693KA8-24-DSIR-EPICSII-01 Sect J Att J3.pdf

693KA8-24-DSIR-EPICSII-01

PART III – SECTION J – LIST OF ATTACHMENTS

Attachment J-3 – Data Item Descriptions (DIDs)

Attachment J-3 – Page 1

1. CDRL F001 – SRRWDP (Staffing Recruitment and Workforce Development Plan)

2. CDRL F002 – MSR (Monthly Status Report)

3. CDRL F003 – PMR (Program Management Review Briefing)

4. CDRL F004 – GFPIR (GFP Physical Inventory Report)

Attachment J-3 – Page 2

DATA ITEM DESCRIPTION

1. CDRL TITLE

Staffing, Recruitment, Retention and Workforce

Development Plan

2. CDRL NUMBER

F001-SRRWDP

3. DESCRIPTION/PURPOSE

The purpose of the Staffing, Recruitment, Retention, and Workforce Development Plan is to document the

Contractor’s planned approach to: (1) staff recruitment and retention; and (2) workforce development – in support of the EPICS II contract.

4. DATA REQUIREMENTS

Reference: SOW Paragraph C.5.3

Format: Contractor format is acceptable.

Contents: The Staffing, Recruitment, Retention and Workforce Development Plan must contain the following information at a minimum, as applicable for the reporting period:

1. Planned staff and resources to be used in performance of the EPICS II contract;

2. Recruitment procedures and policies to be utilized to recruit and retain qualified personnel, including the projected timeline to make additional staff available when a new task order requirement is identified;

3. Titles of corporate and contract-specific resources (including subcontractor personnel) responsible for staff recruitment;

4. Planned approach to meet the staff requirements of newly awarded task orders from contract award through the contract period of performance, including:

a. The criteria must be consistent with and support the achievement of the subcontracting goals set forth in the approved Small Business Subcontracting Plan (if applicable); and

b. The approach to train and orient staff that are unfamiliar with the FAA operating environment and established processes and procedures within EPICS II stakeholder organizations;

5. Description of employee benefit and incentive programs to encourage long-term retention and continuity of staff resources.

6. Planned sources of qualified staff and availability of staff resources for assignment to the EPICS II contract; and

7. Planned approach to develop staff resources to ensure continual improvement of performance and the ability of staff to assume new roles requiring additional skills and expertise.

8. Proposed metrics for measuring the success of the SRRWDP.

Attachment J-3 – Page 3

Monthly Status Report

2. CDRL NUMBER

F002-MSR

3. DESCRIPTION/PURPOSE

The Monthly Status Report provides the Contractor’s assessment of overall contractual progress, risk identification and mitigation strategies, progress against schedule baseline and identification of variances, performance data, and cost reporting.

4. DATA REQUIREMENTS

Reference: SOW Paragraph C.5.4

Format: Contractor format is acceptable.

Contents: The Monthly Status Report must contain the following information at a minimum, as applicable for the reporting period:

1. Executive Summary. This section must discuss the overall program status, including a summary of

Contractor and subcontractor performance in meeting the cost, schedule, and technical baseline plans, including significant problem areas, corrective actions taken, and any required Government action(s).

2. Accomplishments. This section must discuss the accomplishments during the last reporting period, including the current status of major events and milestones. This section must compare the status of the current month with the prior month's projections. This section must discuss any problems associated with each milestone as well as their resolutions. Include a 60-day outlook on projected activities.

3. Cost Performance. This section must discuss any cost variances, the causes(s) of the cost variance(s), the impact on the total contract costs, and corrective actions taken or required to be consistent with the Integrated

Program Management Report.

4. Transition Status. This section must discuss the status of transition activities performed during the period.

This section must provide a status of site prep, implementation, and site/service acceptance by site. This section must discuss any significant problem areas, corrective actions taken, and any Government required actions.

5. Risk, Issues, and Opportunities Management. This section must include a top-level statistical summary of Risks, Issues, and Opportunities (RIO) status. The section must report on medium and high RIO items, including the status of the associated mitigation plans. Each RIO item must be identified and discussed separately. For each RIO item, provide a description, an assessment of the criticality and time sensitivity, and mitigation plans. All medium and high RIO items must be tracked until closure by the FAA.

6. Action Items. The section must include the status (e.g., open, closed) of all formally assigned action items. If open, provide the actions necessary to close the action item and the planned date. If closed, provide the date closed and the resolution. Action items remaining open between reporting periods will be reported.

Attachment J-3 – Page 4

Program Management Review Presentation Materials

2. CDRL NUMBER

F003-PMR

3. DESCRIPTION/PURPOSE

This deliverable provides the materials presented by the Contractor during the conduct of a Program Management

Review (PMR).

4. DATA REQUIREMENTS

Reference: SOW Paragraph C.5.5

Format: Contractor format is acceptable.

Contents: The Program Management Review Presentation Materials must contain the following information at a minimum, as applicable for the reporting period:

1. Program status and accomplishments since the last PMR;

2. Quarterly and year-to-date metrics summarizing the support services provided;

3. Cost, schedule, and performance status, including problem areas and known or anticipated differences between contract milestones, schedules, or performance parameters;

4. EPICS II service performance issues and problem areas;

5. Contractual issues and proposed resolutions;

6. Status of Risks, Issues, and Opportunities (RIO) items tracked by the Contractor, including items opened and closed since the last PMR;

7. Status of open action items including any actions closed since the last PMR; and

8. Major activities and events planned for the next 90 days.

The Contractor may elect to organize the topics by functional area, e.g., implementation and transition, engineering, operations, security, etc.

Attachment J-3 – Page 5

GFP Physical Inventory Report

2. CDRL NUMBER

F004-GFPPIR

3. DESCRIPTION/PURPOSE

The purpose of the GFP Physical Inventory Report is track Government-furnished Property (GFP) issued to the

Contractor by the Government and GFP returned to the Government by the Contractor. The GFP Physical Inventory

Report must be consistent with outcome of the Contractor’s annual audit of Government-furnished Property (GFP) in its possession.

4. DATA REQUIREMENTS

Reference: SOW Paragraph C.5.7

Format: Contractor format is acceptable.

Contents: The GFP Physical Inventory Report must contain the following information at a minimum, as applicable for the reporting period:

1. Description of Item

2. Manufacturer/Brand

3. Model Name/Number

4. Item Serial Number (assigned by the manufacturer)

5. FAA-assigned Bar Code Number

6. Name of employee to whom the item has been issued (if applicable)

7. Item Location (Contractor Facility Location or Employee Location)

8. Date item provided to the Contractor

9. Date item returned to the Government (if applicable)

10. Comments.