696126-event.pdf

Awarded To: Kristina Smock Consulting - 23,400.00 USD

Awarded to highest scoring proposer.

YFS Poverty Report DCHS, YFS, is seeking to contract with one organization or agency to develop a report on different topic areas related to “Poverty in Multnomah County”.

Open 1/25/2019 8:00 AM PDT Type Request for Intermediate Proposals

(RIP)

Close 2/11/2019 4:00 PM PDT Number RIP-155-2019 Currency US Dollar

Sealed Until 2/11/2019 4:00 PM PDT

Payment Terms 0% 0, Net 30

Contacts

Lucas Hoelter lucas.hoelter@multco.us

Phone +1 503-988-2490 ext. 82490

Commodity Codes

Commodity Code Description

93131703 Research Programs

80101599 Consulting Services, General

86010000 Education & Training Services

99070207 Demographic Services

Description

22 February 201922 February 2019 mailto:lucas.hoelter@multco.us mailto:lucas.hoelter@multco.us mailto:lucas.hoelter@multco.us

PRE-PROPOSAL CONFERENCE:

There will not be a pre-proposal conference for this sourcing event.

INTRODUCTION

The Multnomah County Department of County Human Services (DCHS) Youth and Family Services Division (YFS) invites you to submit a short response to be considered for a contract for the development of a report on poverty in Multnomah County.

The Youth & Family Services Division North Star states that "all individuals and families have the opportunity to engage in the level and depth of culturally relevant services that they want, in order to thrive." YFS has a strategic plan that focuses on two major impact areas: educational success and family stability. The division focuses on five core service, system, and policy areas: Energy, Anti-Poverty/Prosperity, Education Supports, Early Childhood, and Domestic and Sexual Violence.

SCOPE OF WORK

YFS is seeking to contract with one (1) organization or agency to develop a report on different topic areas related to “Poverty in Multnomah County”.

The “Poverty in Multnomah County Report” will be focused on a general description of the conditions of poverty in Multnomah County, including the extent and location of those living in poverty, characteristics of communities living in poverty, and factors affecting poverty locally. This report will provide background information for the anti-poverty work of the Youth and Family Services Division Division as well as provide a valuable community resource for partner and provider organizations.

The scope of work culminating in the “Poverty in Multnomah County” Report, includes the following:

1. Research, compile and analyze research information on populations living in poverty in Multnomah County using a variety of data sources, including government publications, academic papers, and community-based reports.

2. Write a report on the current conditions of poverty in Multnomah County using research data. The report will highlight both positive/adverse social, health and educational factors that impact households living on a low-income. It will also contain information on specific population groups (racial, ethnic, cultural) living in poverty that face barriers to accessing key resources for meeting their basic needs, e.g., food, housing, health services, and so forth.

3. Produce computer-generated maps that illustrate access/lack of access to economic, social and cultural resources for individuals and families living in poverty as well as communities impacted by poverty.

4. Present the draft report’s information and findings to the Multnomah County Commission for Economic Dignity (MCCED), the Multnomah County Community Action Agency, a citizen advisory group, to solicit input and feedback to the document.

5. Complete the report in a format that is compatible with both print and web-based publication.

6. Completed “Poverty in Multnomah County Report” is expected to be submitted by June 30, 2019.

METHOD OF AWARD

The County will award one (1) contract as a result of this Sourcing Event.

ESTIMATED PURCHASES

The anticipated amount of funding for this project is $25,000. The County does not guarantee that anyminimum amount of services will be purchased.

METHOD OF CONTRACTING

A Services Contract form is provided in the Buyer Attachments page showing the standard terms and conditions. Carefully review the terms and conditions of the Contract. Additional Contract terms related to this procurement, if any, are set out below in the section entitled Term of Contract.

TERM OF CONTRACT

22 February 201922 February 2019

The anticipated contract period for this service is March 1, 2019, through December 31, 2019.

INSURANCE REQUIREMENTS

Multnomah County standard insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page. Please review these requirements carefully. Specific insurance requirements may be adjusted at the time of contract negotiation depending on the final scope of services. Specific insurance requirements may be negotiated at the time of Contracting.

PRE-AWARD RISK ASSESSMENT

Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed byMultnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County.

Required to View Event

Prerequisites Required to Enter Bid

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

Buyer Attachments

1. Responding to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions (Proposals)

3. Sample County Services Contract

4. Sample Exhibit 2

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS 279A.120, of the State of (ENTER STATE) and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.

Enter State:

1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.

1.1.5

The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Proposal:

1.1.8 Title of person submitting the Proposal:

1.1.9 I represent that I am at least eighteen (18) years of age.

22 February 201922 February 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=c%2B7e%2FWDqGyGn5Xla6nu6EZXoSuI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=c%2B7e%2FWDqGyGn5Xla6nu6EZXoSuI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-700917086Procedural%20Instructions_Proposals%20%28Final%29%209.5.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=HXf7JQnmxxCKQmjI1tVoOkSG9iE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-700917086Procedural%20Instructions_Proposals%20%28Final%29%209.5.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=HXf7JQnmxxCKQmjI1tVoOkSG9iE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-668245753Sample%20county_services_contract_final_1.1.17.%20%285%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=cbLpOjqAfxxyn29a43%2BF5cgFIls%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-668245753Sample%20county_services_contract_final_1.1.17.%20%285%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=cbLpOjqAfxxyn29a43%2BF5cgFIls%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-668245510Sample%20Exhibit_2_-_4-7-15_final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=EwCT4TqlTTyfghkaOGzz5%2FSih0U%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/696126-668245510Sample%20Exhibit_2_-_4-7-15_final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1613919725&Signature=EwCT4TqlTTyfghkaOGzz5%2FSih0U%3D

1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

Group 2.1: Programmatic Questions (75%)

2.1.1

The research portion of this project will be conducted in partnership with Department staff.

Please describe your experience coordinating and conducting literature reviews of both qualitative and quantitative research, data gathering, and your experience synthesizing data to report out on trends, patterns, and projections that impact populations to be used as a set of recommendations to inform financial investments and policy agenda. (30% of Programmatic Questions points)

2.1.2 For government report writing, please describe the tools, the resources, and processes you bring to report writing. (20% of Programmatic Questions points)

2.1.3 Please explain your approach to developing recommendations and the final "Poverty in Multnomah County Report". (20% of Programmatic Questions points)

2.1.4 Please provide an attachment of your proposed budget for the service; Please identify this as Proposal Attachment 1. (15% of Programmatic Questions points)

2.1.5 Please provide a sample report your organization has developed; Please identify this as Proposal Attachment 2. (15% of Programmatic Questions points)

Group 2.2: Responsible Business Practice Questions (25%)

2.2.1

Please describe your sustainability practices in your delivery of services. Sustainability practices might include video- and/or tele-conferencing, electronic document sharing, electronic invoicing, duplex (double-sided) printing, use of post-consumer recycled copier and printer paper, waste recycling (paper, cans/bottles/plastic, organic waste), in-house/office resource conservation such as fluorescent lighting, motion detectors in restroom and/or on light fixtures, and/or the use of green cleaning products. (40% of Responsible Business Practice points)

2.2.2

Describe in detail the efforts and activities under taken by your organization to create economic and social benefits for current or future generations. Please describe efforts or activities such as volunteering, donations, sponsorships, economic and social development participation, youth and community organization participation, scholarships, or other community capacity building activities. (40% of Responsible Business Practices points)

2.2.3 Do you encourage a healthy workplace with healthy eating, anti-tobacco policies and resources, exercise, flexible work schedules, and compensation that includes professional development opportunities? (20% of Responsible Business Practices points)

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Poverty Report 1

93131703 - Research Programs