basis to ensure critical data and applications are not degraded or lost.

Task E: HDS Documentation

Task E.1. Maintain and Revise HDS Documentation

The Contractor shall maintain and revise HDS documentation to be current and at a level of detail to enable technically qualified persons to learn to operate the system well enough to conduct normal operations within a two-month period of time.

NOTE: HDS Documentation will be current at the time of contract award.

The Contractor shall incorporate new or modified equipment/hardware and software into all applicable HDS documentation.

All documentation shall be maintained in soft copy (primary and backup), and backed up at least weekly.

1) The Contractor shall revise and maintain HDS equipment/hardware documentation to reflect any changes attributable to: (1) equipment repairs, (2) integration of new or modified equipment, and (3) vendor changes or wiring modifications.

Maintenance of documentation shall include, but not be limited to, schematics, wire lists, interface drawings, parts lists, and mechanical or layout drawings. The

Contractor shall make the COR aware of significant changes to the documentation.

The Contractor shall maintain two copies of all hard-copy documentation. As much as possible, HDS equipment/hardware documentation shall be maintained in soft copy. The Contractor shall maintain a primary and a backup copy of all soft documentation. All documentation, both hard and soft copy, shall be accessible to the COR, or others designated by the COR.

2) The Contractor shall develop and maintain documentation of all software. The

Contractor shall update software documentation to reflect any newly developed programs, changes or modifications to existing programs, or other software items.

The software documentation shall include information on Configuration

Management. The software documentation shall include sufficient detail as would be needed for the FHWA, or a designated third party, to understand, use and modify the software.

3) The Contractor shall ensure that documentation is current and updated according to an agreed-upon schedule for each type of information, but never less frequently than once per month.

Task E.2. Monthly Operations and Maintenance Log of HDS Activities

The Contractor shall maintain a monthly Operations and Maintenance Log of HDS activities.

The log shall be maintained in a write-protected software format accessible to the COR, and other designated Federal staff. The log shall have a primary and a backup copy (backed up on a weekly basis at a minimum). The log will be used to review levels of effort for various activities with the goal to improve productivity through better allocation of personnel, equipment, and procedures. As a minimum, the log shall contain the time (current and documented) spent on the following activities:

the cumulative hours HDS is operated, experiments to include development, data collection, etc, maintenance, both corrective and preventative, replacement parts ordering, receiving and installation, new software installation or software modification, conduct of laboratory tours for visitors, and other information as identified by the Contractor or requested by the COR that would be useful in operating and maintaining the system.

Log notations shall be dated and the estimated total time spent on the activity noted. All documentation shall be stored for the duration of the contract.

Task F: HDS Tours and Demonstrations

From time to time the Contractor shall support and facilitate tours and demonstrations at the facility. The COR or an appointed designee will inform the Contractor of upcoming tours and demonstrations and the nature and content of materials that must be shown. The Contractor shall support these tours and demonstrations in such a way as to cause minimal negative impact on the schedule of ongoing laboratory enhancements or experiments.

Task G: Interoperability and Cross-Training Activities

The HDS laboratory is operated as an integral part of an array of simulation facilities located at

TFHRC. These complementary research simulator facilities represent a broad spectrum of simulation fidelity and are used as a whole to conduct complex programs of research that require a series of related experiments to pass through a variety of driving simulators. These additional simulation facilities at TFHRC are operated by the Government and by other contractors.

Task G.1. Support Other Simulators and Platforms at FHWA

Upon direction from the COR, the Contractor shall work on the various simulator platforms that support human factor research experiments in TFHRC simulators other than the HDS.

For experiments conducted in other portions of the Human Factors Laboratory, the

Contractor shall work on experiment preparation or other aspects of the studies, as requested by the COR. The Contractor may be required to perform the following: preparation of stimulus materials, data formatting, development of data collection and other programs or provide technical assistance.

Task G.2. Limited Off-Site Activities

As directed by the COR, the Contractor may be required to work off-site on limited assignments as needed. Such an assignment would be limited in nature, but would allow flexibility to support FHWA goals. As needed, the precise job functions and durations of off-site assignments will be discussed and mutually agreed upon between the Contractor and the COR.

In all of these laboratory interoperability, cross-training, and off-site activities, the

Contractor shall maintain a free and open channel of technical communications among all of the HDS Contractor staff and all of the other contractors and Government technical, managerial and administrative staff. The Government recognizes the Contractor’s need for a cohesive organizational identity. However, that need shall not interfere with the paramount Government desire to establish an environment of teamwork and cooperation among all Government and contractor personnel contributing to the complex, interdisciplinary Human Factors research program. The Contractor shall work actively and effectively to build teamwork and cooperation among all participants in contract activities, fellow contractor employees, other contractor employees, the Government, customers, managers, CORs, subcontractors, consultants, etc.

C.6 PERIOD OF PERFORMANCE

The period of performance shall be as follows:

Base Period: 24 months

Option Year I: 12 months

Option Year II: 12 months

Option Year III: 12 months

C.7 HOURS OF OPERATIONS

Under this contract, the Contractor is responsible for conducting business generally between 7:30 a.m. to 4:00 p.m., Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. Work hours for Contractor personnel shall not exceed 40 hours per week unless authorized by the COR and approved by the Contracting Officer. If vacation time of an employee is expected to exceed 10 consecutive working days or sick leave 5 consecutive working days, a replacement shall be provided. This replacement shall be billed at the absent employee's rate. Overtime is not authorized unless specifically negotiated and rates incorporated in the schedule. The Contracting Officer must authorize overtime. To compensate for any weekend hours worked, time off during the normal weekdays can be granted.

The Contractor at all times must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS/SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.8 PLACE OF PERFORMANCE

All technical work performed under this contract relevant to on-site operation of the HDS shall be performed on-site at the Turner-Fairbank Highway Research Center in McLean, Virginia.

C.9 PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C.10 PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend progress meetings. The Contracting Officer or Contracting

Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the

CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

C.11 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor personnel will have to obtain and wear

FHWA issued badges.

C.12 CONTRACTOR TRAVEL

The Contractor may be required to travel during the performance of this task order to attend meetings, conferences, and training. All travel requires Government approval/authorization and notification to the COR. All travel shall be reimbursed at cost in accordance with the Travel and

Per Diem clause (reference Section G). Travel and Per Diem is included figures and shall not exceed $50,000 for the prime contractor for the period of the total period of performance. This amount is included within the total estimated cost of the contract, as stated above. Travel costs are estimated at $10,000/year.

C.13 MATERIALS

This category includes travel, reproduction, and shipping expenses associated with training activities and visits to Contractor facilities.

C.14 ORGANIZATIONAL CONFLICT OF INTEREST

Contractor and subcontract personnel performing work under this award may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.15 PHASE IN /PHASE OUT PERIOD

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the start date.

C.16 GOVERNMENT FURNISHED EQUIPMENT

See the list of Government Furnished Equipment shown in Technical Exhibit XX.

Any Government furnished or Contractor acquired property under this contract shall be accounted for as provided in 1252.245-70.

C.17 FACILITIES

The Government will provide facilities and equipment necessary for the Contractor to conduct the required work at TFHRC. This includes desk space, telephones, computers, and other items necessary to maintain an office environment.

Parking is available at TFHRC for Contractor personnel. The Contractor shall ensure that persons on-site operate their private vehicles in a manner that conforms to TFHRC requirements, such as ensuring that all private vehicles are appropriately registered with the TFHRC facilities management within five working days of the effective date of the contract.

C.18 MATERIALS

The Government will provide a set of operating procedures and documentation for the HDS.

C.19 APPLICABLE PUBLICATIONS (Current Editions)

The Contractor must abide by the following requirements and standards:

C.20 TRANSITION ACTIVITIES

The Contractor shall provide services needed to assist in a smooth and orderly transition between the incumbent Contractor and a successor Contractor to ensure minimum disruption to vital

Government business. These services may include, but are not limited to: data and other file transfer, material transfer, coordination with existing Contractor, and other activities to assist in an orderly transfer and establishment of continued operation of the contract services. The

Contractor shall cooperate fully in the transition.

C.21 ON-SITE PROFESSIONAL STAFFING REQUIREMENTS

Due to highly specialized technical nature of the work performed under this contract, the Contractor shall be required to provide the following professional staffing positions: 1 Program Manager, 2 Senior

Programmers, 1 Junior/Mid-level Programmer, and 1 Mechanical/Electrical Technician. A Programming

Assistant may also be necessary part-time on-site as-needed based on workload. With the exception of the Program Manager and the Programming Assistant, each of the positions is required full-time, on-site at the TFHRC HDS facility.

1 Program Manager: The Program Manager (PM) shall be responsible for overall management of the contract, including quality assurance for all products delivered to the government and availability of resources. The PM shall have experience in successfully managing at least two completed projects under

Federal contract comparable to this project in size and content. The PM shall have a minimum of 10 years of experience in software or systems engineering and simulation related research and development, preferably driving simulation experience. The PM shall have demonstrated success in keeping projects involving multiple professionals on schedule and within budget, and in providing high quality products meeting the sponsor’s expectations. Depending on the nature of the tasks, the PM must be able to dedicate up to 50% of total annual labor hours over the period of performance to manage the contract, and shall be available for communications and presentations to the government concerning program management. The person shall have demonstrated experience in managing a large, multi-disciplinary team of human factors and engineering professionals. This person may serve as the main contact with the

COR in all financial contract activities, and shall be responsible for allocation of contract resources to meet the requirements of the contract. This person should be an experienced manager, having a technical background with a proven record of getting high quality work completed on or ahead of time.

2 Senior Programmer(s): One of the Senior Programmers (SP) shall be responsible for overall technical direction and supervision of task leaders on all tasks under the contract. The SPs shall have at minimum a

Bachelor’s degree in a field applicable to software engineering and real-time simulation (Masters or Ph.D.

preferred), and a minimum of 10 years of progressively responsible experience preferably in the areas of human factors and simulation research and/or training. This experience shall include technical leadership of significant research and development work. The SP must be able to dedicate 100% of total annual labor hours over the period of performance to the contract, and shall be available for communications and presentations to the Government concerning technical progress and results.

Responsibilities may include, but are not limited to the following:

For the SP who serves as the technical leader and supervisor, also act as onsite point of contact for COR.

Assist Program Manager in fulfilling all technical and administrative duties of the contract.

Work closely with the FHWA and Contracted PIs to help design real-time scenarios to conduct research in the areas of surface transportation and human factors.

Maintain software and hardware integrity.

Ensure that programs run without errors during periods of data collection.

Work with PIs to help develop work plans, write papers and reports, and assist in data collection.

Supervise subordinate personnel.

Notify the COR when software/hardware issues arise.

Work with the COR to maintain and upgrade the HDS on an as needed basis.

Attend team meetings on an as needed basis.

Travel to technical conferences for outreach activities.

1 Junior/Mid-level Programmer: The junior/mid-level programmer (JMP) shall be responsible for providing technical and/or administrative assistance to the Senior Programmer(s) and Project

Manager. The JP shall have at minimum a Bachelor’s degree in a field applicable to software engineering and real-time simulation, and a minimum of 2 years of progressively responsible experience preferably in the area of software engineering, real-time development, object modeling, and simulation training and/or research. Depending on the nature of the tasks, the

JMP must be able to dedicate 100% of total annual labor hours over the period of performance to the contract, and should be available for communications and presentations to the Government concerning technical progress and results.

Assist SPs in software development and modeling for scenarios in real-time simulation.

Work closely with the FHWA and contracted PIs to help design real-time scenarios to conduct research in the areas of surface transportation and human factors.

Maintain software and hardware integrity.

Ensure that programs run without errors during periods of data collection.

Work with PIs to help develop work plans, write papers and reports, and assist in data collection.

1 Mechanical/Electrical Technician: The Mechanical/Electrical Technician shall have, as a minimum, an Associate’s degree or have successfully completed two years of technical school.

The Mechanical/Electrical Technician shall have a minimum of ten years of experience, four of which shall be at the senior level, developing, evaluating, testing, installing, and maintaining complex electronic instrumentation systems using a wide range of sophisticated test equipment.

The Mechanical / Electrical Technician shall also have two years of demonstrated experience in the operation and maintenance of electronic and video systems commonly used in simulators.

Depending on the nature of the tasks, the Technician must be able to dedicate 100% of total annual labor hours over the period of performance to the contract, and should be available for communications and presentations to the Government concerning technical progress and results.

Perform all responsibilities as assigned by the PM and SP(s).

Maintenance and safety oversight of all electrical and mechanical components of the simulator, which may include equipment purchases.

Perform any required repairs.

Care for and align projectors on an as needed basis.

Assist PIs and Research Assistants with data collection.

Report any equipment failures and/or malfunctions to the SP (s) and the COR.

Programming Assistant: This person will report to the SP(s) and the PM and will perform all duties as assigned. This person shall have a high school diploma, and shall be proficient with software engineering and programming, preferably in C++, a Linux operating system, and some demonstrated knowledge of real-time simulation and modeling. This person may work full-time

(40 hrs/week) on a temporary basis or on a part-time basis for a specified period of time (10-20 hrs/week).

C.22 OTHER PERSONNEL

If an Offeror finds a need to propose any individual possessing expertise other than the expertise identified above in the staffing requirements, then the Offeror shall identify such additional need and shall explain why that expertise and that individual is required in relation to the specific lettered Task(s) to which such individual is assigned.

C. 23 SPECIFICATIONS FOR ELECTRONIC DELIVERABLES

All electronic deliverables shall be supplied in both Microsoft Office file format (e.g. Excel, PowerPoint, Word, Access, and Visio) and/or PDF Format as required by the Government. All text should be in Times New Roman or Arial 12 pt. font, unless specified by the COR. The COR has the right to ask for deliverables in others format(s), as appropriate (e.g., a video clip in

MPEG, QuickTime, or other format). The FHWA style guide

(http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm) should be used for reference citations and style. Graphs and charts should be clearly labeled using APA style and, while color may be used, they should be friendly for black and white printing. All deliverables are the property of the United States Government, and may be posted on a public website or submitted to a conference or meeting for distribution. As such, all media shall be fully accessible and in compliance with FAR 39.2 and TAM NOTE 01-03/Section 508 of the

Rehabilitation Act (see below).

C. 24 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA contracts for preparation of Technical Reports or other documents that FHWA plans to post on a website.

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the

Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the

Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the

Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility

Initiative (Home Page) (http://section508.gov/) for detailed information.

Applicable Standards

The following standards have been determined to be applicable to this contract:

___X____ 1194.21 Software applications and operating systems.

___X___1194.22 Web-based intranet and Internet information and applications.

___X__ 1194.23 Telecommunications products.

http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm http://www.access-board.gov/508.htm http://section508.gov/

___X__ 1194.24 Video and multimedia products.

_______1194.25 Self contained, closed products.

_______1194.26 Desktop and portable computers.

FHWA has determined that the accessibility requirements contained in the electronic and

Information Technology Accessibility Standards, Section 1194.22,…