69056721Q000044_A0002.pdf

(x)

69056721Q000044

X x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

690567

Federal Highway Administration Western Federal Lands Highway Div.

610 E Fifth Street Vancouver WA 98661

8/23/20210002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/27/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

N/A

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

CONSTRUCTION SCHEDULE CONSULTING SERVICES

See page 2.

All other stipulations remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ONE (1)

Amendment No. A0002, dated 8/23/2021 Solicitation No. 69056721Q000044

REVISIONS ARE AS FOLLOWS:

SOLICITATION COVER PAGE (Pen & Ink change)

Revises Technical Questions Due Date from 8/16/2021 to 9/13/2021 Revises Quotation Due Date from 8/25/2021 to 9/16/2021.

PART I – INFORMATION AND INSTRUCTIONS

Page I-4. Revises paragraph 2.A.iii, Evaluation Factor 3 – Capacity to Accomplish Work

PART II – COST SCHEDULE

Page II-1. Revises Estimated Hours

PART III – STATEMENT OF WORK (SOW)

Pages III-1 through III-12. Part III is replaced in its entirety and specific changes are reflected by red and/or lined-through text

PART V – CONTRACT CLAUSES

Page V-5. Removes FAR Clause 52.222-35, Equal Opportunity for Veterans, and adds FAR Clause 52.222-36, Equal Opportunity for Workers with Disabilities

ENCLOSURES

Pages:

I-4

II-1

III-1 through III-12 V-5

Page(s) not included due to Pen and Ink change(s):

Cover Page

PART I – INFORMATION AND INSTRUCTIONS

I-4 AMENDMENT 0002

Evaluation Factor 3 – Capacity to Accomplish Work

Offerors shall provide a narrative describing the methods, techniques, and tools to be used to schedule and accomplish the work. The narrative shall demonstrate the offeror’s overall capacity and capability to accomplish the Statement of Work Tasks on approximately twenty-fourthirty-fourten (243410) projects over an 18-month time frame.

Anticipate that tasks 4.A through 4.D will occur in the first 12 month period; tasks 4.A through 4.C must meet the impromptu schedule dates commencing on the date each schedule is received, and no more than one (1) task 4.B meeting will be scheduled on any given day. State any limiting factors that would prevent offeror’s ability to meet this schedule. Narrative shall not exceed three (3) singled-sided pages.

The Offerors will be evaluated on strengths, weakness, and deficiencies in demonstrating their ability to perform the tasks on schedule and the methods, techniques, and tools to be used to accomplish the work. Offerors without the ability to perform on the schedule shown will not be considered. Offerors showing flexibility in accommodating task 4.C meeting dates set by others and having strong methods, techniques, and tools to be used to schedule and accomplish this work will be rated more favorable. Offerors with weaknesses or deficiencies in methods, techniques, and tools to be used to schedule or accomplish the work will be evaluated less favorable.

iii. Evaluation Factor 4 – Relevant Past Performance

Past performance information is an indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance will be considered.

Evaluation of past performance may be based on information obtained from references submitted by the offeror as well as information obtained from other sources such as CPARS, FAPPIS, PPIRS, SAM and any other sources deemed necessary by the Contracting Officer. Only ongoing contracts and contracts completed within the past three years will be evaluated with respect to past performance. Offerors that lack relevant past performance will be evaluated neither favorably nor unfavorably on past performance.

Offerors shall have a minimum of three (3) customers complete the Past Performance Reference Questionnaire (Attachment 0001) and submit such surveys to FHWA via e-mail WFL.Purchasing@dot.gov with the subject line “69056721Q000044 Past Performance Review for < insert vendor name >”

The government will evaluate past performance for strengths, weaknesses, and deficiencies.

PART II – COST SCHEDULE

II-1 AMENDMENT 0002

The Contractor shall furnish all supplies/services to perform the Construction Scheduling Consulting Services tasks described in the Statement of Work on a Labor Hours basis in support of the mission of the FHWA.

Labor Hours

Classification Estimated

Hours Rate Subtotal

Scheduling Professional 4951200490 $ $

Subtotal Labor Hours and Cost

4951200490 $

Direct Expenses

Rental Car ## Days N/A $0.00

Car Mileage ## Miles N/A $0.00

Supplies 1 LPSM $

Subtotal Direct Expense Costs

Travel Expenses

Air Travel – round-trip and related expenses

# Trip(s) $0.00

Lodging # Nights N/A $0.00

Meals & Incidentals – First and Last Day (75%)

# People N/A $0.00

Meals & Incidentals – Full Day

# People N/A $0.00

Subtotal Travel Expense Costs

$0.00

# of People, # Trips, Duration of each trip

Total of Labor, Direct Expenses, and Travel Expenses

PART III – STATEMENT OF WORK (SOW)

III-1 AMENDMENT 0002

1. INTRODUCTION

A. Background

Western Federal Lands Highway Division (WFLHD), a division of the US Department of Transportation – Federal Highway Administration (FHWA), designs and administers, primarily, road construction projects on Federal Lands. The type of construction is generally 2‐lane roads or highways either accessing Federal lands or within Federal lands.

FLH delivers most of their projects through five programs; Federal Lands Access, Federal Lands Transportation Program, Tribal Transportation Program, Defense Roads, and Emergency Relief for Federally Owned Roads (ERFO). FLH division offices also intermittently deliver “non-core” project work for county and state partners. FLH combined program and non-core work occurs in all 50 States and the US Territories. This work is to improve the transportation infrastructure owned and maintained by the following Federal Lands Management Agencies: National Park Service (NPS), US Fish and Wildlife Service (FWS), USDA Forest Service (Forest Service), Bureau of Land Management (BLM), US Army Corps of Engineers (USACE), Bureau of Reclamation and in dependent Federal agencies with land and natural resource management responsibilities.

B. Project Scope of Work

This action is to assist the Western Federal Lands (WFL) Construction Branch with developing in-house scheduling expertise and to promote effective use of project schedules both internally and with construction contractors. WFL will be evaluating a new demonstration Special Contract Requirement (SCR) for Section 155. Schedules For Construction Contracts. This SCR will be included on approximately 24 3410 projects and will identify the construction contracts associated with this task order.

Work will primarily focus on supporting the Project Engineer (PE) with their review, approval, and use of contractor furnished highway and bridge construction schedules over a period of 18-months. Support will include training to effectively use the scheduling software to: review highway and bridge construction schedules; communicate scheduling requirements to construction contractors; perform time impact / schedule recovery analysis; and implement schedule review techniques for claims avoidance.

Work will also include providing the Government Technical Point of Contact (TPOC) with a summary of lessons learned, recommended specification revisions and a summary of current state of developed in-house schedule expertise resulting from this contract.

FHWA is the lead agency for the project. Do not accept any direction or take additional work that is beyond the scope of this order that has not been approved through the Contracting Officer (CO). During discussions with FHWA personnel, do not suggest performance of additional work that is beyond the scope of this order. The CO is the only representative that has the authority to revise or add work under the requirements of this Task Order.

III-2 AMENDMENT 0002

2. PROJECT LOCATION AND DESCRIPTION

Projects will be located across the United States though primarily in the Northwest states of Alaska, Washington, Oregon, Idaho, Montana, and Wyoming. Work will cover a wide span of highway construction activities from pavement preservation to highway restoration to complete highway and bridge reconstruction projects.

It is anticipated that all work will be accomplished from the Offeror’s office location through phone calls and video-conferencing technology and no travel will be required to accomplish these tasks.

Should it be determined at a later date that travel is required, all travel costs will be reimbursed based upon actual costs incurred and in accordance with the Joint Travel Regulations (JTR).

3. WORK PERFORMANCE AND QUALITY STANDARDS

All deliverables are subject to review and acceptance by WFLHD. Contractor will not release or otherwise make public deliverables or make public presentations concerning this project without prior written permission of WFLHD.

WFLHD views Contractor’s work on this task order as support. Therefore, Contractor will not assume the role as primary contact for the public, media, or other agencies.

A maximum of three (3) qualified Scheduling Professionals may be assigned tasks under this Task Order with one (1) being designated as the Primary Point of Contact (POC) to assign individual projects and present the summary of findings under Section 4.F. One (1) Scheduling Professional is to be assigned all tasks on any given project. Provisions for substituting a Scheduling Professional after award of this contract will require review and approval by the CO, based on the same qualifications identified as part of this RFQ.

Document contacts with the media and requests for information on FHWA Form 1537 and submit immediately to the TPOC. Contacts with offices of elected officials shall be reported on the same or next business day to the TPOC.

4. STATEMENT OF WORK TASKS

Anticipate communication through use of technology such as, but not limited to, ‘MS Teams Meetings’ to allow for shared screens, verbal communication, written chats, and phone calls.

Conduct communication with WFL TPOC/PE in a manner intended to develop in-house scheduling review expertise (quasi hands-on, on-the-job training).

A. Review Baseline Schedule: The construction contractor is to submit ainitial baseline schedule to the PE for review at least 14-days before a baseline scheduling meeting. The TPOC will be transmitted a minimum of 10 days prior to the this baseline schedule meeting in pdf and native file format. Upon receipt, assess the schedule for compliance with contract specifications specific to schedule logic, activity relationships, calendars, critical path identification, and program settings. No analysis of the contractor’s means and methods are to be assessed. One additional monthly schedule update assessment of the

III-3 AMENDMENT 0002

baseline schedule and progress schedule is anticipated at some time during the life of the contract based on quality of schedule updates being received. Complete this assessment in the same program used for developing the schedule or a program that will not alter the contractor’s data, logic, or settings.

The contract specifications will require a native file that is fully compatible with Bentley Synchro Pro Scheduler (free 2D Version). The native file must be capable of being imported into Synchro using Synchro’s import feature without the need for other scheduling software being installed on the computer. Some versions of Microsoft Project XML, Primavera P6, PMA NetPoint, Safran Project, Microsoft Excel, and ProjectWise Project may be compatible with Synchro. If alternate scheduling software is used by the construction contractor, compatibility with Synchro is required prior to use.

The assessment may be completed by the same program used to develop the schedule or Bentley Synchro Pro Scheduler. A compatible heath check and metric program may also be used. However, demonstration of findings and training provided to WFL is to be through the Bentley Synchro Pro Scheduler.A compatible heath check and metric program may also be used.

It is estimated that this task will require approximately an average of 648 hours for each review for a total of 96 20480 hours over the life of the task order.

A.B. Present Baseline Schedule Review Findings: Within 75-days of receipt of the baseline schedules provide the TPOC with a written summary of potential schedule flaws.

Schedule a meeting Tthrough MS Teams Meeting or other appropriate venue on a date determined by the TPOC but no later than 8-days after receipt of the schedule. P, present the findings to the TPOC/PE by demonstrating software tools and the analysis techniques used. Assist the TPOC/PE to help themwith development of appropriate questions to be asked of the construction contractor to determine whether or not scheduling corrections are necessary for FHWA to approve the baseline schedule.

It is estimated that this task will require approximately an average of 1.534 hours for each presentation for a total of 36 20440 hours over the life of the task order.

C. Attend Baseline Scheduling Meeting: Unless the TPOC/PE determinesA virtual baseline schedule meetings willare not necessary, meetings will be held and conducted virtually by the construction contractor. Attend between 1 anda maximum ofon average 2this meetings per project to support the TPOC/PE in the schedule review process.

During the meetingFor contracts that specify use of a CPM schedule to manage the project, the construction contractor will be required to present the baseline schedule on screen, using their scheduling software and to make corrections when necessary to comply with the contract specifications. Communicate with the TPOC/PE during the meeting through tools such as “chats” and “breakout sessions” to assist the TPOC/PE in their review of schedule modifications to determine whether corrections adequately address contract compliance.

III-4 AMENDMENT 0002

For small contracts (i.e. <$1.5 million) with a limited number of bid items, contracts may include an alternative specification requiring a Bar Chart Method (BCM) schedule and supporting documentation. Using the contractor’s BCM schedule and supporting documentation, develop a baseline CPM and native file utilizing Synchro Pro for FHWA.

The Government will ensure no more than 1 schedule review meeting is held on a given day. Therefore, a maximum of 1 Scheduling Professionals will be required at any given time for this task.

It is estimated that this task will require approximately an average of 5 to 97148 hours forper each meeting for a total of 192476140 hours over the life of the task order.

B.D. TPOC Debriefing: Provide summary of lessons learned and meet with TPOC (and PE if available) to discuss these findings. If identified, provide the TPOC with any recommended specification updates changes by marking up a copy of the specification.

It is estimated that this task will require approximatelyaverage 1 2 hour for each debriefing for a total of 24 6820 hours over the life of the task order.

C.E. Schedule Update Support: Provide support to the TPOC/PE on a “call-in basis” to answer scheduling questions relating to monthly schedule updates and the evaluation of time impact/schedule recovery analysis associated with contract changes. Provide support by demonstrating scheduling software tools, analysis, and claims avoidance techniques.

It is estimated that this task will require an average of 20106 hours per project for a total of 144340 200 hours over the life of the task order.

D.F. Closeout Meeting: At the end of the contract provide a written summary of any final recommendations that may improve the effectiveness of construction schedules within WFL and describe state of in-house schedule review expertise resulting from this contract.

Conduct a closeout meeting with the TPOC to discuss these findings.

It is estimated that this task will require approximately 103 hours.

5. GOVERNMENT PROVIDED ITEMS

Upon award of each project to the construction contractor, project plans and specifications for each project will be electronically transmitted.

Upon receipt of the contractors baseline schedule, the documents will be electronically transmitted.

FHWA will provide a 3-week “look ahead” schedule listing of anticipated upcoming baseline schedule reviews and estimated level of effort including a brief description of anticipated support needs and and estimated hours by project.

III-5 AMENDMENT 0002

6. DELIVERABLES AND SCHEDULES

Task Deliverable Copies Submittal to WFLHD

4.A Review Baseline Schedule or Schedule Update

Elec.

w/in 57 calendar days after receipt of schedule

4.B Present Baseline Schedule Review Findings

Elec.

w/in 9 3 calendar days after receipt of schedule

4.C Attend Baseline Schedule Meeting(s)

Elec.

w/in 14 calendar days after receipt of schedule (date TBD)

4.D TPOC Debriefing Elec.

w/in 5 calendar days following baseline scheduling meeting

4.E Schedule Update Support Elec.

On-Call basis with messages responded to within 24 hours

4.F Closeout Meeting Elec.

18 months After Receipt of Order

(ARO)

7. QUALIFICATIONS

The desired Schedule Professional(s) must have the following minimum qualifications:

Current certification as a Project Management Institute Scheduling Professional (PMI-SP) or Planning & Scheduling Professional (PSP);

Practical experience performing project control services including:

o Reviewing baseline schedule submittals, narratives, and associated documents for reasonableness with respect to activity durations, logic, sequencing, and general compliance with contractual requirements with a minimum of 3 projects associated with roadway and bridge projects administered using critical path method (CPM) construction schedules;

o Evaluating and managing ongoing CPM construction schedule updates as compared to the baseline schedule; and o Performing time impact and schedule recovery analysis for contract changes.

Practical experience in analysis of delay and disruption claims including experience applying FAR clauses governing contract changes;

Practical experience presenting training on construction critical path method scheduling analysis and the application of scheduling software;

Practical experience presenting training on avoidance of construction contract claims, analysis of differing sight conditions, and delay & disruption claims.

Satisfactory performance on prior assignments performing work similar in nature, magnitude, and complexity.

8. NON-PERSONAL SERVICES

III-6 AMENDMENT 0002

This order is a non-personal services as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

A. Shall perform the services specified herein as independent contractors, not as employees of the government;

B. Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

C. Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

D. Shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

9. REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

NOTE: The following applies to all FHWA contracts and assistance agreements containing Information and Communication Technology (ICT) as a deliverable.

In addition to the work requirements specified in this statement of work, the Contractor shall ensure that all ICT deliverables meet the requirements of Section 508 of the Rehabilitation Act and the ICT Final Standards and Guidelines (508 Refresh) at 36 CFR Part 1194.

As defined in the 508 Refresh, at 36 CFR Part 1194, Appendix A, E103.4, ICT is “Information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content.

Examples of ICT include, but are not limited to: computers and peripheral equipment;

information kiosks and transaction machines; telecommunications equipment; customer premises equipment; multifunction office machines; software; applications; Web sites;

videos; and, electronic documents.”

Section 508 requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments.

Applicable Standards:

Appendix A to Part 1194 – Section 508 of the Rehabilitation Act: Application and Scoping Requirements

Appendix B to Part 1194 – Section 255 of the Communications Act: Application and Scoping Requirements

III-7 AMENDMENT 0002

Appendix C to Part 1194 – Functional Performance Criteria and Technical Requirements

Section 508 Refresh standards are available at https://www.access-board.gov/guidelines- and-standards/communications-and-it/about-the-ict-refresh.

The Contractor shall adhere to the terms and requirements in FHWA Form 4260 Section 508 Information and Communication Technology (ICT) Conformance Criteria for Section 508 conformance. The Conformance Criteria document does not need to be completed when submitting a deliverable.

10. NOTICE REGARDING LATE DELIVERY/DELAYED PERFORMANCE

The contractor will immediately notify the CO in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

11. INSPECTION AND ACCEPTANCE

All supplies and/or work hereunder shall be subject to review by the Government. The TPOC is responsible for inspection and acceptance of all incoming shipments, documents, and services.

Acceptance of the final deliverables shall be made in writing by the TPOC.

12. AUTHORITY TO OBLIGATE THE GOVERNMENT

The CO is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed task order can be incurred before receipt of a fully executed task order or specific authorization from the CO.

13. PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

14. PAYMENT AND PROPER SUBMISSION OF PAYMENT REQUEST(S)

A. Payment

The Government will pay the Contractor for the full performance required under the terms of this Purchase Order. The ceiling price of the Purchase Order is an estimate of the total work

III-8 AMENDMENT 0002

required. The Contractor will be paid for actual work performed. Work not performed will not be compensated.

B. Proper Submission of Payment Request(s)

i. Invoices

(1) Electronic Submission of Payment Requests

(a) Definitions. As used in this clause—

(i) Contract financing payment has the meaning given in FAR 32.001.

(ii) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(iii) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(iv) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form.

Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices

III-9 AMENDMENT 0002

via Delphi e-Invoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e-Invoicing web-portal shall contain the following:

(i) Invoice number and invoice date.

(ii) Period of performance covered by invoice.

(iii) Contract number and title.

(iv) Task/Delivery Order number and title (if applicable).

(v) Amount billed (by CLIN), current and cumulative.

(vi) Total ($) of billing.

(vii) Cumulative total billed for all contract work to date.

(viii) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi e-Invoicing web-portal will be required to have their own unique user Delphi e-Invoicing ID and password and be credentialed through login.gov.

(i) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account:

https://login.gov/help/creating-an-account/how-to-create-an-account/

(ii) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(iii) Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes shall complete and return the e-Authorization Application Form (see Attachment 0002) to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created and the vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

https://einvoice.esc.gov/ Call Delphi helpdesk at 1-866-641-3500, option #4, then option #3

(iv) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(v) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting

III-10 AMENDMENT 0002

invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

ii. Account Management

If a user ID becomes inactive/times out due no activity by the POC, the Vendor shall contact HCFA-10@dot.gov with the full name, title, phone number, e-mail address, and user ID of the POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

iii. Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI e-Invoicing System.

Waiver request forms can be obtained on the DELPHI e-Invoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

All waiver requests shall be sent via mail to:

Director of the Office of Financial Management US Department of Transportation, B-30 Office of Financial Management, Room W93-431 1200 New Jersey Avenue SE Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

Federal Highway Administration Invoice Processing P.O. Box 268865 Oklahoma City, OK 73126-8865 Attention: Douglas Taylor

Invoices submitted via an overnight service or Express Delivery must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd.

Oklahoma City, OK 73169 Attention: Ryan Wisniewski (405) 954-8252

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

iv. Final Invoices

Further contract settlement actions may exist where final invoices are not to be submitted yet until these contract settlement actions are resolved. For these contracts, the CO will process final invoices as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to the CO along with the final closeout documents. When the final invoice is ready for payment, the CO will inform the Contractor that the final invoice can be submitted through the iSupplier system.

15. CLOSEOUT OF CONTRACT FILES

The Government will initiate the administrative closeout of the Delivery Order after receiving evidence that all technical requirements have been completed. The Contractor shall furnish all required documents in support of the closeout of this contract.

The Government anticipates the timeframe to complete administrative close out of this contract will not exceed 6 months. The costs incurred in the administrative closeout of task orders and contract files are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

16. PREFORMANCE SCHEDULE

The work listed above shall be completed within 18 months ARO.

17. ATTACHMENTS

Attachment 0001: Past Performance Reference Questionnaire Attachment 0002: eAuthorization Application

III-11 AMENDMENT 0002

III-12 AMENDMENT 0002

RESERVED

PART V – CONTRACT CLAUSES

V-5 AMENDMENT 0002

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

X_ (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (Nov 2020) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned

Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020)

(E.O.13126).

X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X_ (30)(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ X_ (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

(29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

X_ (35)(i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).