697DCK-20-R-00055 Final.pdf

SOLICITATION/CONTRACT

4. SOLICITATION TYPE1. CONTRACT NO. 3. SOLICITATION NUMBER

PAGE OF PAGES

6. ISSUED BY CODE 7. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 10, 12, 14, 20, 21, & 26

2. AWARD

EFFECTIVE DATE ISSUE DATE

5. SOLICITATION

UNRESTRICTED

SET ASIDE

SMALL BUSINESS

OTHER

COMBINED SMALL BUSINESS AND

LABOR SURPLUS AREA CONCERNS

LABOR SURPLUS AREA CONCERNS

SIC:

SIZE STANDARD:

8. (AGENCY USE)

NO COLLECT CALLS

9. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

10. IF OFFER IS ACCEPTED BY THE CONTRACT AUTHORITY WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A

DIFFERENT PERIOD) FROM THE DATE SET FORTH IN BLK 8 ABOVE, THE

CONTRACTOR AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS

SOLICITED HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT

TO THE TERMS AND CONDITIONS STATED HEREIN.

CODE 11. ADMINISTERED BY

12. CONTRACTOR/ FACILITY 13. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

DUNS NO.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

14. PROMPT PAY DISCOUNT 15. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION

NEGOTIATED BID (RFP)

SEALED BID (IFB)

1 96

04/21/2020

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

541990

% FOR

x x x

AAQ510ATL-AFN

$15.00

697DCK-20-R-00055

16.

ITEM NO.

17.

SCHEDULE OF SUPPLIES/SERVICES

18.

QUANTITY

19.

UNIT

20.

UNIT PRICE

21.

AMOUNT

FOB: Destination

00001 The contractor will provide all personnel, 1 EA equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide systems engineering and technical support services for operational needs assessment, Continued ...

26. SIGNATURE OF OFFEROR/CONTRACTOR 27. CONTRACT AUTHORITY (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER (TYPE OR PRINT) DATE SIGNED

24. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

25. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 3, INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

22. ACCOUNTING AND APPROPRIATION DATA 23. TOTAL AWARD AMOUNT (FOR CONTRACT

AUTHORITY USE ONLY)

Karina A. Espinosa

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENTS OF THE TYPE OF ITEM(S) INVOLVED.WE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

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DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

697DCK-20-R-00055

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

697DCK-20-R-00055

concept exploration, development, and verification, as well as requirements continuity, for NAS system and service enhancements for programs under the purview of AJV-S.

Electronic & IT: 03

Section B - Supplies or Services/Prices Section B - Schedule

B.1 GENERAL

This requirement is for non-personal support services contract to provide systems engineering and technical support services for operational needs assessment, concept exploration, development, and verification, as well as requirements continuity, for system and service enhancements to integrate Unmanned Aircraft Systems (UAS) into the National Airspace System (NAS) under the purview of the Air Traffic Organization (ATO) Operational Concepts, Validation and Requirements Directorate (AJV-S) in accordance with the Performance Work Statement provided in Section C (Attachment 1). Performance will take place at the contractor’s offsite location.

The Contractor must provide, by issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to perform support services on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) basis.

The North American Industry Classification System (NAICS) code is 541990 All Other Professional, Scientific and Technical Services) and the size standard is $15.0 million.

B.2 TYPE OF CONTRACT-INDEFINITE-DELIVERY/INDEFINITE QUANTITY (IDIQ)

This requirement is for a Single Award, Time and Material/Labor Hour (T&M/LH) Indefinite-Delivery, Indefinite- Quantity (IDIQ) contract and is structured and managed by the rules for TO contracts. In particular, TO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data. The types of TOs issued against the resulting contract may include Time and Materials (T&M), Labor-Hour (L-H), or Firm Fixed Price (FFP) TOs allowed by the FAA AMS Section T3.2.4 Types of Contracts, and as outlined in Section G, Contract Administration Data. Clauses for Labor Hour and Firm Fixed Price Task Orders will be added to Section I, Contract Clauses at the task order level if applicable.

Indefinite-Delivery, Indefinite-Quantity (IDIQ), Blanket Purchase Agreements (BPAs), and Letter Contracts are not permissible TO types under this contract.

B.3 ORDERING PERIOD

This competitive procurement will be Full and Open Competition utilizing Best Value Trade-Off procedures. The FAA will award an Indefinite Delivery, Indefinite Quantity (IDIQ), Time and Material (T&M) contract with a period of performance not to exceed 60 months (5 years). The resultant contract will have a one-year base ordering period and four (4) one-year ordering periods. The contractor must provide the services necessary to accomplish the tasks described in Section C (Attachment 1) of this contract as authorized by the Contracting Officer (CO) through the issuance of task orders. The CO is the only person authorized to issue orders under this IDIQ contract.

All terms and conditions contained in this document will be applicable to all orders issued.

B.4 MINIMUM ORDERING OBLIGATIONS AND MAXIMUM CEILING

The minimum ordering obligation under this contract is $20,000.00 and this amount will be obligated on Task Order No. 0001. The Government has no obligation to order additional services or issue additional orders to the Contractor beyond the minimum ordering obligation specified (see AMS Clauses 3.2.4-16 Ordering, and 3.2.4-20 Indefinite Quantity).

The total estimated maximum/not-to-exceed (NTE) contract ceiling amount is to be determined (TBD) and will be determined based on the total value of all hours (237,000 maximum total hours) and the estimated travel ceiling values identified in the pricing spreadsheet in Section J (Attachment 4). Orders are anticipated to be placed on a yearly basis and incrementally funded in accordance with contract clause AMS 3.3.1-39. The aggregate value of all orders placed against this task order will not exceed the total maximum NTE contract ceiling amount. This effort will be funded as hours are ordered. The initial obligation is $20,000.00 (details for how funding is applied to labor hours and/or travel costs will be outlined at time of award in the individual order). Regardless of the estimated period of performance, the contractor shall only continue work until the obligated amount of funds are depleted and the contractor is required to notify the Contracting Officer when 75% of the obligated funds are depleted in accordance with contract clause AMS 3.3.1-39.

B.5 TIME AND MATERIALS (T&M) CLINS

The contractor must propose fully burdened offsite labor hour rates as identified in the pricing spreadsheet contained in Section J, Attachment 4.

Offsite Rates: Effort performed at the contractor’s facility. One composite fully burdened labor rate will represent effort performed offsite by either the prime contractor or subcontractor.

The awarded pricing spreadsheet will be contained in Section J (Attachment 4) and will be used for contract/task order pricing and billing purposes. From the effective date of the contract award, it is anticipated that a transition period (not to exceed 30 days) will occur. The transition period will not be separately priced and shall be included in the base period services.

A fully burdened rate is defined as the direct hourly labor rate that includes wages, overhead, general and administrative (G&A) expenses, profit, fringe benefits, and direct tax/labor/payroll burden. The rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but will exclude travel and other direct costs (ODCs) (as described in Section G). Additionally, the fully burdened offsite rates will include all costs/expenses associated with providing adequate contractor owned/leased facilities at various locations to include, but not limited to those identified in Section G. These rates, which will represent the rates that the Government will accept during the life of this contract, will be used on all orders issued under this contract.

a. In performance of the effort ordered under this contract, the Contractor shall provide the total number of personnel based on the ordered amount of T&M labor hours as specified in the individual order for the associated contract period. Work will be performed for all PWS sections in accordance with Section C (Attachment 1), unless specified otherwise. For purposes of this provision, labor hours are defined as actual work hours exclusive of vacation, holidays, sick leave and any other absences.

b. Only those labor categories indicated in the Attachment 4 pricing spreadsheet shall be charged to this contract.

The functional descriptions and education and experience requirements for these labor categories are provided in Section J, Labor Category Descriptions and Qualifications (Attachment 2). It is estimated that the identified maximum amount of T&M labor hours, per year, in the Attachment 4 pricing spreadsheet may be necessary to accomplish the requirements of the Performance Work Statement. FAA reserves the right to increase or decrease the T&M hours for any contract year depending on requirements. Changes to the number of hours will be made in accordance with Section I, AMS Clause 3.10.1-14 (Changes – Time and Materials or Labor Hours).

c. The success of this contract is heavily dependent on the use of office automation technology to allow collaborative work and the rapid dissemination of information among task participants. On this basis, the Contractor must consider the cost of an automated office as part of its fully burdened offsite rate. This must include the following:

• Adequate contractor-owned/leased workstations at the contractor’s facility to support the contractor’s site staff.

Workstations shall be capable, at a minimum, of running the most current Microsoft Office Suite being used by the FAA. Given the potential five (5) year life of this contract, the need for technology refresh is anticipated.

• Maintain an in-house local area network (LAN) capable of providing requisite levels of file sharing and e-mail for their employees. Maintenance of the offsite LAN shall also be considered as part of the fully burdened rate.

• Telephone service, including PBX’s, voice over IP (VOIP), facsimile, local calls, long distance calls, cellular and satellite based cellular communications.

• The contractor shall maintain, at its own facilities, 24 by 7 hour access to the Internet via an Internet Service Provider at a minimum rate of 3.1 Mbps. Contractor will maintain and use its’ own corporate domain for company business.

• The contractor shall be responsible for adhering to the best practices in maintaining information technology security and data integrity. If required, Virtual Private Network (VPN) appliances, located in the contractor offices.

B.6 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

The Contract Line Item Number (CLIN) structure for this contract is provided in Table B-1. All efforts under this contract will be ordered and invoiced in accordance with this CLIN structure and performed in accordance with the Performance Work Statement and individual Task Orders. The CLIN structure for each Task Order issued under the contract will be set up at the time of issuance of the Task Order. Task Orders issued under this contract will be awarded using various contract types, depending upon the requirement(s).

Table B-1 – Contract Line Item Structure for Period of Performance (5 years)

CLIN CLIIN Description Ceiling Amounts

Professional Support Services in accordance with the Performance Work Statement

0001 Labor, Ordering Period One-fully burdened labor and fee only

To be determined at the task order level

0002 Travel/ODCs, Ordering Period One-including G&A

To be determined at the task order level

0003 Labor, Ordering Period Two-fully burdened labor and fee only

To be determined at the task order level

0004 Travel/ODCs, Ordering Period Two-including G&A

To be determined at the task order level

0005 Labor, Ordering Period Three-fully burdened labor and fee only

To be determined at the task order level

0006 Travel/ODCs, Ordering Period Three-including G&A

To be determined at the task order level

0007 Labor, Ordering Period Four-fully burdened labor and fee only

To be determined at the task order level

0008 Travel/ODCs, Ordering Period Four-including G&A

To be determined at the task order level

0009 Labor, Ordering Period Five-fully burdened labor and fee only

To be determined at the task order level

00010 Travel/ODCs, Ordering Period Five-including G&A

To be determined at the task order level

B.7 ADDITIONAL OTHER DIRECT COSTS

Additional Other Direct Costs (ODC's) are not anticipated. However, given the dynamic nature of the PWS and the duration of this Contract, unforeseen circumstances may necessitate the addition of ODC's throughout the ordering period of this IDIQ Contract. The Government reserves the right to include ODC's on individual task orders.

Additional ODC's may be proposed by the Contractor and must be determined to be reasonable and necessary to perform the work required and will be determined to be fair and reasonable by the Contracting Officer (CO) at the task order level. The CO must also perform a scope determination to ensure that the additional ODC's are within the scope of this IDIQ contract. Any ODC's invoiced or otherwise charged by the contractor that are not in accordance with the agreed upon price may be subject to rejection at the CO’s discretion.

Clause List

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Section C - Description/Specifications Scope of Work

See Attachment 1 for the Performance Work Statement (PWS)

See Attachment 2 for Labor Category Descriptions and Qualifications

Section D - Packaging and Marking Clause List

D.1 CONTENT OF DELIVERABLES

Deliverables must be delivered in accordance with the PWS (Attachment 1) or as specified in task orders. The Contractor must provide separate digital images of any photos, figures or drawings used in reports if the images are too large to be contained in the original Microsoft Word files. Technical presentation must be in accordance with best commercial practices.

D.2 PRESERVATION, PACKAGING AND PACKING

Preservation, packaging and packing for shipment or mailing of all deliverables hereunder must be in accordance with best commercial practices, sufficient to assure arrival at destination in a safe and undamaged condition.

Supplies must be shipped prepaid by common carrier, parcel carrier or parcel post (unless otherwise specified on individual task orders).

D.3 MARKING OF SUPPLIES AND/OR TECHNICAL REPORTS

The outside of the container (or technical report) must be marked with the applicable Contract number, task order number, Contractor name and address and name of Contracting Officer’s Representative (COR). A DD Form 250, or equivalent detailed paper packing list, in an envelope must be conspicuously placed on the outside of the lowest numbered package (one packing list for each shipment), or as specified on individual task order(s).

Section E - Inspection and Acceptance

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

E.1 INSPECTION AND ACCEPTANCE

The CO or the COR (listed in Section G)/task order COR, as the CO’s duly authorized representative, are authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data or services to be provided. In this regard the COR/ task order COR is an authorized representative of the CO. The COR/ task order COR will perform inspection on behalf of the Government for the purpose of acceptance of all services and/or items (deliverables/reports) to be provided as part of this Contract. If the COR/ task order COR determines that there are omissions, errors, and/or deficiencies in the Contractor’s deliverables (excluding equipment), the Contractor must make the necessary corrections that will allow the Government to accept the final product. The COR/ task order COR will provide a written notification of acceptance or rejection within thirty (30) business days of receipt of the final product, or as specified within each task order SOW/PWS/SOO. The Contractor must correct the report or deliverable within fifteen (15) business days unless otherwise specified. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies and/or services furnished under this Contract conform to contract requirements.

Final acceptance of all services and/or deliverable items under this Contract will be made in writing by the CO or the assigned task order COR/ task order COR. Inspection and acceptance will be at destination. Inspection, review, or the anticipation of acceptance/approval of a contract item in the course of its preparation, must not be construed as assurance of acceptance of the finished product.

Section F - Deliveries or Performance Clause List

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 60 calendar days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 calendar days (if a security clearance must be obtained, at least 90 calendar days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category.

The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 PERIOD OF PERFORMANCE

The total period of performance for the executed contract is from date of award for a period of 60 months. The execution of this contract does not constitute authority for the Contractor to commence performance. Performance must be ordered by the issuance of formal task orders by an authorized contracting officer of the Federal Aviation Administration (FAA). The task order period of performance will be specified within each individual task order.

F.2 PLACE OF PERFORMANCE

The Contractor must perform the work activities described in this PWS at the Contractor’s offsite facility. Some tasks may require the Contractor to travel to one or more locations, to be determined at the task order level, in support of the work effort. See “Travel” in Section G.

The primary location of the FAA organizations and programs supported by the Contractor will be FAA Headquarters facilities in Washington, DC.

Telework may be authorized if required with Contracting Officer approval.

F.3 DELIVERY OF SERVICES AND DELIVERABLES

Delivery of Services: The services required under each individual task order must be delivered and received at destination within the time frame specified within each task order.

Deliverables:

(a) All task order deliverables and reports, required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified within individual task orders issued under this Contract, as applicable.

(b) For purposes of delivery, all deliverables must be made by close of business (COB) 4:30 P.M. Eastern at destination, Monday through Friday, unless otherwise stated within the individual task order.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each deliverable must be accompanied by a cover letter from the Contractor on company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

(e) In the event the Contractor anticipates difficulty in complying with any delivery schedule, the Contractor must immediately provide written notice to the CO and COR/Task Order COR (if applicable). Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this Contract.

(f) In the event that a Contractor is non-compliant in submission of deliverables, the Government may reflect the non-compliance in the Contractor Performance Assessment Reporting System (CPARS) report.

(g) All deliverables must be submitted to the COR and Task Order COR (if applicable) in electronic format unless otherwise specified in a task order. A courtesy copy of the deliverables must be submitted to the CO and Contract Specialist (CS).

F.4 TASK ORDERS (TOS)

(a) No Task Order (TO) will exceed a (1) one year period of performance.

(b) The period of performance, and deliverables, will be specified in each TO.

(c) All TOs will be issued by an authorized CO. Reference AMS 3.2.4-16, Ordering. Any effort undertaken by the contractor pursuant to oral directions by any individual other than the CO will be at the contractor’s risk and expense.

(d) Hours estimated in a TO are based upon the contractor working a 40-hour workweek. The Government considers hours in excess of 40 hours per week to be “additional” hours. “Additional” hours, unless specified in the TO or approved in writing in advance by the COR, are not anticipated in TO performance. If the contractor works in excess of 40 hours per week without such approval, they do so at their own risk.

(e) Delivery of services, written documents, etc. (including required formats and delivery locations) will be in accordance with the TO requirements.

(f) For all TOs, the Contractor must send correspondence regarding schedule changes or problems with performance to the CO.

F.5 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence.

In the event the Contractor encounters difficulty in meeting performance requirements, or when difficulty is anticipated in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details, provided that this data must be informational only in character and that this provision must not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this Contract.

Section G - Contract Administration Data Clause List

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 DESIGNATION OF CONTRACTING OFFICER

The FAA Contracting Officer's name and address assigned to this contract are as follows:

Contracting Officer (CO) Karina Espinosa 1701 Columbia Avenue College Park, GA 30337 Karina.Espinosa@faa.gov

(404) 305-5782

The CO, identified above, has the overall responsibility of the contract and resultant task orders. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions and requirements.

The Contracting Officer is responsible for all contract administration under the contract and has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the Contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this Contract. The CO may delegate certain other responsibilities to his/her authorized representatives or COR.

The Contracting Officer identified is the only person authorized to approve changes in any of the requirements under the contract and, notwithstanding any clause contained elsewhere in the contract, the said authority remains solely with the Contracting Officer. No verbal statement by any person, or unwritten statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract.

It is the responsibility of the Contractor to contact the CO and CS immediately if there is even the appearance of any technical direction that is or may be outside the scope of the Contract. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract to cover any increase in commodity as a result thereof.

All requests for interpretation shall be made in writing to the Contracting Officer. The contractor shall submit request for modification of the contract to the Contracting Officer with a copy of the request to any appointed Contracting Officer’s Representative.

Contracting problems, of any nature, that may arise during the life of the contract must be handled in conformance with the FAA Acquisition Management System regulations. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer’s representative and the Contractor shall bring all such unresolved mailto:Karina.Espinosa@faa.gov contractual problems to the immediate attention of the Contracting Officer.

Additionally, the Contract Specialists identified below, have been authorized by the CO to assist in the administration of contractual matters under the Contract. All correspondence regarding contract administration must be addressed to the CS with a courtesy copy sent to the CO.

Contract Specialist (CS) Kristin Frantz 1701 Columbia Avenue College Park, GA 30337 kristin.t.frantz@faa.gov

(404) 305-5779

Contract Specialist (CS) Melinda Davis 1701 Columbia Avenue College Park, GA 30337 Melinda.davis@faa.gov

(404) 305-5763

G.2 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Work to be performed under this contract shall be subject to the technical direction of the FAA COR listed below (COR will be delegated and all information will be filled in at time of award):

Attn: To be determined (TBD) Routing Symbol/Mail Stop:

Phone:

E-mail:

An Alternative COR may also be delegated by the CO for each Task Order (TO) issued. The appointment(s) will be effective until the TO is completed or a written, or electronic, notice of termination is received from the CO responsible for the TO, whichever occurs first. Changes to the COR/ALT may be made by the CO via electronic mail direction or by TO modification (changes, directed by electronic mail will be confirmed in the next subsequent modification as applicable).

The COR/ALT COR has the authority to monitor the technical progress of the services that are to be delivered under the TO. This includes visits to the place of performance, meetings and telephone conversations with the contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.

The COR/ALT COR cannot authorize or order cessation of work or delete, change, or waive any of the technical requirements or other terms and conditions of the TO. Should the contractor desire a change (monetary or otherwise) to the TO, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion between the contract and the COR/ALT COR occurs, the contractor shall notify the CO immediately.

G.3 ORDERING PROCEDURES

mailto:kristin.t.frantz@faa.gov mailto:Melinda.davis@faa.gov

(a) All work to be performed under this Contract must be within the scope of the PWS, Attachment 1, and must not commence until authorized by the CO under a specific task order issued under this Contract. Task orders will be issued on FAA’s Award for Supplies or Services form (or equivalent form) and will provide the funding for the contract work effort.

The contractor shall not accept orders whether verbal or written from any source other than the Contracting Officer.

Any effort undertaken by the Contractor pursuant to oral or written direction by any individual other than the CO will be at the Contractor’s risk and expense.

All issued task orders will cover specific work assignments within the scope of this Contract. Each task order will be numbered. All task orders will contain the following information, as applicable:

1. Task order number;

2. Task order COR (if applicable);

3. Description of the work to be performed (SOW/PWS/SOO);

4. Period of performance and delivery schedule for required services to be performed;

5. Task order not-to-exceed limit;

6. Labor categories and labor hours required as well as associated obligated funding;

7. Contract CLINs associated with the task order;

8. ODCs as applicable;

9. Start and completion dates, with major milestones;

10. Deliverables with required delivery dates;

11. Personnel and security requirements; and

12. List of government furnished property, equipment, and/or information (GFP/GFE/GFI).

(b) Delivery of supplies, services, written documents, etc. (including required formats and delivery locations) will be in accordance with the task order requirements.

(c) The Contractor must incur costs only in the performance of task orders issued in accordance with these ordering procedures. No other costs are authorized under this Contract without the express written consent of the CO.

(d) The following procedures may be applicable for the issuance of certain task orders that require the CO to request a proposal from the Contractor prior to the issuance of a task order:

1. CO will provide a request for proposal (RFP) to the Contractor. The RFP will include, as applicable:

a. A detailed task order SOW/PWS/SOO;

b. The desired delivery schedule and/or required dates(s), milestones, reporting requirements and list of deliverables, as applicable;

c. The date and time by which a response to the RFP is due;

d. The type of effort that the task order will be performed under (T&M or FFP); and

e. Any special instructions, conditions, notices, performance measures, etc. applicable to the task order.

2. The Contractor must provide an RFP response to the CO. The Contractor will generally be given a minimum of five (5) business days and a maximum of ten (10) business days (unless circumstances of the effort dictate a quicker response time) to prepare and provide a proposal to the CO. If a technical and/or management approach is required for an individual task order, additional time may be granted as negotiated and agreed to by the CO.

3. For pricing purposes, the Contractor may not exceed the fully burdened labor rates incorporated in Attachment 4.

A mutual agreement between the Government and Contractor must be reached. Task orders may require the signature of the Contractor and the CO.

G.4 CORRESPONDENCE PROCEDURES

The Contractor must assure an electronic means for communicating with FAA personnel and that communications are compatible with the FAA’s electronic mail system, which is Microsoft Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments. All correspondence relating to the Contract and applicable task orders must include the Contract number and a task order number (if applicable).

To promote timely and effective contract administration, correspondence submitted under this Contract (except for invoices and deliverables) is subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the designated COR or task order COR with an information copy of the correspondence to the CO and CS;

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the Contract, must be addressed to the CO and CS, with information copies to the COR; and,

(c) Correspondence regarding schedule changes or problems with performance must be addressed to the CO with a courtesy copy to the COR.

G.5 PRODUCTIVE LABOR HOURS

The Government will only pay for productive, direct labor hours, i.e. those hours authorized by the CO and applicable task order(s), in performing work under this contract. This does not include sick leave, holiday, vacations, jury duty, military leave, administrative leave, etc.

G.6 OFFSITE LOCATIONS

The support services to be accomplished under this contract will be performed offsite at the contractor’s facility and at other locations as required by the FAA. The offsite fully burdened rate on the Attachment 4 Pricing Spreadsheet located in Section J will be used.

G.7 INVOICE PROCEDURES

Itemized invoice(s) for each task order must be submitted under this Contract.

The Contractor may submit an electronic copy of the Standard Form 1034 entitled, “Public Voucher for Purchases and Services Other than Personal,” scanned with signature, together with the Contractor’s regular invoice via email in lieu of US Mail. An electronic copy must include all items identified below and be sent to the FAA Accounting Department via email to: 9-AMC-AMZ-FAA-APInvoices@faa.gov with an electronic courtesy copy to the CO, CS, COR, and task order COR (if applicable).

Each invoice(s) must reference the Contract number, task order number, and, if applicable, modification number, type of services and products delivered, and billing period. At a minimum, the Contractor must provide the following required back-up data as substantiation for each invoice submitted:

a. Period covered by the invoiced hours and dollars.

b. A summary page consolidating the total number of labor hours by individuals working under this Contract, summarized by labor category, and reflecting the total costs incurred under all task orders for this billing period and any product ordered identifying Contract Line Item Number (CLIN), number of products delivered and total price.

c. The total number of hours, by individuals working under this Contract, summarized by task order and CLIN.

d. Total dollars expended, summarized by task order and CLIN number.

e. The total cumulative labor hours expended per labor category through the reporting period.

f. Total ODC (if applicable) and travel dollars expended summarized by task order.

g. The total cumulative Travel and ODCs (if applicable) expended through the reporting period.

h. When applicable, total direct labor dollars expended by subcontractor, by labor category, and summarized by task order.

i. Total cumulative funds expended through the reporting period.

j. Remaining balances of funds available on all incomplete task orders.

The invoice must reflect all the expenditures to date for the entire contract (Cumulative Expense), and the funds remaining with the regard to funding allocations and budgets. When providing the total breakdown of hours for each labor category, names of individuals (and their hours) working under such labor category must also be provided.

The Contractor must submit invoices on a monthly basis. The Contractor must provide to the CO, COR, ALT COR, and Task Order Contracting Officers Representative (TOCOR(s)) a monthly detailed breakdown of funds expended during the reporting period, including a breakdown per Task Order and/or CLIN per Contractor format Work Breakdown Structure (WBS) of the labor hours utilized by the contractor and any subcontractor, associated labor costs, material costs, and other direct costs incurred. A sample WBS can be provided by the FAA at the Post Award Meeting for guidance purposes.

Payment is subject to review, approval and certification by the CO and COR. In the event of a question(s) regarding the Contractor’s invoiced amount, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO.

Compliance with these instructions will reduce correspondence and other causes for delay to a minimum, and will thus promote prompt payments to the Contractor.

Upon completion, termination, or expiration of individual task orders, the Contractor must submit a voucher that contains an itemized accounting of the total task order invoiced amount throughout the life of the task order that includes:

i. Certification that all contractual requirements have been satisfied; and

ii. Certification that all previous Contractor vouchers have been paid.

G.8 TRAVEL

Travel may be required to support task orders issued against this Contract. Travel dates, times, and locations must be coordinated with, and pre-approved in writing by, the COR AND/OR CO. The Contractor will be reimbursed for allocable, allowable and reasonable expenses. Except as otherwise provided herein, the Contractor will be reimbursed for approved travel in accordance with AMS Procurement Guidance T.3.3.2 “Contract Cost Principles.”

The travel authorization request submitted by the Contractor must include:

a) Name(s) of the traveler(s);

b) Destination;

c) Duration of the trip;

d) Breakdown of the estimated cost of the trip;

e) Brief description and reason for the trip;

f) Signature Block for FAA Functional Lead overseeing the travel; and

g) Signature Block for CO and COR for approval.

The Contractor must ensure that:

(1) All travel, whether it is within the continental United States or outside the continental United States, shall be accomplished by commercial carrier, privately-owned automobile or auto rental and the cost paid by the Contractor.

The Government will reimburse the Contractor for travel on a cost plus general and administrative expense (no fee) basis, in accordance with the General Services Administration's (GSA) "Federal Travel Regulations (FTR)" for domestic transportation if by commercial or Government carrier, and at the going rate per mile, plus road and bridge tolls, when travel is performed by private automobile. Auto rental will be reimbursed at actual cost plus road and bridge tolls.

(2) The travel reimbursable herein includes only that travel (commercial carrier, or private automobile or auto rental) performed in accordance with the PWS. Travel within a Government installation where Government transportation is available, and travel performed for personal convenience, including daily travel to and from work, will not be reimbursed.

(3) Relocation costs and travel costs incident to relocation are not allowable and will not be reimbursed.

Per Diem:

(1) The Contractor will be reimbursed for the expense of meals at the approved M&IE rate (receipts not required), lodging for actual expenses only but not to exceed the Maximum Lodging Amount rate (receipts required), transportation between places of lodging or business and places where meals are taken and any other miscellaneous travel and living expense incurred in the performance of this contract at the per diem rate as set forth in accordance with the FTR.

(2) Per Diem will be payable only when in an authorized travel status. The per diem rate will be established in accordance with the FTR. The Government will not reimburse the Contractor for the costs of lodging, meals, or incidental expenses in excess of the actual costs incurred.

G.9 OTHER DIRECT COSTS (ODCS)

ODCs include travel, material, equipment, hardware, software, etc. The procurement of these cost reimbursable, non-profit bearing items must only be incurred when a specific task order authorizes them AND prior written approval is received from the CO AND/OR COR. ODCs, including but not limited to, travel, will be reimbursed on a cost plus applicable indirect cost (no profit) basis. Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices. The indirect rate to be applied to ODCs must be included on each individual request to the CO and/or COR for ODC approval.

Travel and ODCs shall be reimbursed on a cost plus general and administrative expense (no fee) basis. The Attachment 4 pricing spreadsheet includes a separate and unique General and Administrative (G&A) Handling Rate for the contract period. The purpose of the G&A Rate is to allow the contractor to recoup the costs associated with managing Travel. The G&A Rate shall consist of a single percentage that the contractor may apply against all travel when invoicing the Government for services rendered under this contract. The G&A Rate shall be specified by percent to the nearest hundredth. The G&A Rate shall be the same whether the expense is incurred at the prime contractor or subcontractor level. No additional handling rate will be chargeable in such situations where the subcontractor incurs the travel expense (e.g., application of a handling rate on top of a handling rate against a travel expense is not allowable).

G.10 FEDERAL HOLIDAYS OBSERVED

The Government provides notice and the Contractor acknowledges receipt that Government personnel observe the listed days below as Federal holidays:

New Year’s Day Martin Luther King Day Washington’s Birthday Memorial Day Independence Day (July 4th) Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

When one of the above-designated Federal holidays falls on a Sunday, the following Monday will generally be observed as the Federal holiday. When the Federal holiday falls on a Saturday, the preceding Friday is generally observed as the Federal holiday.

In addition to the days designated above as Federal holidays, the Government observes the following days:

Any other day designated by Federal Statute;

Any other day designated by Executive Order;

Any other day designated by the President’s Proclamation

(a) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel must not otherwise be a reason for an additional period of performance. In the event the Contractor’s personnel work during the holiday, no form of holiday or premium compensation will be reimbursed, other than their normal compensation for the time worked.

(b) When the Federal, State, Local and other Government entities grant excused absence to its employees, assigned Contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence.

G.11 TASK ORDER CLOSEOUT

It is the intention of the Government to perform closeout procedures on an individual task order basis. The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. Task order closeout will occur as soon as possible.

G.12 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/INFORMATION

All Government furnished items will be identified in the appropriate TO. The Contractor shall prepare report all Government property in its possession and the possession of its subcontractors. The report shall be submitted to the Contracting Officer on Form DOT F 4220.43, Contractor Report of Government Property.

(a) The Contractor must have access to Government data relevant to performance under this Contract but must not use or distribute materials or any other product arising from performance of this Contract other than as stated in the PWS. All equipment, program codes, materials furnished (including contractor acquired property paid for by the Government), and approved equipment, software and materials purchased by the Contractor which are reimbursable under this Contract, are Government property, whether expressly under signed custody of the Contractor or not, and must be returned to the Government. Any software purchased in performance of this Contract must be licensed to the Government and all licensing information for the software purchased must be provided to the Government. Any information, not previously published, received from the Government in connection with this Contract, or furnished to the Contractor from other sources in response to the Government’s requirements under this Contract, will be restricted to this project, and may not be disclosed or used for any other purpose, without the prior written approval of the Contracting Officer. These restrictions do not apply to information which:

(1) Currently or subsequently enters the public domain;

(2) Has been released to any third party, without restrictions; or

(3) Is obtained by the Contractor independent of the Government.

(b) Facilities, Items, and Services – The Government will not furnish facilities, items, or services except as provided herein.

The contractor shall immediately notify the COR and CO when property is missing.

Section H - Special Contract Requirements Clause List

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or…