Attachment_1_-_Lawn_Care_and_Landscaping_SOW.pdf

STATEMENT OF WORK

Beaumont Reserve Fleet Lawn Care and Landscaping

1. ABSTRACT:

1.1. The intent of this contract is to describe the requirement for the lawn maintenance for the Beaumont Reserve Fleet. Contractor shall furnish all necessary supplies, labor, and tools as well as all mowing and transportation equipment required to perform the services as described in this statement of work. The objective is a healthy, well-maintained lawn and grounds creating a positive first impression.

2. Scope of Work:

2.1. General Work Requirement

2.1.1. Provide all labor, materials, supervisors, and equipment necessary to maintain lawns and grounds as per this Scope of Work and maintenance schedule Section 10.

2.2. Hours of Operation:

2.2.1. All mowing will be done during daylight hours beginning no earlier than 0800 hour and completed no later than 1500 hour. No work will be performed on Saturdays, Sundays, or Federal holidays.

2.3. Conduct of Employees:

2.3.1. The contractor shall be responsible for the conduct of their employees while they are on government property. The contractor shall maintain satisfactory standards of employee competency, conduct, appearance, integrity, and shall be responsible for taking corrective action with employees as may be necessary when discrepancies occur

2.4. Safety:

2.4.1. The Beaumont Reserve Fleet maintains the right to stop work if a safety violation is observed. The contractor has 24 hours to correct the safety issues identified as part of a “Stop Work”. All equipment operators shall wear safety protection equipment (personal protective equipment – PPE) as recommended by the equipment manufacturer and as required by OSHA. For safety reasons, the contractor shall have no less than two (2) employees on site while working.

2.5. Lawn Maintenance:

2.5.1. Zone and Areas of Coverage:

The Contractor is must maintain the entire grounds of the Beaumont Reserve Fleet, as well as the area around the Beaumont Reserve Fleet sign (near highway 347 - up to the fire hydrant), the area near the first set of cattle guards off Hwy 32, all of the dumpster pads and approximately 10 feet outside of the facility of Beaumont Reserve Fleet fence lines to include the Warehouse.

2.6. Mowing:

2.6.1. All lawn within the area shall be cut to a height of 4 inches. It should be noted that certain area of dense grass may require more than one (1) mower pass to meet the quality standards set forth herein for each mowing cycle. For this Scope of Work, the heavy growing season shall be considered from April through September 30.

2.6.2. Mowing Outside of Fence: The contractor shall cut approximately 10 feet outside of fence four (4) times a year within a Twelve (12) month period.

2.7. Weed Eating:

2.7.1. The contractor shall weed eat around all shrubs, flower beds, trees, enclosures, buildings, fence lines, and all areas that are not accessible to mowing equipment and weed eat inside and around contractors parking lot and warehouse.

2.8. Edging:

2.8.1. The contactor shall edge all walks, drives, and curbing leaving a clean smooth edge.

2.9. Trimming and Pruning:

2.9.1. The contractor shall trim all hedges to maintain a neat uniform appearance.

2.10. Cleanup:

2.10.1. The contractor shall rake all leaves and pine straw, pick up litter in parking lot and inside fence area remove all clippings and dirt from all streets, drives and walks, use grass catcher, mulching mowers or otherwise pickup, remove and dispose of all accumulations of grass clipping on all lawns.

2.11. De-Weed:

2.11.1. The contractor shall remove all grass out of the seams and cracks in sidewalk, curbs and parking lot.

2.12. Pesticide:

2.12.1. The contractor shall apply pesticide to ant hills to rid grounds of ants.

2.13. Fertilization:

2.13.1. The contractor shall apply fertilizer to lawn two (2) times a year once in the spring and once in early fall.

3. ITEM LOCATION/DESCRIPTION:

3.1 Location: All work will be conducted at:

3.1.1 Beaumont Reserve Fleet, 2600 Amoco Road, Beaumont, Texas 77705.

4. Deliverables

Description Due Job Hazard Analysis (Sample Provided as Attachment 3) All employees before start of initial services and any employees that are changed during the performance of this contract shall complete a Job Hazard Analysis.

5. SITE VISIT

5.1 Site visit will be held on 29 August 2019 from 9:00 AM to 1:00 PM CST.

6. POINTS OF CONTACT:

6.1 COR: Sharon Duhon sharon.duhon@dot.gov

ACOR: Kevin Champagne

7. Government Furnished Materials:

7.1 None

8. Government Furnished Services:

8.1 None

9. Monitoring and Acceptance:

9.1 Grounds will be inspected after each job completion. Contractor will be notified if there are any discrepancies or issues needing resolution.

9.2 The contractor is required to resolve any discrepancies within twenty-four (24) hours of notification.

10. Maintenance Schedule:

10.1The contractor shall cut lawns as per the schedule below:

Month No. of cuts Month No. of cuts

January 2 July 4

February 2 August 4

March 2 September 4

April 4 October 2

May 4 November 2

June 4 December 2

11. Period of Performance:

11.1 Base Year: October 1, 2019 – September 30, 2020

11.2 Option Year 1:October 1, 2020 – September 30, 2021

11.3 Option Year 2: October 1, 2021 – September 30, 2022

11.4 Option Year 3: October 1, 2022 – September 30, 2023

11.5 Option Year 4: October 1, 2023 – September 30, 2024

12. BEAUMONT RESERVE FLEET SAFETY AND WORK REQUIREMENTS

12.1 Safety

12.1.1 All contractor’s personnel are required to view the Beaumont Reserve Fleet Safety Video prior to conducting any work within the Beaumont Reserve Fleet facilities and follow all Beaumont Reserve Fleet Safety Rules.

12.1.2 The contractor is responsible for provided employee and subcontractor all required personal protective equipment (PPE) prior to start of work.

12.1.3 The contractor is required to complete a Job Hazard Analysis with its employees before starting work. Any employees that are changed during the performance of this contract shall complete a Job Hazard Analysis. A sample Job Hazard Analysis form is included as Attachment 3.

12.1.4 The contractor and works shall be able to speak and understand English.

12.1.5 All workers shall have valid State or Government issued photo identification, or other form of identification that enables the Government to verify the worker’s identity, to work within the Beaumont Reserve Fleet.

12.1.6 Company shall be insured in accordance with MCL.H.3 – Indemnity and Insurance.

Upon contract award, the awardee shall be required to furnish a certificate of insurance within ten days after award.