Final Attachment 1 Peformance Work Statement.pdf

PERFORMANCE WORK STATEMENT

Acquisition and Ship Operations Management Support Services

1.0 Background

As an agency of the U.S. Department of Transportation, the mission of the Maritime Administration is to promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation’s domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of serving as a naval and military auxiliary in time of war or national emergency.

2.0 Purpose

The purpose of this requirement is to obtain Senior Contract Specialist services to support the Maritime Administration (MARAD) Office of Acquisition and Ship Operations in the areas of pre-award acquisition planning, source selection, contract administration, assist with the preparation and issuance of contracts, delivery orders, modifications and management of various contractual vehicles and operations management.

The Government intends to award a Firm Fixed price purchase order for a one year base period with four (4) one (1) year option periods. The total maximum period of performance under this contract, including all options, if exercised, shall not exceed 66 months, inclusive of FAR 52.217-8 Option To Extend Services (Nov 1999), as incorporated in Section I, should it be required. The option periods will be exercised at the sole discretion of the Government.

The acquisition and contract support services provided under the resultant service will include a variety of contract types, including but not limited to Simplified Acquisition Procedures, Fixed Price, Cost Reimbursement, Indefinite Delivery, Construction and Architectural and Engineering.

The work performed shall be in accordance with all Federal regulations and policies including the Federal Acquisition Regulation (FAR), the Department of Transportation Acquisition Regulation (TAR), other agency supplemental regulations as appropriate, and the Office of Management and Budget (OMB) circulars.

It is expressly agreed and understood that this is a non-personal services contract as defined in Federal Acquisition Regulation 37.101, under which the services performed by the contractor are rendered in its capacity as an independent contractor. The Government will evaluate the quality of the administrative services provided, but retains no control over the contractor’s employees or agents. The contractor is solely liable for, and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents.

3.0 Objective

The objective of this requirement is to provide a full range of acquisition and operations support for the Washington, DC headquarters staff and the region offices of the Division of Atlantic Operations (DAO), Division of Gulf Operations (DGO) and Division of Pacific Operations

(DPO).

4.0 Tasks and Outputs

The contractor shall be responsible for providing technically qualified personnel to perform acquisition management support services and ship operation activities primarily to support contracts for the support and operation of MARAD’s Ready Reserve Force (RRF) vessels, training ships and fleet requirements.

4.1 Electronic Systems: The contractor shall have extensive proficiency and working experience with the following systems: ESC-PRISM contract writing system, eInvoicing System Delphi, MARAD Electronic Invoice System, Virtual Office Acquisition (VOA), Federal Procurement Data System (FPDS-NG), Ship Manager Performance Evaluation and Appraisal System (SM-PEAS), Nautical System Enterprise (NSE) and Sharepoint. The contractor shall be highly proficient with MS Word, Excel, Outlook and PowerPoint.

4.2 Acquisition and Contract Administration Support: Contractors shall provide professional support services to agencies in conducting federal acquisition management activities. Services may include but are not limited to: acquisition planning assistance, including market research and recommending procurement strategy: acquisition document development, including cost/price estimates, quality assurance surveillance plans, statements of work, synopses, solicitations, price negotiation memoranda, etc.: expert assistance in supporting proposal evaluations, including price/cost analysis or technical proposal analysis: contract administration support services, including assistance with reviewing contractor performance, developing contract modifications, and investigating reports of contract discrepancies: contract close-out assistance

4.3 Contract Preparation and Administration

4.3.1 Acquisition Strategy Support. Provide advice and recommendations for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc.

Output: Written acquisition strategy plans

4.3.2 Assist in preparing Statements of Work (SOW), Statements of Objectives

(SOO) and other requirements documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures; providing consultation and recommendations; and coordinating requirements documents.

Output: SOW, SOO, PWS and related documents

4.3.3 Assist the program offices in preparing Independent Government Cost

Estimates (IGCEs). Research may include, but is not limited to, previous purchases for the same products or services; current market value of the products or services; and other agency purchases of similar products and services.

Output: IGCE

4.3.4 Prepare Request for Quotes (RFQs), Request for Proposals (RFPs) and Combined Synopsis/Solicitations. Assure that the solicitation includes all appropriate terms and conditions. Recommend and prepare unique terms and conditions as required.

Prior to release of solicitation, verify that funds are available and obtain legal concurrence, if applicable.

Output: RFQ, RFP and related documentation

4.3.5 Assist in the evaluation process and assure written documentation to support informal or formal source selection procedures. If formal source selection procedures are used - prepare Source Selection Plans; assist with identification of Source Selection Evaluation Board (SSEB) members; ensure Conflict of Interest/Nondisclosure Forms are signed; prepare evaluation sheets; and prepare a draft Source Selection Decision Memorandum.

Output: Source Selection Plan and associated documents

4.3.6 Work with evaluators and Contracting Officer (CO) to identify pre-negotiation objectives and assist the CO with discussions with the offerors. Prepare final contract award documents for task and delivery orders and stand-alone contracts;

prepare Contracting Officer Representative (COR) designation letters; obtain legal concurrence; distribute contract to appropriate parties; and input award information into the Federal Procurement Data System (FPDS-NG) and upload to VOA.

Output: Contract award documents and related documentation

4.3.7 Prepare appropriate documentation for the exercise of options, modifications of various types for post-award activities, and assist in the resolution of contractor performance issues.

Output: SF-30 Modification and related post award documentation

4.4 Electronic Systems support – Provide expert guidance to users of electronic systems identified in section 4.1.

4.4.1 Guide and train contracting staff with processing contracting documents in ESC-PRISM.

4.4.2 Guide and train operating staff and financial control staff with inputting requisitions in ESC-PRISM.

4.4.3 Guide and train contracting staff with the aspects of VOA web-based application for uploading and searching for MARAD contracting documents, reviewing

MARAD programs and accessing other web federal applications.

4.4.4 Guide and train contracting staff and operations staff with inputting and retrieving data from SM-PEAS and NSE.

4.4.5 Collect, analyze and draft reports on acquisition data using FPDS-NG, PRISM and SM-PEAS.

4.4.6 Guide and train contracting staff and operations staff with storing, viewing and retrieving records from Sharepoint.

Output for 4.4.1 – 4.4.6 Develop plans, user guides and reports.

4.5 Acquisition Policy

Assist in the issuance of policy and procedural guidelines to be used throughout MARAD to increase effectiveness and uniformity in the management and administration of acquisition programs, and to comply with Government-Wide Requirements and Regulations; keep abreast of proposed changes to the FAR, Office of Federal Procurement Policy Directives, Departmental Acquisition Regulations including the TAR, the Transportation Acquisition Manual (TAM), and other issuances from the General Services Administration (GSA), Small Business Administration (SBA), and Department of Labor (DOL). MARAD also has internal clauses and the contractor shall be aware and assist with any updates to the MARAD solicitation provisions and clauses MCL.E.-1 through MCL.L-2 found online at:

:https://voa.marad.dot.gov/Solicitation_Awards/docs/mar- 380/MARAD%20Clauses%20MCL%20for%20HTML.htm

Output: Policy analysis and briefings

5.0 Deliverables

Monthly status reports on progress of assigned tasks and activities performed under this service are due to the COR, showing the status of all active tasks. Additional deliverables may be requested in writing to the Contractor by the CO or COR, as appropriate.

6.0 Government Furnished Property/Equipment/Facilities

MARAD will provide the contractor personnel with workspace, computer software and network access necessary to perform the work requirements. A printer may be provided upon request.

All materials provided by the Government during this service will remain the property of the Government and will be returned on completion of the service. The contractor or their designated representative shall sign the required Government tracking document for the necessary supplied equipment. All deliverables prepared by the contractor during this service will also remain the property of the government upon service completion.

7.0 Travel

https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm

The contractor may be required to travel during the performance of this service. The contractor shall be reimbursed actual costs in accordance with the Federal Travel Regulation for all travel conducted while providing services in accordance with the PWS. Allowable travel and per diem charges are governed by Pub L. 99-234 and FAR 31.205. Thus, all travel shall be pre-approved and in accordance with the terms and conditions of the Federal Travel Regulations.

8.0 Place of Performance

The primary place of performance will be at the contractor site. The contractor may be periodically required to attend meetings at MARAD headquarters and the region offices of DAO, DGO and DPO.

9.0 Hours of Operations

9.1 The operating hours consists of an eight-hour daily work schedule, which can begin not earlier than 0600 and end not later than 1800, Monday through Friday. The general operating hours are 0800 through 1630.

9.1.1 The Contractor is not required to provide service on the following U.S. Federal holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas day. The Contractor is not required to provide service when an Executive Order on Providing for the Closing of Executive Departments and Agencies of the Federal Government is authorized.

9.1.2 When the Government grants administrative leave to Government employees because of inclement weather, potentially hazardous conditions, or other special circumstances, contractor personnel will be required to telework.

10.0 Organizational Conflict of Interest

Contractor personnel performing work under this service may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.