Annual_Fire_and_Safety_SOW_080719.docx

NSE SR:0302498 - Annual Fire and Safety Inspections and Services Provide

1.0 ITEM 1: ABSTRACT:

1.1 This item describes the requirements for the FY20 annual inspection and servicing of the vessel's fire protection and safety equipment for USCG Inspections and ABS Surveys.

2.0 REFERENCES:

2.1 Tech. Manuals and Drawings aboard vessel

2.2 Vessel Fire Plan located aboard vessel

2.3 USCG NVIC 9-00 CO2 Fire Extinguishing System Safety

2.4 Bauer DMT 10-E3/460 Air compressor and Cascade System

2.5 Fire Alarm Modification Mod: 1-Line Diagram: DWG No.: 17519, Sheets 1 through 5

2.6 TS Golden Bear 2020 Expected Fire Safety Service

3.0 ITEM LOCATION AND DESCRIPTION:

3.1 Throughout vessel as called out in the statement of work.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES:

4.1 None

5.0 STATEMENT OF WORK:

All work must be in accordance with standard marine practice and be in compliance with ABS and USCG rules.

Furnish labor, material, equipment and staging (if required) to accomplish a complete inspection and complete testing of the vessel's Fire Protection Equipment and Life Safety System Equipment for the USCG and ABS Annual Crediting of Certificate of Inspection and ABS Survey Requirements.

5.1 Contractor is to survey, inspect, service, repair and test as required all fixed Halon, Dry Chemical, CO², and Carboloy Fire Suppression systems including:

Engine and auxiliary engine rooms Hazmat locker Bulk paint storeroom Upper paint locker Boiler room/Incinerator room Emergency generator room Galley.

5.1.1 Contractor shall affix a decal to all Fixed Halon bottles which clearly indicates liquid level in each bottle. Indicating decals will have a current date (Month/Year), contractor name.

5.1.2 Each system servicing shall include (where required):

Local and remote activation controls HVAC shutdown and damper controls Any activation alarms/indicators.

5.1.3 Contractor is to perform all required regulatory hydro-tests on pressure bottles, fittings or hoses. Contractor is to demonstrate proper systems’ operation in the presence of USCG/ABS inspectors to bring vessel into compliance and to satisfy the requirements of USCG COI

5.1.4 Technician must have a minimum of 5 years of experience with ship’s Fire Protection Equipment

5.2 FIXED SYSTEMS:

5.2.1 The Contractor shall ensure a safe work environment for personnel during CO² and Halon fixed firefighting system repairs and modifications by accomplishing the following:

5.2.2 The Contractor shall provide a Qualified Person to take responsibility for personnel safety during the inspection, testing, repairing and modification of all problematic areas in the existing Halon and CO2 Fixed Fire-Fighting Systems.

5.2.3 The Contractor shall provide copies of the Qualified Person’s Credentials such as certifications and licenses to work on CO² and Halon Fixed Fire-Fighting systems to the COTR for approval.

5.2.4 Main fixed CO² and Halon firefighting systems:

5.2.4.1 Provide inert gas or small charge of CO² in sufficient quantity to test gas powered sirens and system timers to meet USCG requirements.

5.2.4.2 Carry out test of gas powered sirens in the protected spaces cited above to satisfaction of USCG and Chief Mate.

5.2.4.3 Carry out test of CO² local and remote controls by operating control levers at each location and recording the following data:

5.2.4.3.1 Operation of pressure switches and shutdown of interlocked fans and dampers upon activation of master valve.

5.2.4.3.2 Activation of gas powered sirens and any other CO² alarm devices in protected spaces upon activation of master valve and selector valve controls.

5.2.4.3.3 Pre-discharge time before selector valve opens once selector valve control has been actuated.

Discharge time.

5.2.5 Compare data with records of previous testing of same system.

5.2.6 Deliver all data to COTR and USCG Inspector.

5.3 Foam Systems:

5.3.1 Contractor to take foam concentrate sample from AFFF fixed system tank reservoir and portable AFFF concentrate containers in AFFF Room and have them independently tested to confirm foam concentrates are viable.

5.3.2 Top off tank reservoir with new AFFF concentrate. Provide (4) each 5 gallon containers of 1% AFFF concentrate.

5.4 Portable Extinguishers

5.4.1 Contractor to provide annual service on 155 each Dry Chemical and CO² portable extinguishers and 1 each (2-50# Cylinders) semi-portable extinguisher. Contractor shall verify quantity and type.

5.4.2 Contractor is to provide labor material and equipment to Inspect, Recharge, provide Six year Maintenance, 6 yr. valve service, and Hydrostatic testing to all portable fire extinguishers on the vessel including life boats. Contractor to verify types include which should include at a minimum Dry Chemical, Water Chemical, Carbon Dioxide, Halon 1211, Purple K, Foam, and Cartridge Operated Dry Chem. Tests and inspections are to be completed as required. Contractor is to verify and use last year’s Portable/Semi Portable Service chart as a guide to determine this year’s requirements. Contractor is to verify and provide an updated chart for this year (current year) and upon completion supply requirements for next year’s servicing chart for inclusion into next year’s annual servicing.

5.4.3 Contractor to ensure safety pins are fitted and that each extinguisher is properly tagged with dated service tag.

5.4.4 Number of portable extinguishers including spares is estimated to be (contractor to verify:)

5.4.5 If extinguishers are to be temporarily removed to contractor’s facilities, Contractor is to remove only ½ of ship’s extinguishers at any given time and approximately every other one so that vessel is not left with areas of ship not equipped with at least limited coverage of portable firefighting capability.

5.4.6 Extinguishers taken off of vessel for service must be returned to their original locations before the next batch may be removed.

5.4.7 The Chief Mate may instruct the contractor to place ship’s spare extinguishers in certain locations while the regular extinguishers are absent.

5.4.8 Contractor to provide copies of credentials upon bid submission showing USCG Approved qualifications of technicians who will provide service.

5.5 SCBA Cascade Systems

5.5.1 Contractor to check and service both Upper and Lower ship’s SCBA Compressors and Cascade Refill systems.

5.5.2 Contractor to provide labor material and equipment to perform the following service to ensure correct operation of both upper and lower Bauer air compressors to manufacturer’s specifications. Bauer DMT 10-E3/460 compressor.

5.5.2.1 Service to include at a minimum, Change oil and all filters, including air filters, Inspect condition of belts. Provide COR with a full service report of compressor. Check all lines and connections for corrosion or leaks. Renew all bad connections or fittings found.

5.5.3 Contractor to provide labor material and equipment to completely evacuate current air charge in each cascade bottle. Drain each bottle of residual condensate. Change air filter on intake hose. Refill entire system to full capacity.

5.5.4 Contractor to provide labor material and equipment to check and certify the relief valve pressure lifting point (in PSI) with a separate high-pressure air source. Contractor is to provide COR with test and final setting results.

5.5.5 Upon Service Completion Contractor to provide labor material and equipment to Take air sample of the system and have independently tested for harmful contaminates including:

particulate mists gases vapors Provide COR with a complete test report.

5.5.6 Contractor to be licensed and approved by USCG for performing the above services. Qualifications and certificates to be submitted at the time of bid submittal.

5.6 SCBA Equipment

5.6.1 Contractor to provide labor material and equipment to service all of the ship Self-Contained Breathing Apparatus (SCBA’s) using an Authorized Manufacturer’s Representative. Service is to include OEM requirement and also:

5.6.1.1 Sanitize all associated air masks

5.6.1.2 Conduct air-flow tests on all twenty-four (24) Model PSS 3000 Draeger 4500 psi SCBA units located in (12) DC locker I, (12) DC locker II.

5.6.1.3 Bag and seal all SCBA air masks.

5.6.1.4 Provide COTR with discrepancy report for any regulator and air mask failures and/or needed parts and repairs to bring into good working order.

5.6.2 If SCBA units are to be temporarily removed to contractor’s facilities, contractor is to remove only ½ of ship’s units (between DC 1 & 2) at any given time so that vessel is not left without fire response capability.

5.6.2.1 SCBA taken off of vessel for service must be returned to their original locations before the next batch may be removed.

5.6.3 Contractor to provide labor material and equipment to service all of the ship Self-Contained Breathing Apparatus (SCBA’s) associated bottles. Contractor is to verify and use last year’s SCBA / Medical Oxygen RECORD OF CYLINDER WEIGHTS chart as a guide to determine this year’s requirements. Contractor is to verify and provide an updated chart for this year (current year) and upon completion supply requirements for next year’s servicing chart for inclusion into next year’s annual servicing.

5.7 USCG COI and ABS Annual Survey Support Services

5.7.1 Contractor is to supply labor, equipment and materials to perform any requested tests during the USCG COI and ABS Survey. In addition to testing and verification required to be accomplished for class and USCG in other parts of this scope of work, Contractor is to provide for the additional services of four (4) full day visits by two (2) qualified service OEM representative technicians to accompany class and regulatory bodies. Visits are to be spread out throughout the period of performance and are to be coordinated with vessel crew to allow for any OEM representative assistance required.

5.7.2 Technician must have a minimum of 5 years of experience with ship’s Fire Protection Equipment

5.7.3 Contractor to coordinate with vessel crew for demonstration of required systems operation to local USCG & ABS inspectors.

5.7.4 Contractor is to conduct preliminary tests on fixed fire systems prior to inspection by regulatory agencies.

5.7.5 Contractor shall consult with COR before regulatory test is scheduled.

5.7.6 Contractor is to coordinate, schedule in advance and then check in on every ship visit with either Chief Mate or Chief Engineer.

5.7.7 Contractor shall designate a single lead-man to liaise with C/E and/or Chief Mate.

5.7.8 On each ship visit, the lead-man shall brief the C/M or C/E on what work is planned, material/parts to be removed from vessel and schedules for return of items BEFORE WORK COMMENCES and project completion of pier side availability.

5.7.9 Contractor ship visits or work parties needing pier access shall be scheduled in advance and in coordination with the Chief Mate.

5.7.10 Contractor is to advise COR when work items described in this SOW package are operational and ready for inspection.

5.7.11 Captain, CE and/or Chief Mate will arrange scheduling of regulatory bodies during the vessel’s COI inspection which is tentatively scheduled to begin the beginning of March 2019.

5.7.12 Contractor shall communicate findings and/or problems encountered during SOW package to COR BEFORE making any reports to regulatory agents and before the scheduling of regulatory test witnessing.

5.8 FIRE DETECTION SYSTEMS, PYROTRONICS (Ansul) AND Autopulse IQ-636 Fire Alarm Panel

5.8.1 Contractor to provide labor material and equipment to survey and test the operation of the Fire Alarm Control Panels (FACP) prior to the USCG COI and ABS Survey. This is to include coordination and assistance to the crew with the actual tests required by those Regulatory Agencies. The panels and sensors are to include the Bridge, the Chartroom and the repeaters in the Quarterdeck office, plus the various detection devices throughout the vessel. Below is a systems inventory list for contractor to verify, please note all items in system may not be listed.

5.8.2 Contractor is to provide all necessary labor and test equipment to functionally test the vessel's fire alarm systems. Contractor shall test all smoke & heat detectors & push button fire stations alarms in each fire zone and verify locations as indicated on the respective panels and repeaters. All fire zones are to be tested. Owner's Representative and interested Regulatory Bodies shall be present during function testing. Contractor shall issue detailed condition report to Owner's Representative. Contractor may be required to remove some overhead panels in the accommodations to access smoke detectors protecting areas above overhead panels. Contractor is to perform preliminary testing of system prior to demonstration for regulatory body inspection/survey.

5.8.3 Contractor is to provide all necessary labor and test equipment to functionally test the vessel's Autopulse IQ-636 Fire Alarm Panel, and associated sensors and equipment. This is to include Initiating devices throughout vessel, with (2) remote power supplies and (6) total back up batteries.

5.8.4 Contractor is to include, in addition to the tests specified above, accomplishment of tests to all systems battery chargers, a thirty-minute battery discharge test, supervisory function tests, remote annunciator test, trouble condition test, LED and lamp tests, and alarm siren test.

5.8.5 Contractor is to supply and provide labor, material and equipment to replace all systems batteries including quantity two (2), 12V 24AH BATTERY, Part No. NP24-12B and Qty six (6) back up batteries for the Autopulse IQ-636, contractor to verify quantities. Contractor to dispose of used batteries per local, state and federal regulations.

5.9 GALLEY GREASE EXTRACTION SYSTEMS

5.9.1 Contractor is to supply labor, equipment and materials to inspect and ensure proper operation of vessel galley local fire suppression systems and hood grease cleaning systems. Contractor to verify there are two (2) local fire suppression systems and approximately six (6) separate galley hoods that will require cleaning, testing and repairs.

5.9.2 Contractor is to supply labor, equipment and materials to inspect and test six (6) Galley hood systems. Spray discharge nozzles, electronic damper releases and Detroit thermal switches are to be checked for proper operation and calibrated as required. Light cleaning and freeing up of damper releases is to be included. Gaylord Grease Extraction Systems Test is to include calibration of Detroit thermal switches, a number of operational runs of the system to inspect all nozzles and adjustment for flow and spray patterns, verify that all dampers are fully operational, and a cleaning of the detergent tank and refill with contractor supplied 1-gallon G-510 formula. Upon completion system is to be left in a fully functional and operational state.

5.9.3 Contractor is to supply labor, equipment and materials to remove and replace the section of one (1) modified galley hood. Upon completion of inspection and testing the removed section is to be replaced. Contractor is to supply new trim pieces and fasteners as required to reattach the hood section. The section that is removed is to be reattached such that any modifications are in accordance with ABS and USCG requirements and allow for ease of annual access, servicing and inspection. All seems are to be properly sealed with gaskets and or stainless steel trim pieces to match surrounding areas as required.

5.9.4 Contractor is to supply labor, equipment and materials to test operate the galley Gaylord hood grease wash down system. Contractor is to coordinate with vessel personnel to provide for training and an operational test of the system with a representative from the galley personnel in attendance. Contractor is also to clean the detergent tank and refill with contractor supplied 1-gallon G-510 formula. Upon completion of repairs, is to prove proper operation and turn over any unused agent to Chief Mate.

5.10 IMMERSION SUIT SERVICING

5.10.1 Obtain from vessel Chief Mate, Eighteen (18) immersion suits and return to shop. Contractor is to supply labor, material and equipment to inspect and test suits in accordance with SOLAS regulation III/20.7 and MSC/Circ.1047 and 1114 as mandated by the IMO and USCG. Further, contractor is to conduct/perform immersion suit safety inspection in accordance with USCG NVIC 01-08, NVIC is available via; www.uscg.mil/hq/g-m/nvic/index00.htm, NVIC pages 4/5 provide inspection checklist and test procedures for inspection, maintenance of zippers and seams and required inflation testing.

5.10.2 Report expiration dates of existing Light batteries.

5.10.3 In the event some the immersion suits fail inspection, Contractor shall provide a CFR, together with estimate, to replace condemned immersion suits.

5.11 WATER MIST SYSTEM SERVICING

5.11.1 Contractor is to provide labor, materials and equipment to inspect, test, service, and also include a full function test of the vessel’s water mist system. Contractor is to coordinate testing with vessel crew for testing to be accomplished with regulatory bodies in attendance.

5.11.2 Contractor is to provide labor, materials and equipment to supply and install temporary plastic ducting to capture water during throughout the water mist system servicing period. Contractor is to install ducting to be clamped at each water mist nozzle and routed to safe area whereby the end is to be tied off, such that when test is performed the water discharged will be captured and the plastic ducting inflated. Contractor is also to supply Qty one (1) roll of 6 Mil Clear Poly Sheeting, 20' x 100' to provide temporary cover to multiple areas as directed by vessel crew, ME’s, Purifiers, Aux Boiler Controls, etc. Upon completion contractor is to safely remove and dispose of all plastic sheeting and ducting per local, state and federal regulations. Contractor is to collect and dispose of the water to a location as identified by the vessel crew.

5.11.3 Contractor is to provide labor, materials and equipment to, upon completion of all testing, including full function test, drain and dry out the system and each section of distribution piping of water. Contractor is to provide labor materials and equipment to blow out with dry air each section of distribution piping. Contractor is to coordinate with vessel crew for air supply location. Contractor is to supply all air hose and hose connections and fittings to connect to the system required to blow out each section of system and distribution piping. Contractor is to open drains and any section of piping required to ensure water has been drained. Contractor is to close and reassemble any valves, disturbed piping and or manifolds upon completion of system draining, such that the system is ready for operational use upon completion.

5.11.4 Contractor is to provide labor, materials and equipment to inspect 25% of the nozzles and clean 25% of the strainers associated with the nozzles. Contractor is to provide labor, materials and equipment to identify and notate each nozzle cleaned and date. Nozzles cleaned are to be from as many distribution sections as practicable.

5.12 Contractor is to provide labor, materials and equipment to inspect, service, hydro and if required supply new items listed in the charts: "G-2" and "O-2" which provide a detailed list of known upcoming service items required during next inspection in 2020. Items are referenced in the TS Golden Bear 2020 Expected Fire Safety Service attachment.

5.13 Contractor is to supply a report, following completion of inspections, with the TS Golden Bear 2021 Expected Fire Safety Service attachment. Attachment is to include a detailed list of known upcoming service items which will be required to be accomplished during the next inspection in 2021.

6.0 DELIVERABLES

6.1 Contractor is to provide two (2) signed Hard copies of all documentation for this SOW to the vessel and COR and an electronic PDF copy for inclusion into the vessel’s recording systems. Certificates and items are to include updated charts for portables fire extinguishers and SCBA bottles. USCG and Class required documentation. All tests performed on SCBA equipment, Cascade bottles, firefighting Foam, Air test reports and hydro’s. All timer’s and documentation required for fixed firefighting systems.

6.2 Contractor is to provide all portable and fixed fire systems with appropriate tags indicating date of successful servicing or inspection.

6.3 Contractor is to provide a work report in electronic format, including any recommendations for future use and or additional requirements for next year’s annual.

7.0 OPTION ITEM 1: FIXED HALON SYSTEM BOTTLES; OVERHAUL

7.1 Contractor is to provide labor, materials and equipment to overhaul and refill nine (9) fixed Halon Bottles including bottle valves and associated O-rings to provide for an expected additional 15 year leak free lifespan. Contractor to refer to technical manual #398c for system details, as required.

7.1.1 Contractor is to provide labor, materials and equipment, transportation, rigging and crane support to remove the bottles from the Halon Room to a shore side facility following the Day on the Bay cruise scheduled for October 13, 2019.

7.1.2 Contractor is to provide labor, materials and equipment to recover the halon from the bottles and provide a credit for the halon. Following recovery, the contractor is to completely disassemble the bottle and valve, rebuild the valve and hydro the bottle as required to meet current regulatory standards. Contractor is to prep (blast if required), repaint to industry standards and mark per industry standards, the bottles. Contractor is to provide testing and following successful testing provide new certification markings and documentation.

7.1.3 Contractor is to provide labor, materials and equipment to reassemble, install newly overhauled valves and refill the halon bottles with Halon and transport from the contractor’s facility back to the vessel.

7.1.4 Contractor is to provide labor, materials and equipment, transportation, rigging and crane support to reinstall the bottles to their original location in the Halon Room. Contractor is to secure bottles in a similar manner as original and reconnect them to the system. Contractor is to reinstall and test operate as required, such that upon completion system is fully operational and in compliance with ABS and USCG regulations.

7.2 Contractor is to provide all certifications for the nine (9) overhauled bottles of Halon.

8.0 OPTION ITEM 2: FIXED HALON SYSTEM REPLACEMENT OPTIONS REPORT

8.1 Contractor is to provide labor, materials and equipment to provide a study / report with associated spreadsheet and simple one line drawings for options, including an environmentally friendly option, to replace the existing fixed halon system utilizing as much of the system as possible, piping, bottles etc.

8.2 Contractor is to provide labor, materials and equipment to map out system to include length and size of piping, elbows, fittings etc. to be able to make an analysis of the systems flow and distribution of existing Halon. Contractor is to investigate and provide details on a spreadsheet for at a minimum of three options for replacement utilizing as much of the system as possible.

8.3 Contractor is to include, as one of the systems, the Kidde ADS FM-200 system or equivalent using Nitrogen as an additional propellant. Systems considered are to be ABS and USCG certified for use on training vessels (TS Golden Bear.) Contractor is to provide details and compare details as to the advantages and disadvantages of each system. Details are to include the rough estimated costs of for installation of the systems, environmental friendliness, long term maintenance costs etc. Contractor is to further include cost estimate to change out the entire system to modern environmentally friendly system with complete change out of bottles, system and piping.

8.4 Contractor is to provide a study / report with associated spreadsheet and simple one line drawings of the existing halon distribution piping and a spreadsheet showing three (3) options for use of parts of existing system and for comparison cost and advantages for a complete system change out.

SUPPLEMENTAL LABOR AND MATERIALS

9.1 This work package includes open and inspection along with testing of the vessel’s complete fire and safety systems with their associated equipment. Any additional items that are required and are considered to be within the scope of work, however, were not listed in the statement of work (SOW) above are to be submitted as a CFR. The CFR is to be approved prior to the contractor incurring any additional costs for associated CFR.

9.2 The Contractor is to provide a written condition found report (CFR) for any items which will require additional costs to complete the requirements of the work package which were not stated in the original statement of work (SOW.)

9.3 Contractor is not to proceed with a CFR until it is approved by the ACO or COR with ACO permission.

9.4 If approved, the contractor is to provide labor material and equipment to accomplish the CFR.

9.4.1 Contractor is to supply a predetermined supplemental labor rate for any CFR’s required.

9.4.2 Contractor to submit a written Condition Found report (CFR) to the COTR for any additional work outside the SOW. Approval for additional work must be approved by either the COTR ($5000 or less) or the Contracting Officer (over $5000)

9.4.3 Contractor to provide cost breakdowns as they relate to labor, material, subcontractors and travel costs, if applicable. Supplementary costs must be approved by COTR by written CFR, RFQ, Quotation and Delivery Order process.

9A) Supplementary Labor = 32 hrs @ $____/Hr = Total $___________

9B) Supplementary Material = $4,000