RFP_No._693JJ318R000013_Final.pdf

693JJ318R000013

Section A – Solicitation/Form

SECTION B – SUPPLIERS OR SERVICES/PRICE

B.1 CONTRACT SUMMARY

The Contractor shall furnish all facilities, materials, and personnel, and shall perform all services necessary to perform the tasks described herein under this contract entitled, “Development and

Verification of Test Cases/Procedures for National Transportation Communication for ITS

Protocol (NTCIP) 1202 v3/1209 v2.”

B.2 CONTRACT PRICING

This is a cost reimbursable contract with a maximum total potential estimated amount of $(TBD

– to be filled in at award).

Contract Line Item

Number (CLIN)

Estimated Cost

Fixed Fee

TOTAL

001 Task 1

002 Task 2

003 Task 3

004 Task 4

Total

Travel: All travel shall be reimbursed at cost in accordance with the Travel and Per Diem clause

(reference Section G).

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

United States Department of Transportation (USDOT) has sponsored the development of

Intelligent Transportation Systems (ITS) standards to promote the deployment of interoperable systems since 1994. Part of the standards development process has included standardized test procedures. This is necessary to achieve consistency in verifying conformance to ITS standards and off-the-shelf interoperability. The National Transportation Communication for ITS Protocol

(NTCIP) industry has not been able to provide verification consistency, and it has become necessary for the USDOT to promote standardized test procedures. Standardized test procedures have already been developed and verified for several NTCIP standards (e.g. NTCIP 1203 v3 and

NTCIP 1204 v3). Standardized test procedures provide a baseline for local agencies and vendors to determine if a product or system is conformant to the standard; it also provides a benchmark for confirming off-the-shelf interoperability.

With this project, USDOT continues to develop standardized test procedures to meet the needs of the industry and have identified more ITS standards for this purpose. Specifically, for this project, two standards have been identified as ready for standardized test procedures. At present, the NTCIP 1202 v2 (Actuated Signal Controller) standard is widely deployed but not implemented consistently, and off-the-shelf interoperability has not been achieved. In addition, a new version of NTCIP 1202 v3 is expected to be released in September 30, 2018. For the purposes of this project, testing can be developed using the Standards Development

Organizations (SDO) ballot version. The NTCIP 1209 v2 (Transportation Sensor Systems) standard has been completed, but local agencies have not consistently implemented it due to the lack of standardized test procedures. Testing tools do exist in the market place for the above devices. However, there are no standardized test procedures to support consistent testing results and to encourage off-the-shelf interoperability. Until deployments can be implemented consistently (and verified for conformance), off-the-shelf interoperability will not occur. Off-the-shelf interoperability is also required for Vehicle-to-Infrastructure (V2I) application implementations supported by these two standards.

This Statement of Work (SOW) covers development of test cases/procedures and verification of those test procedures for NTCIP 1202 v3 and NTCIP 1209 v2. The development of verification of test cases/procedures is organized in multiple project parts (each part is designated as Part [n] where [n] designates the project part number to be executed). Each part includes a set of requirements from the mentioned standards until all requirements have been addressed. Priority will be given to the NTCIP 1202 v3 standard first. The NTCIP 1209 v2 standard will be addressed once all requirements in the NTCIP 1202 v3 standard have been completed. It is

USDOT’s intent to submit the completed test cases/procedures to the Standards Development

Organizations (SDOs) so they can be added to their respective standards. The requirements will be grouped and prioritized in a cooperative effort between the local agency partner and USDOT.

Each part will be individually proposed based on the requirements assigned to that Part. Since there is a risk that not all assigned requirements will be addressed with test cases/procedures and verified, each Part will need to be proposed prior to the start of a new Part.

C.2 OBJECTIVE

The objectives of this contract are to promote the development and verification of standardized test procedures to meet the needs of the industry, as well as assess and validate the NTCIP

Standards requirements and identify any gaps that need to be presented to the SDO’s for consideration.

C.3 SCOPE OF WORK

The scope of this contract covers development of test cases/procedures and verification of those test procedures for both standard (NTCIP 1202 v3 and NTCIP 1209 v2). This contract will be established for three (3) parts (phases), with the options of USDOT to extend up to two (2) additional Parts. Each Part will need to meet the objectives and requirements described below.

The focus for each Part will be based on the assigned requirements (mutually agreed to by the

Contractor and USDOT). The number of requirements completed in a Part is dependent upon the funding available for that Part.

The Contractor shall build the test cases/procedures and test devices. The test cases/procedures will be developed and tested in phases consistent with available funding for each Part. USDOT will use the ITS Standards Deployment Support contractor to work with the Contractor to develop the Protocol Requirements List (PRL), prioritize the requirements into parts, and support the technical oversight. The Contractor shall manage the development and testing efforts, conduct the testing in their own facility, provide feedback, and be responsible for generating the test documentation indicated below. USDOT will provide independent Verification and

Validation (IV & V) via its existing ITS Standards Deployment Support task order (as described in USDOTs role for Task 1 in Table 1 below).

Although the test environment will require necessary NTCIP protocols, the protocol standards used are not the subject of this contract for development of test cases/procedures and verification.

The Contractor shall, at a minimum, perform the following:

a. Participate in a kick-off meeting with USDOT, and its representatives, to ensure that all parties have a clear understanding of the requirements of this SOW and what

USDOT’s expectations are.

b. Identify a set of prioritized needs and requirements as the focus of this Part. Selection of prioritized needs and requirements shall be made from the NTCIP 1202 v3 (or

NTCIP 1209 v2 if NTCIP 1202 v3 is not completed) that match the Contractor’s identified needs and requirements for that standard. This set will be known herein as the Contractor NTCIP 1202 v3 (or NTCIP 1209 v2) Needs and Requirements

Specification for Part [n] (where [n] designates the Part number to be executed). The draft prioritized needs and requirements for the respective Part will be presented at the kick-off meeting by the Contractor. Any lower priority needs and requirements that are not satisfied during the execution of this Part will be reconsidered for a future

Part. Extensions to the standard, that may exist in the Contractor’s system or in vendors equipment, may be identified but no test cases/procedures will be developed, nor will verification be conducted on the extensions.

c. Develop an Overall Project Schedule to reflect the test case/procedures, testing and modification, and retesting activities based on the prioritized needs and requirements identified in the Contractor NTCIP 1202 v3 Needs and Requirements Specification for Part [n]. The draft project schedule shall be presented for discussion at the kick-off meeting.

d. Provide, or acquire, the resources to develop the test cases/procedures and to conduct the verification at the Contractor site. Verification will be conducted in two (2) stages. The First Stage will be an initial test of accepted vendor equipment that claims to be conformant to the prioritized needs and requirements from the selected standard for this Part. A period will be provided for equipment vendors to modify their equipment based on the output from the First Stage. The Second Stage will be a final test of the vendor equipment that claims to be conformant to the prioritized needs and requirements from the selected standard for this Part. Test reports shall be provided to individual vendors and USDOT after the First Stage and after the Second Stage.

All test cases/procedures shall be developed using USDOTs Test Procedure

Generator (TPG).

e. Acquire or arrange for donations/loans of vendor equipment that meet the specific needs and requirements for this Part. If determined to be necessary, modify the

Contractor’s central software to be conformant with the specific needs and requirements for this Part. Modifications may be needed prior to the start of the first stage of vendor verification and between the first and second stage of vendor verification. When the Contractor is satisfied that the required modifications have been made to the vendor equipment (and central software if necessary) and the system is operating properly, provide notice to USDOT that the Contractor is ready to continue testing for the second stage.

f. Verifications (first and second stages of vendor equipment verification) shall be performed by the Contractor with support from the testing contractor and the equipment manufacturer. The testing Contractor is at the verification activities to participate in the testing, ensure the test plan is correctly followed, to verify test equipment is functioning correctly (includes test cases/procedures), and to acknowledge any anomalies found in the test equipment and test cases/procedures.

The equipment manufacturer(s) are present at the verification activities (one for each vendor), to help make sure their equipment is communicating correctly for the test setup, to verify equipment is functioning correctly, and to acknowledge any anomalies found in their equipment.

g. Deliver test reports after each stage of testing to each vendor and to USDOT describing what was tested and any anomalies found. These test reports shall be used to modify their equipment to be conformant, and in the case of the testing Contractor to modify the test cases/procedures to correct for any anomalies.

h. Prepare a final paper for NTCIP 1202 v3 testing describing the process used and the benefits of using the standardized test procedures. Deliver the final paper to USDOT for review and comments. Make corrections as needed to the final paper, based on

USDOT comments. Participate in the development of outreach materials

(professional paper and presentation) for use at a to-be-determined conference.

C.4 DELINEATION OF TASKS

Task 1 – Project Management

Subtask 1.1 – Project Schedule

The Contractor shall prepare and submit to USDOT a detailed project schedule (called the

Overall Project Schedule), in Microsoft Project 2010, or equivalent, and PDF formats, that lists all of their planned tasks and milestones for the project consistent with this SOW and the proposal accepted by USDOT. The detailed project schedule shall reflect a work breakdown structure (WBS) comprised of at least two (2) levels. The Contractor’s draft project draft schedule shall be delivered 10 working days prior to the kick-off meeting. A final schedule, based on USDOT input from the kick-off meeting, shall be delivered to USDOT no later than 15 working days after the kick-off meeting.

Subtask 1.2 – Joint Kick-off Meeting

The Contractor shall organize, schedule, and participate in a kick-off meeting with the USDOT and its representatives to ensure that all parties have a clear understanding of the requirements of this SOW and what USDOT’s expectations are. The Draft Overall Project Schedule and the local agency’s understanding of the project will be reviewed during the kick-off meeting and finalized. The local agency shall update their draft project schedule based on USDOT feedback from the kick-off meeting. As a reminder, the Contractor’s updated schedule shall become the updated Final Overall Project Schedule. The kick-off meeting is anticipated to be held in the local agencies area or as a WebEx.

Subtask 1.3 – Quarterly Progress Report

The Contractor shall submit a quarterly progress report no later than the 15th day of the month following the month the quarter ended. The report shall provide a concise discussion of progress on tasks, findings, issues, concerns, and problems developing or anticipated to develop. The report shall be accompanied with the Contractor’s Microsoft Overall Project Schedule updated to reflect the current status of the work done or changes to the schedule by the Contractor. Part of the overall management includes meeting with USDOT, on a regular basis (determined by

USDOT), to provide project status and address risks.

Task 1 Deliverables

a. Draft and Final Overall Project Schedule

b. Quarterly Progress Report with updated Overall Project Schedule

Task 2 – Training and Identification of Agency C2F Needs and Requirements

Subtask 2.1 – Training on Test Documentation and the Use of the TPG

The Contractor and its testing contractor, shall participate in a meeting with the USDOT and its representatives, to receive training on the application of the TPG tool. It is anticipated that the training meeting will be held in the Contractor area (or as a WebEx). The Contractor shall be responsible for coordinating the scheduling of the training and providing a location where the training can be conducted. USDOT will provide the training and all training material needed.

This training will occur once during the first Part.

Subtask 2.2 – Selection and Review of Needs and Requirements

The Contractor shall propose the draft needs and requirements to be addressed for this Part from the selected NTCIP standard based on the PRL developed prior to the start of this project. The proposed needs and requirements for this Part will be known as the Contractor NTCIP 1202 v3

(or NTCIP 1209 v2) Needs and Requirements Specification for Part [n] (where [n] designates the

Part number to be executed). After review by USDOT, and its representatives, the Contractor shall meet with USDOT and its representatives to go over any questions or issues regarding the needs and requirements proposed. The review of the proposed needs and requirements shall be conducted as part of the kick-off meeting. The Contractor shall submit the final needs and requirements within 15 working days after the kick-off meeting.

Subtask 2.3 – Secure Testing Expertise

The Contractor shall secure the necessary testing expertise to develop the test cases/procedures, the test documentation, and conduct verification testing.

Subtask 2.4 – Develop Test Cases/Procedures

The Contractor shall develop all test cases/procedures necessary to verify the needs and requirements identified in the Contractor NTCIP 1202 v3 (or NTCIP 1209 v2) Needs and

Requirements Specification for Part [n]. The Contractor shall develop the test cases/procedures using the latest version of the TPG. A draft of the test cases/procedures shall be submitted to

USDOT for review (using the format supported by the TPG). The draft version of the test cases/procedures shall be delivered at least three (3) weeks prior to a review of the test cases/procedures. The Contractor shall schedule and organize the review with USDOT based on

IEEE 1028-2008 (as part of the Test Documentation Review Meeting). The Contractor shall provide USDOT with one (1) copy of the minutes and action items generated from the review of the test cases/procedures as part of the Test Documentation Review Meeting Minutes. The

Contractor shall provide an updated set of test cases/procedures (using the format supported by the TPG) within 20 working days following the review based on USDOT comments at said review. The Contractor shall provide feedback to USDOT on the TPG as needed.

Subtask 2.5 – Develop Test Documentation

The Contractor shall develop (Part 1 for a selected NTCIP standard) or revise (for subsequent selected NTCIP standard project parts) test documentation that describes how the vendor equipment, central software modifications, and the test cases/procedures will be verified. The test documentation shall use IEEE 829-1998 (or ISO 29119-3) as a guide and shall include a test plan, test design specification, and test cases/procedures (developed in the previous task). All documentation necessary to conduct the verification of vendor equipment, central software modifications, and the test cases/procedures shall be provided to USDOT for review. The draft version of the test documentation shall be delivered at least three (3) weeks prior to a review of the test cases/procedures. The Contractor shall schedule and organize a Test Documentation

Review Meeting with USDOT based on IEEE 1028-2008. The Contractor shall provide an updated set of test documentation within 20 working days from when the test documentation comments are received. The Contractor shall provide USDOT a copy of the minutes and action items about the review of the test documentation as part of the Test Documentation Review

Meeting Minutes.

Task 2 Deliverables

a. Notification of Training on Test Documentation and the use of the TPG.

b. Proposed Contractor NTCIP 1202 v3 (or NTCIP 1209 v2) Needs and Requirements

Specification for Part [n] (where [n] designates the Part number to be executed).

c. Final Contractor NTCIP 1202 v3 (or NTCIP 1209 v2) Needs and Requirements

Specification for Part [n] (where [n] designates the Part number to be executed).

d. Draft Test Plan for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n] (where [n] designates the Part number to be executed).

e. Draft Test Design Specification for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

(where [n] designates the Part number to be executed).

f. Draft Test Documentation Review Meeting Minutes.

g. Final Test Plan for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n] (where [n] designates the Part number to be executed).

h. Final Test Design Specification for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

(where [n] designates the Part number to be executed).

i. Draft Test Cases/Procedures for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

(where [n] designates the Part number to be executed).

j. Draft Test Case/Procedure Documentation Review Meeting Minutes.

k. Final Test Cases/Procedures for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

(where [n] designates the Part number to be executed).

l. Feedback on Test Procedure Generator (as needed).

Task 3 – Conduct Verification

The Contractor shall conduct the verification of the vendor equipment, central software modifications, and test cases/procedures according to the test documentation. The Contractor shall:

• Schedule respective verification stages (both first and second stages) for each piece of vendor equipment the Contractors plans to verify.

• Participate in a Test Readiness Review (TRR) for Part(n) with USDOT. The purpose will to verify the test documentation, test equipment, central software, and vendor equipment is ready to begin the first stage of verification testing. Review of the first stage schedule will occur so all parties will be aware of what is to happen when. If both the Contractor and USDOT agree that everything is ready, then the first session of testing will be authorized to begin. Note: The vendors must self-verify that they are conformant to the user needs and requirements for Part [n] to be allowed to participate. The Contractor shall provide minutes from the TRR within 10 working days after the TRR.

• Conduct the first verification stage (one (1) session for each vendor equipment) the

Contractor plans to verify. Provide a test report for each vendor session that covers the types of testing done, the results of each tests, and the vendor equipment anomalies. Provide a test report to USDOT of the anomalies found in the vendor equipment, test equipment, central software, and test cases/procedures found in the first stage. This report to USDOT is only one (1) report of all the vendor equipment, test equipment, central software, and test cases/procedure anomalies for the first stage. Note: The vendor extensions to the standard will be identified as anomalies, if found in the testing. This subtask includes conducting Part [n-1] tests (regression testing) on vendor equipment to verify that modified equipment or new vendor submissions are conformant to the needs and requirements from the previous Part testing. The results of this regression testing will be included in the test reports given to each vendor and to the test report to USDOT of the anomalies. This last subtask is not applicable to Part 1 testing of NTCIP 1202 v3 (or the first test of NTCIP 1209 v2).

• Make modifications to the test equipment, central software, and test cases/procedures as necessary to address any anomalies in the test equipment, central software, and test cases/procedures found in the first stage. Note: The Contractor may need to make modifications to the test equipment, central software, and test cases/procedures in between and during stages.

• After notifying USDOT that the test equipment and vendor equipment is ready, the

Contractor shall conduct the second verification stage (one (1) session for each vendor equipment) the Contractor plans to verify. Provide a test report for each vendor session that covers the types of testing done, the results of each tests, and the vendor equipment anomalies. Provide a test report to USDOT of the anomalies found in the vendor equipment, test equipment, central software, and test cases/procedures found in the second stage. This report to USDOT is only one (1) report of all the vendor equipment, test equipment, central software, and test cases/procedure anomalies for the second stage. Note: The vendor extensions to the standard will be identified as anomalies if found in the testing.

Task 3 Deliverables

a. First Stage Test Readiness Report (TRR) Meeting Minutes.

b. First Stage Test Report for [vendor name] on NTCIP 1202 v3 (or NTCIP 1209 v2)

Conformance Testing for Part [n] (where [n] designates the Part number being executed). Note: There will be one (1) of these reports provided to the respective vendor and USDOT for each vendor participating.

c. First Stage Anomaly Report for USDOT on NTCIP 1202 v3 (or NTCIP 1209 v2)

Conformance Testing for Part [n] (where [n] designates the Part being executed).

d. Second Stage Test Report for [vendor name] on NTCIP 1202 v3 (or NTCIP 1209 v2)

Conformance Testing for Part [n] (where [n] designates the Part number being executed). Note: There will be one (1) of these reports provided to the respective vendor and USDOT for each vendor participating.

e. Second Stage Anomaly Report for USDOT on NTCIP 1202 v3 (or NTCIP 1209 v2)

Conformance Testing for Part [n] (where [n] designates the Part number being executed).

Task 4 – Final Reports

Subtask 4.1 – Final Part [n] Report

At the conclusion of Part [n], the local agency shall provide a report documenting the activities and findings, including a discussion of lessons learned that may facilitate future implementations and standards development activities. A report shall be prepared at the conclusion of each Part.

Subtask 4.2 – Outreach Papers and Presentations

As part of this project, the local agency shall develop a paper and presentation to be given at a professional conference to communicate the findings of this project. Only two papers and presentations will be developed and presented; one for the NTCIP 1202 v3 results (after all parts are completed) and one for the NTCIP 1209 v2 results (after all parts are completed). USDOT will work with the local agency to find the appropriate venue for each paper and presentation.

The paper and presentation shall be consistent with the final report in the type of content it is to contain. The local agency shall support the presentation by attending the venue and giving at least one presentation per paper as defined above. Note: This may be a joint presentation with

USDOT and the local agency. A draft paper and presentation slides shall be provided to USDOT for review. A final paper and presentation slides shall be provided to USDOT within 25 working days after the local agency receives comments from USDOT on the draft paper and presentation.

Task 4 Deliverables

a. Final Report on NTCIP 1202 v3 (or NTCIP 1209 v2) Conformance Testing for Part

[n] (where [n] designates which Part we are executing).

b. Draft Paper for NTCIP 1202 v3 Test Cases/Procedures – if applicable for Part [n]

(where [n] designates the Part number being executed).

c. Final Paper for NTCIP 1202 v3 Test Cases/Procedures – if applicable for Part [n]

(where [n] designates the Part number being executed).

d. Draft Presentation for NTCIP 1202 v3 Test Cases/Procedures – if applicable for Part

[n] (where [n] designates the Part number being executed).

e. Final Presentation for NTCIP 1202 v3 Test Cases/Procedures – if applicable for Part

[n] (where [n] designates the Part number being executed).

f. Draft Paper for NTCIP 1209 v2 Test Cases/Procedures – if applicable for Part [n]

(where [n] designates the Part number being executed).

g. Final Paper for NTCIP 1209 v2 Test Cases/Procedures – if applicable for Part [n]

(where [n] designates the Part number being executed).

h. Draft Presentation for NTCIP 1209 v2 Test Cases/Procedures – if applicable for Part

[n] (where [n] designates the Part number being executed).

i. Final Presentation for NTCIP 1209 v2 Test Cases/Procedures – if applicable for Part

[n] (where [n] designates the Part number being executed).

C.5 PERIOD OF PERFORMANCE

This contract contains a one-year Base Period, and two one-year Option Periods, for a maximum contract length of three (3) years.

Base Period: One year

Option Period I: One year from the end of the Base Period

Option Period II: One year from the end of Option Period I

C.6 PLACE OF PERFORMANCE

All work performed under this contract shall be performed at the selected Contractor’s facilities, other Contractor-approved locations.

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

The Contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

D.3 F.O.B. POINT

The F.O.B. point for any hard copy submittals and delivered items, unless otherwise directed by the Government shall be:

Federal Highway Administration

Office of Transportation Management

228 Walnut Street, Room 508

Harrisburg, PA 17101-1720

Attention: TBD

SECTION E- INSPECTION AND ACCEPTQANCE

E.1 ACCEPTANCE

Acceptance of the deliverables shall be made in writing by the Contracting Officer’s

Representative (COR).

E.2 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The designated COR is responsible for inspection and acceptance of all incoming shipments, documents, and services.

E.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/far/ (the Official General Services Administration (GSA) Site of the

Federal Acquisition Regulations (FAR)).

(End of Clause)

E.4 52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT (Short Form).

(APR 1984)

https://www.acquisition.gov/far/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required under this contract shall be completed on or before 36 months from the effective date of the contract to include one 12-month base period and two (2) 12-month option periods.

F.2 PLACE OF PERFORMANCE

All work performed under this contract shall be performed at the Contractor’s facilities, other

Contractor-approved locations, or as designated in the Statement of Work.

F.3 PLACE OF DELIVERY

The Contractor shall submit all required deliverables, progress reports and documents in electronic format by email, referencing the contract number, to the following email addresses. In the event a shipment is necessary for delivery, the Contractor shall use the following mailing addresses.

Contracting Officer (CO): US Department of Transportation

Office of Acquisition and Grants Management

1200 New Jersey Avenue, SE, Room E62-204

Washington, DC 20590

Attn: [Name and Email address to be filled in at award]

Contracting Officer’s Representative (COR):

US Department of Transportation

Office of Transportation Management

228 Walnut Street, Room 508

Harrisburg, PA 17101-1720

Attn: [Name and Email address to be filled in at award]

F.4 DELIVERABLES

Deliverables are shown below. All deliverables shall be submitted via email in MS Word and

Adobe Acrobat formats, unless otherwise agreed to by the COR.

The COR estimates providing comments on all Contractor written draft deliverables as needed within 60 days of receipt of the deliverables. The Contractor shall submit a revised document, to address and incorporate the COR’s comments. The Contractor shall submit the revised documents within 15 days after receipt of the COR’s comments.

Deliverable Due Date Task 1 Draft Overall Project Schedule 10 Working days prior to the kick-off meeting

Final Overall Project Schedule

15 Working days after the kick-off meeting

- ref. Subtask 0.2

Quarterly Progress Reports

The 15th of each month, beginning with the end of the first quarter after NTP Task 2. Notification of Training on Test Documentation and the use of the TPG

TBD

Proposed Local Agency NTCIP 1202 v3 (or NTCIP

1209 v2) Needs and Requirements Specification for

Part [n]

Final Local Agency NTCIP 1202 v3 (or NTCIP

1209 v2) Needs and Requirements Specification for

Part [n]

15 days after Kick-off meeting

Draft Test Plan for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

Final Test Plan for NTCIP 1202 v3 (or NTCIP 1209 v2) for Part [n]

20 working days after Test Documentation

Review Meeting

Draft Test Design Specification for NTCIP 1202 v3

(or NTCIP 1209 v2) for Part [n]

Final Test Design Specification for NTCIP 1202 v3

(or NTCIP 1209 v2) for Part [n]

20 working days after Test Documentation

Review Meeting

Draft Test Cases/Procedures for NTCIP 1202 v3 (or

NTCIP 1209 v2) for Part [n]

Final Test Cases/Procedures for NTCIP 1202 v3 (or

NTCIP 1209 v2) for Part [n]

20 working days after Test Documentation

Review Meeting

Test Documentation Review Meeting Minutes 10 working days after Test Documentation

Review Meeting

Feedback on the Test Procedure Generator As needed Task 3. First Stage Test Readiness Report (TRR) Meeting

Minutes

TBD

First Stage Test Report for [vendor name] on

NTCIP 1202 v3 (or NTCIP 1209 v2) Conformance

Testing for Part [n]

20 working days after completing First

Stage Conformance Testing with this vendor (one for each vendor participating)

First Stage Anomaly Report for USDOT on NTCIP

1202 v3 (or NTCIP 1209 v2) Conformance Testing for Part [n]

20 working days after completion of all first session testing stages

Second Stage Test Report for [vendor name] on

NTCIP 1202 v3 (or NTCIP 1209 v2) Conformance

Testing for Part [n]

20 working days after completing Second

Stage Conformance Testing with this vendor (one for each vendor participating)

Second Stage Anomaly Report for USDOT on

NTCIP 1202 v3 (or NTCIP 1209 v2) Conformance

Testing for Part [n]

20 working days after completion of all

Second session testing stages

Deliverable Due Date Task 4. Final Part [n] Report 30 working days after completion of Task

Draft Paper If applicable for Part [n], TBD

Final Paper If applicable for Part [n], TBD

Draft Presentation If applicable for Part [n], TBD

Final Presentation If applicable for Part [n], TBD

The Contractor shall provide all deliverables in Microsoft Office Word 2016 and Microsoft

Project as noted above.

F.5 52.242-15 STOP-WORK ORDER (AUG 1989) -- ALTERNATE I. (APR 1984)

F.6 FAR 52.242-17 - GOVERNMENT DELAY OF WORK. (APR 1984)

F.7 52.247-34 F.O.B. DESTINATION. (NOV 1991)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 FUNDS AVAILABLE

(a) Currently, funds in the amount of [to be filled in at the time of award]are obligated to this contract.

(b) The balance of funding under this contract may be obligated subject to availability of funds and formal modification to this contract by the CO.

(c) The clause entitled “LIMITATION OF FUNDS” applies to this contract. Any notification required on the part of the Contract shall be made in writing to the CO. In the event that the contract is not funded beyond the estimated cost set forth in the schedule, the Contractor shall deliver to the CO the data collected and the material produced or in process or acquired in connection with the performance of the project provided herein together with a summary report of its progress and accomplishments to date.

G.2 PAYMENT – COST REIMBURSEMENT

(a) The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation, in accordance with the amount listed in Section B, subject to the Limitation of Funds Clause.

(b) The Contractor may request monthly interim payments for costs incurred during the performance of the contract. See the “Invoices” section for submittal instructions. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each monthly interim payment request. Each monthly interim payment request shall be submitted in accordance with

"Instructions for Completing the Public Voucher SF 1034" (See Section J, Attachments) to be considered proper for payment.

(c) In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the Contracting Officer that the

Contractor is making adequate progress toward successful contract completion and that the Contractor is complying with the requirements of the contract.

(d) Final invoice payment shall be made upon the Contracting Officer’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with the clause 52.232-25.

G.3 INVOICES

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist

Example: Invoice No. 35 – 693JJ18C000XX – Contractor Name – Attention: Insert

Contract Specialist Name

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

Attention: Contract Specialist

Express Delivery Point of Contact: Lead Accounting Technician, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Markview Processing

P.O. Box 268865

Oklahoma City OK 73126-8865

Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

Note: All three invoice submission options described above (e-mail, U.S. Postal Service or overnight service) result in the delivery of the invoice to the same finance office in Oklahoma

City, OK.

Note: The prime and subcontractors shall submit all labor and other direct expenses for invoicing within 60 days after occurrence. All person-travel documents (airfare, rental car, hotel, per Diem, mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov and other direct expenses incurred during travel) associated with the same trip must be contained in the same invoice.

G.4 TRAVEL AND PER DIEM

Travel and Per Diem under this contract shall be reimbursed in accordance with the Government

Travel Regulations currently in effect. In lieu of Government Travel Regulations prime contractors and subcontractors who are educational institutions shall comply with the requirements of FAR 31.3, Contracts with Educational Institutions.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following website provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.5 INDIRECT COSTS

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in Subpart 42.7 of the Federal Acquisition Regulation, the Contractor shall be reimbursed for allowable indirect costs hereunder at the provisional indirect billing rate(s) of:

[To be filled in at award]

This INDIRECT COST provision does not operate to waive the LIMITATION OF FUNDS

Clause. The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated amounts for performance of the contract listed on page 2 (SECTION B) or the ceiling rates listed herein.

Any provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the CO or by the Contractor’s cognizant Federal agency if applicable. The Contractor shall request new provisional billing rates in writing.

G.6 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

[To be filled in at award] http://www.gsa.gov/portal/category/100120

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.7 TAR 1252.237-73 KEY PERSONNEL. (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Position Staff Member

Principal Investigator (PI) To be filled in at award

G.8 PROFESSIONAL STAFFING

The Contractor agrees to assign the following professional staffing to this contract work:

Position Staff Member

To be filled in at award To be filled in at award

In the event the Contractor finds it necessary to replace any of the assigned professional staffing personnel during the performance of the contract, the Contracting Officer shall be notified in advance.

G.9 ACCOUNTING SYSTEM

As required by FAR, the Contractor shall have an adequate accounting system for accounting of costs under cost reimbursement contracts. If the Government finds the Contractor’s accounting system to be inadequate, the Contractor shall have 60 days from written notification from the CO in which to address the identified accounting system deficiencies, or a time period otherwise agreed upon by the CO in writing. Failure to adequately address, or make progress towards addressing, such deficiencies may result in contract termination.

G.10 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR.

The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any Technical Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defines in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued but the COR is within one of the prescribed categories in (i) through (vi) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within 3 working days after receipt of any such direction. The Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.11 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the

Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.12 CONTRACTING OFFICER’S AUTHORITY

The CO is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the CO. In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.13 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any contractor personnel. The Contractor's Principal

Investigator for this contract shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated Principal Investigator is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent Principal Investigator shall be subject to the approval of the CO.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 PROCUREMENT AUTHORITY

The Federal Highway Administration, Office of Acquisition and Grants Management, is the only agency that is authorized to modify, suspend, or terminate performance under this Contract.

H.2 NON-PERSONAL SERVICES CONTRACT

This contract is a non-personal services contract as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

(1) shall perform the services specified herein as independent contractors, not as employees of the government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

H.3 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the

Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Federal Highway Administration utilizes the Contractor Performance Assessment Reporting

System (CPARS) to record and maintain past performance information. CPARS hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology,…