Responses_to_Offeror_Questions.pdf

693JJ919R000010

Title: Region 6 Media Support

Responses to Offeror Questions

1. Question: Is there a projected or not-to-exceed budget?

NHTSA Response: The estimated costs for performance of this requirement will not be released. However, NHTSA estimates the labor at 150, 199, 60, 20, and 50 hours annually for a project manager, writer, graphic designer, project director, and administrative personnel respectively for each of the five (5) years contemplated.

2. Question: Can companies from Outside USA can apply for this? (like from India or Canada)

NHTSA Response: There are no prohibitions against companies from outside the United States applying for this effort. However, NHTSA requires close coordination with the contractor for this effort.

3. Question: Do Contractors need to come over there for meetings?

NHTSA Response: Please refer to the response to Question #2.

4. Question: Can a Contractor perform the tasks (related to RFP) outside USA? (like, from India or Canada)

NHTSA Response: Please refer to the response to Question #2.

5. Question: What is the name of the incumbent contractor?

NHTSA Response: Outreach Process Partners, LLC

6. Question: Can we submit the proposals via email?

NHTSA Response: Per paragraph 3 of Section L.3 of the Request for Proposal, “It is preferred that you submit your technical and business proposals via e-mail to:

NHTSAOAM@dot.gov to the attention of: Seth Moody, Contract Specialist, and reference the Solicitation Number 693JJ919R000010 in the subject line. NHTSA cannot receive email messages containing a ZIP attachment. The file will be removed, as all ZIP files are temporarily blocked at this time. Other file types (e.g. Word, PowerPoint, PDF, etc.) can be received…”

7. Question: What was the awarded amount of the incumbent contract?

NHTSA Response: The awarded amount, including the base period and all option periods, is $251,060.45.

8. Question: Reference Section B.1(b), Page 4: Is the DOT considering making the contract an IDIQ so that the deliverables can be right sized to the budget? Or should the vendor estimate a budget for services like accessibility remediation and right size the planned deliverables to ensure compliance?

Responses to Offeror Questions

NHTSA Response: NHTSA is not considering an IDIQ contract for this action.

9. Question: Reference Section C.4.3, Page 8: Could the DOT expand on where the source of traffic statistics? i.e. local, state, or federal sources

NHTSA Response: A primary source of statics from the Federal government includes:

https://cdan.nhtsa.gov/STSI.htm; https://cdan.nhtsa.gov/NA_report/NA_Report.htm and https://crashstats.nhtsa.dot.gov/#/; https://www.nhtsa.gov; and, https://www.nhtsa.gov/research-data .

Also, the U.S. Dept. of the Interior, Indian Affairs: https://www.bia.gov/bia/ojs/dhs

Other sources are:

https://www.cdc.gov/MotorVehicleSafety/Impaired_Driving/impaired-drv_factsheet.html https://www.cdc.gov/motorvehiclesafety/native/index.html https://www.ghsa.org/

10. Question: Reference Section C.4.4, Page 8: Has the DOT promoted through Facebook ads? If not, would the government be interested in doing so?

NHTSA Response: NHTSA has the following social media sites:

Facebook https://www.facebook.com/NHTSA Twitter https://twitter.com/@nhtsagov YouTube https://www.youtube.com/user/usdotnhtsa

11. Question: Reference Section C.4.4, Page 8: Would the content for the editorials/articles be provided by the DOT or the vendor?

NHTSA Response: Content will be created by the resultant Contractor, with final edits reserved for NHTSA.

12. Question: Reference Section C.4.4, Page 8 and Section D.3.a, Page 11: Are there existing graphic designs that would require updating by the vendor or would the vendor be responsible for creating new designs?

NHTSA Response: Although there are many existing graphic designs ready for publication via https://www.trafficsafetymarketing.gov/. These designs are public domain and are free to the public. NHTSA also requires the resultant Contractor to be responsible for creating new, project-specific designs, scripts, photos, PowerPoint presentations or other marking/communication materials, as well.

13. Question: Reference Section C.4.3, Page 7, Number 4: Are meetings via teleconference acceptable?

NHTSA Response: Yes, we prefer most of the meetings to be via teleconference, except for the initial meeting. The initial meeting should be held in the NHTSA Regional Office https://cdan.nhtsa.gov/STSI.htm https://cdan.nhtsa.gov/NA_report/NA_Report.htm https://crashstats.nhtsa.dot.gov/#/ https://www.nhtsa.gov/ https://www.nhtsa.gov/research-data https://www.bia.gov/bia/ojs/dhs https://www.cdc.gov/MotorVehicleSafety/Impaired_Driving/impaired-drv_factsheet.html https://www.cdc.gov/motorvehiclesafety/native/index.html https://www.ghsa.org/ https://www.facebook.com/NHTSA https://twitter.com/@nhtsagov https://www.youtube.com/user/usdotnhtsa https://www.trafficsafetymarketing.gov/

Responses to Offeror Questions in Fort Worth, Texas. But, regularly scheduled monthly meetings via teleconference is not only acceptable, but preferred. The resultant Contractor schedules these meetings and emails out the meeting invitations.

14. Question: Reference Section C.4.4, Page 8: In terms of video production, approximately how many longform/informational videos does the DOT anticipate being created during the term of this contract? Where will those videos be shot?

NHTSA Response: Any video, TV, radio or social media production is at the request of NHTSA and is driven by the needs of our partners. Therefore, there is currently no known approximate number of videos, photos are scripts needed. If videos, photos are needed, video footage and photos would be shot in the appropriate, issue-specific settings with demographics from our region represented.

15. Question: Reference Section C.4.4, Page 8: Does the DOT anticipate the production of new TV and social media PSA spots being produced? If so, approximately how many and where will they be shot?

NHTSA Response: Please refer to the response to Question #13.

16. Question: Reference Section C.4.4, Page 8: Does the DOT anticipate the production of new radio PSA spots being produced under this contract? If so, approximately how many spots?

17. Question: Reference Section C.4.4, Page 8: Approximately how many B-roll segments do you anticipate needing over the course of the contract? Where will they be shot?

18. Question: Reference Section F.6.5, Page 17: Can the DOT provide any samples of previous reports to assess length and level of effort in order to determine how much 508 remediation might be involved in the following deliverables?

• Traffic and enforcement statistics

• Market research

• Strategic plan,

• Tactical plan,

• Calendar of activities,

• Marketing-related materials (general and time specific regional specific resources),

• Communications assessment and reporting

NHTSA Response: Please see images of the Facebook posts and posters below.