68-SOFAFB0825- Addendum 01.pdf

UNIVERSITY OF NORTH CAROLINA SYSTEM OFFICE

BID ADDENDUM

FAILURE TO RETURN THIS BID ADDENDUM IN ACCORDANCE WITH

INSTRUCTIONS MAY SUBJECT YOUR BID TO REJECTION ON THE AFFECTED

ITEM(S)/SERVICES.

UNC System Office Bid Number: 68-SOFAFB0825 Prospective Bidder:

Bid Opening Date/Time: September 8, 2025, at 10:00 a.m. EDT Addendum Number: 01 Addendum Date: August 26, 2025

The University of North Carolina issues this addendum to University of North Carolina RFP 68-SOFAFB0825 to change the bid opening date and time and to provide answers to properly submitted Vendor questions. The bid opening date and time is now September 8, 2025, at 10:00 a.m. EDT.

The questions and answers are:

RFP

Reference Section

Question Answer

Section 2.4, Page 6 – RFP Schedule

Would you consider an extension to the due date? The University’s answers are not expected to be posted until one week before the due date. Additional time would provide bidders ample opportunity to revise their proposals based on the Q&A.

The date and time for the bid opening is now Monday, September 8, 2025, at 10:00 EDT.

Section 7, Page 16 – Attachments

Please provide an active link for Attachment E: Customer Reference Form.

https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open

4.4 HUB

Participation

Can you please confirm whether the 10% utilization goal outlined in the RFP is a mandatory participation requirement for this proposal?

This RFP will serve to identify those Vendors that are minority owned or have a strategic plan to support the State’s Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR

INFORMATION. Meeting the 10% utilization goal is not a rquirement to submit a proposal in response to this RFP.

7.0 Attachments

Can you share an updated link to Attachment E: Customer Reference Form? The current link appears to be inaccessible.

https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open

3.4 Evaluation

Criteria

Can you please clarify how “Best Value” will be assessed?

Specifically, how will technical merit and vendor experience be weighed against pricing?

Best value is determined based on a determination of which proposal offers the best trade-off between price and performance, where quality is considered an integral performance factor.

The award decision is made based on multiple factors, including: total cost of ownership, meaning the cost of acquiring, operating, maintaining, and supporting a product or service over its projected lifetime; the evaluated technical merit of the vendor's proposal; the vendor's past performance; and the evaluated probability of performing the requirements stated in the solicitation on time, with high quality, and in a manner that accomplishes the stated business objectives and maintains industry standards compliance. Factors such as as technical merit, vendor experience, and pricing, are not weighted but are considered in relationship with one another.

5.1 General

Please confirm the identities of the 9 constituent institutions participating in this scope of work? Additionally, for each institution, could you indicate whether they currently have established fringe benefit rates and provide the anticipated base year for their next rate development cycle?

The convenience contract will be for the use of each of the 17 constituent institutions of the University of North Carolina. Each constituent instituion has a different base year for F&A arrangements. Each constituent works with the Department of Health and Human Services for fringe rate approvals on an annual basis.

7.0 Attachments

For Attachment E: Customer Reference Form, I am unable to view the form. I get a message that I am not authorized to access the page when I select the link in the RFP. Is there another way to access this attachment?

https://www.doa.nc.gov/pc-customer-reference-template-attachment-e-pdf/open

7.0 Attachments

For Attachment A – Pricing Form, is there a downloadable template available, or should vendors create their own pricing document based on the instructions provided?

Please create your own pricing document based on the instructions in the RFP. Please provide one hourly rate for the requested services. If your firm charges different rates for different roles within your firm, please provide one blended hourly rate for the purposes of this RFP.

All other information contained in the RFP remains the same.

INSTRUCTIONS:

1. Return one properly executed copy of this addendum prior to the Bid Opening Date/

Time listed above.

2. Please make the following change(s) in the bid referenced above:

3. Check ONE of the following options:

Bid has not been submitted. Any changes resulting from this addendum are included in our bid.

Bid has already been submitted. No changes resulted from this addendum.

Bid has already been submitted. Changes resulting from this addendum are as follows.

Execute Addendum:

Bidder:_______________________________________________________________

Authorized Signature:________________________ Date:_____________________

Name and Title (Typed):_______________________________________________

BID ADDENDUM