697DCK-21-R-00057-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 7

0003 05/18/2021

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-21-R-00057

1 copies to the issuing office.

05/18/2021

(x)

Denver ATCT, Base Building, TRACON and Cafe O&M Services

Amendment 0003 - The purpose of this amendment is to incorporate the Questions & Answers document into this solicitation. There will be no other changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 07/01/2021 to 06/30/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Jennifer J Davis Typewritten Text --- 8

LIST OF CHANGES:

Section J - List of Documents, Exhibits and Other Attachments was revised as follows.

Attachment List was revised as follows.

Table has been revised and now reads as follows:

ATTACHMENT TITLE DATE NO. OF

PAGES

1 PWS for Denver ATCT, BB, TRACON, and Cafe O&M Services 01/11/2021 20 2 SCA WD 2015-5419 Rev 15 dated 122020 05/17/2021 11 3 Customer Satisfaction Survey 12/07/2020 1 4 COVID-19 Wellness Self-Check / Visitor Protocol 05/17/2021 1 5 Contractor Staffing Access Questionnaire 05/20/2021 2 6 Customer Satisfaction Survey 05/24/2021 1 7 Questions & Answers for 697DCK-21-R-00057 06/08/2021 6

Questions and Answers for 697DCK-21-C-00057

1. I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

- This is a new requirement. These services were previously procured under contract DTFAWN- 16-C-00225.

2. Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number

697DCK21R00057 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

- This is a new requirement.

3. If possible, can you please provide the most recent contract or task order number?

- These services were previously procured under contract DTFAWN-16-C-00225.

4. What is the name of current contractor ?

- The current contractor is New Horizon Industries, Inc.

5. What is the yearly or total value for current contract ?

- The total contract value is $907,524.00.

6. Do you want us to follow a specific schedule ? meaning - do you want us to have a daily porter and a night cleaning crew for example... or maybe you want us to complete certain amount of hours daily ?

- The preferred schedule would be to perform maintenance during normal business hours, from 6:00am – 4:00 pm daily, M-F, our normal business hours. Saturday and Sunday would not be required.

7. Also, wanted to make sure that only tracon is 64,000.00 sqft right ? the add of the rest of the areas gives us 78,968sqft.

- TRACON = 64,000 square feet (includes the Café), Base Building = 21052 square feet, ATCT =

11740 square feet

8. customer satisfaction survey is to be emailed to you or Jason Fitzgerlad per the form

- The Customer Satisfaction Survey needs to be emailed to jennifer.j.davis@faa.gov per

Amendment 0002.

9. What is the current contract number ?

- DTFAWN-16-C-00225

10. What is the monthly or annual value of the current contract?

- The total contract value of the current contract is $907,524.00.

11. Do on-site personnel need to be replaced for short temporary absences, e.g., morning doctor’s appointments?

- Local coordination for short absences will suffice.

12. PWS para 3.2 and 3.3. How many after-hour and emergency callbacks were required during the past year?

- None

13. PWS para 5.1. Please confirm that FAA desires a full-time Contract Manager for this Project.

- Per the SOW - 5.1 CONTRACT MANAGER: The contractor must provide a full time contract manager who must be responsible for the performance of the work. The name of this person and alternate(s) who must act for the contractor when the manager is absent must be designated in writing to the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

14. PWS para 28.4 and 28.5. Does the contractor-provided work control system described in these paragraphs extend to services, PM, and repairs performed by others under direct contact to FAA or just to the contractor’s work.

- The contactor provided work control system would only apply to contractor supplied employees and their activities.

15. PWS para 30.5. Please identify the equipment items or functions specified in the PWS paras 2.2 and 2.4 for which the FAA has or intends to directly contract with a 3rd party contractor for recurring services such as test, maintenance, and inspection.

- 3d party test, maintenance, and inspection requested by and provided to the contractor at their request, i.e. 3d party electrical services requested by and provided to the contractor, any other 3d party services requested by and provided to the contractor.

16. Exhibit 2, Does biweekly mean twice per week or every 2 weeks?

- Biweekly means every 2 weeks.

17. Please provide an inventory of the following items:

a. Building, cooling tower, and parking lot lights by type, dimensions, and wattage of bulbs/tubes.

- Cooling tower = 5 including ATCT

- Parking lot lights = HPS 250 watt Mogul base

b. Number , type, and dimensions of interior lights and exit lights.

- Interior lights = T8 florescent

- Exit lights = PL-T 32 watt

c. Number of faucets, urinals, and toilets.

- Number of sinks, urinals, shower and toilets are approximately 104

d. Manufacturer, type, and dimensions of ceiling tiles.

- Ceiling tiles = 24X24 Armstrong and type is GR704A

e. Manufacturer, type, and dimensions of carpet tiles.

- Carpet tiles = 24X24 Contempo grade A

18. PWS 32.0. How many repairs and alterations incidental to maintenance were performed during the past year?

- Daily surveys of the site is performed daily in order to ascertain items that require maintenance action

19. Under Section 12.0 Performance Evaluation Meeting, it states that the Contract Manager may be required to meet at least weekly with the CO and/or COR during the first month of the contract and at other times as requested by the CO and/or COR. Is the Contract Manager required to be onsite during these meetings or can these meetings be conducted by phone or by video conference?

- Phone or video conference is adequate.

20. Under Section 2.0 Building Systems and Equipment, does the contract’s Scope of Work includes the maintenance of the automatic entry gate, elevator equipment, fire alarm/fire sprinkler systems, water treatment for boiler, chiller and cooler towers at the TRACON Building: and the elevator equipment/systems, fire pumps, fire alarm/fire sprinkler systems, sump pump at elevator and water treatment for boiler, chiller and cooling towers at the Air Traffic Control/Base Building;?

- No to all listed

21. Is the Contractor Staffing Access Questionnaire to be included in the proposal package?

- Yes

22. Is it correct the contractor will be only responsible for water treatment for the chillers, boilers and cooling towers for the TRACON, ATCT and Base Building?

- Incorrect, No.

23. Is the contractor required to PM HVAC equipment? If so can the government please provide an equipment list

- No requirement for HVAC equipment PM

24. Is the contractor responsible for filter changes and repairs to the HVAC equipment, boilers chillers etc.?

- No requirement for filter changes and repair to HVAC + boilers + chillers

25. Who is the current incumbent?

- New Horizon Industries, Inc.

26. Who will be responsible for the maintenance on the flagpole? Guard House?

- FAA

27. Will there be an opportunity to list all current discrepancies with buildings, equipment, systems, etc? Will the government reimburse the contractor for these replacement/repair costs?

- Normal maintenance expenditures and expected replacement/repair costs are to be expected.

28. Has the food service equipment i.e. kitchen equipment located in the TRACON been on a scheduled maintenance program? At the start of the contact will the contractor be given the opportunity to identify repair discrepancies with this equipment to be reimbursed for initial repairs?

- The Avanti vending equipment is the responsibility of Avanti Vending, the contractor may perform an inspection of the kitchen equipment to ascertain condition.

29. Will the FAA supply spare carpet tiles and acoustical tiles as GFM? If not what will be the limit of financial liability for the contractor?

- Acoustical tiles will not be GFM, spare carpet tiles are not GFM. These are replaced on an as needed basis, and as such, financial liability can not reasonably be forecast.

30. Does the FAA have service contracts for refuse removal, fire alarm maintenance/inspection, pest control, and snow removal? Is the contractor responsible for any of these services? Or escorting?

- The FAA has existing service contracts for refuse, fire alarm maintenance/inspection, pest control, and snow removal. The contractor is not expected to provide escort for the listed services.

31. Exhaust hoods for the café usually requires the vent hoods cleaned on a quarterly basis. Will the contractor be responsible for the cleaning of vent hoods? Grease Trap Pumping / Cleaning and reporting to the authority having jurisdiction?

- The FAA provides the actions needed for question 31.

32. Does the FAA have a recycle vendor for the disposal of used lamps and/or light bulbs. Ballasts?

- No, that is the responsibility of the contractor.

33. What type of lighting is thruought the building and parking lot? Flourescent or LED.

- Flourescent for the building interior, HID for the parking lot.

34. We understand the contractor responsible for repairs under $1,000.00? Does this include materials and labor or just materials?

- Materials and labor.

35. Will the successful contractor be responsible for any snow removal?

- No

36. What is the current Fixed Price Monthly contract amount?

- The total contract value of the current contract is $907,524.00.

37. Will labor rates be negotiated for all work over $1,000?

38. Can the government give historical data on how many Service Calls exceeded the $1,000 threshold.

- No.

39. Will the successful contractor be responsible for parking lot sweeping?

40. During the site visit we noticed the parking lot has numerous issues, will the contractor be responsible to repair these potholes or is there a contract in place to refurbish the parking lot?

- The parking lot is FAA managed.

41. Will the successful contractor be responsible for the annual and five year certifications on elevators? Load Testing and Annual Operation Permits and 3rd party Inspections and after hour escort for elevator repair contractors?

42. Will the successful contractor be responsible for the annual certification on fire alarm systems?

Are any systems priority?

- Fire alarm systems are a FAA responsibility

43. Will the contractor be responsible for locksmith services? Card Access Systems?

44. Is there currently a Building Automation System (BAS) or energy management control system

(EMCS) installed at the TRACON? ATCT / Base Buildings? Will the contractor be responsible for these systems?

- The building automation system is a FAA responsibility

45. Is the contractor responsible for Back Flow Annuals? If so how many? Will locations be identified?

- Back flow annuals are a FAA responsibility

46. Will the successful contractor be responsible for any Emergency Backup Lighting, Frog Eyes, Emergency Stairwell Lighting to include emergency backup battery banks and charging system(s), if so are there any perpetual permits required for charging batteries and inspections by others?

- No, they are FAA responsibilities.

47. Are there any confined spaces? If so will training and equipment to include emergency recovery and air sampling be provided?

- No, and none needed by the contractor

48. Will there be any after hour repairs or maintenance activities required that is chargeable?

- None forecast

49. Are the facilities up to current code with old type lamps / ballasts (such as T12) replaced with T-

8 equivalent or better and incandescent replaced with suitable new energy efficient types?

- The FAA is currently researching these options.

50. Is there any “specific” equipment that requires specialized lamps, switches or ballasts?

51. How many and what size fire extinguishers are located in the facilities? How many will require the 5/6 year testing requirement?

- Fire extinguishers are an FAA responsibility

52. Do boilers require annual permits?

- Boilers are an FAA responsibility

53. Are domestic Hot Water Heaters and Domestic Water Supply Systems and associated piping / pumps included in the maintenance? If so how many heaters and water systems are there?

- Domestic Hot Water Heaters and Domestic Water Supply Systems and associated piping / pumps are a FAA responsibility.

54. Is the exterior Plaza included in facility maintenance activities?

- The exterior plaza lighting is a contractor responsibility

55. Are Daily tours required during Weekends and Holidays?