693KA8-20-R-00006 COTS VoIP VCS 20200331 FINAL.pdf

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CODE 17a. PAYMENT WILL BE MADE BY

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16b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

AAQ320-AFN

800 Independence Ave., SW FAA National Headquarters Orville Wright Bldg. (FOB10A), Room 506

AAQ-320 ATC COMMUNICATIONS BRANCH

CODE 15. ADMINISTERED BYCODE 14. DELIVER TO

X

X

SEE SCHEDULE

BLOCK IS MARKED

334220

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% FORSET ASIDE

UNRESTRICTED

AAQ320-AFN

Washington DC 800 Independence Ave., SW FAA National Headquarters Orville Wright Bldg. (FOB10A), Room 506

AAQ-320 ATC COMMUNICATIONS BRANCH

RFPIFB

11. DELIVERY FOR FOB10. THIS ACQUISITION ISCODE 9. ISSUED BY

RFQ

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DESTINATION UNLESS

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5/5/2020, 5:00pm ET202-267-3670Mary Johnson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 2. CONTRACT NO.

7.

6. SOLICITATION

693KA8-20-R-00006

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1,250

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ISSUE DATE

23.

AMOUNT

22.

UNIT PRICE

21.

UNIT

20.

QUANTITY

19.

SCHEDULE OF SUPPLIES/SERVICES

18.

ITEM NO.

00001 The Contractor will provide a Voice over Internet 1 EA

Protocol (VoIP)-based Commercial Off the Shelf

Continued ...

27. AWARD OF CONTRACT: REFERENCE

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

Mary M. Johnson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

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40b. RECEIVED AT (Location)

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32c. DATE32b. SIGNATURE OF AUTHORIZED CONTRACT AUTHORITY

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COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

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CONDITIONS SPECIFIED HEREIN.

25. TOTAL AWARD AMOUNT (For Contract Authority Use Only)24. ACCOUNTING AND APPROPRIATION DATA

OFFER

3/31/2020

FAA William J. Hughes Technical Center Atlantic City International Airport Egg harbor Township, NJ 08405

ITEM NO.

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693KA8-20-R-00006

(A) (B) (C) (D) (E) (F)

00002 1 JB

00003 3 EA

00004 1 JB

(COTS) Air Traffic control voice communications system (VCS) in accordance with the Statement of Work.

The Contractor must deliver and install a COTS VCS in accordance with the Statement of Work

(SOW).

As ordered by the Government, the Contractor must conduct VCS training in accordance with the Statement of Work. The FAA will order a minimum of one (1) class at time of award and may order up to two (2)additional classes.

(Option Line Item)

The Government intends to operate and maintain the product without assistance from the Contractor.

Should a maintenance issue arise that the Government cannot resolve on its own, assistance may be required and will be ordered in accordance with the Statement of Work.

The Contractor must use the labor categories identified in B.1,CLIN 0004 Labor Category, Qualifications and Rates.

(Option Line Item)

SIR No. 693KA8-20-R-00006 (COTS VoIP VCS)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CLIN 0004 Labor Category, Qualifications and Rates

<Insert at time of award> Labor Category Description Qualifications Hourly Rate

SECTION C – STATEMENT OF WORK

C.1 SCOPE OF WORK

This Statement of Work (SOW) defines the functions to be performed by the Contractor. The Contractor must provide a Voice over Internet Protocol (VoIP)-based Commercial Off the Shelf (COTS) Air Traffic control voice communications system (VCS) and supporting services. The FAA will use the COTS VCS to conduct market research for future VoICE VCS acquisitions. The FAA will not use the COTS VCS to test or otherwise certify the ability of the vendors’ COTS product to meet current FAA requirements and will not use this activity as a down-select for future VoICE acquisitions. The FAA is interested in COTS products that have been deployed and used for Air traffic control. The FAA is not interested in prototype systems or software.

The Contractor must provide supervision and direction of prime and subcontractor personnel during all phases of installation, testing, training, warranty service, and support service activity associated with the COTS VCS. The Contractor must deliver and install a COTS VCS in accordance with the Statement of Work (SOW). The VCS will be delivered and installed at an FAA facility within the continental United States (FAA William J. Hughes Technical Center, Atlantic City, NJ (WJHTC)) and connected to a closed Internet Protocol (IP) network used only for this market research activity. The COTS VCS will not be deployed at FAA National Airspace System (NAS) operational facilities. The COTS VCS will not be connected to an operational FAA network.

Data items referenced by their Contract Data Requirements List (CDRL) titles are to be delivered in contractor format. All data deliverables must be prepared and delivered in accordance with the corresponding CDRL items specified under the SOW requirement.

C.2 VCS (CLIN 0001 FFP)

C.2.1 Minimum Requirements

The contractor must deliver a COTS product meeting the following minimum requirements:

a. The COTS product must include a VCS designed for use in an Air Traffic Control (ATC) environment, with Controller Working Position (CWP) capabilities.

b. The COTS product must include a VCS with the capability to perform ATC voice communication over an IP Wide Area Network (WAN) using VoIP.

c. The COTS product, including both hardware and software, must include a VCS that has been deployed to at least one operational facility of at least one recognized Air Navigation Service Provider (ANSP). The FAA is not currently interested in a product that includes previously un-deployed or prototype hardware and software baselines.

d. The COTS product must include a VCS that has been used for control of live air traffic, for a time period of no less than three months, by a recognized ANSP.

e. The COTS product must be manufactured and ready for shipment/delivery, with all proposed COTS product features implemented, within 60 calendar days of award.

f. The COTS product must include the capability to communicate with VoIP Air-to-Ground (A/G) radio equipment.

g. The COTS product must include the capability to communicate simultaneously with at least four A/G radio frequencies through connection to VoIP A/G Ground Receiver Station (GRS) equipment.

h. The COTS product must include Ground-to-Ground (G/G) communication capabilities.

i. The COTS product must enable human operators in a lab environment to simulate both (1) ATC A/G communication; and (2) ATC G/G communication. NOTE: This is not referring to a training function. This is referring the ability to have equipment outside of the VCS (e.g., an A/G gateway or protocol converter) configured such that the VCS can be used to simulate a pilot and communicate with positions in the VCS. The FAA needs the ability to run operational scenarios with A/G audio, to include personnel acting as controllers (on the contractors COTS VCS) and pilots (external to the contractor’s VCS or possibly using one of the contractor’s VCS CWPs.)

j. The COTS product must include equipment real-time status monitoring capabilities, including associated workstation equipment.

k. The COTS product must include equipment configuration capabilities, including associated workstation equipment.

l. The COTS product must include all necessary IP network equipment (e.g. switches/routers) to enable the required capabilities.

C.2.2 System Configuration Requirements

a. Based upon the Contractor’s COTS system and software capabilities, as proposed, the FAA will provide a system configuration order at award. The order will reflect the FAAs system and software configuration. The Contractor must use the system configuration order provided by the Government to configure the system to be delivered and installed. The Contractor must request from the Government the number and size of IP subnets needed for installation of the COTS product to be delivered. The Contractor must apply Government-provided IP addressing to the COTS product to be delivered.

b. The COTS product must include four CWPs.

c. The COTS product must, if legacy analog A/G and/or G/G interface capability is applicable to the COTS product, include equipment to support at least four legacy analog A/G radio interfaces.

NOTE: if gateways or protocol converters are available to interface between the COTS VCS and legacy analog interfaces, regardless of the analog interfaces supported, the FAA is interested in the COTS versions of the gateways/protocol converters currently offered by the contractor (quantity of 4). The contractor must specify applicable loopback capabilities and configurations to enable “looped-back” communication from CWP to CWP through this legacy analog interface equipment.

d. The COTS product must include CWPs that are configured with the maximum number of supported Touch Entry Displays (TEDs).

e. The COTS product must include CWPs that are configured with the maximum number of supported position jack modules.

f. The COTS product must include four (4) handsets and (8) headsets for use with the COTS product.

g. The COTS product must include two (2) sets of workstation equipment for use in real-time status monitoring and equipment configuration. NOTE: total of two workstations for both functions;

one for each if they are unique. The ability to print to paper copy is not required.

h. The COTS product must accept single phase 120 VAC 60Hz power from main power feeds.

i. The COTS product must use only plenum-rated cables for all overhead and underfloor cabling provided. The maximum cable length is 30 feet.

C.2.3 VCS Manuals

The Contractor must deliver all commercial manuals and VCS Technical Documentation for the system delivered. The commercial manuals must provide the Government users with all knowledge and procedures necessary to operate and configure the VCS. The commercial manuals must provide Government technical personnel with all procedures necessary to operate, test, maintain and support the VCS at the site level. The commercial manuals must provide a list of all tools and test equipment (T&TE), both common and special, required by a trained maintenance specialist to inspect, test, calibrate, service, and repair the VCS equipment on-site.

C.2.4 Hardware and Software Baseline Configuration

The Contractor must integrate the system components and software consistent with the system configuration order, provided at time of award, prior to delivery to the FAA test facility.

C.2.5 VCS Warranty

The Contractor must provide an 18-month commercial warranty for the VCS.

C.3 VCS DELIVERY & INSTALLATION (CLIN 0002 FFP)

C.3.1 General

a. Delivery and Installation (CLIN 0002) and Training (CLIN 0003) will occur within a two (2) week period. Delivery will be scheduled between 60 and 180 days from the date of and communicated to the Contractor at award. The Government reserves the right to make adjustments to the Delivery and Installation (CLIN 0002) and Training (CLIN 0003) schedule, at no additional cost to the Government, up to 15 days prior to the established delivery date.

b. The Contractor must perform and complete all Contractor site installation activities. The Contractor must provide all personnel, tools, test equipment (including proof of certification /calibration, as required), software, materials, and services including technical and administrative support, required for installation.

c. The Contractor must, after delivery of the COTS VCS equipment to the Government site, provide the resources and personnel to complete all site activities, including installation, Site Acceptance Test (SAT), and Contractor Acceptance Inspection (CAI), within five (5) working days.

d. The Contractor is responsible for maintaining the COTS VCS until final acceptance by the Government.

C.3.2 Delivery

a. The Contractor must deliver the COTS VCS product to the FAA’s WJHTC in Atlantic City, NJ.

b. The Contractor must deliver the COTS VCS to the WJHTC not later than 60 days after award. All deliveries will be scheduled to be completed within 180 days after award.

c. The Contractor must coordinate delivery details with the FAA Technical Onsite Representative (TOR), such as time and location of delivery, security procedures, etc. not later than 15 days prior to the scheduled delivery.

d. The Contractor must be on-site to accept delivery of the equipment. The Contractor must move the COTS VCS equipment from the delivery truck to the location where it is to be staged/installed as identified by the Government at the time of order. The Government will provide material handling equipment (MHE) required for off-loading and moving the equipment from the delivery truck to the location where it is to be staged/installed.

e. The Contractor must unpack all system equipment and material. The Government will remove from the site all COTS VCS equipment packing and shipping materials, as well as other trash generated as a result of Contractor installation/modification activities.

f. The Contractor must, prior to start of installation activities, conduct an inventory to verify that all COTS VCS equipment ordered by the Government has been delivered to the site, including system equipment and cabling, and any items required to configure the system. The Contractor must notify the COR and TOR in advance of the start of the inventory to allow Government participation. The Contractor must provide a copy of the inventory and notify the COR and TOR of all shortages prior to the start of installation.

C.3.3 Physical Installation

a. The Contractor on-site implementation lead must participate in a Government in-briefing prior to initiating installation activities.

b. The Contractor must install all COTS VCS hardware in locations within the facility designated by the Government at the time of order. All COTS VCS hardware will be collocated in one room (i.e., positions and workstations will not be located in other areas of the facility). In performing all VCS installation activities, including staging of hardware components and other materials and equipment, the Contractor must not interfere with the normal operations and flow of Government personnel and equipment necessary to maintain operations, and must not block egress routes or fire suppression equipment.

c. The Contractor must accomplish all electrical work in accordance with NFPA-70, National Electrical Code (NEC), National Fire Protection Association (if applicable), and FAA-C-1217F, Electrical Work, Interior.

d. The Contractor must install all COTS VCS cabling to allow for tailoring of cable lengths to fit actual installation requirements. The Contractor must provide a service loop at each end of the cable as directed by the FAA TOR.

e. The Contractor must connect the power, grounding, and demarcation cabling to the COTS VCS.

The Contractor must coordinate with the TOR prior to connection of the power, grounding, and demarcation cabling to the COTS VCS.

f. During the installation of COTS VCS equipment, the Contractor must include activities to ensure the safety of personnel who will operate and maintain the equipment, including but not limited to equipment grounding, bonding and shielding; posting warning signs and placards if applicable;

placement of guards around moving parts if applicable; arranging cabling to prevent trip hazards;

and labeling contractor-furnished electronic equipment and breakers.

g. The Contractor must ensure all federal, state and local fire prevention and protection requirements are met in accordance with 29 CFR 1910, Subpart E, Occupational Safety and Health Administration Regulations - General Industry; FAA Order 3900.19, FAA Occupational Safety and Health Program; and NFPA-101, Life Safety Code, National Fire Protection Association.

h. The Contractor must provide its employees with Personal Protective Equipment (PPE) appropriate to the tasks to be performed for COTS VCS installation, in accordance with 29 CFR 1910, Subpart I, Occupational Safety and Health Administration Regulations - General Industry, and FAA Order 3900.19, FAA Occupational Safety and Health Program.

C.3.4 System Verification (Site Acceptance Test)

a. The Contractor must perform a SAT on the COTS VCS to demonstrate that the COTS VCS meets the performance parameters, standards, and tolerances of the Contractor’s COTS product, operates correctly and is installed in accordance with Contractor COTS practices.

b. The Contractor must coordinate the SAT start date with the FAA TOR prior to the proposed start of the SAT. The SAT must be conducted in the presence of the TOR, who will witness all tests and validate the test results collected.

c. The VCS Test Report (CDRL CHORUS-01-CTR) for SAT must include the results of the site acceptance test, the final as-built set of drawings, the initial hardware and software configuration of the VCS equipment as tested during SAT, and copies of the signed FAA Form 256.

C.3.5 Contractor Acceptance Inspection (CAI)

a. The Contractor must successfully complete site acceptance test (including any retest necessary to show correct operation of the system), and must document the test results in the VCS Contractor Test Report (CDRL CHORUS-01-CTR) prior to final acceptance of the system by the Government.

b. The Contractor must provide a final inventory, including all shortages due to ship shorts or installation failures, as part of the CAI.

c. The Contractor must identify any exceptions and provide a plan to remedy the exception at the time of CAI.

d. The Contractor on-site implementation lead must participate in a Government out-briefing at the completion of the installation prior to departing from the facility.

e. The Contractor must discuss the status of any CAI exceptions and the Contractor’s proposed resolution.

f. Final acceptance of the VCS installation will constitute successful completion of CAI.

C.4 TRAINING (CLIN 0003 FPP)

a. The Contractor must conduct a minimum of one (1) VCS training to ensure FAA personnel receive the knowledge and skills required to operate, monitor, maintain, test, verify, and support the VCS hardware and software as detailed in the following subsection. The Government may order an additional two (2) training session.

b. The Contractor must deliver system training, which includes computer based instruction, if currently available, and hands-on experience, for FAA personnel participating in VCS activities.

c. Training must be delivered to personnel at the WJHTC, immediately following CAI, as coordinated with the TOR, and must utilize the delivered COTS VCS for hands-on training. The Contractor may use COTS course materials, technical manuals, and other documentation. Course materials must be in Contractor format. Compliance with FAA-STD-028 is not required for this training.

d. Student participation in this course will not exceed 12 students per class and the duration of the training should not exceed 5 business days. The FAA will order a minimum of one (1) class but may order up to three (3) classes.

e. The Contractor must ensure that personnel receive the applicable theory, knowledge and skills needed to operate, monitor, and maintain VCS hardware and software with minimal assistance from the Contractor. The following is provided as guidance to inform the Contractor of the instruction the FAA is seeking with delivery of the Contractor’s COTS training:

1) Maintainer training should address (at a minimum):

a. Creation, updating, and invoking of position layout/position button maps;

b. Viewing of health/status and logs;

c. Security configuration;

d. Basic troubleshooting procedures;

e. Replacement of parts (LRU) and return of failed LRU; and

f. Configuration of any included simulation equipment.

2) Operator training should address (at a minimum):

a. Call placement by type (each G/G call type, A/G calls); and,

b. Call feature exercise (e.g., call hold, HS/LS routing, etc.)

C.5 VCS SUPPORT SERVICES (CLIN 0004 T&M)

a. The Government intends to operate and maintain the product without assistance from the Contractor. Should a maintenance issue arise that the Government cannot resolve on its own, assistance may be required.

b. Following delivery, installation, and acceptance of the product and as ordered by the Government, the Contractor must provide engineering and technical assistance.

c. The Contractor must oversee general labor category personnel when used.

d. The engineers and technicians provided by the Contractor must be familiar with operation and maintenance of the COTS VCS.

e. The support services must include installation, testing, troubleshooting, maintenance, and configuration support of VCS hardware, software, firmware, and associated equipment as defined by the Government.

f. The personnel and the materials needed to perform the task(s) must be available at the WJHTC within 72 hours of notification or as coordinated by the FAA Technical Onsite Representative

(TOR).

C.5.1 On-Site Maintenance Support

a. As ordered by the Government, the Contractor must provide technical personnel and the necessary materials to perform on-site maintenance support services for the VCS equipment. The Contractor must provide personnel that have been trained on the VCS and are qualified to perform the assigned task(s) related to the Contractor’s COTS VCS, the system’s hardware, software, firmware and functional and performance features. The tasks must include but are not limited to:

1) Providing on-site troubleshooting of system failures or performance and/or functional anomalies;

2) Repairing or replacing Line/Lowest Replaceable Units (LRUs).

b. The Contractor must provide all tools and test equipment required to perform needed repairs.

c. Prior to performing any maintenance activities at the Government VCS facility, the Contractor must coordinate site access with the TOR.

d. The Contractor must perform all corrective maintenance actions required to restore the VCS.

e. The Contractor must perform all recommended preventive maintenance tasks, as ordered.

f. After completing the corrective and applicable preventive maintenance actions, the Contractor must provide a Maintenance Service Report (CDRL CHORUS-02-MSR) that identifies the problem found and the repairs/services performed to the FAA COR.

C.5.2 Telephone Assistance

a. As ordered by the Government, the Contractor must provide telephone technical assistance on all aspects of COTS VCS, including operation, configurations, troubleshooting, and restoration.

b. Assistance must be available by telephone within two hours after a request is received from the Government.

c. Telephone assistance must be available 5-days-a-week, Monday through Friday exclusive of Federal Government holidays between the hours of 0700-1600 Eastern Standard Time.

SECTION D – PACKAGING, MARKING, AND SHIPPING

D.1 Physical and Electronic Delivery

At a minimum, the Contractor must attach a cover letter to all deliverables that includes the contract number and Contractor name.

CLIN Number Delivery Address

CLIN 0001

FAA William J. Hughes Technical Center Atlantic City International Airport

ATTN: XX

Egg harbor Township, NJ 08405

CLIN 0002

CLIN 0003

CLIN 0004

CDRL CHORUS-01-CTR Electronically to the Contracting Officer and Contracting Officers Representative

CDRL CHORUS-02-MSR Electronically to the Contracting Officer and Contracting Officers Representative

D.2 Package Marking and Delivery

a) Physical Deliverables - The Contractor must attach a cover letter to all deliverables that includes the contract number and Contractor name.

b) Electronic Deliverables - The Contractor must include the contract number and Contractor name on the subject line of all electronic deliverables. The Contractor must ensure that its email system can send emails and files to and receive emails and files from Microsoft Outlook or any successor FAA-wide email application.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 AMS CLAUSES

E.1 Clauses Incorporated by Reference

AMS 3.1-1 - CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of Clause)

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Number Title and Date 3.10.4-2 Inspection of Supplies - Fixed Price (NOV 1997) 3.10.4-4 Inspection of Services - Both Fixed-Price & Cost

Reimbursement (APR 1996) 3.10.4-5 Inspection - Time-and-Material and Labor-Hour (APR 1996) 3.10.4-15 Certificate of Conformance (APR 1996) 3.10.4-16 Responsibility for Supplies (APR 1996)

E.1.2 Clause Incorporated in Full Text

3.10.4-14 Assignment of a Quality Reliability Officer (QRO) (OCT 2015) The following provisions are a part of this contract.

(a) The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

(b) Prior to shipment thereof, the Contractor must submit to the QRO, for inspection and preliminary acceptance, all supplies which are subject to final Government inspection and acceptance at destination.

Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements which are to be completed prior to shipment, including satisfactory completion of factory tests. Any supplies determined by the QRO to be nonconforming or suspected counterfeit parts must be corrected prior to shipment. All other supplies, except those specified to be accepted by the Contracting Officer, must be submitted to the QRO for final inspection and acceptance prior to shipment.

For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government must occur at destination.

(c) Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.

(d) The Contractor must provide appropriate office space for the QRO and staff for the performance of Government evaluations and administrative functions. The office area must be secure to accommodate meetings of a sensitive nature. File cabinets, suitable desks (both with locking capabilities), office chairs, and other miscellaneous office equipment (as required) must be supplied by the Contractor. The Contractor must provide secretarial help, as required by the QRO, for generating documents related to the https://fast.faa.gov/contractclauses.cfm contract. The office(s) must have both telephone and broadband internet access. A telephone must be provided to each desk, with no less than one line per QRO staff member. The cost of business long distance calls placed by the QRO staff will be borne by the Contractor. The Contractor must provide parking space to the extent available. In the event a change in location of the QRO staff is required, Contractor/QRO coordination will take place in order to facilitate Government planning and implementation of a smooth transition.

(e) Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor must notify the designated resident QRO in writing within 2 workdays (7 workdays if there is not a resident FAA QRO) of the time:

(1) when contractor inspection or tests will be performed in accordance with the conditions of the contract And

(2) when the supplies or services performed will be ready for government inspection.

(End of clause)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 AMS CLAUSES

F.1.1 Clauses Incorporated by Reference

AMS 3.1-1 - CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of Clause)

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Number Title and Date 3.10.1-9 Stop-Work Order (OCT 1996) 3.10.1-24 Notice of Delay (MAR 2009) 3.11-34 F.O.B. Destination (APR 1999)

F.1.2 Clauses Incorporated in Full Text

3.2.4-34 Option to Extend Services (OCT 2019)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder must not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule.

(End of clause)

3.2.4-35 Option to Extend the Term of the Contract (OCT 2019)

(a) The Government may extend the term of this contract by written notice to the Contractor within [insert in the clause the period of time in which the Contracting Officer has to exercise the option]; provided, that the Government will give the Contractor a preliminary written notice of its intent to extend at least [ ] days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract must be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, must not exceed [enter number of months] (months) [enter number of years] (years).

F.2 PERIOD OF PERFORMANCE

The Government may exercise optional CLIN 0003 and 0004 from date of award plus eighteen (18) months.

F.3 CONTRACT DELIVERABLES

Table F.3.1 (below) sets forth contract-level reporting deliverables and reports.

# Description Format (data) Date

1 VCS System Delivery and Installation N/A Complete NLT 180 Days After Contract Award

2 Training N/A Complete 14 Calendar Days After Delivery of VCS System

3 Contractor Test Report System Verification (Site Acceptance Test)

See CDRL

CHORUS 01

CTR

NLT 30 Calendar Days After System Verification Complete

4 Maintenance Service Report Maintenance Support

See CDRL

CHORUS 02

MSR

NLT 5 Business Days After Completion of Maintenance Action

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 AMS CLAUSES

G.1.1 CLAUSES INCORPORATED BY REFERENCE

AMS 3.1-1 - CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of Clause)

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Number Title and Date 3.10.1-22 Contracting Officer's Representative (APR 2012)

G.2 POINTS OF CONTACT

Role Contact Information

Contracting Officer (CO) Federal Aviation Administration Mary M. Johnson mary.m.johnson@faa.gov 202-267-3670 800 Independence Avenue, S.W. Washington, D.C. 20591

Contracting Officer’s Representative (COR)

Federal Aviation Administration Douglas A. Sanders douglas.a.sanders@faa.gov 202-267-8355 800 Independence Avenue, S.W. Washington, D.C. 20591

Technical Onsite Representative

(TOR)

Federal Aviation Administration

TBD

G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, modify, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and not withstanding any term or condition contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

G.4 TECHNICAL ONSITE REPRESENTATIVE (TOR)

The TOR is authorized to:

a) Coordinate facility access at the WJHTC for delivery, installation, training, and maintenance service calls;

b) Coordinate delivery details at the WJHTC;

c) Participate in the inventory conducted prior to the start of installation and receive notification of all shortages;

d) Direct inclusion of cable service loops at each end of the cabling during installation;

e) Coordinate the connection of power, grounding, and signaling demarcation cables during installation;

f) Coordinate the start date for SAT; and,

g) Witness the SAT and validate the test results.

The TOR is not authorized to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract. The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.5 INVOICING

In addition to the incorporated AMS invoicing and payment clauses, invoices must be submitted to the following:

To Whom Address Format Accounts Payable 9-AMC-AMZ-FAA-

APInvoices@faa.gov

PDF

CO and COR Via e-mail PDF

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSE INCORPORATED IN FULL TEXT

3.1.9-1 Electronic Commerce and Signature (JUL 2018)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm (SHA-1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hashbased message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

AMS 3.1-1 - CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of Clause)

The following contract clauses pertinent to this section are hereby incorporated by reference:

3.1.7-2 Organizational Conflicts of Interest (JUL 2018) 3.1.7-4 Organizational Conflict of Interest - Mitigation Plan Required (OCT 2019) 3.1.7-5 Disclosure of Conflicts of Interest (JUL 2018) 3.2.2.3-33 Order of Precedence (MAR 2009) 3.2.2.3-73 Shipping Spare Parts (MAR 2009) 3.2.2.3-83 Prohibition Against Contracting with Inverted Domestic Corporations (OCT 2015) 3.2.2.7-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (APR 2011) 3.2.2.7-8 Disclosure of Team Arrangements (APR 2008) 3.2.2.8-1 Material Requirement (OCT 2019) 3.2.4-28 Cancellation of Items (OCT 2019) 3.2.5-1 Officials Not to Benefit (OCT 2019) 3.2.5-3 Gratuities or Gifts (OCT 2019) 3.2.5-4 Contingent Fees (OCT 1996) 3.2.5-5 Anti-Kickback Procedures (OCT 2019) 3.2.5-8 Whistleblower Protection for Contractor Employees (APR 1996) 3.3.1-1 Payments (JUL 2018) 3.3.1-5 Payments under Time-and-Materials and Labor-Hour Contracts (JUL 2018) 3.3.1-6 Discounts for Prompt Payment (JUL 2018) 3.3.1-17 Prompt Payment (JUL 2018) 3.3.1-20 Providing Accelerated Payment to Small Business Subcontractors (OCT 2012) 3.3.1-27 Invoices for Equipment Delivered (JUL 2018) 3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (JUL 2018) 3.3.1-39 Funding - Time-and-Materials and Labor-Hour Contracts (JUL 2018) 3.3.2-1 FAA Cost Principles (OCT 2019) 3.4.1-12 Insurance (OCT 2019) 3.4.2-6 Taxes - Contracts Performed in U.S. Possessions or Puerto Rico (OCT 1996) 3.4.2-8 Federal, State, and Local Taxes - Fixed Price Contract (JUL 2019) 3.5-1 Authorization and Consent (JAN 2009) 3.6.2-4 Walsh-Healey Public Contracts Act (OCT 2018) 3.6.2-9 Equal Opportunity (OCT 2018)

3.6.2-12 Equal Opportunity for Veterans (OCT 2018) 3.6.2-13 Affirmative Action for Workers With Disabilities (OCT 2018) 3.6.2-35 Prevention of Sexual Harassment (OCT 2018) 3.6.2-39 Trafficking in Persons (APR 2019) 3.6.3-14 Use Of Environmentally Preferable Products (JAN 2020) 3.6.3-16 Drug Free Workplace (MAR 2009) 3.6.3-23 Delivery of Electronic and Paper Documents (JAN 2020) 3.6.4-2 Buy American Act - Supplies (OCT 2014) 3.6.4-10 Restrictions on Certain Foreign Purchases (JAN 2010) 3.6.4-23 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2019) 3.9.1-1 Contract Disputes (JAN 2020) 3.9.1-2 Protest After Award (AUG 1997) 3.10.1-7 Bankruptcy (APR 1996) 3.10.1-12 Changes - Fixed-Price (APR 1996) 3.10.1-14 Changes - Time and Materials or Labor Hours (APR 1996) 3.10.1-25 Novation and Change-Of-Name Agreements (OCT 2007) 3.10.2-3 Subcontracts (Time-and-Materials and Labor-Hour Contracts) (APR 1996) 3.10.2-6 Subcontracts for Commercial Items and Commercial Components (APR 1996) 3.10.6-1 Termination for Convenience of the Government (Fixed Price) (OCT 1996) 3.10.6-3 Termination (Cost-Reimbursement) (JAN 2020) 3.10.6-3 Termination (Cost-Reimbursement) (OCT 2014) - Alternate I (OCT 2014) 3.10.6-4 Default (Fixed-Price Supply and Service) (JAN 2020) 3.10.6-7 Excusable Delays (OCT 1996) 3.13-5 Seat Belt Use by Contractor Employees (OCT 2001) 3.13-13 Contractor Policy to Ban Text Messaging While Driving (JAN 2011) 3.13-14 Reporting Executive Compensation and First-Tier Subcontract Awards (JAN 2018) 3.14-3 Foreign Nationals as Contractor Employees (JAN 2019) 3.14-5 Sensitive Unclassified Information (SUI) (JUL 2013) 3.14-6 Privacy or Security Safeguards (NOV 2016) 3.14-13 Use of Contractor-Equipment or Software - Permitted (OCT 2018)

I.2 CLAUSES INCORPORATED IN FULL TEXT

3.1.7-6 Disclosure of Certain Employee Relationships (JAN 2019)

(a) The policy of the FAA is to avoid doing business with contractors, subcontractors, and consultants who have a conflict of interest or an appearance of a conflict of interest. The purpose of this policy is to maintain the highest level of integrity within its workforce and to ensure that the award of procurement contracts is based upon fairness and merit.

(b) The contractor must provide to the Contracting Officer the following information with its proposal and must provide an information update within 30 days of the award of a contract, any subcontract, or any consultant agreement, or within 30 days of the retention of a Subject Individual or former FAA employee subject to this clause:

(1) The names of all Subject Individuals who:

(i) participated in preparation of proposals for award; or

(ii) are planned to be used during performance; or

(iii) are used during performance; and

(2) The name of each individual, retained in any capacity by the contractor, who was employed by FAA during the five-year period immediately prior to the date of award; and

(3) The date on which the initial expression of interest in a future financial arrangement was discussed with the contractor by any former FAA employee whose name is required to be provided by the contractor pursuant to subparagraph (2); and

(4) The location where any Subject Individual or former FAA employee whose name is required to be provided by the contractor pursuant to subparagraphs (1) and (2), are expected to be assigned.

(c) "Subject Individual" means a current FAA employee's father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, half-sister, spouse of an in-law, or a member of his/her household.

(d) The contractor must incorporate this clause into all subcontracts or consultant agreements awarded under this contract and must further require that each such subcontractor or consultant incorporate this clause into all subcontracts or consultant agreements at any tier awarded under this contract unless the Contracting Officer determines otherwise.

(e) The information as it is submitted, must be certified as being true and correct. If there is no such information, the certification must so state.

(f) Remedies for nondisclosure: The following are possible remedies available to the FAA should a contractor misrepresent or refuse to disclose or misrepresent any information required by this clause:

(1) Termination of the contract.

(2) Exclusion from subsequent FAA contracts.

(3) Other remedial action as may be permitted or provided by law or regulation or policy or by the terms of the contract.

(g) Annual Certification. The contractor must provide annually, based on the anniversary date of contract award, the following certification in writing to the Contracting Officer:

ANNUAL CERTIFICATION OF DISCLOSURE OF CERTAIN EMPLOYEE RELATIONSHIPS

The contractor represents and certifies that to the best of its knowledge and belief that during the prior 12month period:[ ] A former FAA employee(s) or Subject Individual(s) has been retained to work under the contract or subcontract or consultant agreement and complete disclosure has been made in accordance with subparagraph (b) of AMS Clause 3.1.7-6.

[ ] No former FAA employee(s) or Subject Individual(s) has been retained to work under the contract or subcontract or consultant agreement, and disclosure required by AMS Clause 3.1.7-6 is not applicable.

Authorized Representative Company Name Date

(h) The contractor agrees to include the substance of this clause in all subcontracts awarded under this contract. The Contracting Officer will consider case-by-case exceptions to this requirement for individual subcontracts in the event that: (1) the contractor considers this clause to be inappropriate and unnecessary in the case of a particular subcontract; (2) the contractor provides a written statement affirming absolute unwillingness of a subcontractor to perform, absent some relief from the substance of this prohibition and the reason why; (3) use of an alternate subcontract source would unreasonably detract from the quality of effort; and (4) the contractor provides the Contracting Officer timely written advance notice of these and any other extenuating circumstances.

3.2.4-5 Allowable Cost and Payment (OCT 2019)

(a) Invoicing. The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with the Federal Aviation Administration's (FAA) "Contract Cost Principles" in effect on the date of this contract and the terms of this contract (upon request, the Contracting Officer will provide a copy of the FAA Contract Cost Principles). The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract. Any payments for costs under this contract, particularly for costs of Indirect Rates under paragraph (d), must be subject to the provisions of the "Limitation of Costs" clause, or the "Limitation of Funds" clause, if applicable. The Contractor must be responsible to manage and control the allowable cost of performance of the contract, such that payments for any allowable costs, including Indirect Rates under paragraph (d), must not exceed the estimated cost set forth in the schedule, or the funded amount, less an allowance for fee, if the contract is incrementally funded.

(b) Reimbursing costs.

(1) For the purpose of reimbursing allowable costs (except as provided in subparagraph (2) below, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term costs includes only: (i) Those costs the Contractor has incurred and recorded at the time of the request for reimbursement;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid for-

(A) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;

(B) Direct labor;

(C) Direct travel;

(D) Other direct in-house costs; and

(E) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under FAA contracts; and

(iii) The amount of payments that have been paid to the Contractor's subcontractors under similar cost standards.

(2) Contractor contributions to any pension or other post-retirement benefit, profit-sharing or employee stock ownership plan funds that are paid quarterly or more often may be included in indirect costs for payment purposes: Provided, that the Contractor pays the contribution to the fund within 30 days after the close of the period covered. Payments made 31 days or more after the close of a period must not be included until the Contractor actually makes the payment.

Accrued costs for such contributions that are paid less often than quarterly must be excluded from indirect costs for payment purposes until the Contractor actually makes the payment.

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) below, allowable indirect costs under this contract must be obtained by applying indirect cost rates established in accordance with paragraph (d) below.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government will be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may be paid more often than every 2 weeks and may invoice and be paid for recorded…