Industry Day QA_FINAL_02.25.25.pdf
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- Attached to
- Architect/Engineer Multi-Discipline Indefinite Delivery Indefinite Quantity Contract Federal contract opportunity
- Solicitation number
- 69056725R000002
About this file
This is a Questions and Answers document from an Architect-Engineer Design IDIQ Outreach Meeting held by the Western Federal Lands Highway Division (WFLHD) on February 20, 2025, along with an attendee list of approximately 55 participants.
The document reveals that WFLHD anticipates awarding 4-6 IDIQ contracts with a shared total ceiling and $10,000 minimum guarantee per contract. The RFQ is expected to be released in fall 2025. While there are small business goals (including a 5% Small Business Disadvantage goal), there are no specific set-asides for Indian Small Business Economic Enterprises. Task orders will be primarily for project-specific delivery support, with contractor selection based on FAR 36.602-1 criteria. WFLHD historically completed 70% of work in-house and 30% through A/E firms, though recently this has shifted closer to a 50/50 split due to increased delivery support needs. The agency typically uses their MATOC for task orders but may occasionally use other Federal Lands Division contracts if deemed in the government's best interest. Contractors holding both CM&I and design services contracts are historically not allowed to provide CM&I services for projects they design, though decisions are made case-by-case.
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| File | Type | Posted |
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| Industry Day QA_FINAL_2CD Posting_02.26.25.pdf |
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Western Federal Lands Highway Division (WFLHD) Architect-Engineer Design Indefinite Delivery Indefinite Quantity Outreach Meeting
February 20, 2025 Questions and Answers
1. Does WFLHD have any small business and or even more specifically ISBEE owned
A&E goals for these projects?
Yes, we do have small business. We do not have any specific set-aside for Indian Small Business Economic Enterprises.
2. Have there been any decisions made yet on how many AE's will be sought for this next IDIQ solicitation? If so, how many?
WFLHD is currently working on the market research for this project but anticipate 4 – 6 contracts may be awarded.
3. If A/E contractor is a WFLHD IDIQ contract holder for both construction management & inspection services and this design services IDIQ, is that contractor allowed to provide CM&I services for projects they design?
WFLHD will make that determination on a case-by-case basis. Please email WFL.AE@dot.gov for specific questions or concerns about your contracts. Historically we have not allowed this.
4. What will the ceiling amount per contract be? Or is it a shared total contract ceiling?
There will be a shared total contract ceiling (4-6 contract holders will be awarded), with a minimum contract guarantee of $10,000.
5. Can the list of attendees from today's call be shared with all in attendance?
Yes, please see attached for a list of attendees.
6. Are all solicitations for specific projects? or does any solicitation relate to staff augmentation (e.g., biologist)?
Task Order solicitations are typically for project specific delivery support.
7. Does WFL exclusively use their IDIQ for all projects or are you open/able to using other federally awarded contracting vehicles such as AEMAC & MATOC contracting vehicles from DOI?
WFLHD typically uses our current MATOC for task order needs, however, other Federal Lands Division contracts have been used on occasion in the past. In those instances, the MATOC would need to allow for a shared contract and doing so would be determined to be in the best interest of the Government.
mailto:WFL.AE@dot.gov
Western Federal Lands Highway Division (WFLHD) Architect-Engineer Design Indefinite Delivery Indefinite Quantity Outreach Meeting
February 20, 2025 Questions and Answers
8. How do you determine which A&E firm gets selected for specific projects once you have your consultants selected.
Historically, the selection of A/E firms for projects has been based on internal evaluation for project specific delivery needs following FAR 36.602-1 Selection Criteria.
9. Should we expect the solicitation to be released Summer or Fall 2025?
WFLHD anticipates releasing the Request for Qualifications (RFQ) for the IDIQ in the fall of 2025.
10. Once you have awarded IDIQ contracts and you have a need for A/E consultant services, can you describe the process to select a specific A/E to support a specific project? Is it through a project specific RFQ process or is one of the IDIQ holders selected based on their IDIQ qualifications submittal?
Please see response to question 8.
11. What is the typical goal for SB disadvantage?
The Small Business Disadvantage goal is 5%.
12. Is there a particular program focus you see coming in the next few years?
Programs and projects that are identified for needing A/E consultant support will be in support of the funding programs managed by WFLHD. WFLHD routinely completes capacity planning and resourcing to identify support needed through A/E firms.
Historically, around 70% of work has been completed by WFLHD and 30% by our A/E firms. More recently, however, there has been closer to a 50/50% split of the projects due to increased delivery support needs.
2. Participants Name Wood, Kyle (FHWA) Parra, Jennifer (FHWA) Schmidt, Wendy (FHWA) Blake Wilson Steve J. Myer Scott Mahurin Chris Schmitt Hughes, Erin Larry Evans John Muniz Kaia Tharp Kozy, Brian Matthews, Ben Loftsgaarden, Kirk (FHWA) Maskeroni, Julian Nikki Roberts Vasquez, Ruben Tyler Stone Jencen, Tammy Richard Muniz Jeff Bernardo (External) Ashley Chae Arredondo, Andres (FHWA) Huschka, Bryan Chrissy Charbonneau Horne, John (External) Steve Rhoades Huck, Kyle (External) Heidi MacLaren (External) Garret Gladsjo 17193512460 (Unverified) Robbins, Dustin Cole Bayer Charles Waller J. Glen Smith Neal Bell Marshall, Scott Lang, Bill Darian Randle Owen, Natalie (External) Dan Lautzenheiser Chad Weiser Nick Trumble Brad Thompson Crosman, Melissa (External)
Matt Marshall Martin McIlroy - MGE Engineer Sandy Young Karen Garcia 13607986553 (Unverified) Greg Chismark 15039952736 (Unverified) Burtt, Jane E Kendall Dalton Martin McI (Unverified) Monica Barrington
| Industry Day QA_FINAL_02.25.25 |
| WFL - AE Design IDIQ outreach - Attendance report 2-20-25 (1) |
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