How to Use This Contract Pest Control Services.pdf
PDF 1011 KB Posted
- Attached to
- Pest Control Services
- Contract number
- 72102103-25-STC
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Pest Control Services (Contract No. 72102103-25-STC) issued by the Florida Department of Management Services. The contract is intended for state agencies and eligible users in Florida, to be primarily accessed and utilized through the state's online procurement system, MyFloridaMarketPlace (MFMP). The document provides comprehensive instructions for state agencies on how to order pest control services, including guidance on creating requisitions, requesting quotes, and selecting appropriate contractors.
The contract covers pest control services across various regions, with contractors required to provide initial facility inspections to evaluate pest control needs and determine service frequency. State agencies are required to purchase these services through the state term contract, though they may explore alternate contract sources if better pricing is available. The document outlines specific procurement procedures, such as manually adding contractors to Request for Quote (RFQ) processes, using the correct Federal Employer Identification Number (FEIN) for payments, and selecting appropriate commodity codes. Additionally, the guide provides instructions for resolving contractor issues, including contacting the contract manager, completing vendor performance surveys, or submitting formal vendor complaints.
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Text version
5/6/25
How to Use This Contract Pest Control Services (72102103-25-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contract/pest_control_services2.
State Agencies
The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.
o As part of a Request for Quote (RFQ), the Customer may request a thorough initial Inspection of the interior and exterior of each Facility. The purpose of the initial Inspection is for the Contractor to evaluate the need for Pest Control Services, to identify any problem areas, and determine the appropriate frequency for Pest Control Services. Please see Section 3.13 (Service Requirements) of Exhibit A, Scope of Work for more information on how to order from this contract.
o Create a State Term Contract (STC) Request for Quote (RFQ) in MFMP; for additional information, open the Solicitations and Contracts Guide and go to the STATE TERM CONTRACT (STC) REQUEST FOR QUOTE (RFQ) section. Please note that MFMP will not automatically add contractors to the RFQ; state agencies must manually add the required number of contractors to the RFQ. MFMP will display all contractors on the contract, including those that may not be contracted to provide services in all of the “regions” that are available under this contract; an RFQ should not be issued to any contractor that does not offer the service in the region requested in the RFQ. Please refer to the contract webpage to determine the regions that each contractor is contracted to provide services in.
o In accordance with 60A-1.043 (4), F.A.C., for the purchase of Contractual Services and Information technology (“IT”) Commodities from Enterprise Wide Agreements, Agencies shall follow the Request for Quote practices prescribed in sections 287.056 and
287.0591, F.S. which requires that RFQs must be issued to all vendors on the contract;
for contracts with more than 25 vendors, an RFQ must be issued to at least 25 vendors.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 72102100; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: B - State term contract with RFQ Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
As part of a Request for Quote (RFQ), the Customer may request a thorough initial Inspection of the interior and exterior of each Facility. The purpose of the initial Inspection is for the Contractor to evaluate the need for Pest Control Services, to identify any problem areas, and determine the appropriate frequency for Pest Control Services. Please see Section 3.13 (Service Requirements) of Exhibit A, Scope of Work for more information on how to order from this contract.
Frequently Asked Questions
Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
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