FPS SOW FY18.pdf

SCOPE OF WORK

Fire Protection System Services and Repair Contract

November 6, 2017

1. GENERAL: The Federal Aviation Administration (FAA), Air Traffic Organization (ATO), Technical Operations Services is assisting FAA facilities in complying with applicable model building and national fire codes and Occupational Safety and Health Administration (OSHA) requirements.

Inspection and certification services are required for existing fire detection (FDS) and alarm systems (FAS), fire suppression systems, dry standpipe systems, and kitchen vent hoods. Systems and fire extinguishers are located in FAA Housing, administrative, shop, and utility buildings: and Air Traffic Control Towers (ATCT), Flight Service Stations (FSS), Automated Flight Service Stations (AFSS), radar (ASR, ARSR) facilities, and associated structures, (see appendix A). Inspection and certification services are also required for FAA private fire mains, fire hydrants, water storage tanks, fire pumps and associated appurtenances.

2. PROVISIONS: The Contractor shall provide all personnel, transportation, salaries, insurance, equipment, materials, health and medical coverage, training, and services as are required to evaluate, test, inspect, certify and repair existing FPS systems and equipment. This proposal includes inspecting, certifying, and repairing FPS installed in FAA facilities throughout Alaska.

3. QUALIFICATIONS: Properly trained and certified personnel shall perform all inspection, repairs (if authorized by the Contracting Officer (CO)), testing and possess as a minimum, National Institute of Certification for Engineering Technologies (NICET) – Level II certification in the appropriate systems being serviced. All NICET _ Level II personnel shall work under the direct and daily supervision of a NICET – III technician, certified in the appropriate systems.

4. REQUIREMENTS: The work shall include:

Advance Coordination with the designated FAA POC;

Coordination with appropriate local authorities;

Submission of inspection reports / documents to local authorities having jurisdiction Conducting necessary site visits;

Performing annual inspections and operational testing of FPS systems and equipment;

Performing annual and semi-annual inspections of low volume cooking operations exhaust, extinguishing, and venting systems;

Performing annual testing and certification of an ASSD fire detection system;

Performing annual testing and certification of water supply backflow preventer’s in sprinkler systems;

Performing annual portable fire extinguisher inspection and certification according to NFPA 10 and 29 CFR 1910 requirements;

Providing final certification documents, and site trip reports as required;

Identifying and required repair, maintenance, and /or installation deficiencies found in existing FPS;

Purchase and provide repair parts, components, systems for authorized repairs.

The FAA will not provide Government Furnished Equipment (GFE) for authorized repairs.

Performing any required repair of maintenance to an existing FPS as authorized in advance by the CO in accordance with Paragraphs 7 and 8 below; and

Making a maximum of one site visit to complete all testing and certification identified in this Scope of work. The FAA shall provide inspection documentation from the previous year for each facility. Inspection, testing and certification work involving water based suppression systems and full flow tests resulting in the release of water shall be performed during the late spring to early fall months only.

5. DELIVERABLES: Following each site visit, the Contractor shall provide FAA with the following:

Certification of Fire Protection systems: Submit certification documents to verify

FPS are in compliance with applicable model building or national fire codes or standards, and/or appropriate OSHA regulations. Certifications shall follow formats identified in the appropriate NFPA publications. All certification documents and written reports shall be typed and clearly legible. Documents shall be submitted within 20 working days following each site visit. Copies of documents shall also be provided in each site visit. Copies of documents shall also be provided in computer based format via electronic mail or on computer disc (word or PDF format)

Written Site Trip Report: Submit a trip report within 10 working days following the site visit where a problem was identified or repaired. (See sections 7 and 8 below). All certification documents and written reports shall be typed and clearly legible.

6. SCHEDULE: Testing and inspection services for fire alarm and detection systems shall be scheduled annually during the winter or spring if feasible.

Testing and inspection services for private fire mains, water storage tanks, standpipe and fire suppression systems, and annual fire pump testing and inspections shall be performed during the later spring and summer period.

7. MINOR REPAIRS: Repairs below $500 may be made to correct minor deficiencies which impact certification of the system/equipment. The Contractor is authorized to perform minor repairs (under $500) while on site, and must submit an itemized invoice, separately listing the labor and material costs.

8. OTHER REPAIRS: If anticipated repair costs will exceed $500, and a fire protection system cannot be certified, the Contractor shall immediately notify FAA and recommend corrective actions to repair the defective system. While on site, the Contractor shall prepare a cost proposal for correcting the deficiency. No work shall proceed until authorized by the FAA CO. All work shall follow applicable NFPA codes and standards. The Contractor shall submit a written site trip report to the FAA within ten working days following the site visit. The reports shall be prepared as follows:

If repair work was performed, the report shall include a description of that work, coordination and notifications made, parts provided, materials or supplies installed and copies of required NFPA certification documents.

If Repair work was not performed, the contractor shall proved a site specific, system specific trip report. The report shall include a detailed system condition description, identify risks associated with the system, recommend corrective actions to repair and certify the system, and a detailed cost proposal. The cost proposal will include any additional airfare and expenses required to correct identified deficiencies.

9. CRITICAL FACILITIES: The Air Route Traffic Control Center (ARTCC), ATCT’s, AFSS’s, Radars, and FSS’s are active air traffic facilities and must remain operational with minimal disruption of service or operations. Some facilities may only allow testing and inspection activities with appropriate FAA personnel. FAA facilities are subject to operational activities which may preclude inspection/repair activities to occur during peak demand time frames. During schedule coordination, FAA will identify peak activity times periods. FAA activities may supersede ATCT, AFSS, Radar, or FSS access at any time.

10. FIRE PROTECTION SYSTEMS: Other fire protection systems inspection, testing, certifications, maintenance, repairs, etc., shall be accomplished according to applicable NFPA publications.

11. RED-LINE DRAWING REQUIREMENTS: For repair / abatement modifications that occur as a result of site inspection, the FAA may require the Contractor to provide one set of redline drawings to show modifications made to the facility. The FAA will specify if redline drawings are required, and will provide the Contractor an existing set of drawings to update. Contractor will not be required to mark up existing drawings. The contractor shall base prices off provided attachment listing number and types of fire detection/suppression equipment and according to applicable NFPA codes or standards for the protected spaces. Sites requiring marked up red line drawings include:

12. REFERENCES

29 CFR 1960.20

29 CFR 1910

29 CFR 1926

NFAP 101

NFPA 70

NFPA 72

NFPA 10

NFPA 13

NFPA 14

NFPA 17

NFPA 25

NFPA 24

NFPA 37

NFPA 20

NFPA 22

NFPA 1963

NFPA 12A

NFPA 96

Uniform Mechanical Code (latest edition) Uniform Plumbing Code (latest editions) Uniform Fire Code (latest edition) Uniform Building Code (latest edition) Other NFPA publications as applicable (latest edition)

13. WORK HOURS: Unless coordinated in advance with the facility Point of

Contact (POC), all inspection, testing and certification activities that may result in excessive noise levels shall be accomplished on weekends or during off peak hours, (6:00 p.m. – 6:00 a.m.). Excessive noise levels may include noise above 50 dba, lasting for more than 5 seconds at a frequency of more than one minute high-noise event every 2 minutes. Inspections at the Anchorage ATCT and ARTCC must be performed after 6:00 p.m. and completed before 6:00 a.m. each day.

14. DELIVERABLES: The contractor shall provide the original certification documents as required by the applicable NFPA code or standard as identified in Section 5., above. Final deliverables shall also include red-lined sets of drawings, where applicable.

15. SITES AND FACILITIES: Sites, facilities and equipment covered under this proposal are provided in Appendix A